Waiheke Local Board

 

Open Minutes

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island on Thursday, 19 November 2015 at 5.15pm.

 

present

 

Chairperson

Paul Walden

 

 

 

Deputy Chairperson

Beatle Treadwell

Until 6:10pm

Item 17

 

Members

Becs Ballard

 

 

 

 

Shirin Brown

 

 

 

 

John Meeuwsen

 

 

 

 


Waiheke Local Board

19 November 2015

 

 

 

1          Welcome

 

Member BM Treadwell led the meeting in karakia.

 

2          Apologies

 

That the apology for early departure from Board member Treadwell be accepted.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2015/168

MOVED by Chairperson PA Walden, seconded by Member R Ballard:  

That the Waiheke Local Board:

a)         confirms the ordinary minutes of its meeting, held on Thursday, 5 November 2015, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9          Public Forum

 

9.1

Rob Leaupepe-Hansell - Greenstar Energy Solutions

 

Rob Leaupepe-Hansell was in attendance to talk to the board about an insulation initiative that is available for Waiheke home owners and tenants.

 

Resolution number WHK/2015/169

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson BM Treadwell:  

That the Waiheke Local Board:

a)      thanks Rob Leaupepe-Hansell for his attendance and presentation.

CARRIED

 

9.2

Steiner School development – Tania Aroha-Twentyman

 

Tanya Aroha-Twentyman was in attendance to speak to the board regarding the development of a Steiner School.

 

Resolution number WHK/2015/170

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      receives the tabled document and attach it to the minutes. 

b)      thanks Tanya Aroha-Twentyman for her attendance and presentation.

CARRIED

 

Attachments

a     Community Building Management Plan

b     Project Plan

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Councillor's Update

 

Secretarial Note: This item was withdrawn

 

 

13

Waiheke Youth Voice Youth Development 2015/16

 

Resolution number WHK/2015/171

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson BM Treadwell:  

That the Waiheke Local Board:

a)      approves $10,000 from the Waiheke Local Board Locally Delivered Initiatives budget 2015/16 to Waiheke Adult Literacy to support Waiheke Youth Voice.

b)      thanks Gina Tupou for her attendance.

CARRIED

 

 

 

14

Waiheke Local Grants, Round One, 2015/2016

 

Resolution number WHK/2015/172

MOVED by Chairperson PA Walden, seconded by Member R Ballard:  

That the Waiheke Local Board:

a)      considers the applications listed in the table below and agree to fund, part-fund or decline each application in this round

Table One: Waiheke Local Grants, Round One, 2015/2016, Grants Applications

Organisation

Funding for

Total Requested

Amount Approved

Reason for decline

Living Without Violence (Waiheke Network) Incorporated

Towards the costs of the facilitation fee, purchase of video and material, venue hire, operational costs and purchase of refreshments for the Men’s Support Programmes between December 2015 to September 20            16

 

$12,000

 

$1,925

 

Waiheke Working Sail Charitable Trust

Towards the purchase of materials and labour costs for the “Restoration Kate” project between December 2015 to October 2016

 

$4,826

 

$2,000

 

Waiheke Island Rudolf Steiner Education Trust

Towards the consent process costs for the new Waiheke Island Rudolf Steiner School between February 2016 to December 2018

 

$4,000

-

Ineligible as applicant is a school

Paul Mowbray

Towards the purchase of native trees, grasses and flaxes and equipment for the West Bay Rakino Island restoration project between November 2015 to October 2016

 

$21,020

-

Regional funding

options may be more appropriate

Waiheke Bowling and Cosmopolitan Club Incorporated

Towards the purchase costs and installation of a new surface green at 2 Marama Avenue, Surfdale between September 2015 to October 2015

$4,000

-

Ineligible due to the project already being completed

Hauraki Charters Limited

Towards the costs of a contractor fee, purchase of bait and fuel and administration costs for the Te Matuku Predator Management project between November 2015 to September 2016

$8,280

-

Alternative funding

options are accessible

for this project

Kevin Wragge

Towards the purchase of weed spray and native plants for the West Bay Corridor Rehabilitation and pedestrian thoroughfare project between February 2016 to May 2016

$20,200

-

Regional funding

options may be more appropriate

Citizens Advice Bureau Auckland City Incorporated

Towards transport and collection of office chairs and purchase of chair mats in November 2015

$1,700

Up to $1,500

 

Stephen and Stacey Thomas

Towards the purchase of native plants, transport costs and weed eradication costs for the West Bay Restoration, Thomas Block project between February 2016 to May 2016

$21,000

-          

Regional funding

options may be more appropriate

Stephen Thomas

Towards the purchase of equipment and materials for the Rakino Island Nursery between March 2016 to August 2016

$30,755

$3,000

 

Ross Hawkins

Towards the purchase of weed spray, transportation costs and the purchase of native trees for the West Bay Rakino Island Restoration, Hawkins Block project between February 2016 to May 2016

$21,000

-

Regional funding

options may be more appropriate

Thomas Hawkins

Towards the costs of equipment hire and purchase of fuel, stakes, irrigation and miscellaneous costs for the Rakino Island West Bay Wetlands Restoration project in April 2016

$10,750

-

Regional funding

options may be more appropriate

Kaitiaki of Newton Reserve

Towards the purchase and delivery of native plants and contractor wages for the Restoration of Native Plants to Newton Reserve Cliff Side project between May 2016 to June 2016

$10,800

-

Supported by council funding

Waiheke Community Art Gallery Incorporated

Towards the costs of marketing and promotion, artist accommodation, artist wages, hire of shelter and transportation for the Waiheke Sculpture Symposium between November 2015 to February 2016

$10,000

-

Supported by council funding

 

 

$222,691

$8,425

 

 

b)        approves $7,000 from the Locally Delivered Initiatives budget 2015/16 (Accessible and affordable community facilities) to Waiheke Budgeting Services Trust to assist with accommodation costs of 24 Belgium Street, Ostend between January 2016 to December 2016

c)         approves $10,000 from the Locally Delivered Initiatives budget 2015/16 (Walking and cycling promotion) to the Hauraki Gulf Conservation Trust towards the costs of the event coordinator wages, brochure printing and marketing design fee for the Waiheke Walking Festival 2016 in November 2016.

d)      considers the multi-board applications listed in the table below and agree to fund, part-fund or decline each application in this round

Table Two: Waiheke Local Grants, Round One, 2015/2016, Multiboard Grants Applications

Organisation

Funding for

Total Requested

Amount Approved

Reason for decline

Autism New Zealand Incorporated – Auckland Branch

Towards staff costs, rent and operating costs between November 2015 to June 2016

$4,000

-

Not locally

specific

Mind Over Manner Limited

Towards venue hire, advertising, staff costs and operating costs between November 2016

$6,364.40

-

Not locally

specific

Ryan Anderson

Towards the costs of sample testing, kayak hire, accommodation, boat hire and fuel and purchase of stationary for the Hauraki Gulf Water Sampling project between in December 2015

$864.80

-

Not locally

specific

 

 

$11,229.20

-

 

 

e)         thanks Kim Hammond for her attendance.

CARRIED

 

 

15

Auckland Transport Report - November 2015

 

Resolution number WHK/2015/173

MOVED by Chairperson PA Walden, seconded by Member R Ballard:  

That the Waiheke Local Board:

a)      receives the Auckland Transport Report – November 2015.

b)      requests the following be included in monthly reporting from Auckland          Transport to the Local Board business meetings commencing December 2015          and monthly from that time;

              i.        a record of the number of passengers arriving and leaving at Kennedy Point and Matiatia ferry terminals on a daily basis.

            ii.        a record of the number of vehicles arriving and leaving the Island on a daily basis including a breakdown of how many of these are trucks.

           iii.        a record of wharf tax revenue collected daily.

           iv.        a record of daily bus usage on the whole Waiheke network.

            v.        a breakdown of all spending from the wharf tax collected.

c)      thanks Ivan Trethowen for his attendance.

CARRIED

 

 

16

Auckland Transport Quarterly Update to Local Boards - For the quarter - 1 July to 30 September 2015

 

Resolution number WHK/2015/174

MOVED by Chairperson PA Walden, seconded by Member R Ballard:  

That the Waiheke Local Board:

a)      receives the Auckland Transport Quarterly Update report.

b)      that the advocacy areas within the quarterly report be updated to align with the           Waiheke Local Board Agreement advocacy areas with Auckland Transport.

c)      thanks Ivan Trethowen for his attendance.

CARRIED

 

 

 

Secretarial Note: Member BM Treadwell left the meeting at 6:10pm

 

 

 

 

 

 

 

 

 

 

 

17

Annual Plan 2016/2017

 

Resolution number WHK/2015/175

MOVED by Chairperson PA Walden, seconded by Member R Ballard:  

That the Waiheke Local Board:

a)      provide views on regional issues (UAGC, ITL, Maori Land rates and rural rates)           during discussions with the Governing Body on 27 November 2015.

b)      agrees the key advocacy issues as following (noting the board will have the opportunity to finalise prior to approval of the 2016/2017 Local Board Agreement):

Initiative

Why is it a priority?

Advocating to

Community swimming pool

Building a community swimming pool on Waiheke is a priority.   The local school / community pool is soon to be disestablished.  Opportunity exists to establish a pool in partnership with a community organisation.

The governing Body

Devolution of decision-making to Local Boards

The board has concerns around the translating of current decision making responsibilities into action and / or the lack of understanding of the board's role in local place-shaping activities and local strategic visioning.

 

More meaningful engagement by Council Controlled Organisations is also a priority, along with a need to recognise the board’s role in local planning and development.  Particularly for decisions within the roading corridor and with regards to local acquisition and divestment of Panuku property in the local area, for example at Matiatia and Ostend.

The governing body

Auckland Transport

Panuku Development Auckland 

Local Government Commission

Matiatia

Ensure that any further development at Matiatia is informed by a community-led master planning exercise.  This will include working with Auckland Transport, Panuku Development Auckland and the governing body to develop a Master Plan which recognises the importance of Matiatia as a gateway and transport hub, addresses community aspirations and protects our environment and cultural heritage now and into the future.

This includes development of a Marine and Gulf Islands environment centre.

The governing body

Auckland Transport 

Panuku Development Auckland 

Local Government Commission

 

Greenways

The board wish to secure a regional capital fund to further develop a world class destination greenway network on Waiheke.

The governing body

Ecological Restoration and environmental programmes

Waiheke has many unique natural environments which have been neglected over time. Local budgets will not enable the continuation of staged ecological restoration and weed management programmes. There needs to be an integrated approach to these programmes across the Council, Auckland Transport, community groups and private landowners.

The governing body

Auckland Transport

(Animal) Pest Free Waiheke

Development of a tailored animal pest management programme involving the community could result in the island becoming free of animal pests by 2023 (with stouts the priority) and see Kiwi released within that time.

The governing body

Plant pest management

Invasive weeds are a major threat to Waiheke’s ecosystems. There needs to be greater support for community/council programmes and partnerships which aim to eradicate moth plant, rhamnus and pampas grass from the island, and control pest plants on land buffering Whakanewha Regional Park and other ecologically significant sites such as Te Matuku and  Motukaha.

The governing body

Pest Plant management in road corridors 

Road corridors are major pathways for weeds and failure to manage this issue creates a disincentive for adjoining landowners to manage pest plants on their properties. Auckland Transport should be encouraged and funded to set an example of good management practice using a ‘minimum herbicide’ approach and working with volunteers and adjoining landowners.

Auckland Transport

Pensioner and community housing

The number of Waiheke residents aged 65-plus has increased by 53.7 per cent since 2006 and there is a lack of residential care facilities to meet the needs of this aging population. There is also a lack of community housing options The board are investigating utilising non-service Council property at Belgium Street and Waitai Road (managed by Panuku) for this purpose.

The governing body

Panuku Development Auckland 

 

Development of a network of marine reserves and other protected areas

The board supports the creation of a network of marine reserves and other protected areas linking the islands in its area of jurisdiction. The results of a Waiheke community survey in June 2015 showed strong support for this proposal.

The governing body

Sea Change

Department of Conservation

Ministry of Primary Industries

Visitor infrastructure and impacts support

The Waiheke Local Board Plan outlines the board’s aspirations in regards to tourism on the island.  This is primarily about managing the population increase in a way which benefits Waiheke without compromising local lifestyle or the environment.  

 

The board appreciates the economic benefits of tourism but wants to see safeguards for the environment in place to protect what is special about Waiheke and more regional funding to meet the costs of additional demands which visitors place on infrastructure, services and facilities on the island. .

The governing body

ATEED

 

Rangihoua / Onetangi Sports Park

The board is seeking regional funding to complete the reserve management plan for Rangihoua / Onetangi Sports Park and potential acquisition to enable regional and local outcomes for conservation, sport and recreation.

The governing body

Artworks complex upgrade

The Artworks complex provides a valuable arts and culture facility for the community however the buildings have condition issues.  The board is seeking progress of an Artworks masterplan including an upgrade of the complex.

The governing body

Sustainable safe transport options including development of cycleways

Safe active transport options such as pedestrian, cycling and bridle path networks are a priority as many Waiheke roads are steep, narrow and not well suited to walking and cycling.  Investment will provide low impact tourism options, support an active lifestyle and provide safe options for our community and school children.

Auckland Transport

Wharf tax

Wharf tax collected from Waiheke ferry services should be allocated to Waiheke facilities

Auckland Transport

Waste management

Improved waste management and more island-based sustainable solutions including community social enterprise models and recycling facilities.

The governing body

 

CARRIED

 

 

18

Reports requested/pending

 

Resolution number WHK/2015/176

MOVED by Chairperson PA Walden, seconded by Member R Ballard:  

That the Waiheke Local Board

a)      receives the reports requested/pending report.

CARRIED

 

 

19

List of resource consents

 

Resolution number WHK/2015/177

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      receives the list of resource consents lodged during 10 October 2015 to 6           November 2015 related to Waiheke Island.

CARRIED

 

 

20

Chairperson's Report

 

Resolution number WHK/2015/178

MOVED by Chairperson PA Walden, seconded by Member R Ballard:  

That the Waiheke Local Board

a)      receives the Chairperson’s report.

CARRIED

  

 

 

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

6:30 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................