I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:

 

Date:††††††††††††††††††††††

Time:

Meeting Room:

Venue:

 

Monday, 29 February 2016

6.00pm

Reception Lounge, Level 2

Auckland Town Hall
301-305 Queen Street
Auckland

 

Rainbow Communities Advisory Panel

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Co-Chairperson

Jordon Harris

 

Co-Chairperson

Julie Radford-Poupard

 

Members

Moira Clunie

 

 

Mark Fisher

 

 

Audrey Hutcheson

 

 

Bruce Kilmister

 

 

Lexie Matheson

 

 

Duncan Matthews

 

 

Diana Rands

 

 

Merv Taueki-Ransom

 

 

Julie Watson

 

 

Aram Wu

 

 

(Quorum 6 members)

 

 

 

Katherine Wilson

Democracy Advisor

 

24 February 2016

 

Contact Telephone: 021 712 595

Email: katherine.wilson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


TERMS OF REFERENCE

 

The Terms of Reference set out the purpose, role and protocols of the Panel.

Panel members will also be expected to abide by the Code of Conduct for members of Auckland Council advisory panels.

 

Purpose

 

The purpose of the panels is to provide strategic advice to the council on issues of significance to their communities and to advise on effective engagement by council with those communities.

 

Outcomes

 

The Panel will provide advice through an agreed annual work programme, integrated wherever possible, with other panels and approved by the Regional Strategy and Policy Committee.

 

Annual work programme

 

The council will advise the Panel of the areas of strategy, policy and plan developments that are likely to require comment or advice from the Panel during the course of the year. The work programme should also provide scope for the Panel to respond to issues and concerns arising from its communities and to develop its own priorities.

As resources allow, budget is available for the Panel to support activities that clearly contribute to the agreed work programme but the Panel may not access external resources for activities or events, except with the agreement of council.

 

Submissions

 

Panel advice will contribute to council decision-making, but panels will not make formal submissions on council strategies, polices and plans, for example, the Long-term Plan.

In their advisory role to the council, Panels may have input to submissions made by the council to external organisations but do not make independent submissions, except as agreed with council.

This does not prevent individual members being party to submissions outside their role as Panel members.

 

* The above information is a summary of the 2014 Terms of Reference document and is based on the

Governing Body decisions of 19 December 2013.

 


Rainbow Communities Advisory Panel

29 February 2016

 

ITEM†† TABLE OF CONTENTS††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† PAGE

1††††††††† Apologies††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

2††††††††† Declaration of Interest†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

3††††††††† Confirmation of Minutes†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

4††††††††† Extraordinary Business††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

5††††††††† World Masters Games 2017††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 9

6††††††††† Diversity strategy in Auckland Council††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 15

7††††††††† Financial matters in Auckland Council†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 17

8††††††††† Rainbow Communities Engagement Guidelines - verbal update from subcommittee†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 19

9††††††††† 2016 Big Gay Out - update††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 21

10††††††† Rainbow Communities Advisory Panel work programme update †††††††††††††††††††††† 23

11††††††† 30-year anniversary of the Homosexual Law Reform Act 1986†††††††††††††††††††††††††††† 29

12††††††† Members reports and updates - February 2016†††††††††††††††††††††††††††††††††††††††††††††††††††††† 31

13††††††† Consideration of Extraordinary Items†


1††††††††† Apologies

 

Apologies from Member J Harris and Member L Matheson have been received.

 

 

2††††††††† Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3††††††††† Confirmation of Minutes

That the Rainbow Communities Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 30 November 2015, as a true and correct record.

 

 

4††††††††† Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

ďAn item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)††††††† The local authority by resolution so decides; and

 

(b) †††††† The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)†††††††† The reason why the item is not on the agenda; and

 

(ii)††††††† The reason why the discussion of the item cannot be delayed until a subsequent meeting.Ē

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

ďWhere an item is not on the agenda for a meeting,-

 

(a) †††††† That item may be discussed at that meeting if-

 

(i) ††††††† That item is a minor matter relating to the general business of the local authority; and

(ii) †††††† the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b) †††††† no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.Ē

 

 


Rainbow Communities Advisory Panel

29 February 2016

 

World Masters Games 2017

 

File No.: CP2016/00580

 

Purpose

1.†††††† To seek the Panelís input on the World Masters Games 2017.

Executive Summary

2.†††††† World Masters Games 2017 (WMG2017) will be held throughout the Auckland and Waikato regions between 21 and 30 April 2017. 25,000 athletes from over 100 different countries will compete in 28 sports, featuring 45 disciplines, across some 45 venues.

3.†††††† The World Masters Games is the largest participant based, multi-sport event in the world. In terms of athlete numbers, it is bigger in scale than even the Olympics. The World Masters Games is a unique event that is underpinned by a sport-for-all philosophy. Governed by the International Masters Games Association, the event is held every four years and is open to sports people of all abilities, with the minimum age limit set by each sporting discipline. Toronto staged the first World Masters Games in 1985. Since then, World Masters Games have also taken place in Denmark (1989), Brisbane (1994), Portland, Oregon (1998), Melbourne (2002), Edmonton (2005), Sydney (2009) and Torino, Italy (2013).

4.†††††† WMG2017 will offer the largest ever Para-Sport programme as part of a World Masters Games event. The following 11 Para-Sports will be available in the sports programme: Archery, Athletics, Badminton, Canoe, Cycling, Lawn Bowls, Rowing, Swimming, Table Tennis, Tennis and Triathlon. Events in each sport have been identified in conjunction with each sport delivery partner.

5.†††††† Jennah Wotten, Chief Executive of World Masters Games 2017, seeks advice from the Rainbow Communities Advisory Panel on how to enhance engagement and participation of Rainbow communities in this event.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the presentation.

b)††††† provide advice and feedback to Jennah Wootten on the World Masters Games 2017.

Attachments

No.

Title

Page

aView

WMG2017 Briefing Paper for Rainbow Communities Advisory Panel

11

Signatories

Author

Jennah Wootten - Chief Executive - WMG 2017 Ltd

Authorisers

Austin Kim - Principal Advisor Panels

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

29 February 2016

 




Rainbow Communities Advisory Panel

29 February 2016

 

Diversity strategy in Auckland Council

 

File No.: CP2016/02735

 

Purpose

1.†††††† To receive updated information on Auckland Councilís diversity strategy.

Executive Summary

2.†††††† The diversity strategy within Auckland Council 2012-2015 was focused on the workforce and linked to the Auckland Planís objective of being a ďfair and inclusive, accessible and well-connectedĒ organisation. The diversity strategy is currently being refreshed across the organisation Ė now including workforce, customer, community and citizen.

3.†††††† A dedicated project team is developing a business case for the next phase of our strategy for presentation to the Executive at the end of February 2016. Partnerships with external organisations such as NZ Global Women, New Zealand Asian Leaders, Rainbow Tick, Be.Accessible and EEO Trust are in scope for this project.

4.†††††† Currently diversity and inclusion initiatives underway, include focus on diversity in talent/leadership, Māori Responsiveness, accessibility, unconscious bias awareness, development of work on cultural intelligence for leaders and Rainbow Tick.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive information on Auckland Councilís diversity strategy.

Attachments

There are no attachments for this report.

Signatories

Author

Austin Kim - Principal Advisor Panels

Authoriser

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

29 February 2016

 

Financial matters in Auckland Council

 

File No.: CP2016/02724

 

Purpose

1.†††††† To receive information on councilís processes on financial matters.

Executive Summary

2.†††††† Auckland Council Finance Division encompasses financial functions to enable the council to deliver quality services in a responsible way. Key functions include financial policy and planning, monitoring and reporting, debt and investment management, budgeting and forecasting, valuation and rating, billing and receivables, procurement and purchasing Ė in summary what is usually identified as core financial functions.

3.†††††† Auckland Councilís finance team will provide information on financial and funding mechanisms to the Rainbow Communities Advisory Panel.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)         receive information on councilís financial processes.

Attachments

There are no attachments for this report.††††

Signatories

Author

Austin Kim - Principal Advisor Panels

Authoriser

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

29 February 2016

 

Rainbow Communities Engagement Guidelines - verbal update from subcommittee

 

File No.: CP2016/00829

 

Purpose

1.†††††† To update the Rainbow Communities Advisory Panel (the Panel) on their input on the Inclusive Engagement Guidelines.

Executive Summary

2.†††††† At its 11 November 2015 meeting, the Panel established a subcommittee to continue engagement with the Market Research and Engagement unit on the rainbow section of the Inclusive Engagement Guidelines.

3.†††††† The subcommittee consisted of the following members Member M Clunie, Member A Hutcheson, Member L Matheson, Member D Matthews, Member M Taueki-Ransom and Member A Wu, with Member D Matthews taking a lead on this project.†

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive Member D Matthews verbal update on the sub-committees work in regards to the rainbow section of the Inclusive Engagement Guidelines.

Attachments

There are no attachments for this report.††††

Signatories

Author

Katherine Wilson - Democracy Advisor

Authorisers

Austin Kim - Principal Advisor Panels

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

29 February 2016

 

2016 Big Gay Out - update

 

File No.: CP2016/02923

 

Purpose

1.†††††† To advise panel members on the engagement undertaken at the Rainbow Communities Advisory Panel stall at the Big Gay Out event on 14 February 2016.

Executive Summary

2.†††††† Mike George, Auckland Council Communications Advisor, will advise panel members on the engagement undertaken on the Rainbow Communities Advisory panel stall at the Big Gay Out, 14 February 2016.

3.†††††† A short presentation will take members through a summary of the elements in the stall including the photobooth, an overview of the questionnaire, a summary of feedback, and photos from the day.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the presentation from Mike George, Auckland Council Communications Advisor, on the topic of engagement undertaken on the Rainbow Communities Advisory Panel stall at the Big Gay Out, 14 February 2016.

Attachments

There are no attachments for this report.††††

Signatories

Author

Mike George - Auckland Council Communications Advisor

Authorisers

Austin Kim - Principal Advisor Panels

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

29 February 2016

 

Rainbow Communities Advisory Panel work programme update

 

File No.: CP2016/02647

 

Purpose

1.†††††† To receive updates on the Rainbow Community Advisory Panelís work programme.

Executive Summary

2.†††††† On 3 December 2016, the Regional Strategy and Policy Committee approved the Rainbow Communities Advisory Panelís work programme for the 2015/2016 financial year. The panelís work programme is focused on the following four priority areas:

∑††† inclusiveness and engagement

∑††† health, safety and well-being

∑††† events, arts and culture

∑††† research on rainbow communities in Auckland.

3.†††††† Since the inaugural meeting of the panel in September 2015, Council staff have presented to the Rainbow Communities Advisory Panel various council programmes including events, communications and engagement, and research (Attachment A).

4.†††††† The Rainbow Communities Advisory Panel participated in the Big Gay Out event on 21 February 2016 to engage with wider rainbow communities.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the updates on the Rainbow Community Advisory Panelís work programme.

Attachments

No.

Title

Page

aView

Schedule of Feedback and Advice_February 2016

25

bView

Rainbow Communities Advisory Panel work programme

27

Signatories

Author

Austin Kim - Principal Advisor Panels

Authorisers

Marguerite Delbet - Manager Democracy Services

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

29 February 2016

 



Rainbow Communities Advisory Panel

29 February 2016

 



Rainbow Communities Advisory Panel

29 February 2016

 

30-year anniversary of the Homosexual Law Reform Act 1986

 

File No.: CP2016/02743

 

Purpose

1.†††††† To establish a sub-committee to work alongside Auckland Council staff on celebrating the 30-year anniversary of the Homosexual Law Reform Act 1986.

Executive Summary

2.†††††† The sub-committee will be made up of volunteers from the Rainbow Communities Advisory Panel to look into the possibility of celebrating New Zealandís 30-year anniversary of the Homosexual law Reform Act 1986 through a celebratory event.

3.†††††† The sub-committee will work alongside Auckland Council staff and the Mayorís Office and report back to the Rainbow Communities Advisory Panel on their progress.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† agree to form a sub-committee to liaise with Auckland Council staff on the opportunity of creating a 30-year anniversary celebratory event of the Homosexual Law Reform Act 1986.

Attachments

There are no attachments for this report.††††

Signatories

Author

Katherine Wilson - Democracy Advisor

Authorisers

Austin Kim - Principal Advisor Panels

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

29 February 2016

 

Members reports and updates - February 2016

 

File No.: CP2016/02748

 

Purpose

1.†††††† To provide an opportunity for all members to update the Rainbow Communities Advisory Panel (the panel) on activities they have been involved in on behalf of the panel.

Executive Summary

2.†††††† Panel members will have an opportunity at the conclusion of every meeting to update the panel on any activities they have done on behalf of the panel.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† to receive the verbal update from members.

Attachments

There are no attachments for this report.††††

Signatories

Author

Katherine Wilson - Democracy Advisor

Authorisers

Austin Kim - Principal Advisor Panels

James Hassall - Manager, Litigation & Regulatory

††††