Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 18 November 2015 at 6.30pm.

 

present

 

Chairperson

Catherine Farmer

 

 

 

Deputy Chairperson

Susan Zhu

 

 

 

Members

Derek Battersby, QSM, JP

 

 

 

 

Ami Chand, JP

 

 

 

 

Duncan Macdonald, JP

 

 

 

 

Simon Matafai

 

 

 

 

ABSENT

 

 

Ruby Manukia-Schaumkel

 

 

 

ALSO PRESENT

 

 

Clr Ross  Clow

 

 

 

 

 

 

 

 

 

 

 


Whau Local Board

18 November 2015

 

 

 

1          Welcome

 

The meeting opened with a karakia.

 

 

2          Apologies

 

Resolution number WH/2015/165

MOVED by Chairperson CM Farmer, seconded by Member A Chand:  

That the Whau Local Board:

a)         Accepts an apology from Ruby Manukia-Schaumkel for absence.

 

CARRIED

 

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

Members declared conflict of interests as below. 

 

            Register:

Board Member

Organisation / Position

Catherine Farmer

·            Avondale-Waterview Historical Society – Committee Member

·            Blockhouse Bay Historical Society – Member

·            Portage Licensing Trust – Trustee

·            Blockhouse Bay Bowls - Patron

Susan Zhu

·            Chinese Oral History Foundation – Committee member

·            Auckland Regional Migrant Resource Centre (ARMS) – Board member

Derek Battersby

·            Whau Coastal Walkway Environmental Trust –Trustee

·            New Lynn Tennis Club – Patron

·            West Lynn Gardens – Patron

·            Tag Out Trust – Chairman

Ami Chand

·            Kelston Community Trust – Trustee

·               Portage Licensing Trust – Deputy Chair

·            Rupa Aur Aap Trust – Trustee

·            Kelston Community Hub – Chair

·            Community Organisation Grants Scheme (COGS) Waitakere City Local Distribution Committee– Committee Member

Duncan Macdonald

·            Avondale Business Association – Chairman

·            Avondale Community Society – Chairman

·            Avondale RSA – Committee Member

·            Historical Society - Member

·            Avondale Jockey Club – Member

Ruby Manukia-Schaumkel

·            Wesley College - Trustee          

·            Kelston Girls College – Trustee

Simon Matafai

·            Pacific Events and Entertainment Trust - Trustee

·            WAS Collective Trust - Trustee

·            Williams Creative Trust - Trustee

·            Majesty Productions Trust - Trustee

·            Nexfit Trust - Trustee

·            Aspire Community Trust - Trustee

 

            There were no changes to the register.

 

Secretarial note: Member Duncan Macdonald declared an interest in item 19 on agenda.

 

           

4          Confirmation of Minutes

 

Resolution number WH/2015/166

MOVED by Member A Chand, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Wednesday, 21 October 2015, as a true and correct record.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Ward Councillor’s Update

 

            Whau local board received update from Councillor Ross Clow on matters being addressed by Governing Body including the $39 million development at New Lynn mall and the housing development going at the clay pits.

 

8          Deputations

 

8.1

Avondale Community Gardeners

 

Imi Tovia from Avondale Community Gardeners made a presentation requesting the board to return to mechanical weed management of Parks and that the Whau Local Board register itself as a totally GE free, GM free and Glyphosate free area, and for Auckland Transport and businesses to conform to this Health and Safety policy and practice within the boundaries of the Whau Local Board area. A copy of presentation has been placed on file copy of minutes and can be viewed on Auckland Council website.

 

Resolution number WH/2015/167

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Receives the deputation from Imi Tovia of Avondale Community Gardeners and thanks her for the presentation.

b)      Requests a report on the potential  for Whau to declare  itself GE free, GMO free and Glyphosate free.

c)      Notes that the board is looking to develop a Whau weed management policy.

 

CARRIED

 

Attachments

a     Presentation - Avondale Community Gardeners 

 

 

 

8.2

NLBA report on delivery of Heritage Festival Activities in New Lynn

 

Tracy Mulholland from New Lynn Business Association (NLBA) made a verbal presentation to the board on Whau LB /NLBA collaboration in the Heritage Festival 26 September – 11 October 2015.  

 

Resolution number WH/2015/168

MOVED by Deputy Chairperson S Zhu, seconded by Member A Chand:  

That the Whau Local Board:

a)        Receives the deputation from Tracy Mulholland of New Lynn Business Association and thanks her for the presentation.

b)        Notes its appreciation of the New Lynn Business Association and the contribution of the New Lynn Friendship Club, the New Lynn Library, Lynnmall management, the West Auckland Research Centre and the wider community’s excellent work in producing the New Lynn Heritage Festival activities.

 

CARRIED

 

 

 

8.3

Auckland City Education Services

 

Keith Morris from Auckland City Education Services made a verbal presentation on Truancy Free Retails Areas Initiative to the local board. A draft copy of a guide for retail areas was tabled, a copy of which has been placed on file copy of minutes and can be viewed on Auckland Council website.

 

Resolution number WH/2015/169

MOVED by Member A Chand, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Receives the deputation from Keith Morris of Auckland City Education Services and thanks him for the presentation.

 

CARRIED

 

Attachments

a     Auckland City Education Services - A Guide for Retail Areas  

 

 

9          Public Forum

 

9.1

James Mawson – Titirangi Rd Residents

 

  • Spoke on residents opposition to road widening and renewal of designation at Titirangi Rd.

 

Resolution number WH/2015/170

MOVED by Deputy Chairperson S Zhu, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)         Receives the public forum submission from James Mawson.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Whau Local Board Chairperson - Catherine Farmer's report

 

Member D Battersby left the meeting at 7.25 pm.

 

Resolution number WH/2015/171

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Receives Whau Local Board Chairperson Catherine Farmer’s report.

 

CARRIED

 

 

 

13

Local board members' reports

 

Resolution number WH/2015/172

MOVED by Deputy Chairperson S Zhu, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)         Receives verbal report from deputy chair Susan Zhu.

 

CARRIED

 


 

14

Auckland Transport Update Report November 2015 – Whau Local Board

 

Member D Battersby returned to the meeting at 7.31 pm.

 

Resolution number WH/2015/173

MOVED by Deputy Chairperson S Zhu, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Receives the Auckland Transport Update Report November 2015 report.

b)      Notes increased cost for HOP card and therefore requests Auckland Transport to consider a cheaper card cost for students.

 

CARRIED

 

 

 

15

Auckland Transport Quarterly Update to Local Boards (for the quarter - 1 July to 30 September 2015)

 

Resolution number WH/2015/174

MOVED by Member A Chand, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)         Receives Auckland Transport Quarterly Report.

b)      Notes that the Whau’s top priority for a new footpath is in Archibald Road, Kelston (from the school exit gate to the existing footpath at property 98) on the western side has not been included in Attachment A of the report and requests that this project be included in future updates including a completion timeframe.

CARRIED

 

 

 

16

Whau Local Board Arts Organisations Funding Agreements

 

Resolution number WH/2015/175

MOVED by Member SPT Matafai, seconded by Member A Chand:  

That the Whau Local Board:

a)      Approves a funding agreement of $50,000 to Portage Ceramics Trust for facility operations of Te Toi Uku (Ambrico Archive).

b)      Approves a funding agreement of $75,000 to the Whau Community Arts Broker for art and culture activations in the Whau Local Board area.

 

CARRIED

 


 

17

Libraries Work Programme 2015/2016

 

Resolution number WH/2015/176

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Approves the 2015/2016 libraries work programme (Attachment A of the report).

b)      Delegates authority to Library Portfolio lead Chair Farmer to approve any minor changes to the library work programme.

 

CARRIED

 

 

 

18

2015/16 lease workplan - expedited renewal process and review of ongoing lease management

 

Resolution number WH/2015/177

MOVED by Deputy Chairperson S Zhu, seconded by Member A Chand:  

That the Whau Local Board:

a)      Approves the renewal of lease to the community organisation shown on Attachment A of the report on the existing terms and conditions. This community organisation being:

·   Western Area Tennis Trust

b)      Notes that a community outcomes plan is not required or provided with this lease renewal.

 

CARRIED

 

 

 

19

Whau Local Board Local Grants: Round One 2015/2016

 

Secretarial Note:        Updated application summary for Ignite Employment Trust Ltd was tabled, a copy which has been placed on file copy of minutes and can be viewed on Auckland Council website.

Secretarial Note:        Member Duncan Macdonald declared interest with Avondale Community Society and Avondale Business Association applications and took no part in the discussion or voting on the matter.

 

Resolution number WH/2015/178

MOVED by Chairperson CM Farmer, seconded by Member A Chand:  

That the Whau Local Board:

a)      Agrees to the following allocation for Round One of 2015/16 Whau Local Board Local Grants as listed in Table 1 below:

Table One: Whau Local Board Local Grants Round One applications:

Organisation Name

Project

Total

Requested

Amount

Allocated

Chinese New Settlers Services Trust

Little Kungfu Master - west Auckland

$5,000

$2,500

Tongan Community Christian Church of New Zealand

Hall hireage for your local activities.

$5,130

$2,500

Church of the Saviour

Towards the “Play and Learn” centre

$2,000

$2,000

Vaevae Manava Tongan Community Trust

Towards the 10 year anniversary celebration

$25,250

$5,000

Waitakere Japanese Supplementary School (WJSS)

WJSS after-school programme term one and two 2016

$1,257

$250

The Parenting Place - Toolbox Division

Provision of parenting courses specifically developed for high needs, at-risk parents and caregivers

$4,889.42

$3,000

Church of the Saviour (COTS) Care

Church of the Saviour COTS Care programme costs

$15,749.66

$1,000

Connected Media Charitable Trust

Annual rent costs

$5,000

$250

Odyssey House Trust

Odyssey cafe and training programme start-up

$4,138.22

$4,138

Urban EcoLiving Charitable Trust

Towards costs for the “Tread Lightly” caravan

$5,300

$1,000

Royal NZ Plunket Waitemata Area

Kelston  and New Lynn playgroup operational costs

$4,011

$2,148

Ignite Employment Trust Ltd

Youth employment programme costs

$37,041

$250

OUTLine New Zealand Incorporated

Operating the Lesbian Gay Bisexual Transgender Intersex telephone helpline for the Whau area

$2,400

$2,000

New Zealand Centre for Gifted Education Limited

MindPlus Auckland West

$4,000

$2,000

WAVES Trust

Towards the taxi project

$2,500

$0

Blockhouse Bay Business Association

Blockhouse Bay Christmas Parade

$7,000

$5,000

Auckland Regional Migrant Services Charitable Trust

Settlement activities for Migrants, Refugees and service providers

$7,850

$2,000

Sport Waitakere Trust

Towards the community sports tournament

$2,000

$1,000

Children's Autism Foundation

Community support programmes, for families with children affected by autism and their community

$5,500.80

$1,500

Te Whānau o Waipareira Trust

Towards the “Waitangi@Waititi 2016” event

$10,000

$4,000

Red Leap Theatre Charitable Trust

Education and outreach programme, 1 January to 30 June 2016

$12,000

$0

Total amount requested

$199,017.10

$29,286.00

 

CARRIED

 

Resolution number WH/2015/179

MOVED by Member SPT Matafai, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

b)      Agrees to the following allocation for Round One of 2015/16 Whau Local Board Local Grants as listed in Table 2 below:

Table Two: Whau Local Board Local Grants Round One applications:

Avondale Community Society on behalf of Neighbourhood Safety Panel Avondale and Waterview

Towards the “Sirens and Sounds Safety” Festival

$25,000

$10,000

Avondale Business Association

Towards the “Carols by Spiderlight” event

$6,000

$2,000

 

CARRIED

 

Attachments

a     Tabled - Updated application summary for Ignite Employment Trust Ltd  

 

 

 

20

Whau Local Board Quick Response Grants: Round Two 2015/2016

 

Resolution number WH/2015/180

MOVED by Member SPT Matafai, seconded by Member A Chand:  

That the Whau Local Board:

a)      Agrees to the following allocation for Round Two of 2015/16 Whau Local Board Quick Response Grants as listed in Table 1 below:

Table One: Whau Local Board Round Two Quick Response Applications

Organisation Name

Project

Total Requested

Amount
recommended

Avondale Community Action

Made in Avondale

$2,000

$2,000

Reuben Pollock

(Individual)

Pecan Place street BBQ

$800

$300

Top Class Fitness

Top class fitness

$900

$500

Bangla School Charitable Trust

Remuneration for transportation expenses for teachers of "Bangla School" run by Bangla School Charitable Trust.

$1,700

$0

Bangla School Charitable Trust

Procurement of one laptop for Bangla School

$1,300

$1,000

Encounter Hope Foundation

Community portaloo installation

$738

$738

Generation Ignite Trust

Generation camp ignite 2015

$1,723

$0

Tongan Kiwis

Pre-season U16 rugby league social tournament

$1,400

$400

Safer West Community Trust

Keep on Keepin on - carnival for a cause

$2,000

$2,000

 

Total

$12,120

$6,938

 

 

CARRIED

 

 

 

21

Reallocation of funding to support community art projects

 

Resolution number WH/2015/181

MOVED by Member SPT Matafai, seconded by Member A Chand:  

That the Whau Local Board:

a)      Allocates up to $12,000 from its Community Response Fund for further art work on utility boxes in Kelston and/or other options including murals.

 

CARRIED

 

 

 

22

Annual Plan 2016/2017

 

Resolution number WH/2015/182

MOVED by Member A Chand, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Provides the following views on regional issues for the governing body to consider:

i)          Recommends retention of the existing UAGC level at $385 (inflation adjusted $397).

ii)         Supports an increase in the share of the interim transport levy met by businesses from 14.7 per cent to 32.7 per cent for 2016/2017 and 32.3 per cent for 2017/2018.

iii)        Supports to share the business interim transport levy amongst business ratepayers on the basis of capital value rather than via a fixed charge.

iv)        Supports consulting on an amendment to the Māori freehold land rates remission and postponement policy to:

·                remit rates for marae and urupa that exceed the 2 hectare limit for non-rateability

·                increase the adjustment for the number of owners up to the 10 per cent maximum, where properties have significant barriers to development such as owners being deceased or not succeeded to

·                adjust rates to the equivalent of those that would have been charged, had the property been valued excluding any potential use that is unlikely to be achieved within Māori ownership

v)         Supports consulting on an amendment to the rates remission and postponement policy (remission scheme for fixed charges) to:

·                remit fixed rates where the land would otherwise be treated as a single rating unit except they are in separate ownership.

vi)        Supports that further detailed and specific policy changes be sought from Māori (including Māori landowners and the Independent Māori Statutory Board) as part of the consultation process.

vii)       Opposes any proposal to reallocate rates from large farm lifestyle properties over the entire rating base.

b)         Agrees the following key advocacy issues:

·                    Avondale Town Centre. Requests that Council and Panuku Development Auckland provide significant support for the regeneration of Avondale Town Centre through the strategic development of Council sites, working with government, the Jockey Club and private developers to deliver a quality town centre

·                    Crown Lynn Roading development. That the paths and roads linking the New Lynn transport centre with the new housing developments are built as the housing is developed. This will enable the delivery of the New Lynn Urban Plan vision target of 20,000 residents living within walking distance of the transit interchange in line with Plan Change 17.

·                    Walking improvements. That Auckland Transport develop more transport initiatives to make connections for students to get to school and recreation safer and easier in the Whau, create higher quality footpaths and the promote of the shared use of vehicles

·                    Council Early Childhood Education support policy. That Auckland Council urgently develop a policy regarding support for community early childhood education with particular regard to high growth areas.

·                    Citizens Advice Bureau support. That Auckland Council continue its approach of supporting Citizens Advice Bureau as a regional network.

 

CARRIED

 

 

 

23

Whau Local Board Quarterly Performance report: July - Sept 2015

 

Resolution number WH/2015/183

MOVED by Member SPT Matafai, seconded by Member A Chand:  

That the Whau Local Board:

a)      Approves the Performance Report for the Whau Local Board for the period ended 30 September 2015.

 

CARRIED

 


 

24

Confirmation of Workshop Records: September and October 2015

 

Resolution number WH/2015/184

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Confirms the records of the workshops in Attachments A - I held on the following dates: 

2 September 2015

9 September 2015

16 September 2015

23 September 2015

30 September 2015

7 October 2015

14 October 2015

21 October 2015

28 October 2015

 

CARRIED

  

 

 

25

Request for funding support from Zeal for an “event box”

 

Resolution number WH/2015/185

MOVED by Member SPT Matafai, seconded by Member A Chand:  

That the Whau Local Board:

a)      Allocates a grant of $10,000 Zeal form the Community response fund budget line to support the Event Box project.

b)      Notes the opportunity for local young people to receive training and experience.

c)      Requests staff to consider opportunities for the Event Box to be utilised in the Whau local board area.

 

CARRIED

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

28

Historic St Andrew's Sunday School Hall, 40 Rankin Avenue, New Lynn

 

Secretarial Note:                  The board directed that this report be included on the next board meeting agenda.                                                                            

  

 

 

 

27        Procedural motion to exclude the public

Resolution number WH/2015/186

MOVED by Member A Chand, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Special Housing Areas: Tranche 9

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released..

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

 

 

7.46pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

7.50pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Special Housing Areas: Tranche 9

 

b)      Agrees that neither the report nor the resolutions be restated in the public minutes until the reason for confidentiality no longer exists.

  

 

 

7.50 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................