Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Tuesday, 24 November 2015 at 7.00pm.

 

present

 

Chairperson

Lisa Whyte

 

 

 

Deputy Chairperson

Brian Neeson, JP

 

 

 

Members

Margaret Miles, JP

 

 

 

 

ABSENT

 

Members

Callum Blair

 

 

 

John McLean

 

 

 

ALSO PRESENT

 

Member

Christine Rankin-MacIntyre

 

 

Secretarial Note:

Local board member Christine Rankin-MacIntyre was in attendance via electronic link.

 

Standing Order 3.7.4 provides that a member will give the chairperson of the local board, or its committees, prior notice where they want to attend a meeting by electronic link.

 

Standing Order 3.7.2 provides that members who attend meetings by electronic link will not be counted as present for the purposes of a quorum, but, if the meeting has a quorum, then the member attending by electronic link can vote on any matters raised at the meeting.

 

Standing Order 3.7.3 provides that a member who is seeking to attend by electronic link cannot vote to approve their own attendance by electronic link, except in the case of an emergency.

 

IN ATTENDANCE

 

Councillor

John Watson

[from 7.06pm, item 14; to 7.55pm, item 26]

 

 

 

 

 

 


Upper Harbour Local Board

24 November 2015

 

 

1          Welcome

 

2          Apologies

 

Resolution number UH/2015/184

MOVED by Chairperson LM Whyte, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)         accept the apology from Members Callum Blair and John McLean for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number UH/2015/185

MOVED by Deputy Chairperson BK Neeson, seconded by Member MA Miles:   

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 10 November 2015, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Meeting Minutes Upper Harbour Local Board, Tuesday 10 November 2015

 

That the Upper Harbour Local Board note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 10 November 2015 are attached at Item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

 

 

Secretarial note:          Item 14 was taken at this time.

 

13

Governing Body Members' Update

 

Resolution number UH/2015/186

MOVED by Member MA Miles, seconded by Chairperson LM Whyte:  

That the Upper Harbour Local Board:

a)         receive the verbal update from Councillor John Watson.

CARRIED

 

 

14

Upper Harbour Quick Response Grants: Round Two 2015/2016

 

Resolution number UH/2015/187

MOVED by Chairperson LM Whyte, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)      agree to fund the following  quick response grant applications from their community grants locally driven initiatives budget:

Organisation/Individual Name

Project

Amount allocated

Comments

Sustainable Paremoremo Group

Paremoremo Children's Christmas Party

$960

Eligible

Badminton North Harbour

Badminton North Harbour environmental upgrade

$2,000

Eligible

Albany Kindergarten - Northern Auckland Kindergarten Association Incorporated.

Fale playhouse project

$1,500

Eligible

Auckland Regional Migrant Services Charitable Trust

Finding Our Voice and Identity in NZ: Migrant women's workshop and discussion group

$500

Eligible

North Harbour Hockey Association

Community hockey development programme

$1,900

Eligible

 

Total

$6,860

 

 

 

CARRIED

 

 

Secretarial note:       Item 13 was taken at this time.

 

 

15

New Road Name Approval for the Residential Subdivision by Whenuapai Land Company Limited at 108-116 Totara Road, Whenuapai

 

Resolution number UH/2015/188

MOVED by Deputy Chairperson BK Neeson, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)      approve, pursuant to Section 319(1)(j), of the Local Government Act 1974, the following new road names in the table below, proposed by the applicant, for the seven new roads created by way of subdivision at 108-116 Totara Road, Whenuapai:

Road Number

Preferred New Road Name

Meaning

1

Timbermill Road

Pinepac Sawmill has been operating on the adjoining land since the 1950s

2

Hangar Lane

Historical use of the land by the RNZAF during WWII

3

Nils Andersen Road

Original owner of the land being developed, noting the Norwegian spelling of ‘Andersen’

4

Lilley Terrace

Nils Andersen’s wife’s name was Lilley Mary Spriggs

5

Camp X Place

Camp established by the RNZAF on the land during WWII

6

Pinefield Road

Pine plantation within the site that used to supply the Pinepac Sawmill

7

Wicket Lane

The land was the former site of a cricket ground used for local tournaments

 

CARRIED

 

 

16

Regional Facilities Auckland First Quarter Report 2015-16

 

Resolution number UH/2015/189

MOVED by Member MA Miles, seconded by Deputy Chairperson BK Neeson:  

That the Upper Harbour Local Board:

a)      receive the Regional Facilities Auckland First Quarter Report 2015-16.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

17

Annual Plan 2016/2017

 

Resolution number UH/2015/190

MOVED by Chairperson LM Whyte, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)         provide the following views on regional issues (that is, the Uniform Annual General Charge (UAGC), Interim Transport Levy (ITL), Māori freehold land rates and rural rates) for the Governing Body to consider:

         Uniform Annual General Charge

i)          support an increase in the UAGC;

ii)         there should be a fixed charge per household to reflect the network of facilities available to each household;

Rating of Māori freehold land

iii)       all land should be treated the same, rates exemptions should be considered in exceptional circumstances only;

Interim Transport Levy

iv)       there is a need for a more balanced user pays component to public transport;

v)         there should be a fairer distribution of costs between individuals and businesses, and between smaller vs larger businesses, dependent on the businesses impact on the roading infrastructure, e.g. the amount of heavy vehicles utilised by the business;

Development Contributions

vi)       development contributions must consider current and future population growth, and the subsequent need for infrastructure and the acquisition of open space to cater for and mitigate the effects of the growth.

b)        agree the following key advocacy issues:

·         Building and completing the Albany Community Hub;

·         Taking a strategic approach to the access and provision of a quality range of existing and future indoor sports and recreation facilities;

·         Continued mitigation of cumulative effects on infrastructure by the Special Housing Areas (SHAs). Comprehensive structure planning must be carried out for Whenuapai, stretching from the peninsula to the North-Western and Upper Harbour motorways.  The ability of Watercare and Auckland Transport to supply infrastructure to SHAs, must be considered and programmed into forward work capital expenditure. 

·         The provision of an indoor sports and recreation facility at Hobsonville Point, as part of the development of Auckland Council’s 20 hectare property, that will see the building of an additional 441 new homes and an employment hub or mixed use zone (commercial and retail).

·         Taking a strategic approach to the acquisition of open space and recreation land in order to accommodate for current and future growth.  Adequate provision of open and recreation space in close proximity to the SHAs is also imperative.  These acquisitions require better proactive planning so that the land is acquired prior to inflated costs and limited land availability.

c)         agree to hold one Have Your Say (HYS) event for Upper Harbour Local Board area, which will take place on Saturday 27 February 2016, between 10am – 4pm, at the Upper Harbour Local Board office, and will take the form of a community forum.

d)        identify 3 to 4 local summer events at which they may want to promote and raise awareness of Annual Plan consultation and HYS event.

e)         note that no additional local consultation or engagement events will be arranged unless the local board allocates funds from its locally driven initiatives budget for any additional events, and agrees on a communications and engagement approach at its meeting on 15 December 2015.

CARRIED

 

 

18

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

Resolution number UH/2015/191

MOVED by Deputy Chairperson BK Neeson, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)      approve the following recommendations of the Upper Harbour Local Board Swimming Pool Fencing Exemption Working Party:

i.     53 Bluebird Crescent, Unsworth Heights: - recommended to grant the application with the condition that NZS-8500-2006 clause (a –k) is met at all times and that the spa pool remain in this location.

ii.    17 Matisse Drive, West Harbour - It is therefore recommended to grant the application with the condition that NZS 8500-2006 clause (a –k) is met at all times and that the spa pool remain in this location.

CARRIED

 

 

19

Upper Harbour Local Board Discretionary Funds Status for the 2015/2016 financial year

 

Resolution number UH/2015/192

MOVED by Member MA Miles, seconded by Chairperson LM Whyte:  

That the Upper Harbour Local Board:

a)      receive the Status of the Upper Harbour Local Board Discretionary Funds for the 2015/2016 financial year report.

CARRIED

 

 

20

Summary of Actions and Reports Requested - Upper Harbour Local Board - November 2015

 

Resolution number UH/2015/193

MOVED by Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)      receive the Summary of Actions and Reports Requested – Upper Harbour Local Board – November 2015 report.

CARRIED

 

21

Record of the Upper Harbour Local Board Portfolio Briefings held in October 2015

 

Resolution number UH/2015/194

MOVED by Chairperson LM Whyte, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)      receive the record of the Events Portfolio briefing held on Wednesday, 28 October 2015.

CARRIED

 

 

22

Record of the Upper Harbour Local Board workshop held on Tuesday, 20 October and Tuesday, 3 November 2015.

 

Resolution number UH/2015/195

MOVED by Member MA Miles, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshop held on

Tuesday, 20 October and Tuesday, 3 November 2015.

CARRIED

 

 

23

Holding Report for decisions relating to the Albany Community Hub

 

Recommendation

No matters to report at this time

 

 

24

Holding Report for decisions relating to the Albany Stadium Pool

 

Recommendation

No matters to report at this time

 

 

25

Board Members' Reports

 

Resolution number UH/2015/196

MOVED by Member MA Miles, seconded by Chairperson LM Whyte:  

That the Upper Harbour Local Board:

a)      receive the verbal report from Chairperson Lisa Whyte and Member Margaret Miles.

CARRIED

  

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

27        Procedural motion to exclude the public

Resolution number UH/2015/197

MOVED by Chairperson LM Whyte, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

18        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment a - 53 Bluebird Crescent, Unsworth Heights

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

18        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment b - 17 Matisse Drive, West Harbour

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Special Housing Areas: Tranche 9

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released..

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

7.54pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

8.27pm            The public was re-admitted.  

 

 

8.29 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................