I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 15 December 2015

9.30am

Local Board Chambers
Pukekohe Service Centre
82 Manukau Road
Pukekohe

 

Franklin Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Andrew Baker

 

Deputy Chairperson

Jill Naysmith

 

Members

Malcolm Bell

 

 

Alan Cole

 

 

Brendon Crompton

 

 

Angela Fulljames

 

 

Sarah Higgins

 

 

Murray Kay

 

 

Dr Lyn Murphy

 

 

(Quorum 5 members)

 

 

 

Gaylene Harvey

Democracy Advisor

 

7 December 2015

 

Contact Telephone: (09) 237 1310

Email: Gaylene.Harvey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Franklin Local Board

15 December 2015

 

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Whakapauko Landcare re joint project with Te Whangai Trust                     5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Grant of new community leases in Franklin Local Board area in 2015 - group owned buildings                                                                                                                         7

13        Grant of new community leases in Franklin Local Board area in 2015 – council owned buildings                                                                                                                       29

14        Hunua Domain Recreation Reserve -  Pt Allotments 89 & 254, Parish of Hunua, White Road, – New Grazing Licence to current Occupant – Bennetts Poultry Limited 39

15        Bremner Road Esplanade Reserve, Drury – landowner approval of proposed earthworks                                                                                                                                       43

16        Ray Fausett Reserve and Helvetia Road Esplanade Reserve- Proposed park development                                                                                                                                       51

17        Amendments to 2015/2016 Local Environment Work Programme                        67

18        Draft Regional Pest Management Plan Review                                                       71

19        New Road Name Approval for the residential subdivision by Chey Barnes at 1 Sandstone Road, Whitford                                                                                                           133

20        Franklin Local Board World War Projects: Round Two, 2015/16                        137

21        Pukekohe Town Centre Revitalisation Update - Manukau Road                         149

22        Auckland Transport Update – December 2015                                                      151

23        Review of the Food Safety Bylaw 2013                                                                   171

24        Annual Plan 2016/2017 – local consultation content                                             175

25        Franklin Local Board Workshop Notes                                                                   181

26        Consideration of Extraordinary Items 

 

 


1          Welcome

 

The Chairman will open the meeting and welcome everyone present.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Franklin Local Board confirm the ordinary minutes of its meeting, held on Tuesday, 24 November 2015, including the confidential section, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

8.1       Whakapauko Landcare re joint project with Te Whangai Trust

Purpose

1.       Providing an opportunity for the Whakapauko Landcare to present a proposal for a joint project with Te Whangai Trust.

Executive Summary

2.       As per standing orders the Chairman has approved the request from Andrew Sinclair of the Whakapauko Landcare group and Adrienne Dalton from Te Whangai Trust to speak in the deputation section of the meeting.

3.       The groups are seeking financial support from the Board for the project.

Recommendation/s

That the Franklin Local Board thanks Andrew Sinclair from Whakapauko Landcare and Adrienne Dalton from Te Whangai Trust for their attendance.

Attachments

a          Pukekohe People Power Proposal...................................................... 195

b          Greenways Plans for Pukekohe.......................................................... 199

 


 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Franklin Local Board

15 December 2015

 

 

Grant of new community leases in Franklin Local Board area in 2015 - group owned buildings

 

File No.: CP2015/24329

 

  

 

Purpose

1.       To approve new community leases to groups within the Franklin area.

Executive Summary

2.       Community leases are one of the ways in which Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3.       Council has a substantial programme of community leasing work to complete this year. The scale of the programme includes a number of existing leases that have rolled over beyond their anticipated expiry date.

4.       This report and attachment includes details of groups within the Franklin area with expired leases where the group owns the building. Staff recommend that new leases be approved for these groups under the terms and conditions specified in the schedule – Grant of new community leases, group owned buildings (Attachment A).

5.       For each of the recommended leases, a process has been followed which includes a review of the lessee’s performance, that the organisation is sustainable, the services and programmes offered are beneficial to the community and that they align with objectives stated in the Auckland and Local Board Plans.

6.       The groups own the buildings and improvements on the sites occupied (Attachments B, C, D, E, F, G, H & I). As outlined in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own buildings have a right to apply for a new lease at the end of their occupancy term and there is no requirement to undertake an expression of interest process.

7.       Community Outcomes Plans will be negotiated with each group and attached to the lease, with the content approved by the Local Board Portfolio Holders.

 

Recommendation/s

a)      That the Franklin Local Board approves a new community lease for the following groups under the terms and conditions as specified in the schedule (Attachment A) - Grant of new community leases, group owned buildings:

i)        Beachlands Maraetai Association Football Club Incorporated, Beachlands Domain, 35R Beachlands Road, Beachlands

ii)       Beachlands-Maraetai Pony Club Incorporated, 855 Whitford-Maraetai Road, Beachlands

iii)      Counties Playcentre Association Incorporated (Patumahoe / Mauku Playcentre), 1 Mareretu Avenue, Patumahoe

iv)      Counties Sports Fishing Club Incorporated, Te Toro Recreation Reserve, Te Toro Road, Waiuku

v)      Franklin Amateur Radio Club Incorporated, 19 Stadium Drive, Pukekohe

vi)      Scout Association of New Zealand (Pukekohe unit), 2 Edinburgh Street, Pukekohe

vii)     Scout Association of New Zealand and The Girl Guides Association New Zealand Incorporated (Waiuku unit), Massey Park, 2 Belgium Street, Waiuku

viii)    Waiuku Association Football Club Incorporated and Waiuku District Cricket Club Incorporated, Massey Park, 2 Belgium Street, Waiuku

b)      That the Franklin Local Board approves that the content of Community Outcomes Plans where required, will be approved by the Franklin Local Board Community Facilities Portfolio Holders and attached as a schedule to the lease document.

 

Comments

8.       There is a substantial programme of community leasing work to complete this year, work which includes establishing new leases to groups who have an expired lease and where the groups own the building or improvements on the land.

9.       Given the scale of the programme, staff have adopted a new approach to operational delivery, allowing a large number of more routine leases to be approved in a batched process.

10.     Attachment A includes the details of groups within the Franklin area with expired leases where the group owns the building. It is recommended new community leases be approved for these groups under the terms and conditions specified in the schedule – Grant of new community leases, group owned buildings.

11.     The recommended term of lease where a group owns the building is 10 years with one 10 year right of renewal. The recommended rental is $1.00 per annum, if requested. The groups are responsible for maintenance and utility costs for these buildings.

12.     For each of the recommended leases a process has been followed which includes a review of the lessee’s performance to ensure that lease conditions are being met, that the organisation is financially sustainable and that the services or programmes offered from the premises align with the objectives stated in the Auckland and Local Board Plans. Council staff have sought input from relevant council departments to ensure compliance requirements are met and that the facility is well maintained.

13.     Checks have been undertaken to confirm the land classification for each of the sites and land information is included in the schedule.

14.     Community Outcomes Plans will be negotiated with each group and attached to the lease, with the content approved by the Local Board Community Facilities Portfolio Holders and will be reported upon annually.

Consideration

Local Board views and implications

15.     The recommendations within this report fall within the Local Board’s allocated authority relating to the local, recreation, sports and community facilities.

16.     The recommendations have been discussed with the Local Board Portfolio Holders and at a Local Board Workshop on 20 October 2015.

17.     Council staff have sought input from relevant council departments.

Māori impact statement

18.     Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities. They create local benefits for many communities, including Maori.

Implementation

19.     The recommendations within this report do not trigger the Auckland Council Significance Policy.

20.     All costs involved in the preparation of lease documents are borne by Auckland Council.


 

Attachments

No.

Title

Page

aView

Grant of new leases, Group owned buildings

11

bView

Beachlands Maraetai Assoc Football Club Inc Site Plan

13

cView

Beachlands-Maraetai Pony Club Inc Site Plan

15

dView

Counties Playcentre Assoc Inc Patumahoe Site Plan

17

eView

Counties Sports Fishing Club Inc Site Plan

19

fView

Franklin Amateur Radio Club Inc Site Plan

21

gView

Scout Assoc of NZ Pukekohe Site Plan

23

hView

Scout and Girl Guides Assoc NZ Waiuku Site Plan

25

iView

Waiuku Assoc Football and District Crickets Clubs Inc Site Plan

27

      

Signatories

Authors

Christine Benson - Community Lease Advisor  

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Angeline Barlow - Relationship Manager

 



Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 

Grant of new community leases in Franklin Local Board area in 2015 – council owned buildings

 

File No.: CP2015/26126

 

  

 

Purpose

1.       To seek approval for new community leases to groups within the Franklin area.

Executive Summary

2.       Community leases are one of the ways in which Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3.       Council has a substantial programme of community leasing work to complete this year. The programme includes a number of existing leases that have rolled over beyond their anticipated expiry date.

4.       This report and attachment includes details of groups within the Franklin area with expired leases where council owns the building. Due to the services provided by these groups the Local Board have indicated support for the provision of new leases to the existing groups. Staff recommend new leases be approved under the terms and conditions specified in the schedule – Grant of new community leases, council owned buildings (Attachment A).

5.       For each of the recommended leases, a process has been followed which includes a review of the lessee’s performance, that the organisation is sustainable, the services and programmes offered are beneficial to the community and that they align with objectives stated in the Auckland and Local Board Plans.

6.       The recommended term for community leases for council owned buildings is five years plus a renewal term of five years. The Local Board have discretion to set the term of the lease. A new lease is recommended for the groups for the premises indicated in the site plans (Attachments B & C).

7.       Community Outcomes Plans will be negotiated with the groups and attached to the lease subject to the content being approved by the Local Board Portfolio Holders.

 

Recommendation/s

a)      That the Franklin Local Board approves a new community lease for the following groups under the terms and conditions specified in the schedule (Attachment A) - Grant of new community leases, council owned buildings:

i)        Patumahoe Rugby Football Club Incorporated, Patumahoe War Memorial Hall, 10 Mauku Road, Patumahoe

ii)       Lions Club of Waiuku Incorporated, Massey Park, 2 Belgium Street, Waiuku

b)      That the Franklin Local Board approves that the content of Community Outcomes Plans, where required, will be approved by the Franklin Local Board Community Facilities Portfolio Holders and attached as a schedule to the lease document.

 

Comments

8.       There is a substantial programme of community leasing work to complete this year, work which includes establishing new leases to groups who have an expired lease.

9.       Given the scale of the programme, staff have adopted a new approach to operational delivery, allowing a large number of leases to be approved in a batched process.

 

 

10.     Attachment A includes the details of groups within the Franklin area with expired leases for council owned buildings. At the expiry of a lease on a council owned building it is good practice to review alternatives for the use of the premises. An expression of interest process can be undertaken to gauge interest and best use. Alternatively, if the services provided by incumbent groups are needed in the area and the groups are preforming well, new leases can be approved for these groups.

11.     Due to the services provided by the groups detailed in this report the Local Board has indicated support for the provision of new leases to the existing groups. Staff recommend new leases be approved under the terms and conditions specified in the schedule – Grant of new community leases, council owned buildings.

12.     The recommended term of lease where council owns the building is five years with one five year right of renewal. The Local Board have discretion to set the term of the lease.

13.     The recommended rental is $1.00 per annum, if requested. Groups are responsible for some maintenance and utilities and these responsibilities are set out in a schedule which will be an attachment to the lease document. Council is responsible for structural maintenance and building renewals work and the Community Occupancy Guidelines 2012 recommend the lessee pays a contribution to these costs. The contribution is dependent on the size of the building.

14.     For the recommended leases a process has been followed which includes a review of the lessee’s performance to ensure that lease conditions are being met, that the organisation is financially sustainable and that the services or programmes offered from the premises align with the objectives stated in the Auckland and Local Board Plans. Council staff have sought input from relevant council departments to ensure compliance requirements are met.

15.     Checks have been undertaken to confirm the land classification for each of the sites and land information is included in the schedule.

16.     Community Outcomes Plans will be negotiated with the groups and attached to the lease following approval of the content by the Local Board Community Facilities Portfolio Holder and will be reported upon annually.

Consideration

Local Board views and implications

17.     The recommendations within this report fall within the Local Board’s allocated authority relating to the local, recreation, sports and community facilities.

18.     The recommendations have been discussed with the Local Board Portfolio Holders and at a Local Board Workshop on 20 October 2015. The Local Board indicated support for the approval of new leases to the existing lessee’s listed in this report.

19.     The groups have invested significantly into renovations to the premises they occupy. Due to the services they provide to their communities the Local Board have indicated it may support leases for a longer period than that recommended. The Local Board have discretion to set the term of the lease and the resolution could specify a term that differs to that noted in Attachment A.

20.     Council staff have sought input from relevant council departments.

Māori impact statement

21.     Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities. They create local benefits for many communities, including Maori.


 

Implementation

22.     The recommendations within this report do not trigger the Auckland Council Significance Policy.

23.     All costs involved in the preparation of lease documents are borne by Auckland Council.

 

Attachments

No.

Title

Page

aView

Grant of new leases, council owned buildings

33

bView

Patumahoe Rugby Football Club Inc Site Plan

35

cView

Lions Club of Waiuku Inc Site Plan

37

     

Signatories

Authors

Christine Benson - Community Lease Advisor  

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Angeline Barlow - Relationship Manager

 



Franklin Local Board

15 December 2015

 

 



Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 

Hunua Domain Recreation Reserve -  Pt Allotments 89 & 254, Parish of Hunua, White Road, – New Grazing Licence to current Occupant – Bennetts Poultry Limited

 

File No.: CP2015/26189

 

  

 

Purpose

1.       This report seeks the approval from the Franklin Local Board to offer a new 5 year grazing licence of Part Hunua Domain Recreation Reserve being 14.100 hectares as per the attached map from 17 December 2014 to Bennetts Poultry Limited on commercial terms negotiated by Panuku Development Auckland Limited, commencing 1 October 2014.

Executive Summary

2.       Bennetts Poultry have grazed cattle on Hunua Domain Reserve, White Road, Hunua since 17 December 2004. The original Licence commenced 17 December 2004 with one right of renewal of five years commencing 1 October 2009, which was exercised. The current licence is for the land only and there are no buildings on the licenced area. 

3.       Current grazing arrangements are for cattle only, and this is permitted within the Hunua Domain and Hunua Bowling Club Reserves Management Plan 1996. 

4.       The proposed licence term is 5 years from 1 October 2014. The present Licencee is grazing the land on a ‘hold over’ basis of the previous licence.  Panuku Development Auckland intend to offer commercial terms to the incumbent. The Local Board is requested to approve Panuku Development Auckland offering commercial terms to Bennetts Poultry as per the valuation completed by Quotable Value Limited.   The proposed annual rental is $9,000 plus GST.

 

Recommendation/s

That the Franklin Local Board approves the grant of a new 5 year licence of Part Allotments 89 & 254 Parish of Hunua, White Road, Hunua from 1 October 2014 to Bennetts Poultry Limited on commercial terms to be negotiated by Panuku Development Auckland.

 

Comments

5.       The licence at Part Allotments 89 & 254 Parish of Hunua, White Road, Hunua comprises grazing of cattle by Bennetts Poultry Limited who own the adjoining property.

6.       The licenced area has no stand-alone water source.   Water for stock grazing comes from the Licencee’s adjoining farm.   This water is reticulated to troughs in each paddock.

7.       The property has post and batten boundary fences and post and wire fences that subdivide the property into six paddocks.   There are two pockets of bush on the mapped area which are fenced off separately.

8.       The current occupant trades as Bennetts Poultry Limited which is the proposed entity in this application. Councils Parks Department has maintained regular contact with the occupants and is happy to continue with current arrangements from 1 October 2014.

9.       Auckland Council Parks Department is supportive of this new licence proposal to Bennetts Poultry Limited from 1 October 2014.

10.     The Licencee is responsible for the maintenance of the fences and fertilising of the grazing licence area.

Consideration

Local Board views and implications

11.     The local board are the decision makers.

Māori impact statement

12.     Pānuku Development Auckland has a comprehensive Iwi engagement process that engages with the 19 key Mana Whenua groups in Tamaki on four fronts: identifying cultural significance concerns regarding disposal and development properties, flagging commercial interests, development partnering discussions and engagement around design outcomes for council driven development projects. Panuku Development Auckland has also undertaken to be part of council’s Maori Responsiveness Plan pilot program. The project’s key output will be an operational document outlining how Pānuku Development Auckland will contribute to Council’s strategic and operational commitments to Maori. As there is no change to the property, the existing tenants, or other major factors, there has been no Iwi engagement undertaken in respect of the tenants’ new licence on the reserve.

Implementation

13.     If the Local Board approves the above recommendations, Panuku Development Auckland will conclude a new commercial licence with Bennetts Poultry Limited.

 

Attachments

No.

Title

Page

aView

Site map showing proposed lease area

41

     

Signatories

Authors

Louise Tanner – Commercial Property Manager, Panuku Development Auckland

Authorisers

Pene Jackson – Team Leader, Panuku Development Auckland

Margrit de Man – Property Portfolio Manager, Panuku Development Auckland

Angeline Barlow - Relationship Manager

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 

Bremner Road Esplanade Reserve, Drury – landowner approval of proposed earthworks

 

File No.: CP2015/23687

 

  

 

Purpose

1.       To seek approval for earthworks on Bremner Esplanade Reserve to facilitate future pedestrian access and the widening of Bremner Road, Drury.

Executive Summary

2.       An application has been received to undertake earthworks in Bremner Esplanade Reserve (109 Bremner Road, Drury) to facilitate transport connections to the Bremner Road Special Housing Area (BRSHA). 

a)   Attachment A shows the location of the BRSHA 

b)   Attachment B shows the planned earth worked areas. The portion of Bremner Esplanade Reserve affected is shown in pink. 

3.       The request involves earthworks to facilitate the widening of Bremner Road and allow for an accessible pedestrian walkway connection into the adjacent esplanade.   At this stage, the applicant does not propose to construct the 3.0m wide shared pathway within the esplanade reserve shown in Attachment B as they are seeking compensation for that work.

4.       The proposal is considered appropriate as no permanent adverse effects are anticipated to the Bremner Esplanade Reserve, because the works provide for walking/cycling connections along Bremner Road and for future connection to the esplanade area.

Recommendation/s

a)      That the Franklin Local Board gives landowner approval to undertake earthworks on Bremner Esplanade Reserve at 109 Bremner Road, Drury, to facilitate the widening of Bremner Road while ensuring an appropriate gradient for a future walkway connection between the road and the esplanade, in general accordance with the application plans titled Development Connection to Drury Town Centre Area Calculations for Extent of Works referenced 1013_QD drawing no. RD110 revision A dated 28 October 2015 by McKenzie & Co Consultants Limited. 

b)      That the Franklin Local Board provides the approval subject to:

i)             detailed design and methodology being approved by the Parks Manager (South) and;

ii)       conditions to be provided by the Parks Manager (South) to manage construction and provide for reinstatement.

Discussion

5.       A developer associated with the Bremner Road Special Housing Area (BRSHA) has requested approval to undertake road widening works within Bremner Esplanade Reserve at 109 Bremner Road, Drury.  Bremner Esplanade Reserve is an area of undeveloped and unmaintained reserve currently being grazed by the adjoining owner. 

6.       The works are proposed to enable development of the BRSHA as shown in Attachment A.  The proposed works are shown in Attachment B and include earthworks to create a new battered slope between the existing esplanade and road reserve (being the area shown in pink).  This will enable road widening of Bremner Road to allow for a walk/cycleway along that road. 

7.       The earthworks are also proposed to provide an appropriately accessible slope for future pedestrian access from the road down to the esplanade reserve.   Attachment B also shows a three metre wide shared use pathway through the esplanade.  However further discussions are needed on the funding of that shared use path as the developer is currently seeking compensation for those works.

8.       The proposed works are not located within the BRSHA, however they are proposed to facilitate transport connections into the area.  The detailed design of the batter works has yet to be finalised and it is recommended that the final design be reviewed by Parks staff to ensure that appropriately accessible slopes and a future walkway connection to the esplanade area can be provided.  No trees are affected within the works area of the esplanade reserve.     

9.       An alternative route for an esplanade walkway connection under Bremner Road was investigated; however, because the bridge was constructed on top of the original bridge pilings, there is not enough room to facilitate this option without rebuilding the existing bridge in its entirety.

Consideration

Local Board views and implications

10.     A workshop with board members was undertaken on the 17th November 2015.  The board was generally supportive of the proposal.  

Māori impact statement

11.     Preliminary discussion with local iwi has been carried out in connection with the BRSHA development in general and three cultural impact assessments have been commissioned. It is intended that these assessments will be submitted to council by the developer when ready to meet resource consenting requirements.

12.     The current proposal forms a small part of the overall works required for the BRSHA.  This particular site is not shown as a site of significance of value to mana whenua under the Proposed Auckland Unitary Plan.

Implementation

13.     Comment from Auckland Transport in support of the proposed walkway route and Bremner Road crossing point has yet to be provided.  Should support not be forthcoming, alterations to the location of the crossing point may result in the proposed batter works not being required.

14.     The proposed batter will include earthworks in both the coastal marine area as well as the road reserve of Bremner Road.  Approvals will be necessary under regulatory consent requirements for works within those areas. 

Attachments

No.

Title

Page

aView

Site context plan

45

bView

Location of proposed earthworks

47

cView

Detailed earthworks plan for batter

49

Signatories

Authors

Sarah  Hodder - Parks and Open Space Specialist

Authorisers

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

Angeline Barlow - Relationship Manager

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 



Franklin Local Board

15 December 2015

 

 



Franklin Local Board

15 December 2015

 

 

Ray Fausett Reserve and Helvetia Road Esplanade Reserve- Proposed park development

 

File No.: CP2015/23694

 

  

 

Purpose

1.       To seek landowner approval for development of part of Helvetia Road Esplanade and of Ray Fausett Reserves; and the development of assets in areas proposed as future park.

Executive Summary

2.       The developer of land at Jutland Road, Pukekohe, is seeking landowner approval to undertake infrastructural works within existing council park land at Ray Fausett Reserve and Helvetia Road Esplanade Reserve.  The proposal also includes works within the development site which is proposed to vest in the council upon completion of the subdivision.  Works are also proposed within crown owned land for which Department of Conservation approval is being sought.   Attachment A shows the Belmont Structure Plan area and the location of the development and adjacent reserves. The works will facilitate development of part of the Belmont Special Housing Area (BSHA) and include:

a)   construction of stormwater infrastructure including wetlands, pipelines and outlets;

b)   The extension of the existing wastewater pipeline over Whangapouri Stream as a pipe bridge into Ray Fausett Reserve;

c)   Development of walkways including a pedestrian bridge over the proposed wastewater pipebridge; and

d)   Other park assets including park benches and specimen tree and amenity plantings

3.       Attachments B and C show more detail of the works proposed.  The development provides positive benefits in delivering recreational assets at no cost to the council for the benefit of existing and future residents.  The public wastewater and stormwater pipelines will not impact future use of the open space areas.  The provision of a pedestrian bridge over the wastewater pipebridge will help hide that structure while connecting residents to the north and south of the stream with an off-road route.

4.       As the walkways proposed (including connection to the pedestrian bridge) pass through crown land, and as the edge of the stormwater pond batter will also affect that land, it is recommended that the council seek an agreement to manage the land on behalf of the crown.  This will facilitate future integrated management of the area.

5.       It is also recommended that the board support the development proposed for the future stormwater and esplanade reserve areas at no cost to the council, noting that these will entail future maintenance costs.  The walkway network, seats and planting is proposed to improve recreational outcomes and the amenity of the area.

6.       Under the standard operating procedure agreement between Watercare and the council, an easement is required for the wastewater line.  It is recommended that the local board support an easement for which governing body approval (delegated to a Tier 5 manager) would then be sought.

7.       As the pedestrian bridge is required to mitigate the pipebridge proposal, it is recommended that approval for the bridge is conditional on construction of the pedestrian connection.

 

Recommendation/s

a)      That the Franklin Local Board support negotiations for the council to manage the area of crown owned land (being Crown Land Survey Office Plan 58709) adjacent to future proposed public esplanade and stormwater reserves

b)      That the Franklin Local Board support the development of future council-owned reserve areas in general accordance with the plans by Civil Plan Consultants titled “Extent or Works on Crown Land Sheets 1 & 2” referenced 1826-00-SK26-1/2 revision A1 and dated 30 October 2015 at no cost to the council subject to:

i)    All regulatory requirements for the management of the crown land being met

ii)   specifications and conditions to be recommended by the Parks and Open Space Specialist through the resource consent process for landscaping (including walkways, planting and seating)

c)      That the Franklin Local Board grant landowner approval for the construction of the walkway and pedestrian bridge on Ray Fausett Reserve and Helvetia Road Esplanade Reserve, in general accordance with the plan by Civil Plan Consultants titled “Extent or Works on Crown Land Sheets 1 & 2” referenced 1826-00-SK26-1/2 revision A1 and dated 30 October 2015;

d)      That the Franklin Local Board grant the landowner approval under (c) subject to:

i)    crown approval of the adjacent works on the crown owned land or delegation of the management of that land to the council

ii)   detailed design and methodology of works to be approved by the Manager Parks (South) prior to the pipe installation works.

iii)   conditions to control the construction effects and provide for reinstatement to be provided by the Manager Parks (South).

e)      That the Franklin Local Board endorse the granting of an easement over parts of Ray Fausett Reserve (Sections 2-3 SO 430835) and Helvetia Road Esplanade Reserve, (Lot 4 DP 324527), for a wastewater pipeline as shown on the plans by Civil Plan Consultants titled “Extent or Works on Crown Land Sheets 1 & 2” referenced 1826-00-SK26-1/2 revision A1 and dated 30 October 2015.

f)       That the Franklin Local Board endorse the granting of the easement in (e) subject to the following conditions:

i)    Provision of a pedestrian bridge at no cost to council as outlined in recommendation (c)

ii)   Detailed design (including plans for the exact location of the line and manholes) and methodology of works to be approved by the Manager Parks (South) prior to the pipe installation works.

iii)   Conditions to control the construction effects and provide for reinstatement to be provided by the Manager Parks (South).

Discussion

8.       The Belmont Special Housing Area (BSHA) is subject to a number of developments by different landowners. The property referred to as 16 Jutland Road is currently looking into the provision of future services proposed to be located within:

a)   future stormwater drainage and esplanade reserves to vest in the council, and

b)   existing council reserves  including parts of Helvetia Road Esplanade Reserve (Lot 56 DP 211992 and Lot 4 DP 324527), and part of Ray Fausett Reserve (Section 3 SO 430835); and

c)   crown land (legal description SO 58709);

9.       The development site is currently used for horticultural purposes and is located adjacent to the Whangapouri Stream corridor which is proposed as part of a green finger of public open space running through the centre of the Belmont Structure Plan Area. Attachment A shows the development site and public open space areas. 

10.     An application seeking landowner approval has been received to construct:

·      An extension of the existing public wastewater network from the manhole adjacent to 30 Woodcroft Way, through council esplanade and part of Ray Fausett Reserve, to the site via a pipe bridge over the Whangapouri Stream gully. The new pipeline is necessary because the invert level of the pipe bridge is to be constructed up to 1.5m below that of the existing public network. 

·      a stormwater management detention basin and associated pipe network; and

·      an extension to the existing walking network connecting the southern side of Belmont to Ray Fausett Reserve via a walkway over the wastewater pipe bridge.

11.     Attachment B shows the works proposed on existing council land and on crown owned land. The applicant has also offered to provide recreational features through the area.  This includes development of a shared walkway network, seating and specimen tree and amenity planting.  These are shown on Attachment C and the works are discussed in more detail below.   

Options to manage crown owned land

12.     The applicant and council staff are currently negotiating with the Department of Conservation approval for works to proceed over crown owned land (known to the crown as the 'Jutland Marginal Strip').  There are options for council to sign an agreement with the crown to manage this land.  As it is proposed that council own and manage the adjacent esplanade and drainage reserves, Parks staff consider it appropriate for the council to manage the crown land.  Local board support for this proposal is sought in order to further negotiations.

13.     If the crown does not approve the works or does not delegate that control or management of the land to the council, there is a danger of a disconnected network being provided.  In order to mitigate the risk it is proposed that approval for works on council land be subject to crown approval of works on the Jutland Marginal Strip; or subject to the delegation of management of that land to the council. 

Stormwater Network

14.     The proposed stormwater network will capture flows from both private properties and the new roading network. Flows from the road areas will be directed to rain gardens prior to discharging to the stormwater detention basin which is to be constructed partially on land to be vested in the council as drainage and esplanade reserves, and on crown owned land. 

15.     Stormwater flows from road areas will be directed to the grassed rain gardens adjoining the roads (including a swale along the stormwater reserve) for treatment prior to discharging to Whangapouri Stream.  During heavier rain events, the drainage system has been designed to allow overflows to discharge to the stormwater detention basin. Flows from private properties are considered to be uncontaminated and will be directed straight to the public system.

16.     A pipe from the detention basin will be constructed to an outlet structure adjacent to the Whangapouri Stream on crown owned land.  Design of the outlet structure has yet to be finalised and will be managed in discussions around landowner approval and ongoing management of that land.

Wastewater Network

17.     The proposed wastewater network will be extended from the existing network which currently terminates adjacent to 30 Woodcroft Way. With the exception of the pipe bridge, the pipe will be constructed using trenching methodology. A length of approximately 150m will be constructed through the south-eastern corner of Ray Fausett Reserve and the Helvetia Road Esplanade Reserve.


 

18.     The network if proposed to run through the crown owned land, to allow connections to the development site.  A pipe bridge over Whangapouri Stream is proposed as the planned location under Jutland Road is no longer an option as the construction timeframes of the road extension have not been determined. Construction of the road after the pipeline creates significant risk to the integrity to the wastewater service network.  For this reason, Watercare are supportive of the alternative route.

19.     The applicant has also agreed to provide a two metre wide pedestrian walkway over the pipebridge.  This will help disguise the pipebridge and provide a pedestrian connection between neigbhourhoods to the north and south of the stream including existing and future residents.  It would connect into Ray Fausett Reserve which is anticipated to provide play opportunities for children in the future, opening up off-road access to that park from the south.   Detailed designs have yet to be provided and it is recommended that landowner approval be subject to agreement with the Manager of Parks (South).

Additional works

20.     The applicant is proposing to construct a 2.2 metre wide walkway network through the future reserve areas and connecting to the existing gravel path within Helvetia Road Esplanade Reserve at Greig Place.  Other improvements to the future reserves include providing a connection for the development and the neighbourhoods to the south and east to Ray Fausett reserve on the northern side of Whangapouri Stream.  A two meter wide bridge will be constructed over the wastewater pipe bridge to provide the connection over Whangapouri Stream.

21.     Other recreational features include provision of seating and specimen tree and amenity planting.  It is noted that riparian planting is proposed to meet planning rule requirements. 

Consideration

Local Board views and implications

22.     A workshop with the board was undertaken on the 17th November 2015. The board members were general supportive of the proposal including the pedestrian bridge over the pipe bridge.

23.     While the recreational assets would be constructed at no cost to the council, they would incur ongoing maintenance costs once they were accepted through the resource consenting process.

24.     It is noted that the Belmont Special Housing Area was approved dependant on infrastructure being constructed in accordance with the underlying Belmont Structure Plan.  The only alteration to the proposed network in the current proposal has been to the location of the wastewater connection which initially was to cross the Whangapouri Stream corridor under Jutland Road.

Māori impact statement

25.     The proposal has not been discussed with local iwi because:

a)   there are no sites and places of significance or value to mana whenua located within the vicinity of the proposed works.

b)   The cultural significance of the Belmont area was investigated through the Pukekohe West End Historic Heritage Assessment which was prepared by the former Franklin District Council and dated 30 September 2008. This report traces the history of the land from Maori occupation through the various stages of colonial settlement. Whilst it is acknowledged that the land forms an important area for Maori, there are no known specific sites of significance within the Belmont area.


 

c)   A network discharge consent and stormwater management plan is already in place for this area and the proposed subdivision will not result in an exceedance to the existing approved threshold. Input from both Ngati Te Ata Waiohua and Ngati Tamaoho were sought as part of the Belmont Structure Plan and Network Discharge Consent application, specifically focusing on the stormwater solution for the site.

d)   Consultation for the structure plan and stormwater management plan (with which the current proposal is consistent) was undertaken with iwi, and this application does not have any new triggers requiring a CIA. There are no overlays requiring a CIA, the wastewater pipe bridge is the main deviation however does not disturb the stream riparian margin or trigger any other rule.   

Implementation

26.     The developer does not propose to complete the walkway which will terminate in Ray Fausett Reserve from the pedestrian bridge.  Similarly there will remain a need to tidy up areas of unmaintained reserves and/or upgrade the existing pathway in Helvetia Road Esplanade Reserve to Greig Place.  If considered a priority, these could be looked at for funding by the council in conjunction with development works. 

27.     It is also noted that a landowner approval was granted in September 2014 (Resolution CP2014/17054) by the local board for development of Ray Fausett Reserve in connection with a proposal for the BSHA to construct a stormwater pond on that reserve (indicatively shown in Attachment A).  The proposed bridge terminates to the south of that pond; and detailed design of the bridge and for the pond will have to be checked against each other to ensure pedestrian connections can be brought from the bridge past the pond. 

28.     As consent has not yet been granted requiring the works to be completed as proposed, it is recommended that approval for the wastewater line and pipebridge on council land should be subject to the construction of the pedestrian bridge being provided as shown on Attachment C.

29.     If resource consent is granted, the esplanade reserve will vest automatically as required under Resource Management Act upon completion of the appropriate conditions of that consent.   The acquisition of the stormwater reserve areas will be handled by the stormwater unit of the council. 

30.     The proposed extension to the public wastewater network to service the proposed development would be constructed by the developer and vested in Watercare who have provided approval in principle for the works.

31.     Council’s standard operating procedure with Watercare states that all Watercare infrastructure in council parks shall be protected through easement agreements.  This allows compliance with the Reserves Act procedures under which most parks are held. 

32.     As easements are considered a governing body decision (being a divestment of property rights), support from the board is sought for the granting of an easement to facilitate the works.  If the board supports the proposal, a memo to the Manager Parks (South) would be prepared for approval under delegation from the governing body.

33.     If approved, an agreement to grant the easement would be prepared between the developer, the council and Watercare.


 

Attachments

No.

Title

Page

aView

Context Plan

57

bView

Proposed Plan (1)

59

cView

Proposed Plan (2)

61

dView

Proposed Landscaping Plan

63

     

Signatories

Authors

Sarah  Hodder - Parks and Open Space Specialist

Authorisers

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

Angeline Barlow - Relationship Manager

 


Franklin Local Board

15 December 2015

 

 



Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 



Franklin Local Board

15 December 2015

 

 





Franklin Local Board

15 December 2015

 

 

Amendments to 2015/2016 Local Environment Work Programme

 

File No.: CP2015/24922

 

  

Purpose

1.       To request that the Franklin Local Board (the board) agree to an amendment to the agreed 2015/2016 local environment work programme.

2.       To finalise the work programme supporting the remaining locally driven initiatives (LDI) budget line for pest management.

Executive Summary

3.       The board agreed its 2015/2016 local environment work programme supporting its LDI budgets for waterways and pest management at its meeting on 25 August 2015 (resolution number FR/2015/140). Table 1 below provides a summary of that work programme;

Budget line

Project

Amount

Waterways

($40,000)

Development of Wairoa River Action Plan

$15,000

Coordinator

$12,000

Mauku Stream Restoration

$8,000

Wai Care

$5,000

Pest Management

($20,000)

Hornwort Survey

$10,000

 

Toimata Enviroschools Signage

$1,500

Table 1: Franklin Local Environment Work Programme

4.       Due to delays in recruiting a person for the coordinator role, this report recommends a reduction in funding for the coordinator to $6,000, and a reallocation of that funding to an inanga spawning survey of the Wairoa River.

5.       The board’s budget for pest management was only partially allocated at the August 2015 meeting, noting that staff wanted to better understand current approaches to community pest animal control before recommending projects for local funding. Since then, some board members have also expressed interested in producing locally relevant pest plant information. This report recommends funding the development of a brochure at a cost of $3,000, and to support pest animal control on private land in the Hunua area at a cost of $5,500.

 

Recommendations

a)   That the Franklin Local Board amends the 2015/2016 local environment work programme waterways budget line, approved on 25 August 2015 under resolution number FR/2015/140, as follows:

i)     reduce funding for the Wairoa River Action Plan development and implementation co-ordinator from $12,000 to $6,000 due to a delay in recruiting for the role;

ii)     allocate the remaining $6,000 to an inanga spawning survey of the Wairoa River.

 

b)   That the Franklin Local Board confirms the amended waterways budget line in the 2015/2016 local environment work programme as follows:

 

Budget line

Project

Amount

Waterways

Development of Wairoa River Action Plan

$15,000

Co-ordinator

$6,000

Inanga Spawning Survey

$6,000

Mauku Stream Restoration

$8,000

Wai Care

$5,000

Total

$40,000

c)   That the Franklin Local Board allocates $3,000 from the pest management budget line in the 2015/2016 local environment work programme to the development of a pest management brochure.

d)   That the Franklin Local Board allocates the remaining $5,500 of the pest management budget line in the 2015/2016 local environment work programme to support pest animal control on private land in Hunua.

Comments

Wairoa River

6.       A total of $12,000 for a coordinator to oversee the development of, and manage the implementation of the proposed Wairoa River Action Plan (action plan) was included in the board’s 2015/2016 local environment work programme. While an expression of interest process has commenced for this role, Wairoa Landcare have requested additional time to consider how the group supports a coordinator role. As such, it is recommended that the funding for the coordinator be reduced to $6,000, reflecting that a person will not be in the role until 2016.

7.       It is recommended that the remaining $6,000 be reallocated to support the completion of an inanga spawning survey for the Wairoa River. This survey would complement the available information from Council’s Research and Evaluations Unit (RIMU) to support the development of the agreed Wairoa River Action Plan through the identification of potential priority sites for protection and restoration.

8.       Subject to agreement on the proposed reallocation outlined above, the work programme for the board’s waterways budget line is indicated in Table 2 below;

Budget line

Project

Amount

Waterways

Development of Wairoa River Action Plan

$15,000

Coordinator

$6,000

Inanga Spawning Survey

$6,000

Mauku Stream Restoration

$8,000

Wai Care

$5,000

Total

$40,000

Table 2: Waterways Work Programme

Pest Management budget line

9.       Board members have expressed interest in producing a brochure containing advice on controlling pest plants common to the Franklin board area. A similar brochure was recently produced for the Rodney Local Board for $3,000 plus distribution costs. It is recommended that this board allocate a similar amount for a pest plant brochure.

10.     Information on the management of pest plants is available on the Auckland Council website. There is no regional funding available to re-produce this information in paper form, with specific reference to priority pest plants in particular local board areas.

11.     Contrary to indications in the 25 August 2015 report to the board, it is not recommended to grant the remaining pest management budget line to community groups undertaking pest animal control. Community groups have received significant support in the past for this work (including through regional funding, grants from the board, and staff time). Staff will continue to work with these community groups to ensure that current control methodology is efficient and effective.

12.     It is recommended that remaining funding in the pest control budget line support pest animal control on private land in Hunua, in particular, private land that was not within the boundary of the recent Hunua Project. This investment will complement the work already undertaken, and support any future strategic programme to enhance biodiversity in this area.

13.     Subject to agreement of the above projects, the work programme for the board’s pest management budget line is indicated in Table 3 below;

Budget line

Project

Amount

Pest Management

Hornwort Survey – Wairoa River

$10,000

Pest Plant Management Brochure

$3,000

Support for pest animal control on private land

$5,500

Total

$18,500

Table 3: Pest Management Work Programme

14.     The board also agreed to provide funding for new Toimata Enviroschools signage. This will be paid from the pest management budget line.

Consideration

Local Board views and implications

15.     The environment work programme was agreed by the board in August 2015. This work programme has been designed to align with key initiatives outlined in the Local Board Plan.

Māori impact statement

16.     No consultation with Maori was undertaken for the purposes of this report.

17.     An invitation has been sent to mana whenua to be involved in the development of the Wairoa River Action Plan.

Implementation

18.     The discussion document supporting the review of the Regional Pest Management Plan has been released for feedback from the public and local boards. Decisions on the Regional Pest Management Plan may result in changes to the category for some pests, and the level of control required.

19.     There are no further implementation issues arising from this report. Regular reporting on the local environment work programme is included in the Quarterly Performance Report to the board.

Attachments

There are no attachments for this report.     

Signatories

Authors

Emma Joyce - Relationship Advisor

Authorisers

Barry Potter - Director

Angeline Barlow - Relationship Manager

 


Franklin Local Board

15 December 2015

 

 

Draft Regional Pest Management Plan Review

 

File No.: CP2015/24718

 

  

Purpose

1.       The purpose of this report is to:

i)        inform local boards about the first stage of public consultation on the Regional Pest Management Plan review

ii)       request local boards to provide any initial feedback on pest management issues in preparation of the draft Regional Pest Management Plan (RPMP)

iii)      note that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft RPMP.

Executive Summary

2.       The Auckland Regional Pest Management Plan is undergoing a major review, driven by legislative and operational changes.  Council is now inviting public comment on pest management issues in the region, as part one of a two-stage consultation process.  Public comments close on 27 November 2015.

3.       Pest management is important at a local as well as a regional scale. Local board views have been sought through meetings and a combined local board workshop on 20 April 2015. Following local board and mana whenua engagement, a discussion document and a brief summary brochure have been prepared for the first stage of consultation. These documents are presented for your information, dissemination, and further feedback if desired.

4.       Comments from this consultation will inform the proposed Auckland Regional Pest Management Plan which will be developed for the second stage of consultation (formal public submissions and hearings) in 2016.  Comments can be made on the topics raised in the document or on any other pest management issue.

Recommendation/s

a)      That the Franklin Local Board provides any initial feedback on pest management issues impacting their area.

b)      That the Franklin Local Board notes the October 2015 Regional Strategy and Policy Committee report and attachments titled Regional Pest Management Plan Review – approval of discussion document

c)      That the Franklin Local Board notes that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft Regional Pest Management Plan.

 

Comments

5.       The Auckland Regional Pest Management Plan is the main statutory document implementing the Biosecurity Act 1993 in the region. It provides a strategic and statutory framework for the effective management of plant and animal pests.  Auckland Council is reviewing its plan (which dates from 2007).  The purpose of the review is to update the council’s approach to pest management, especially with regard to changes in pest species, distribution, and issues arising from their control; along with community expectations and available resources.

6.       It is also necessary to incorporate new provisions which come from the reform of the Biosecurity Act in 2012.  Among other changes, the Act now requires councils to be consistent with the National Policy Direction on Pest Management (NPD), which was gazetted on 24 August 2015 and introduces new pest programme categories.

7.       A two-stage consultation process is being used for the review. The first stage includes an informal public consultation on pest management issues in the region. The attached discussion document and summary brochure have been prepared for this first stage.  Following local board comments and feedback in the early part of 2015 and a combined workshop on 20 April 2015. Feedback from this consultation will help to inform the content of the review and the drafting of a Proposed Regional Pest Management Plan in 2016.

8.       The first stage of consultation also includes hui with mana whenua, and meetings with community groups and industry. Materials have been distributed widely via email, social media, and the Auckland Council website. Copies of the discussion document have has also been sent to libraries and service centres as well as Local Board offices.

9.       The second stage of consultation will commence once the Regional Strategy and Policy Committee adopts a proposed draft plan. The second stage will comprise a formal submission period followed by hearings.

10.     The discussion document and summary brochure were approved by the Regional Strategy and Policy Committee on 8 October for a six week consultation period, ending on 27 November 2015.  The discussion document summarises proposed changes and key issues, including:

i)        Feral goat exclusion zones

ii)       Contolling widespread weeds

iii)      Red-eared slider turtles

iv)      Bangalow palms

v)      Community pest control

vi)      The Hauraki Gulf

vii)     Marine pests

11.     Both documents seek to encourage comments from a broad cross-section of the community and technical detail has been kept to a minimum. Comments can be made on the topics raised in the document or on any other pest management issue.

Consideration

Local Board views and implications

12.     To date, local boards have provided input into the discussion document through two briefing sessions in April 2015.

13.     This report requests local boards provide initial feedback on pest management issues impacting their area to provide guidance and direction to staff.

14.     Local boards will have a further opportunity to inform to the development of the proposed Regional Pest Management Plan informally and formally in the first half of 2016.

Māori impact statement

15.     One of the primary purposes of pest management is to manage the effects of pests on the relationship between Māori and their culture, traditions, ancestral lands, waters, sites, wāhi tapu and taonga.  Initial consultation with māori has occurred through a series of individual and combined hui.  A further combined hui was held on 15 October.

16.     Ongoing consultation with iwi authorities and tribal rūnanga will occur throughout the review process.

Implementation

17.     The review of the Regional Pest Management Plan (including producing and distributing the discussion document) is funded through existing Biosecurity and Natural Environment Strategy budgets.


 

18.     Any changes to the plan arising from the review are likely to have operational cost implications.  These will be considered during the cost-benefit and cost-allocation stages of the review, and in subsequent annual plan and LTP processes.

 

Attachments

No.

Title

Page

aView

Regional Pest Management Plan – Have Your Say material

75

bView

Regional Strategy and Policy Committee report – Regional Pest Management Plan – Approval of Discussion Document

83

cView

Regional Pest Management Plan – Discussion Document

85

     

Signatories

Authors

Helen  Sharpe - Biodiversity Specialist

Authorisers

Jacques  Victor - GM Auckland Plan Strategy and Research

Jim Quinn - Chief of Strategy

John Dragicevich - Director Civil Defence and Emergency Management

Dean Kimpton - Chief Operating Officer

Angeline Barlow - Relationship Manager

 


Franklin Local Board

15 December 2015

 

 









Franklin Local Board

15 December 2015

 

 



Franklin Local Board

15 December 2015

 

 

















































Franklin Local Board

15 December 2015

 

 

New Road Name Approval for the residential subdivision by Chey Barnes at 1 Sandstone Road, Whitford
File No.: 45343, SP11520

 

File No.: CP2015/25137

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Franklin Local Board, for a new road name for a road created by way of subdivision at 1 Sandstone Road, Whitford.

Executive Summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3.       Following assessment against the road naming criteria, the road names ‘Stoneridge Terrace’ (applicant’s preferred road name), ‘Stonewall Terrace’ and ‘Drywall Terrace’ were determined to meet the road naming policy criteria. 

4.       Local iwi groups were consulted and Ngai Tai Ki Tamaki advised that they would only grant formal approval should the name be in relation to Maori. They did not respond after asked if they had any alternative suggestions. No other responses were received.       

5.       The name ‘Stoneridge Terrace’ and the names ‘Stonewall Terrace’ and ‘Drywall Terrace’, are recommended for approval to the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for the approval, the road name Stoneridge Terrace, for the new road created by way of subdivision at 1 Sandstone Road, Whitford while noting that ‘Stonewall Terrace’ and ‘Drywall Terrace’, also meet the road naming criteria.

Comments

6.       The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for Council’s approval.

7.       The road to be named is a long, narrow private access road that follows the contours beside a ridge to serve a new 14 lot subdivision. This subdivision was granted consent under resource consent 45343, SP11520 (in conjunction with 45344 and 45345).

8.       The Applicant has proposed the following names for consideration for the road created as part of the development at 1 Sandstone Road, Whitford. 

Preference

Proposed New Road Name

Meaning

Preferred Name

 

Stoneridge Rise

This land was used as a stonemasons yard for 20+ years, thus the land has history of stone works.

 

The development has many new stonewalls and stone entrances to enhance the natural beauty of the landscape and theme the development.

 

The developers have also been building and supplying stone walls to the Auckland region for many years and have been working in the stonemasons industry for multiple generations.

First Alternative

Stonewall Rise

Second Alternative

Drywall Rise

 

 Figure One: Location and Layout of new Road

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Decision Making

9.       The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10.     The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

11.     The Applicant’s preferred name ‘Stoneridge Terrace’ meets all the criteria of the road naming guidelines. It is also noted that the proposed names ‘Stonewall Terrace’ and ‘Drywall Terrace’ also comply with the criteria.

12.     The proposed suffix of ‘Rise’ is not appropriate in this circumstance, as the road does not rise to a higher position. It is considered that the road meets the definition of ‘Terrace’ as the roadway is on a hilly area that is mainly flat. No other definitions of suffixes match the road formation.

13.     As the Applicant’s preferred name ‘Stoneridge Terrace’ meets the criteria, it is recommended for consideration for approval while noting that the names ‘Stonewall Terrace’ and ‘Drywall Terrace’ are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

14.     The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

15.     The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

16.     The applicant has emailed all the 13 relevant iwi groups and they were given a 15 working day period to respond. Ngai Tai Ki Tamaki replied, neither accepting nor rejecting the names. However, it was stated that they rarely formalise letters endorsing names that are not Ngai Tai or Maori. No other responses were received and no alternative recommendations were offered.

17.     New Zealand Post was consulted and indicated that all proposed road names are acceptable from their perspective.

Financial and Resourcing Implications

18.     The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19.     The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20.     The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.    

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Angeline Barlow - Relationship Manager

 


Franklin Local Board

15 December 2015

 

 

Franklin Local Board World War Projects: Round Two, 2015/16

 

File No.: CP2015/26070

 

  

 

Purpose

1.       The purpose of this report is to present applications received for the World War Projects, Round Two, 2015/16, to the Franklin Local Board. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Franklin Local Board has established a World War Project grant for 2015/2016. The local board has allocated a total of $25,000 for the World War Projects grant. No funding has been allocated from this budget.

3.       The second grant round closed on 13 November 2015. Three applications were received requesting a total of $26,241.00

Recommendation/s

That the Franklin Local Board considers the applications to the World War Project fund listed in the table below and agrees to fund, part-fund or decline each application in this round.

Organisation name

Project Title

Total Requested

Patumahoe Community Support Charitable Trust

Patumahoe Domain Memorial Gates maintenance and enhancement

$12,000.00

Lions Club of Bombay Inc.

Landscaping and relocation of memorial plaques to Memorial Archway

$10,471.00

Pukekohe and Districts Returned Services Association Pipe Band

Pukekohe Pipe Band replacement of Band uniforms and support for the ANZAC Day Parade and community events

$3,770.00

Total

 

$26,241.00

 

Comments

4.       The implementation of the new Community Grants Policy commenced on 1 July 2015.  The policy supports each local board to adopt a grants programme for 2015/2016, and the Franklin Local Board adopted it grants programme on 21 April 2015 FR/2015/51 see Attachment A.

5.       The local board grants programme sets out:

·    Local board priorities;

·    Lower priorities for funding;

·    Exclusions;

·    Grant types, the number of grant rounds and when these open/close; and

·    Any additional accountability requirements.

6.       The Franklin Local Board also resolved on 25 August 2015 to include the “Franklin Local Board World War Project contestable fund” in the grants programme for 2015/2016 (FR/2015/163).

7.       The Franklin Local Board has set a total of $25,000 for the world war contestable fund. No funding from this budget has been allocated to date.

8.       The purpose of the fund is to support projects that provide a community focal point to commemorate times of war.

9.       The criteria for applications to the fund are as follows:

·    Only incorporated societies can apply

·    Applications will be considered for new or partially completed small/medium projects providing permanent structures

·    Upgrades or repairs to existing structures will be considered

·    Funding for commemorative events will not be considered as the board can consider these through its contestable events fund

·    Retrospective funding of projects will not be considered

·    Only partial funding will be approved for a project, not 100% funding. Additional funding to complete the project will be required by the applicant.

·    Applications for projects on land in public or private ownership will be considered.

·    For projects on private land:

Evidence of public access and public good will be required

There will be no ongoing maintenance requirements for council.

10.     The grant round closed on 13 November 2015. Three applications were received requesting a total of $26,241.00 (see Attachment B).

Consideration

Local Board views and implications

11.     Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

13.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

14.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15.     Following the Franklin Local Board allocating funding for the World War Projects grant, Commercial and Finance staff will notify the applicants of the local board decision

 

Attachments

No.

Title

Page

aView

Franklin Local Board Grant Programme 15/16

139

bView

Franklin World War Two Projects application summaries

143

Signatories

Authors

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Angeline Barlow - Relationship Manager

 


Franklin Local Board

15 December 2015

 

 





Franklin Local Board

15 December 2015

 

 

 

Franklin Quick Response, World War Project, Round Two, 2015/2016

Application summary and assessment

Applicant

Pukekohe & Districts RSA Pipe Band 

Physical address

RSA Club

Edinburgh Street

Pukekohe 2120

Application no.

WWO1603

 

Postal address

PO Box 346

Pukekohe 2120

Affiliated organisation

Royal New Zealand Pipe Band Association 

Project summary

Project title

Pukekohe Pipe Band replacement of Band uniforms and support ANZAC Day Parade and community events 

Project summary

Insufficient uniforms available for Band members to enable professional presentation at parades, functions and public events. 
The Band is a non-profit organisation does not have regular means of income and must rely on donations and government support. The Band provides Pukekohe and districts with a professional well performing band to promote the district at major parades and functions. The Band supports local sporting events eg, netball, retirement villages and the art festival. The Band actively encourages younger members and provides free tuition for pipers and drummers. The Band is recognised in the local media for the performances and by local residents expressing their appreciation for the performances. 

Project dates

 25/04/2016  - 25/04/2016

Priorities and outcomes

Foster and encourage the playing of pipe music, as applicable to pipe bands. Purchase and hire instruments, for use by the active members of the band. Uniforms, music and other articles and accessories are also required. 
Use such instruments, uniforms and band equipment in play or entertainment with bands and competition. 

Avenue for young and mature people to be a member of a pipe band. 
Participate and lead community parades including ANZAC dawn ceremony and civil services, Christmas parades and at local events 

Acknowledgement of Auckland Council

Applicant will include acknowledgement on their social network web pages and record the outcome in their Band meetings 

Project budget

Expenditure item

Amount

Band Uniform Jackets X 3 

$975.00 

Band Uniform Kilts X 3 

$950.00 

Band Uniform Vests X 4 

$345.00 

ANZAC Day Parades 

$1500.00

Financial breakdown

Total cost of project

$3,770.00 

Applicant contribution

$0.00

Project income

$0.00

Total amount requested

$3,700.00

Grant Advisor recommendation

Funding requested is not wholly in line with criteria as it is to support commemorative events. Recommend part-funding for the uniforms for ANZAC Day parades, as outlined in the criteria.

Funding history

No previous funding history


 



            Franklin Quick Response, World War Project, Round Two, 2015/2016

Application summary and assessment

Applicant

Patumahoe Community Support Charitable Trust 

Postal address

PO Box 58

Patumahoe

Auckland 2344

Application no.

WWO1603-203

 

Physical address

101 Patumahoe Road

Patumahoe

Auckland 2678  

Affiliated organisation

 

Project summary

Project title

Patumahoe Domain Memorial Gates maintenance and enhancement 

Project summary

This project links with a second planned project to beautify the entranceway to the War memorial Domain. This includes establishing a garden and to create a new path into the domain giving improved access to the public toilets by replacing the existing cracked and broken path. Painting the toilet block is included in the concept. 

Project location

16 Patumahoe Road, Patumahoe 

Project dates

 20/01/2016  -  25/04/2016 

Priorities and outcomes

The memorial was developed by local men who returned from WW2 along with the domain grounds. It is in the main street at a well-used entrance to the busy domain and sports fields. It is also the access way to the only public toilet in Patumahoe. The broken and uneven pathway that leads from the gates to this toilet is also badly in need of repair. Patumahoe school's 150th Reunion is in October 2016. We are adding a memorial plaque for Private Richard Harris, killed in Afghanistan, and keeping public structures well maintained respects our heritage. 

The combined project will enhance this very public area. It will restore the memorial site for returned servicemen and beautify the entrance to the Domain toilets and sports fields. Our community is growing and our historical sites are an important part of our heritage to preserve. 

Project budget

Expenditure item

Amount

Remove old concrete and replace with new exposed concrete on front apron 

$5,177.00

To clean granite, tidy up plaster chips and cracks 

$   800.00 

Clean and paint pipes and Patumahoe War memorial domain sign white and remove gates band paint grey 

$2,000.00

Concrete path 

$10,000.00

Financial breakdown

Total cost of project

$20,000.00

Applicant contribution

$8,000.00 

Project income

$0.00

Total amount requested

$12,000.00 

Grant advisor recommendations

Project is in line with the grant criteria. Recommend part- funding as outlined in the criteria.


 

Funding history

 

Number

Project Title

Program – Stage

Decision
Total Allocated

WWO1603-203

Patumahoe Domain Memorial Gates maintenance and enhancement

A. South Quick Response  Submitted

Undecided
$0.00

FN15-1014

Patumahoe:  A social history

Community Development South Accountability Requested

Approved
$5,000.00

FR14_2018

Celebrating Patumahoe's 150 years

Community Development South Declined

Declined
$0.00

WWO1603-203

Patumahoe Domain Memorial Gates maintenance and enhancement

A. South Quick Response  Submitted

Undecided
$0.00


           

Franklin Quick Response, World War Project, Round Two, 2015/16

Application summary and assessment

Applicant

Lions Club of Bombay Inc.

Physical address

40 Paparata Road

Bombay 2675

Application no.

WWO1603-209

 

Postal address

P.O Box 42,

Bombay 2343

Affiliated organisation

NZ District of Lions Club Inc, International 

Project summary

Project title

 Landscaping & relocation of memorial plaques to Memorial Archway 

Project summary

The recently rebuilt Memorial Archway was completed in time this year for the annual ANZAC parade and 100th Anniversary of ANZAC. The intention now is to finish the project by landscaping the immediate area around the arch in an appropriate fashion to protect the area and enable the practical use of it. 

Construct exposed aggregate concrete paving around the recently rebuilt arch and relocate memorial plaques to the site. This involves associated landscaping, a stepped area around existing council drains, level access for people with limited mobility, and permanent fixing/display of the plaques. 

Project location

40 Paparata Road, Bombay 

Project dates

 30/11/2015  - 18/12/2015 

Priorities and outcomes

Earlier this year the memorial arch was rebuilt due to safety concerns. The generous funding and donated time and services provided, enabled this to be accomplished in time for ANZAC celebrations in 2015 as previously mentioned. The archway while now complete requires hardscape paving to the immediate area to enable safe use of it along with protecting the immediate area from foot traffic, while promoting and enhancing the arch. Existing plaques remembering local servicepersons will be inlaid into the hardscape as part of the memorial. 

The archway is an icon of the Bombay village, with the current growth in the area there is projected more use of the sports grounds, hall and schools that surround the archway. The arch provides a central focus to the area and, as been seen by the rebuild, a means to bring our community together to enhance our environment and create an icon that we can relate to and bring a sense of belonging. 

Collaborating organisation

Bombay Lions, TDM Construction Ltd, CTM Architecture

Acknowledgement of Auckland Council

 

Project budget

Expenditure item

Amount

Preparation and laying of concrete hardstand area in exposed aggregate chip. 

$7,556.00 

Sign based off Alexander redoubt sign listing servicepersons etc. 

$   615.00 

Relocation of existing plaques and construct sign stand. 

$2,300.00 


 

Financial breakdown

Total cost of project

$10,471.00 

Applicant contribution

$0.00

Project income

$0.00

Total amount requested

$10,471.00

Grant advisor recommendations

Project is in line with the grant criteria. Recommend part-funding project, as outlined in the criteria.

Funding history

 


Number

Project Title

Program – Stage

Decision
Total Allocated

WWO1603-209

Landscaping & relocation of memorial plaques to Memorial Archway

A. South Quick Response  Submitted

Undecided
$0.00

FN15-201

World War One Memorial Arch Rebuild

Community Development South Accountability report received

Approved
$11,630.00

LESF00333

Bombay Pioneer Settlers Fun Run

Local Events Support Fund Accountability report received

Approved
$1,000.00

 

 

 

 

 

 

 

 

 

 

 

 

 


Franklin Local Board

15 December 2015

 

 

Pukekohe Town Centre Revitalisation Update - Manukau Road

 

File No.: CP2015/23444

 

  

Purpose

1.       To approve bringing forward $200,000 from the 16/17 LTP Manukau Road Upgrade budget (total $1,500,000) to 2015/2016.

2.       To re-establish the Pukekohe Town Centre Revitalisation Committee (TCRC) that previously went into recess during the 2015/16 financial year.

Executive Summary

3.       As delegated by the Franklin Local Board, the Pukekohe TCRC oversees the delivery of streetscape improvement projects that improve the amenity of the Pukekohe Town Centre. These streetscape projects seek to make Pukekohe an attractive, safe and enjoyable place in accordance with the objectives of the Auckland Plan and Franklin Local Board Plan.

4.       There is $1,500,000 allocated in the 2015-25 Long-term Plan (LTP) for new streetscape revitalisation works in the 2016/17 financial year, and this report recommends that the local board agree to bring forward $200,000 from the budget into 2015/16 financial year. This would allow for engaging design consultants to commence the concept, detailed design and construction documentation for Manukau Road, Pukekohe. The remaining budget in 2016/17 would be used to complete the physical works.

5.       This report also recommends that the Franklin Local Board reconvenes the TCRC (which was put into recess in July 2015) in January 2016 (rather than 1 July 2016 as previously recommended). The TCRC would then oversee the projects and associated expenditure of funds with the same attendees and capacity as at the point of recess.

Recommendation/s

a)      That the Franklin Local Board agrees to $200,000 being brought forward to 2015/16 to complete the design and construction documentation phases for Manukau Road Streetscape Revitalisation.

b)      That the Franklin Local Board reconvenes the Pukekohe Town Centre Revitalisation Committee from January 2016.

Comments

Streetscape Improvements to date

6.       The Pukekohe Town Centre Revitalisation Project (the Project) is a long running programme of works to revitalise the streets of Pukekohe and maintain high amenity standards within the Town Centre. The Project has been on-going since its conception in 2000.

7.       The objective of the Project is to improve the Pukekohe Town Centre as an attractive, safe and viable place for people to do business, shop, work and visit, consistent with the vision of the Franklin Local Board Plan and the Auckland Plan. The Project has achieved this objective by primarily delivering streetscape improvements.

8.       To date streetscape improvements have been undertaken on Massey Avenue, Stadium Drive and King, Hall, Edinburgh, Seddon, Tobin and West Street. The improvements have included new footpaths, street furniture, including rubbish bins and seating, street lighting and street planting. In addition a revitalised Town Square has been delivered and the Possum Bourne statue relocated to Massey Lane.

The Town Centre Revitalisation Committee

9.       The Town Centre Revitalisation Committee (TCRC) oversees the delivery of the Town Centre Revitalisation Project.

10.     The LTP allocates $1,500,000 to the Town Centre Revitalisation Project over the 2016/17 financial year. This funding has been identified for improving pedestrian connections along Manukau Road between the bus rail interchange (Custom Street) and King Street. There is currently no further funding allocated in the 2015-2025 LTP.

11.     It is now proposed to bring forward $200,000 budget from FY16/17 to FY15/16. This is proposed for the Manukau Road streetscape upgrade (extending between Massey/King/Stadium Drive roundabout and Custom Street). Specifically:

i)        The engagement of consultants to prepare concept design, detailed design and construction documentation

ii)       Preparation of a concept design for the purposes of consultation with adjacent landowners, occupiers and key stakeholders.

iii)      Consultation with iwi

12.     The benefit of delivering the design phase in FY 15/16 and the physical works in FY 16/17 is that it enhances the deliverability of the project.

Consideration

Local Board views and implications

13.     The Franklin Local Board is the decision maker with respect to budget approval of projects as part of the Pukekohe Town Centre Revitalisation Project.

14.     The role of overseeing the delivery of the projects approved by the Franklin Local Board has been delegated to the Town Centre Revitalisation Committee.

15.     It is recommended that the Franklin Local Board reconvenes the TCRC, which was put into recess in July 2015. The TCRC would then oversee the projects and associated expenditure of funds with the same attendees and capacity as at the point of recess.

Māori impact statement

16.     The Franklin Local Board and the Pukekohe Town Centre Revitalisation Committee acknowledges the principals of Katiakitanga. Where a particular work or activity is deemed to impact on Maori cultural or spiritual values, consultation with local iwi will be undertaken as a matter of course in accordance with established protocols.

Implementation

17.     The activities detailed in this report are within budget. Any decisions arising from discussions and any changes to the work programme will have financial and resourcing implications that will need to be managed.

Attachments

There are no attachments for this report.    

Signatories

Authors

Susannah Kitching - Development Programmes Lead

Richard Firth – Auckland Transport

Authorisers

John Dunshea - General Manager Development Programmes Office

John Duguid - General Manager - Plans and Places

Angeline Barlow - Relationship Manager

 


Franklin Local Board

15 December 2015

 

 

Auckland Transport Update – December 2015

 

File No.: CP2015/26572

 

  

Purpose

1.       Providing an update on transport matters for the information of the Franklin Local Board and a register of transport issues in the Franklin Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2.       This report covers matters of specific application and interest to the Franklin Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.

3.       In particular, this report provides information on:

a)   Franklin Local Board’s transport capital fund

b)   Waiuku pavers replacement project

c)   Pine Harbour ferry services.

 

Recommendation/s

a)      That the Franklin Local Board receives the report entitled ‘Auckland Transport Update – December 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South);

b)      That the Franklin Local Board confirms construction funding for  the #479 Waiuku pavers replacement project in light of the updated estimate of $XXX,XXX to cover the expanded Priority Area 1, from the Local Board Transport Capital Fund.

c)      That the Franklin Local Board determines the colour and design of ceramic pavers to be used in the #479 Waiuku pavers replacement project following a recommendation from the Waiuku pavers working party (to be tabled at the meeting).

 

Discussion

Franklin Items

A1. Local board transport capital fund (LBTCF)

4.       The Franklin Local Board’s funding allocation under the LBTCF is currently $434,966 per annum.

5.       The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

083

Pukekohe East Road-Mill Road/Harrisville Road intersection, Bombay/Pukekohe – installation of variable 70 km/h rural intersection activated warning signage (RIAWS)

·      FEC estimate of $67,000

·      On 26-Nov-13, the Board gave construction approval for the project based on the FEC of $67,000.

·      Waikato District Council has formalised the variable speed limit on the southern side of Pukekohe East Road-Mill Road.  AT approved the variable speed limit on the northern side of the road in Jun-14.

·      The nation-wide trial sites for RIAWS were only for the period from Jul-12 to Jul-14.

·      The NZTA is determining standards for the permanent approval of such sites and has indicated that there will be no changes from the trials, so AT is clear to proceed with installation.

·      Implementation is expected by Feb-16.  AT is looking at recent new contracting options that may prove to be more competitively priced than the previous estimate supplied in late 2013.

074

Third View Avenue, Beachlands – install 300m of new kerb and channel between Sunkist Bay Road and Cherrie Road (both sides)

·      FEC estimate of $230,000

·      On 15-Apr-14, the Board gave approval to proceed with construction.

·      Chipsealing was completed in Sep-15, meaning construction work is complete except for remedial work (i.e. top soiling and installation of a slot drain at one location with a slight water ponding issue).

·      Final costs will be reported when the now-agreed stormwater contribution from AC Stormwater is received.  It is expected that the final cost required from the LBTCF will be generally consistent with the FEC estimate.

250

Waiuku South streetlighting LED improvements

·      Previous ROC of $70,000 to be updated

·      On 26-Aug-14, the Board gave approval to proceed with construction in three streets but the project was subsequently put on hold.

·      On 24-Nov-15, the Board resolved that the project proceed to detailed design and costing stage.

·      With the project comprising LED replacement only, no design component is required.  AT will provide an updated estimate using rates in its new streetlighting maintenance contract for the area and seek Board approval for construction early in 2016.

349

Pacific Street new footpath, Waiuku

·      Revised ROC of $147,500

·      On 26-Aug-14, the Board gave approval to proceed with construction.

·      On 16-Jun-15, the Board approved the expansion of the project to further include road stormwater work, new kerb and channel, and land purchase at the bend on Pacific Street to ease the corner radius, and approved construction based on the revised ROC subject to consultation with the affected landowner.

·      AT met with the adjacent landowner and it was agreed that the fence will be relocated by the landowner prior to the footpath construction.  AT is progressing with the land acquisition.

·      Pacific Street is due to be resealed by AT this financial year.  The road maintenance team has carried out the required drainage work through the maintenance contract and will dig test pits to confirm the location and depth of the existing water main (which lies below the proposed kerb and channel and footpath).

248

Hunua pedestrian facility

·      FEC estimate of $54,000

·      On 9-Dec-14, the Board gave approval to proceed with construction, based on the FEC of $54,000.  TCC approval for the project was received on 11-Sep-15.

·      It is expected that the contract for construction will be awarded this month, and that the works could be completed by the end of Jan-16.

443

Upgrade of Beachlands town centre gardens

·      ROC estimate of $105,000

·      The ROC estimate for the upgrade (developed in conjunction with AC Parks) is $105,000.  There could be a safety issue regarding the setback of the proposed retaining wall to the kerb face, normally this should at least be 500mm.  Resource consent would be required, as would an arborist during certain parts of construction.

·      On 24-Nov-15, the Board approved the project for detailed design and costing.  AT is aware of the Board’s concern that AT should consult local interests during the design phase.

458

Second View Avenue, Beachlands – installation of new kerb and channel between Wakelin and Bell Roads (both sides)

·      ROC estimate of $382,000

·      SW component estimate $42,000

·      LBTCF estimate $340,000

·      The ROC estimate for the project is $382,000 and includes a significant amount of storm water (SW) infrastructure.

·      AC SW has not yet been approached regarding infrastructure or the need for rain gardens but the SW component of the project (approx $42k) could potentially be funded by AC.

·      On 24-Nov-15, the Board approved the project for detailed design and costing.

·      AT has commissioned the topographic survey to start the design process.

459

Kitchener Road angle parking upgrade, Waiuku

·      ROC estimate of $106,000

·      Further estimate of $12,000 for footpath upgrade through adjacent reserve

·      The ROC estimate for upgrading and extending the existing angle parking is $106,000.

·      On 29-Sep-15, the Board gave approval to proceed with construction, with the expectation the work would be done in conjunction with upcoming adjacent road rehabilitation works to reduce costs.

·      AT awaits further instruction following concerns raised regarding the required tree removal.

465

Helvetia Road new footpath, Pukekohe

·      ROC estimate of $250,000

·      The Board’s transport portfolio requested AT to provide a ROC for a project to install new footpath on Helvetia Road between Hooper Avenue and #41 Helvetia Road.  Two options were identified and ROC estimates calculated for both.

·      Option 1 would provide a footpath behind the kerbline by either bridging the open water-course or extending the culvert pipes for ~20m to provide sufficient berm width to create a footpath, for a ROC of $250,000.

·      Option 2 would build a kerb extension out into the carriageway for about 30m and construct a footpath on the kerb extension for a ROC of $90,000.

·      AT’s Road Safety (RS) team has advised that Option 2 would not be appropriate in this location as the proposed footpath is situated directly outside a rest home where it is expected that there would be a high number of senior citizens either walking or riding their mobility scooters on the footpath.  While this section of road has a posted speed limit of 50 km/h, RS is concerned that vehicles may travel at higher speeds due to the road layout being straight, wide and on a slight gradient.  The gradient would also impede advance driver visibility of the reduction in carriageway width involved in Option 2, which would be a safety hazard to drivers and therefore to pedestrians.  Given the expected type of user group and the potential for higher vehicle speeds, RS considers that some sort of separation must be provided between the carriageway and the footpath, as envisaged in Option 1.

466

Pedestrian advisory signage and markings at ‘informal crossings’, Pukekohe town centre

 

·      Under assessment.

479

Waiuku pavers replacement project – Stage 1

·      FEC of $182,900 (requires updating)

·      On 24-Nov-15, the Board approved this new project for construction.

·      However, the FEC provided must be updated to reflect the increase to Priority area 1 to be replaced.  See further comments at section A2 below.

 

6.       The Franklin Local Board’s transport capital fund to date is summarised below.

Franklin Local Board transport capital fund summary:

Total funding available (across 5 FYs – 2012/12 to 2016/17)

$2,174,830

Completed projects reporting actual costs (Second View Ave kerb and channel; Patumahoe/Waiuku/Attewell investigation; Pukekohe station overbridge; Ardmore School footpath; Harris St bench; Pukeoware School signs; Waiuku pavers clean/seal upgrade; Third View Ave kerb and channel projects x1; Awhitu flag lighting; Tobin St car park lighting; Kaiwaka Rd footpath; Whitford bus interchange)

-$831,681

Projects approved for construction based on ROCs or FECs (Mill/Harrisville electronic signage; Third View Ave kerb and channel projects x1; Pacific St footpath; Hunua pedestrian facility; Kitchener Road angle parking upgrade)

-$604,500

Project requiring updated FEC (Waiuku pavers replacement – due to expansion of Priority area 1)

$182,900

Projects with ROCs approved for detailed design and costing phase (Waiuku South streetlighting improvements; Beachlands town centre gardens; Second View Ave kerb and channel)

$515,000

Funding still available to allocate

$40,749

 

A2. Waiuku pavers replacement project

7.       On 24 November, the Franklin Local Board approved construction on a new Local Board Transport Capital Fund project to replace an identified Priority Area 1 of Waiuku town centre pavers with new ceramic pavers, based on a firm estimate of cost of $182,900.

8.       However, the identified area was extended by discussion at the meeting.  The expansion of the area of pavers to be replaced will necessitate an update of the firm estimate provided.  Updated estimates will be tabled at the meeting for the Board’s further approval.

9.       The Board also requested that a review of feedback on the replacement of pavers in Priority area 1 be undertaken within 12 months of installation, which would enable the project to progress further.  The request is noted and a review will be undertaken at the relevant time.

10.     The Franklin Local Board further requested a recommendation from the Waiuku pavers working party regarding the colour of tiles and design to be used in the project by the December business meeting to enable a decision to be made by the Board.  The working party has met a number of times since the November business meeting and it is anticipated that a recommendation will be tabled at the December meeting.

 

A3. Pine Harbour ferry services

11.     AT Metro is continuing to work through the very positive feedback which was received from the local community on Pine Harbour ferry services as part of the Beachlands/Maraetei consultation.

12.     Auckland Transport expects to complete its consideration of the ferry survey feedback prior to Christmas and update the Franklin Local Board via written memorandum.  If completed in time, the memorandum will be tabled at the Board meeting.

 

A4. Consultation documents on proposed improvements

13.     Consultation documents for the following proposals have been provided to the Franklin Local Board for its feedback.  As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

14.     At the conclusion of consultation, Auckland Transport considers the various consultation responses received and determines whether to proceed further with the project as consulted on, or proceed with an amended proposal if changes are considered necessary.

15.     Proposed Active Warning Signs (AWS) near Sandspit Road School, Waiuku – Auckland Transport is proposing to introduce electronic AWS signs equipped with alternating flashing beacons on Sandspit Road approaching the school, as shown on the plan at Attachment A.

16.     Where installed, AWS operate during the following times:

·    35 minutes before the start of school

·    20 minutes at the end of school

·    Or 10 minutes at any time during school hours when there is significant school activity such as school trips.

17.     Using criteria set by the NZTA, Auckland Transport has been able to determine which schools would benefit from AWS.  The criteria include the type of road, number of children present, vehicle speeds and crash history.  AWS aim to raise driver awareness to the presence of children and by introducing these signs, Auckland Transport hopes to provide a safe road environment for all those traveling to and from schools.

18.     Proposed AWS near View Road School, Waiuku – Auckland Transport is proposing to introduce electronic AWS signs equipped with alternating flashing beacons in the local area surrounding View Road School, as shown on the plan at Attachment B.  The roads involved will be View Road and King Street.

19.     Proposed AWS near Waiuku Primary School, Waiuku – Auckland Transport is proposing to install electronic AWS signs equipped with alternating flashing beacons in the local area surrounding Waiuku Primary School, as shown on the plan at Attachment C.  The roads involved will be France Street, George Street and Kaiwaka Road.

General Information Items

B1. Public Transport Patronage

20.     The summary patronage performance for October 2015 is presented below:


21.     Auckland public transport patronage totalled 80,701,225 passenger boardings for the 12 months to October 2015, an increase of +0.3% on the 12 months to September 2015 and +8.3% on the 12 months to October 2014.  October 2015 monthly patronage was 7,081,999, an increase of 257,795 boardings or +3.8% on October 2014, normalised to ~ +6.3% once adjustments are made to take into account special event patronage and the number of business and weekend days in the month.

22.     Rapid and Frequent services totalled 31,455,313 passenger boardings for the 12 months to October 2015, an increase of +0.7% on the 12 months to September 2015.  Rapid and Frequent services patronage for October 2015 was 2,841,000, an increase of 204,266 boardings or +7.7% on October 2014.

23.     Train services totalled 14,831,482 passenger boardings for the 12 months to October 2015, an increase of +1.3% on the 12 months to September 2015 and +22.3% on the 12 months to October 2014.  Patronage for October 2015 was 1,359,606, an increase of 194,549 boardings or +16.7% on October 2014, normalised to ~ +20.1%.

24.     Bus services totalled 60,208,175 passenger boardings for the 12 months to October 2015, an increase of +0.05% on the 12 months to September 2015 and +5.1% on the 12 months to October 2014.  Bus services patronage for October 2015 was 5,254,757, an increase of 27,753 boardings or +0.5% on October 2014, normalised to ~ +2.9%.

25.     Ferry services totalled 5,661,568 passenger boardings for the 12 months to October 2015, an increase of +0.6% on the 12 months to September 2015 and 11.3% on the 12 months to October 2014.  Ferry services patronage for October 2015 was 467,636, an increase of 35,493 boardings or +8.2% on October 2014, normalised to ~ +9.3%.

26.     The proportion of all trips utilising AT HOP was 72.8% in October 2015 (Bus 75.9%, Rail 77.4%, Ferry 25.0%); down from 73.8% in September 2015.

Media Releases

C1. A boost for transport connections in Otahuhu

27.     Work began on 13 November on a major upgrade of Otahuhu Station, with Transport Minister Simon Bridges, Mayor Len Brown and Mangere-Otahuhu Local Board Deputy Chair Carrol Elliott marking the start of main construction works by turning the first sods at the station construction site.

28.     Otahuhu Station is an important part of the new, simpler and more connected south Auckland public transport network.  It is designed to provide Aucklanders with a new network of buses that better connect to the trains at Ōtāhuhu.

29.     The $28m project is funded by the Government through the NZTA and Auckland Council.  The fully integrated bus and train station is expected to open in the second half of 2016.

30.     The upgraded station will make it easier to connect between trains and frequent bus services being introduced with the new public transport network.  It will be linked with two new bus platforms and a terminal building via an elevated concourse.  It will be pedestrian friendly and have improved accessibility for all users.

31.     The new Ōtāhuhu station will offer the following benefits:

·    A high quality accessible modern facility

·    The design and architecture will reflect local and historical stories for mana whenua (portage site for waka)

·    Clear separation of buses, trains and a shared pedestrian and cycle pathway (including cycle storage racks), separated cycle crossing at the adjacent signalised intersection

·    Passenger drop off zone

·    Covered bus platforms for passengers moving between bus and train services

·    More frequent bus services from the second half of 2016

·    Better connections between bus and rail networks

32.     For more information on the interchange visit at.govt.nz/otahuhuinterchange

 

C2. Rail patronage reaches 15 million passengers

33.     On 19 November, annual rail patronage in Auckland reached a new record of 15 million passenger trips.

34.     Rail patronage in Auckland has grown by 22% over the past year, just four months ago reaching 14 million passenger trips.  Back 10 years ago, there were just 4 million trips made a year.  At the current rate, it is expected Auckland will pass the next big milestone – 20 million passenger trips – at the start of 2017.

35.     Since the rail network went all-electric in July from Papakura to Swanson, there has been a marked improvement in reliability and on-time performance.  In October, 93% of services arrived at their destination within five minutes of their scheduled time and the previous month 94.9% of services arrived on time, a new record for Auckland trains.

36.     Rail customers like the improved level of service and the comfort and convenience of the new trains.  Auckland Transport is also working on a timetable improvement which will see services on the Western Line go to six trains an hour at peak like the Southern and Eastern Lines.

37.     Overall public transport patronage in Auckland across rail, bus and ferries now exceeds 80 million passenger trips a year.

 

C3. Keeping safe on the water this summer

38.     As boaties head out on the water for the summer, Auckland’s Harbourmaster Andrew Hayton reminds everyone to stay safe.  All boaties should know the rules in advance and be prepared with the right equipment on board.

39.     Every boat must have a suitable lifejacket for every person on board and if the boat is 6 metres or smaller, everyone on board must wear their lifejacket unless the skipper says it is safe to take it off.  It makes good sense for everyone to wear their jacket or to keep it close so they can reach it quickly.

40.     Boaties also need to remember that the rules differ between regions of New Zealand and to check before leaving.  For instance, when boating off the Coromandel, lifejackets are compulsory at all times.

41.     When planning a trip on the water, make sure to tell a friend or family member of your intentions and be sure to check in regularly.  Communication equipment is also an essential part of safe boating so boaties should be sure to have a VHF radio, mobile phone, distress beacon or flares on board.  Mobile phones are best kept in a waterproof container so as to be ready for use when needed.

42.     In an emergency, boaties should call 111 or broadcast a message on VHF channel 16.

43.     Captain Hayton reminds boaties to keep their speed to five knots or less when sailing around people, other vessels and the shore and to always drink responsibly.

44.     Harbourmaster patrol vessels will be on the water around Auckland throughout the summer.

45.     Contact can be made with the Harbourmaster’s office by calling 09 362 0397 or visiting www.at.govt.nz/harbourmaster for more information.

Issues Register

46.     The regular monthly issues register is Attachment D to this report.

Consideration

Local Board Views

47.     The Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

48.     All proposed schemes are subject to prioritisation, funding and consultation.

 

Attachments

No.

Title

Page

aView

Plan of proposed Active Warning Signs near View Road School, Waiuku

159

bView

Plan of proposed Active Warning Signs near View Road School, Waiuku

161

cView

Plan of proposed Active Warning Signs near Sandspit School, Waiuku

163

dView

Issues Register – Franklin Local Board – December 2015

165

    

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South), AT

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; AT

Angeline Barlow - Relationship Manager

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 



Franklin Local Board

15 December 2015

 

 






Franklin Local Board

15 December 2015

 

 

Review of the Food Safety Bylaw 2013

 

File No.: CP2015/25964

 

  

 

Purpose

1.       To seek the local board’s views regarding proposals to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

Executive Summary

2.       From 1 March 2016 the Food Act 2014 (“the Act”) will replace the Food Act 1981 and Food Hygiene Regulations 1974 over a three year transition period. The Act also requires the amendment of existing food safety bylaws to ensure consistency. A formal public consultation process is not required for this bylaw review.

3.       Staff analysis has identified that most of the existing Food Safety Bylaw 2013 (“the Bylaw”) provisions can be revoked and will be regulated by the Act and subsequent regulations.

4.       National food safety grading will not be implemented through the new Act.

5.       Staff propose to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates. Staff consider that the mandatory display of food safety grade certificates provides an incentive for food operators to proactively improve and maintain the safety of their food and enables customers to make informed choices.

6.       A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016 followed by the Governing Body for consideration. The views of local boards will be presented in the accompanying report. 

 

Recommendation/s

That the Franklin Local Board endorses endorses the proposal to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

Comments

Background

The Food Act 2014

7.       The Food Act 2014 (“the Act”) will come into effect on 1 March 2016. It will replace the Food Act 1981 and the Food Hygiene Regulations 1974 over a three year transition period. The Act will introduce significant improvements to the way that food safety is addressed by food businesses across New Zealand.

8.       The primary duty of ensuring food safety will be the responsibility of food businesses, including food operators of mobile shops and food stalls at markets. For most businesses, this will involve a new requirement to document their procedures which will be audited by the council.

9.       Businesses that prepare food with a high risk to food safety will be required to operate under a Food Control Plan. In most cases, a business subject to a Food Control Plan will be required to register with their local council. This enables councils to manage compliance activities and identify operators’ understanding of food safety.

10.     The Act introduces new registration and auditing requirements for food businesses that operate from school tuckshops, childcare centres, work cafeterias and marae.

 

 

11.     Businesses or charities that sell food for community purposes or to raise funds will be exempt from registration and auditing requirements for up to 20 occasions per year (e.g. sausage sizzles or home baking at school fairs).

Auckland Council Food Safety Bylaw 2013

12.     On 23 May 2013, the council’s Governing Body adopted the Auckland Council Food Safety Bylaw 2013 (“the Bylaw”) to replace seven legacy council food safety bylaws (Resolution Number: GB/2013/47).

13.     The Bylaw was introduced to minimise potential food safety risks associated with the sale of food. The Bylaw provides the council with powers related to:

i)        the closure of unhygienic or unsafe food premises

ii)       minimum standards for staff training in basic food hygiene

iii)      grading of food premises

iv)      standards for preparing, handling and labelling food sold to private premises, and

v)      operating food stalls and mobile food shops.

14.     The Bylaw requires each registered food business to display a food safety grade certificate, which the council issues following its inspection of the premises, pursuant to the Food Hygiene Regulations 1974. The certificate shows customers the premises’ food safety level.

Discussion

Impact of the Food Act 2014 on the Food Safety Bylaw 2013

Impact of the Food Act 2014 on the Food Safety Bylaw 2013

15.     The new Act requires the council to amend its Bylaw to ensure consistency with the new regulatory regime for food businesses. In June 2015, the Regulatory and Bylaws Committee directed council staff to undertake a review of the Bylaw (Resolution Number: RBC/2015/19).

16.     Staff have now completed this review and recommend that the council revoke most of the Bylaw as the relevant activities will instead be regulated by the Act and subsequent regulations. The exception to this is the food grading system. 

17.     National food safety grading will not be implemented through the new Act, although there is potential for the development of a national scheme after 2019. Staff recommend retaining the grading provision (with minor amendments) of the Bylaw and require the display of food safety grade certificates.

18.     There would be no additional cost to businesses for a food safety grade certificate. The grade assessment would be undertaken at the same time as the audit required by the new Act.

19.     The benefits of a food safety grading scheme is that it provides:

i)        food operators with an incentive to take responsibility for the safety of the food they sell and to proactively improve and maintain the safety of their food

ii)       the public with concise information on a business’ level of food safety so that customers can make informed choices.

Consideration

Local Board views and implications

20.     This report seeks the views of local boards on retaining the Food Safety Bylaw 2013 to require the display of a food safety grade certificate for food businesses registered with the council.

21.     The views of local boards will be presented to the Regulatory and Bylaws Committee and the Governing Body in February 2016.

 

22.     Local boards were engaged on the consolidation of legacy food safety bylaws in 2011 and feedback received at the time indicated there was general support for the grading of food premises. Some local board members expressed concern about the standards applying to food sold from stalls at markets.

Māori impact statement

23.     Engagement with mana whenua and mataa waka is currently underway.

24.     Food prepared and served on a marae that is not provided as part of a commercial activity is outside the scope of this bylaw review. In addition, registration and auditing requirements of the new Act do not apply to the preparation and sale of food for the purpose of raising funds up to 20 times a year. 

25.     Food businesses that operate from marae, for instance catering at events more than 20 times per year, will be subject to registration and auditing requirements under the Act in the same way as other food businesses.

Implementation

26.     The Governing Body is responsible for making a decision on the review of the Food Safety Bylaw 2013. A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016. It will then be considered by the Governing Body. The views of Local Boards and targeted stakeholders will be presented in the accompanying report. 

27.     The method for determining the criteria of food safety grades is an operational matter and is outside the scope of this bylaw review.

28.     Registration fees for food businesses are also out of scope of this bylaw review. For information purposes, proposed fees under the new Act were presented to the Finance and Performance Committee at their meeting on 19 November 2015. The consultation period on proposed fees will be from 20 November to 21 December 2015. Current registration and inspection fees will continue to apply for existing food businesses until they transition to the new regulatory regime.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Emma Pilkington - Policy Analyst

Belinda Hansen - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Angeline Barlow - Relationship Manager

 


Franklin Local Board

15 December 2015

 

 

Annual Plan 2016/2017 – local consultation content

 

File No.: CP2015/25963

 

  

 

Purpose

1.       This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation, as part of the Annual Plan 2016/2017.

Executive Summary

2.       Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan.  Instead,  council must produce a consultation document which includes:

a)      proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and

b)      content relating to local board agreements.

3.       This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation.

4.       Following this business meeting, the governing body will meet on 17 December to agree consultation topics for the annual plan, and again in early February to agree consultation material, including local content from each local board.

5.       Following consultation, a local board agreement with the governing body for 2016/2017 will be developed.

Recommendation/s

a)      That the Franklin Local Board agrees indicative LDI priorities for 2016/2017 (Attachment A).

b)      That the Franklin Local Board adopts local content for consultation (Attachment B).

c)      That the Franklin Local Board agrees that the Chair be delegated the authority to make any final minor changes to local consultation content for the Annual Plan 2016/2017 prior to publication, including online consultation content.

Comments

6.       Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan.  Instead,  council must produce a consultation document which includes:

a)      proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and

b)      content relating to local board agreements.

7.       Over the last three months local boards have refined local priorities within funding envelopes outlined in year two of the LTP to prepare for consultation.  This included consideration of locally driven initiatives and asset based services work programmes.

8.       This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation.

9.       Following this business meeting, the governing body will meet on 17 December to agree consultation topics for the annual plan, and again in early February to agree consultation material, including local content from each local board.

10.     Consultation on the Annual Plan will take place from 15 February to 15 March 2016.

 

11.     Following consultation, a local board agreement with the governing body for 2016/2017 will be developed.  The annual plan, including 21 local board agreements, is due for adoption in June 2016.

Consideration

Local Board views and implications

12.     Local board feedback on regional matters for consultation was sought in November business meetings.

13.     Advocacy discussions between local boards and the Finance & Performance Committee were held in November prior to decisions being made on annual plan consultation topics.

14.     The purpose of this report is for local boards to agree local priorities and adopt local content for consultation.

15.     Local boards will also have further opportunities to provide information and views as council continues through the annual plan process.

Māori impact statement

16.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

17.     Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final annual plan.

 

Attachments

No.

Title

Page

aView

Indicative Franklin Local Delivery Initiatives for 2016/17

177

bView

Franklin local content for consultation

179

     

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Karen Lyons - Manager Local Board Services

Angeline Barlow - Relationship Manager

 


Franklin Local Board

15 December 2015

 

 


Franklin Local Board

15 December 2015

 

 

Annual Plan 2016/2017 - Local Consultation Content

 

Franklin Local Board

Each year we review priorities and activities in your local board area to ensure we continue delivering the right outcomes. We are seeking your input on what we do for the 2016/2017 financial year.

Message from the chair 

The consultation on this annual plan follows closely behind the adoption of council’s 10-year budget, where we received considerable feedback on our local priorities. These priorities were, where possible, included into that long-term plan and for that reason we are not proposing to depart from those things including our key areas for advocacy focus on coastal erosion, roads, infrastructure, planning and greenways.

There are two things in this consultation we very much want to hear about from people in Franklin – how rural rate rates are applied and also the level of the uniform annual general charge. It is important we receive an indication from our communities as to what is preferred and why. Both have wider implications for all ratepayers that we need to consider.

What we plan to do

Since adoption of our local board plan, we have successfully advocated for significant improvements to public transport in Franklin with improved train services (including weekend and evenings) to and from Pukekohe and a Waiuku bus service to start in 2016., We have placed several of our rural halls in community management (and we are continuing to roll this out to other halls),  The board also made a significant contribution to the new multi-sport facility at Bledisloe Park and supported many community groups and events.Based on our 10-year budget, in 2016/2017 we plan to invest $5.7 million to renew and develop assets in your local board area and $11.1 million to maintain and operate these assets and provide other local initiatives. This includes:

·    Renewing existing assets ($2.9 million)

·    Upgrading the sports park at Waiuku ($1.2 million)

·    A Pukekohe town centre upgrade ($1.4 million)

·    Local park developments ($150,000)

 


 

 

What else we propose

·    We do not propose to make any significant changes to what we planned to deliver in the Long-term Plan 2015-25. We are confident what we plan to deliver locally will help us achieve our Local Board Plan outcomes.We will continue to monitor our work programmes each year to ensure the details of what we provide to the local community are relevant. 

 

·    We propose the following additional priorities for 2016/2017:

continue to work collaboratively with the community to develop a greenways plan for Franklin

advocate strongly for coastal erosion to be addressed as a regional issue

complete the process for rural halls to be managed by the community

continue to support local community organisations and event organisers by providing funding opportunities

support youth in Franklin and developing options for improving the transition from school to work

support volunteers who wish to work on projects in our local parks and reserves

 

What do you think?

·    Have we got our priorities right?

 


Franklin Local Board

15 December 2015

 

 

Franklin Local Board Workshop Notes

 

File No.: CP2015/23584

 

  

 

Purpose

1.       Providing visibility on issues considered at Franklin Local Board Workshops, which are not open to the public.

Executive Summary

2.       Workshop notes are attached for 17 November, 24 November, 1 December and
8 December 2015.

 

Recommendation/s

That the Franklin Local Board receives the workshop notes for 17 November, 24 November,
1 December and 8 December 2015.

 

Attachments

No.

Title

Page

aView

Franklin Local Board Workshop Notes : 17 November 2015

183

bView

Franklin Local Board Workshop Notes : 24 November 2015

187

cView

Franklin Local Board Workshop Notes : 1 December 2015

189

d

Franklin Local Board Workshop Notes : 8 December 2015 (Under Separate Cover)

 

    

Signatories

Authors

Gaylene Harvey - Democracy Advisor

Authorisers

Angeline Barlow - Relationship Manager

 


Franklin Local Board

15 December 2015

 

 




Franklin Local Board

15 December 2015

 

 



Franklin Local Board

15 December 2015

 

 



    

  


Franklin Local Board

15 December 2015

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Pukekohe People Power Proposal                Page 195

Item 8.1      Attachment b    Greenways Plans for Pukekohe                   Page 199


Franklin Local Board

15 December 2015

 

 





Franklin Local Board

15 December 2015