Waiheke Local Board

 

Open Minutes

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island on Thursday, 5 November 2015 at 5:15 pm.

 

present

 

Chairperson

Paul Walden

 

 

 

Members

Becs Ballard

 

 

 

 

Shirin Brown

 

 

 

 

John Meeuwsen

 

 

 

 

APOLOGIES

 

Deputy Chairperson

Beatle Treadwell

For absence

 

 

ALSO PRESENT

 

Councillor

Mike Lee

 

 

 

 

 

 

 

 

 

 

 


Waiheke Local Board

05 November 2015

 

 

 

1          Welcome

 

Member SD Brown led the meeting in prayer.

 

2          Apologies

 

Resolution number WHK/2015/167

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)         accept the apology from Deputy Chair BM Treadwell for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2015/168

MOVED by Member RE Ballard, seconded by Member SD Brown:  

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 22 October 2015 as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

 

 

 

 

 

 

 

 

9          Public Forum

 

9.1

Auckland Council divest from fossil fuels - Hanne Sorensen

 

Hanne Sorensen was in attendance to urge the Board and Auckland Council to divest from fossil fuels. 

 

 

Resolution number WHK/2015/170

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)         receives the tabled document and attach it to the minutes.

b)        refers the matter of Council divestment from fossil fuels to Councillor Mike Lee to make enquiries regarding Auckland Council’s investment fund

c)         thanks Hanne Sorensen for her attendance and presentation.

CARRIED

 

Attachments

a     Presentation to Waiheke Local Board  

 

9.2

Waiheke Island Tourism Forum - Jenny Holmes and Renee Casserly

 

Jenny Holmes and Renee Casserly were in attendance to give the board and update from the Waiheke Island Tourism Forum.

 

 

Resolution number WHK/2015/169

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         thanks Jenny Holmes and Renee Casserly for their attendance and presentation.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

Secretarial Note:         Councillor Mike Lee provided a verbal update on the Waitemata and Gulf Ward.

 

 

 

 

 

 

 

 

 

 

 

 

 

12

Renewal of Community Lease, Waiheke Musical Museum Charitable Trust, 2 Korora Road, Waiheke Island.

 

Resolution number WHK/2015/171

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         approves the renewal of the community lease to the Waiheke Musical  Museum Charitable Trust, at 2 Korora Road, Oneroa, Waiheke, on the following terms and conditions:

 

i)       Term - 5 years commencing on 1 November 2014 to 31 October 2019.

 

ii)      Rent - $500 plus GST per annum.

 

b)        notes all other terms and conditions are in accordance with the current lease agreement.

c)         requests that officers discuss community outcomes with the tenant in conjunction with the portfolio holder.

CARRIED

 

 

13

Renewal of Community Lease. Waiheke Community Cinema, 2 Korora Road, Waiheke.

 

Resolution number WHK/2015/172

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         approves the renewal and variation of the community lease to the Waiheke Community Cinema Trust, at 2 Korora Road, Oneroa, Waiheke, on the following terms and conditions:

 

i)       Term - 5 years commencing on 1 July 2014 to 30 June 2019.

 

ii)      Rent - $500 plus GST per annum.

 

b)         notes all other terms and conditions are in accordance with the current lease agreement.

CARRIED

 

Secretarial Note:         The chair with the consent of the meeting accorded Item 15 Chairperson’s Report precedence at this time

 

15

Chairperson's Report

 

Resolution number WHK/2015/174

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board

a)      receives the Chairperson’s verbal report.

CARRIED

 

Secretarial Note:         The order of business resumed at Item 14 Waiheke Local Board Workshop Record of Proceedings.

 

 

14

Waiheke Local Board Workshop Record of Proceedings

 

Resolution number WHK/2015/173

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board

a)      receives the record of proceedings of the Waiheke Local Board workshops held on 31 July, 16 September, 18 September, 25 September, 9 October and 14 October 2015.

CARRIED

 

 

Secretarial Note:         Item 15 was dealt with after Item 13 Renewal of Community Lease. Waiheke Community Cinema, 2 Korora Road, Waiheke.

 

16        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

17        Procedural motion to exclude the public

Resolution number WHK/2015/175

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Waiheke Local Board Urgent Decision - Judicial Review

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, discussion on the item will include legally privileged advice..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 


6:20 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6:21 pm           The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Waiheke Local Board Urgent Decision - Judicial Review

 

That the Waiheke Local Board:

b)      Requests that this report, subsequent attachments and associated resolutions remain publicly excluded until the reasons for confidentiality no longer exist. 

 

 

 

 

 

 

6:22 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................