I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 24 November 2015

7.00pm

Upper Harbour Local Board Office
30 Kell Drive
Albany

 

Upper Harbour Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Brian Neeson, JP

 

Members

Callum Blair

 

 

John McLean

 

 

Margaret Miles, JP

 

 

Christine Rankin-MacIntyre

 

 

(Quorum 3 members)

 

 

 

Neda Durdevic

Democracy Advisor

 

16 November 2015

 

Contact Telephone:  (09) 414 2684

Email: neda.durdevic@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Portfolio Activity

Responsibilities

Board Lead/s and Alternate

1

Governance

·         Board Leadership

·         Board-to-Council Relationships

·         Board-to-Board Relationships

·         Civic Duties

·         Advocacy (local, regional, and central government)

·         Relationships with Maoridom

·         Relationships with government departments and agencies

·         Relationship with Property CCO

·         Relationship with Auckland Waterfront Development

·         Advocacy with Governing Body (Local Board Plan; Local Board Agreements)

·         Unitary Plan

·         Local area plan

Brian Neeson

Lisa Whyte

 

2

Regulatory & Bylaws / Civil Defence Emergency Management

.

·         Resource consents

·         Heritage

·         Liquor

·         Gambling

·         Swimming pools fencing

·         Trees

·         Bylaws

·         Relationships with the Civil Defence Emergency Management Group

·         Community preparedness, disaster response, relief, and recovery

Callum Blair

John McLean

Christine Rankin-MacIntyre

Margaret Miles (Resource Consents only)

3

Events / Arts and Culture

 

·         Community celebration

·         Community identity

·         Neighbourhood gatherings and renewal

·         Event compliance

·         Relationship with ATEED

·         Relationship with Regional Facilities CCOs

·         Tourism

·         Artistic and cultural service levels

·         Promoting all aspects of artistic endeavour

·         Development of public art strategy and policy

Margaret Miles

4

Community and social well-being / Local Facilities

 

·         Community development

·         Neighbourhood relationships

·         Funding for neighbourhood projects

·         Community safety (excl. town centres)

·         Graffiti removal

·         Community advocacy

·         Relationships with Youth

·         Leisure centres

·         Community houses

·         Halls

·         Community hubs

·         Arts facilities

·         Community Partnerships

·         Asset Management

Callum Blair
Margaret Miles

 

 

 

 

Portfolio Activity

Responsibilities

Board Lead/s and Alternate

5

Libraries

·         Stewardship of libraries

·         Mobile library

Christine Rankin-MacIntyre
Lisa Whyte

6

Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)

 

·         Stewardship of sports parks

·         Stewardship of recreation facilities

·         Relationship with sports clubs

·         Neighbourhood parks and reserves (incl. esplanade reserves and the coastline)

·         Design and maintenance

·         Plantings, playgrounds, bollards, and walkways

·         Skateparks

·         Track Network development

Margaret Miles

Lisa Whyte

7

Town Centres

·         Town centre renewal

·         Design and maintenance

·         Community safety within town centres

·         Business Improvement Districts liaison

·         Urban design

·         Built Heritage

Margaret Miles
Brian Neeson

8

Transport / Regional Transport and CBD development

 

·         Local transport projects and public transport

(incl. roading, footpaths, cycleways)

·         Liaison on regional Transport matters

·         Second harbour crossing

·         Bridge walk cycleway

·         Inner City Rail Link

·         Waterfront development

·         CBD master plan

John McLean
Margaret Miles

9

Natural Environment

.

·         Restoration of wetlands, streams, and waterways

·         Local priorities in relation to regional environmental management

·         Coastal management including mangrove encroachment and erosion mitigation

·         Relationships with Watercare

·         Waste minimisation strategy

·         Bio security

John McLean
Callum Blair
Lisa Whyte
(waste minimisation only)

10

Economic Development / Financial oversight

 

·         Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team

·         Establish and promote local opportunities for increased tourism and economic development

·         Budgets

·         Project expenditure

·         Monitor GB strategy and Finance

·         Service Levels

·         Local funding policy

Lisa Whyte
Margaret Miles

 

 

 


Upper Harbour Local Board

24 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    8

9          Public Forum                                                                                                                  8

10        Extraordinary Business                                                                                                8

11        Notices of Motion                                                                                                          8

12        Meeting Minutes Upper Harbour Local Board, Tuesday 10 November 2015         9

13        Governing Body Members' Update                                                                           23

14        Upper Harbour Quick Response Grants: Round Two 2015/2016                          25

15        New Road Name Approval for the Residential Subdivision by Whenuapai Land Company Limited at 108-116 Totara Road, Whenuapai                                                            43

16        Regional Facilities Auckland First Quarter Report 2015-16                                   49

17        Annual Plan 2016/2017                                                                                                71

18        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987               123

19        Upper Harbour Local Board Discretionary Funds Status for the 2015/2016 financial year                                                                                                                                     127

20        Summary of Actions and Reports Requested - Upper Harbour Local Board - November 2015                                                                                                                             129

21        Record of the Upper Harbour Local Board Portfolio Briefings held in October 2015 133

22        Record of the Upper Harbour Local Board workshop held on
Tuesday, 20 October and Tuesday, 3 November 2015.                                        
137

23        Holding Report for decisions relating to the Albany Community Hub               143

24        Holding Report for decisions relating to the Albany Stadium Pool                    145

25        Board Members' Reports                                                                                         147  

26        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

27        Procedural Motion to Exclude the Public                                                               149

18        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

a.      53 Bluebird Crescent, Unsworth Heights                                                     149

b.      17 Matisse Drive, West Harbour                                                                     149

C1       Special Housing Areas: Tranche 9                                                                          149  

 


1          Welcome

 

2          Apologies

 

An apology from Member Callum Blair has been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)              A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)             A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 10 November 2015, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Upper Harbour Local Board

24 November 2015

 

 

Meeting Minutes Upper Harbour Local Board, Tuesday 10 November 2015

 

File No.: CP2015/09917

 

  

 

Purpose

The open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 10 November 2015, are attached at item 12 of the Agenda for the information of the Board only.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 10 November 2015 are attached at Item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

Attachments

No.

Title

Page

aView

10 November 2015 Upper Harbour Local Board unconfirmed minutes

11

      

Signatories

Authors

Neda Durdevic - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

24 November 2015

 

 

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Upper Harbour Local Board

24 November 2015

 

 

Governing Body Members' Update

File No.: CP2015/09918

 

  

 

Executive summary

An opportunity is provided for governing body members to update the board on governing body issues relating to the Upper Harbour Local Board.

 

Recommendations

That the Upper Harbour Local Board:

a)         receive the governing body members’ verbal updates.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Neda Durdevic - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

24 November 2015

 

 

Upper Harbour Quick Response Grants: Round Two 2015/2016

 

File No.: CP2015/19524

 

  

Purpose

1.         The purpose of this report is to present the applications received for round two of the Upper Harbour Local Board Quick Response Grants 2015/2016.  The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Upper Harbour Local Board has set a total community funding budget of $114,000 for the 2015/2016 financial year.

3.       The local board has already allocated $47,549, leaving a balance of $66,451 for the rest of the 2015/2016 financial year.

4.       Five applications were received in this round, with a total amount requested of $7,822.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      consider the applications listed below and agree to fund, part-fund or decline each application:

Organisation/Individual Name

Project

Total Requested

Eligible/

ineligible

Sustainable Paremoremo Group

Paremoremo Children's Christmas Party

$960

Eligible

Badminton North Harbour

Badminton North Harbour environmental upgrade

$2,000

Eligible

Albany Kindergarten - Northern Auckland Kindergarten Association Incorporated.

Fale playhouse project

$1,500

Eligible

Auckland Regional Migrant Services Charitable Trust

Finding Our Voice and Identity in NZ: Migrant women's workshop and discussion group

$1,462

Eligible

North Harbour Hockey Association

Community hockey development programme

$1,900

Eligible

 

Total

$7,822

 

Comments

5.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Upper Harbour Local Board adopted its grants programme on 20 April 2015 (refer Attachment A).

6.       The local board grants programme sets out:

·        local board priorities;

·        lower priorities for funding;

·        exclusions;

·        grant types, the number of grant rounds and when these will open and close; and

·        any additional accountability requirements.

7.       The Upper Harbour Local Board will operate four quick response rounds and two local grant rounds for this financial year.  The second quick response round closed on 16 October 2015.

8.       The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, local newspapers and community networks.  Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1,000 people across the Auckland region.

9.       For the 2015/2016 financial year, the Upper Harbour Local Board set a total community grants budget of $114,000.

10.     The local board has already allocated $47,549, leaving a balance of $66,451 for the 2015/2016 financial year.

11.     Five applications were received in this round, with a total amount requested of $7,822.

Consideration

Local board views and implications

12.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Upper Harbour Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

14.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making in the allocation of community grants, the new Community Grants Policy supports the principle of delivering positive outcomes for Maori.

Implementation

15.     The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

16.     Following the Upper Harbour Local Board allocating funding for round two quick response grants, Commercial and Finance staff will notify the applicants of the local board decision.

 

Attachments

No.

Title

Page

aView

Upper Harbour Grants programme

29

bView

Upper Harbour Quick Response Round Two application summaries

33

     

Signatories

Authors

Fua  Winterstein - Community Grants Advisor

Authorisers

Eric Perry - Relationship Manager

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager


Upper Harbour Local Board

24 November 2015

 

 




Upper Harbour Local Board

24 November 2015

 

 

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Upper Harbour Local Board

24 November 2015

 

 

New Road Name Approval for the Residential Subdivision by Whenuapai Land Company Limited at 108-116 Totara Road, Whenuapai

 

File No.: CP2015/24417

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Upper Harbour Local Board, for new road names created by way of subdivision at 108-116 Totara Road, Whenuapai.

Executive Summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3.       Following assessment against the road naming criteria, the road names were determined to meet the road naming policy criteria.

4.       The preferred new road names, proposed by the applicant and the alternative road names, are recommended for approval by the Upper Harbour Local Board.

 

Road Number

Preferred New Road Name

Meaning

Alternative Road Name

Meaning

1

Timbermill Road

Pinepac Sawmill has been operating on the adjoining land since the 1950s

Munui Avenue

Means ‘family’ and reflects the long family history of the Andersen’s land ownership

2

Hangar Lane

Historical use of the land by the RNZAF during WWII

Bomber Lane

Refers to the aircraft that flew from Whenuapai airfield during WWII

3

Nils Andersen Road

Original owner of the land being developed, noting the Norwegian spelling of ‘Andersen’

Te Ahua Kauri/ Kotukutuku Road

Means ‘kauri presence’; Kotukutuku refers to an inlet from the Waitemata Harbour

4

Lilley Terrace

Nils Andersen’s wife’s name was Lilley Mary Spriggs

Spriggs Lane

Nils Andersen’s wife’s name was Lilley Mary Spriggs

5

Camp X Place

Camp established by the RNZAF on the land during WWII

Whenua /

Rarawaru Lane

Means ‘land’, ‘home’ or ‘country’; Rarawaru refers to an inlet from the Waitemata Harbour

6

Pinefield Road

Pine plantation within the site that used to supply the Pinepac Sawmill

Te Kopuru /

Maramara Road

Sweet smelling moss, Maramara means ‘chi’ or ‘splinter’

7

Wicket Lane

The land was the former site of a cricket ground used for local tournaments

McCaw Lane

Celebrates the All Blacks success at RWC 2015.

 

 

 

Recommendation/s

That the Upper Harbour Local Board:

a)      consider for approval, pursuant to Section 319(1)(j), of the Local Government Act 1974, the preferred new road names in the table below, proposed by the applicant, for the seven new roads created by way of subdivision at 108-116 Totara Road, Whenuapai, while noting that the alternative road names also meet the road naming criteria:

Road Number

Preferred New Road Name

Meaning

Alternative Road Name

Meaning

1

Timbermill Road

Pinepac Sawmill has been operating on the adjoining land since the 1950s

Munui Avenue

Means ‘family’ and reflects the long family history of the Andersen’s land ownership

2

Hangar Lane

Historical use of the land by the RNZAF during WWII

Bomber Lane

Refers to the aircraft that flew from Whenuapai airfield during WWII

3

Nils Andersen Road

Original owner of the land being developed, noting the Norwegian spelling of ‘Andersen’

Te Ahua Kauri / Kotukutuku Road

Means ‘kauri presence’; Kotukutuku refers to an inlet from the Waitemata Harbour

4

Lilley Terrace

Nils Andersen’s wife’s name was Lilley Mary Spriggs

Spriggs Lane

Nils Andersen’s wife’s name was Lilley Mary Spriggs

5

Camp X Place

Camp established by the RNZAF on the land during WWII

Whenua /

Rarawaru Lane

Means ‘land’, ‘home’ or ‘country’; Rarawaru refers to an inlet from the Waitemata Harbour

6

Pinefield Road

Pine plantation within the site that used to supply the Pinepac Sawmill

Te Kopuru /

Maramara Road

Sweet smelling moss, Maramara means ‘chi’ or ‘splinter’

7

Wicket Lane

The land was the former site of a cricket ground used for local tournaments

McCaw Lane

Celebrates the All Blacks success at RWC 2015.

Comments

5.       The Auckland Council Road Naming Guidelines allow that, where a new road needs to be named as a result of a subdivision or development, the sub-divider / developer shall be given the opportunity to suggest their preferred new road name for the council’s approval.

6.       In 2015, Auckland Council approved an application for a combined land use and subdivision consent to undertake a subdivision creating 10 lots at 110-116 Totara Road, Whenuapai. The subdivision contains seven roads  that will provide all allotments with road frontage.

7.       The consent holder has proposed to label the seven roads as shown in the table above, for consideration for the road created as part of the development at 110-116 Totara Road, Whenuapai.

Consideration

Local board views and implications

8.       The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads, pursuant to Section 319(1)9j) of the Local Government Act 1974, to local boards.

9.       The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines.

10.     All preferred new road names and alternative road names presented in this report meet the criteria established in the guidelines.

11.     As the applicant’s preferred new road names meet the criteria, they are recommended for local board consideration for approval while noting that the names supported by the iwi (alternative road names), are also appropriate as they comply with all the criteria of the road naming guidelines.

12.     The decision sought from the Upper Harbour Local Board does not trigger the Significance Policy, nor is it considered to have any immediate impact on the community.

13.     Consultation was undertaken with New Zealand Post and all suggested names were accepted.

Māori impact statement

14.     The decision sought from the Upper Harbour Local Board is linked to the Auckland Plan outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

15.     Consultation with local iwi and Georgina Parata, Environment Manager, Nga Maunga Whakahii o Kaipara Develoment Trust for Ngati Whatua Whakahii o Kaipara suggested the use of the names Kotukutuku Road, Rarawaru Lane and Maramara Road, which were previously rejected by the local board because of length and ease of pronunciation.

Implementation

16.     The Resource Consenting team is involved in ensuring that the appropriate road name signage will be installed accordingly, once an approval is obtained for the new road name.

17.     The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with council’s Administrative Charges Policy.

18.     The decision sought from the Upper Harbour Local Board for this report is not considered to have any legal or legislative implications.

 

Attachments

No.

Title

Page

aView

Totara Road Diagram

47

     

Signatories

Authors

Andrew Foley - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

24 November 2015

 

 



Upper Harbour Local Board

24 November 2015

 

 

Regional Facilities Auckland First Quarter Report 2015-16

 

File No.: CP2015/24187

 

  

 

Purpose

1.       The purpose of this report is to provide local board members with the Regional Facilities Auckland (RFA) First Quarter Report 2015-16 so that all members are briefed in regard to RFA activities and developments.

Executive summary

2.       The Regional Facilities Auckland First Quarter Report 2015-16 is attached for the board’s information (refer Attachment A).

3.       Key highlights from this quarterly report are:

·        the first quarter of the 2015-16 year shows good growth in audiences across RFA’s major facilities;

·        it was pleasing to see new and diverse audiences, particularly at the exciting exhibitions at Auckland Art Gallery Toi O Tamaki;

·        there were more visitors to the Auckland Zoo for July than any past year, and the highest number in September in the last 6 years;

·        Auckland Conventions delivered 200 events Auckland wide;

·        a very full programme of summer outdoor concerts and other events is underway;

·        there has been very good progress on major projects, such as Wero at Manukau and the Auckland Zoo upgrade programme;

·        the business case for expansion of the Aotea Centre is due to be considered by the RFA board late in 2015, noting that the future of the Civic Administration Building is still being considered by council;

·        Panuku Development Auckland and RFA are working to transfer the management and operations of Shed 10 and the Cloud to RFA;

·        a range of projects continues to upgrade the stadiums; and

·        work continues to develop strategies that will support stadiums into the future.  A further update will be available in the new year.

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Regional Facilities Auckland First Quarter Report 2015-16.

 

Attachments

No.

Title

Page

aView

Regional Facilities Auckland First Quarter Report for 2015-16

51

  Signatories

Authors

Judy Lawley – Manager, Local Board Engagement, Regional Facilities Auckland

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

24 November 2015

 

 

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Upper Harbour Local Board

24 November 2015

 

 

Annual Plan 2016/2017

 

File No.: CP2015/23927

 

  

 

Purpose

1.       This report requests that the Upper Harbour Local Board:

a)      provides formal feedback on  the following regional issues:

i.        the Uniform Annual General Charge (UAGC);

ii.       the Interim Transport Levy (ITL);

iii.      Māori land rates; and

iv.      a review of rural rates.

b)      agrees key advocacy issues;

c)      recommends any local targeted rate proposals; and

d)      recommends any Business Improvement District (BID) targeted rates.

Executive Summary

2.       Legislation governing the Annual Plan process has changed, and there is no longer the requirement to produce a draft Annual Plan.  Instead,  the council will be producing a consultation document which will cover:

a)      any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP); and

b)      content relating to local board agreements.

3.       Consultation on the Annual Plan 2016/2017 will take place in February and March of 2016.

4.       This report seeks input from local boards on a range of Annual Plan related matters including feedback on regional financial policy issues and advocacy issues, and recommendations as to any local targeted rate or BID targeted rate proposals.  These will be considered by the governing body prior to finalising consultation topics.

5.       Local board views on these matters will also be considered in discussions between the local boards and the governing body on 27 and 30 November, prior to the Mayoral Proposal.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      provides any views it may have on regional issues (that is, the UAGC, ITL, Māori land rates and rural rates) for the Governing Body to consider.

b)      agrees key advocacy issues.

c)      recommends local targeted rate proposals (if any) for consultation.

d)      recommends BID targeted rates (if any) for consultation.

 

 

Discussion

Regional issues

6.       At its meeting on 28 October, the Finance and Performance Committee considered information and analysis on potentially changing the UAGC, ITL, Māori land rates and rural rates.  It resolved to recommend that the council should consult on all of these issues, as part of the process for developing the Annual Plan 2016/2017. 

7.       A summary of these issues and the Finance and Performance Committee recommendations is provided in Attachment A. The detailed reports, setting out the information and analysis provided to the Finance and Performance Committee, can be found on the following link: http://infocouncil.aucklandcouncil.govt.nz/Open/2015/10/FIN_20151028_AGN_6098_AT.PDF

8.       Briefing sessions were held for local board members at the beginning of November.  At these briefings local board members were provided with the detailed reports, and information on the implications of changing the UAGC, ITL, Māori land rates and rural rates.  

Advocacy issues

9.       The local board may also wish to agree any advocacy priorities for discussion with the governing body.

Local targeted rate and BID targeted rate proposals

10.     Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are required to agree any new proposals for consultation.

Consideration

Local board views and implications

11.     Local board feedback is being sought in this report. 

12.     Local boards will also have further opportunities to provide information and views as council continues through the Annual Plan process.

Māori impact statement

13.     The detailed reports provided to the Finance and Performance Committee have information and analysis on the impacts on Māori regarding proposed financial policies.

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15.     Feedback from the local boards will be summarised and provided in full to:

·        inform the Mayoral Proposal process; and

·        the governing body for consideration at its meeting on 17 December on consultation topics for the Annual Plan 2016/2017.

16.     The governing body will adopt Annual Plan consultation material in early February 2016.

 

Attachments

No.

Title

Page

aView

Summary of regional issues

75

bView

Information on regional issues provided to the Finance and Performance Committee

81

     

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Ross Tucker - Manager Financial Planning and Strategy

Karen Lyons - Manager Local Board Services

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

24 November 2015

 

 






Upper Harbour Local Board

24 November 2015

 

 



 






















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Upper Harbour Local Board

24 November 2015

 

 

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

File No.: CP2015/24503

 

  

 

Purpose

1.       This report seeks a decision on the following application/s for special exemption from some of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive Summary

2.       Applications for an exemption for swimming or spa pools have been received from the owners of:

 

· 53 Bluebird Crescent, Unsworth Heights; and

· 17 Matisse Drive, West Harbour.

 

3.       The applications do not comply with the Act. Pool inspectors have inspected the properties and consulted with the applicants. Full assessment reports are attached to this report at Attachments A and B.

 

4.       The local board must now resolve to grant, grant subject to conditions or decline the exemptions sought.

 

 

Recommendation/s

That the Upper Harbour Local Board:

a)      approve the following recommendations of the Upper Harbour Local Board Swimming Pool Fencing Exemption Working Party:

i.      53 Bluebird Crescent, Unsworth Heights: - recommended to grant the application with the condition that NZS-8500-2006 clause (a –k) is met at all times and that the spa pool remain in this location.

ii.     17 Matisse Drive, West Harbour - It is therefore recommended to grant the application with the condition that NZS 8500-2006 clause (a –k) is met at all times and that the spa pool remain in this location.

 

Comments

Background

 

5.       Auckland Council pool inspectors have inspected each property for which an application for special exemption from the Act has been received. In each case, the swimming pool fencing does not comply with the Act. The details of the non-compliance are specified in the attachments to this report.

6.       The council’s pool inspectors have consulted with the applicants in each case. The applicants have been made aware of the council’s requirements to ensure fencing is compliant with the Act, and they have subsequently chosen to seek a special exemption from those requirements.

Legislative implications

7.       Compliance with the Act is a mandatory requirement for all pool owners unless exemptions are granted by the local board.

8.       The Act requires pool owners to fence their pool, or all or some of the immediate pool area including the pool itself.  Specific detail on this is contained in the schedule to the Act. If a pool does not have a complying fence it is an offence under the Act, unless exempt.

9.       An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

10.     The definition of the immediate pool area, which is “the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool”, is a key consideration for granting an exemption.

11.     Where a building forms part of the pool fence and there are doors opening into the pool area, the local board may grant an exemption from compliance with clauses 8 and 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of six years.

12.     When granting a special exemption the local board may impose reasonable conditions relating to the property or the pool or reflecting other relevant circumstances. These may include:

a)      making the exemption personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption; or

b)           granting the exemption for a fixed term irrespective of changes of ownership.

13.     Any exemption granted or condition imposed may be amended or revoked by the local board by resolution. The rules of natural justice would however dictate that this action should not be taken without informing the pool owner and giving them the opportunity to be heard.

Consideration

Local board views and implications

14.     Local boards have delegated authority to approve exemptions to the Fencing of Swimming Pools Act.

Before making an exemption, the local board must consider:

 

·        the particular characteristics of the property and the pool;

·        any other relevant circumstances; and

·        conditions it may be necessary to impose.

 

15.     The local board must also be satisfied that the exemption would not significantly increase the danger to young children.

16.     The local board may resolve to grant, grant subject to conditions, or decline the application for special exemption.

17.     If the application is declined the applicant will be required to fence the pool in accordance with the Act.

Maori impact statement

18.     There are no particular impacts on Maori that are different from those of other pool owners.

Implementation

19.     The decision must be made by resolution.

 

Attachments

No.

Title

Page

aView

53 Bluebird Crescent, Unsworth Heights (Under Separate Cover) - Confidential

 

bView

17 Matisse Drive, West Harbour (Under Separate Cover) - Confidential

 

     

Signatories

Authors

Phillip Curtis - Senior Swimming Pool Specialist

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

24 November 2015

 

 

Upper Harbour Local Board Discretionary Funds Status for the 2015/2016 financial year

 

File No.: CP2015/24266

 

  

 

Purpose

1.       This report provides an update to the Upper Harbour Local Board on the availability of discretionary funding for the 2015/2016 financial year. It also provides a running total of the balances of the board’s various discretionary funds.

Executive summary

2.       The Upper Harbour Local Board has a number of discretionary funds available in the 2015/2016 financial year. The current balances of the board’s discretionary funds are as follows:

Fund

Total available in 2015/16
($)

Amount spent
($)

Balance remaining
($)

Local Discretionary Community Grants

114,000

47,549

66,451

Local Events Contestable Fund

77,000

54,200

22,800

Regional Grants allocated to LDI

114,000

0

114,000

Community Response Fund

50,000

15,000

35,000

Parks, Sports and Recreation Response Fund

103,000

0

103,000

Environment Response Fund

35,000

0

35,000

Planning and Economic Development Response Fund

35,000

6,382.50

28,617.50

Local Board Discretionary Capital Fund

355,230

0

355,230

3.       At its business meeting on 10 November 2015, the board allocated $23,600 from its Local Discretionary Community Grants budget line to support round one of the Upper Harbour Local Board Local Grants programme 2015/16 as follows:

Organisation/
individual name

Project

Amount allocated

North Harbour Softball Association

Heat pump for Allied Work Force Sports Stadium

$1000

Royal New Zealand Coastguard Boating Education Limited

Safe boating life jackets - Albany

$1000

North Harbour Hockey Association

Turf hire for the harbour hockey summer coordinator

$2000

Sir Peter Blake Marine Education and Recreation Centre

Cedar treatment on dining room building

$1000

Greenhithe Tennis Club

Purchase and installation of sun shade; replacement building and entrance signage in multiple languages; new tennis balls for junior and senior programmes

$4000

Royal NZ Plunket Society Waitemata area

Upper Harbour Plunket services

$1000

Badminton North Harbour

Shuttlecocks for junior holiday programme, junior interclub and junior squad programmes

$1000

North Harbour Community Patrol

Resourcing for North Harbour Community Patrol

$1000

North Harbour Synchronised Swimming Club

Multi-disciplinary aquatic skills training course

$1000

North Shore Events Centre Trust

Changing room upgrade

$7500

North Shore Group Riding for the Disabled Inc

Day coordinator and volunteer support

$2000

Special Olympics North Harbour

Venue hire for four sporting activities

$1100

Total

 

$23600.00

 

4.       The Finance and Performance Committee met on 22 October 2015 and resolved  to allocate the $10 million to support the Local Board Discretionary Capital Fund among local boards, based on a 90% population, 5% deprivation and 5% land area formula after initially allocating 1% of the fund to Great Barrier Island and 2% to Waiheke Island. This formula provides $355,230 annually for the Upper Harbour Local Board to spend on capital expenditure and given that this is a new source of discretionary funding for the board; it has been added to the list of funding categories in the top table.

 

Recommendation

That the Upper Harbour Local Board:

a)      receive the Status of the Upper Harbour Local Board Discretionary Funds for the 2015/2016 financial year report.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jerome Cameron - Graduate Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

24 November 2015

 

 

Summary of Actions and Reports Requested - Upper Harbour Local Board - November 2015

 

File No.: CP2015/24277

 

  

 

Purpose

1.       The purpose of this report is to update the Upper Harbour Local Board on the status of actions and requested reports arising out of local board business meetings.

Executive summary

2.       The attached schedule provides a list of the actions and reports requested arising out of the Upper Harbour Local Board business meetings and workshops, and their current status.

3.       The completed actions listed will be removed from the list once the board is satisfied that the matter has been resolved.

 

Recommendation

That the Upper Harbour Local Board:

a)      receive the Summary of Actions and Reports Requested – Upper Harbour Local Board – November 2015 report.

 

Attachments

No.

Title

Page

aView

Summary of Actions and Reports Requested - November 2015

131

     

Signatories

Authors

Karen Marais - Local Board Services

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

24 November 2015

 

 



Upper Harbour Local Board

24 November 2015

 

 

Record of the Upper Harbour Local Board Portfolio Briefings held in October 2015

 

File No.: CP2015/24278

 

  

 

Purpose

1.       The purpose of this report is to record the Upper Harbour Local Board portfolio briefings which have occurred during the previous month.

Executive summary

2.       The Upper Harbour Local Board held the following portfolio briefing in the month of October:

·          Events – Wednesday, 28 October 2015

3.       Attached for the board member’s information is a summary of the briefing above.

 

Recommendation

That the Upper Harbour Local Board:

a)      receive the record of the Events Portfolio briefing held on Wednesday, 28 October 2015.

 

Attachments

No.

Title

Page

aView

Events Portfolio briefing summary

135

     

Signatories

Authors

Karen Marais - Local Board Services

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

24 November 2015

 

 


Upper Harbour Local Board

24 November 2015

 

 

Record of the Upper Harbour Local Board workshop held on
Tuesday, 20 October and Tuesday, 3 November 2015.

 

File No.: CP2015/09883

 

  

 

Executive summary

The Upper Harbour Local Board workshop held on Tuesday, 20 October and Tuesday, 3 November 2015. Copies of the workshop record is attached.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshop held on

Tuesday, 20 October and Tuesday, 3 November 2015.

 

Attachments

No.

Title

Page

aView

20 October Upper Harbour Local Board workshop record

139

bView

3 November Upper Harbour Local Board workshop record

141

    

Signatories

Authors

Neda Durdevic - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

24 November 2015

 

 

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Upper Harbour Local Board

24 November 2015

 

 

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Upper Harbour Local Board

24 November 2015

 

 

Holding Report for decisions relating to the Albany Community Hub

 

File No.: CP2015/24284

 

  

 

Purpose

1.       This holding report serves to provide the Upper Harbour Local Board with the facility to make decisions relating to the Albany Community Hub’s design, fit out and construction as and when required.

Executive summary

2.       The Albany Community Hub is a project approved for construction in the 2015/2016 and 2016/2017 financial year as part of the Long Term Plan 2015-2025.  As such detailed design, internal fit out and construction decisions will be required by the Upper Harbour Local Board on an ongoing basis until the project is complete.

3.       This holding report serves to provide the Upper Harbour Local Board with the ability to make those decisions as and when required.

 

Recommendation

That the Upper Harbour Local Board:

a)      receive the holding report for decisions relating to the Albany Community Hub.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Karen Marais - Local Board Services

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

24 November 2015

 

 

Holding Report for decisions relating to the Albany Stadium Pool

 

File No.: CP2015/24286

 

  

 

Purpose

1.       This holding report serves to provide the Upper Harbour Local Board with the facility to make decisions relating to the Albany Stadium Pool’s fit out and construction as and when required.

Executive summary

2.       The Albany Stadium Pool is a project approved for construction in the 2015/2016 and 2016/2017 financial year as part of the Long Term Plan 2015-2025.  As such internal fit out and construction decisions will be required by the Upper Harbour Local Board on an ongoing basis until the project is complete.

3.       This holding report serves to provide the Upper Harbour Local Board with the ability to make those decisions as and when required.

 

Recommendation

That the Upper Harbour Local Board:

a)      receive the holding report for decisions relating to the Albany Stadium Pool.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Karen Marais - Local Board Services

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

24 November 2015

 

 

Board Members' Reports

 

File No.: CP2015/01534

 

  

 

Executive summary

An opportunity is provided for members to update the Upper Harbour Local Board on projects and issues they have been involved with since the last meeting.

[Note: This is an information item and if the board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Neda Durdevic - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

      

 


Upper Harbour Local Board

24 November 2015

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Upper Harbour Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

18        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment a - 53 Bluebird Crescent, Unsworth Heights

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

18        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment b - 17 Matisse Drive, West Harbour

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Special Housing Areas: Tranche 9

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released..

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.