Audit and Risk Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Audit and Risk Committee held in the Meeting Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 8 March 2016 at 10.45am.

 

present

 

Chairperson

Cr Bill Cashmore

 

 

 

Deputy Chairperson

Mr Paul Conder, CA

 

 

 

Members

Cr Ross Clow

 

 

 

 

Cr Sharon Stewart, QSM

 

 

 

 

Mr Roy Tiffin, FCA

 

 

 

 

Cr Sir John Walker, KNZM, CBE

 

 

 

 

Cr Penny Webster

 

 

 

 

ABSENT

 

 

Cr Cameron Brewer

 

 

 

Mayor Len Brown, JP

 

 

 

Cr Linda Cooper, JP

 

 

 

Deputy Mayor Penny Hulse

 

 

 

ALSO PRESENT

 

 

Cr Calum Penrose

 

 

 

Cr Wayne Walker

From 10.58am, item 14

 

 

Cr George Wood

Until 11.12am, item 11

 

 

IN ATTENDANCE

 

 

Jo Smaill, Audit Director, Audit New Zealand

 

 

Liane Ngamane, IMSB member

Until 11.00am, item 10

 

David Taipari, IMSB chair

Until 11.00am, item 10

 

 


Audit and Risk Committee

08 March 2016

 

 

1††††††††† Apologies

 

Resolution number AUD/2016/1

MOVED by Chairperson W Cashmore, seconded by Cr MP Webster:

That the Audit and Risk Committee:

a)         accept the apologies from Cr C Brewer, Mayor LCM Brown, Cr LA Cooper and Deputy Mayor PA Hulse for absence.

CARRIED

 

2††††††††† Declaration of Interest

 

There were no declarations of interest.

 

3††††††††† Confirmation of Minutes

 

Resolution number AUD/2016/2

MOVED by Chairperson W Cashmore, seconded by Cr JG Walker:

That the Audit and Risk Committee:

a)         confirm the ordinary minutes of its meeting held on Tuesday, 15 December 2015, including the confidential section, as a true and correct record.

CARRIED

 

4††††††††† Petitions

 

There were no petitions.

 

5††††††††† Public Input

 

There was no public input.

 

6††††††††† Local Board Input

 

There was no local board input.

 

7††††††††† Extraordinary Business

 

There was no extraordinary business.

 

8††††††††† Notices of Motion

 

There were no notices of motion.

 

9

Review of Forward Work Programme

 

Resolution number AUD/2016/3

MOVED by Chairperson W Cashmore, seconded by Cr MP Webster:

That the Audit and Risk Committee:

a)††††† re-confirm the approved 2016 forward work programme.

CARRIED

 

 

 

Note:†† The Chairperson requested that Item 14 - Monitoring of Treaty Audit Response Work Programme be accorded precedence at this point.

 

Cr W Walker entered the meeting at 10.58am.

 

14

Monitoring of Treaty Audit Response Work Programme

 

Resolution number AUD/2016/4

The Chairperson permitted Mr Taipari to propose the following for debate, which was seconded by the Chairperson:

That the Audit and Risk Committee:

a)††††† receive the Monitoring of Treaty Audit Response Work Programme report.

b)††††† note the monitoring work that has been performed to date by Internal Audit.

c)††††† note that Internal Auditís view is that the Treaty Audit response work programme is on track.

d)††††† note that Internal Audit will report on a six monthly basis to this committee.

CARRIED

 

 

10

Office of the Auditor-General and Audit New Zealand briefing

 

Resolution number AUD/2016/5

MOVED by Cr R Clow, seconded by Chairperson W Cashmore:

That the Audit and Risk Committee:

a)††††† receive the information provided by the Auditor-Generalís representative, Jo Smaill the Audit Director, Audit New Zealand.

CARRIED

 

Cr G Wood left the meeting at 11.12am.

 

11

Update on Health, Safety and Wellness

 

Resolution number AUD/2016/6

MOVED by Cr R Clow, seconded by Cr MP Webster:

That the Audit and Risk Committee:

a)††††† receive the update on Health, Safety and Wellness report.

CARRIED

 

 

12

Substantive Council-Controlled Organisations - Risk Update

 

Resolution number AUD/2016/7

MOVED by Member R Tiffin, seconded by Member P Conder:

That the Audit and Risk Committee:

a)††††† receive the update on risk reported by substantive council-controlled organisations in their 2015/2016 half year reports.

CARRIED

 


 

13

NewCore Project Update

 

A copy of the slides provided at a briefing immediately prior to this meeting of the committee were tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number AUD/2016/8

MOVED by Cr MP Webster, seconded by Chairperson W Cashmore:

That the Audit and Risk Committee:

a)††††† receive the NewCore project update report.

CARRIED

 

Attachments

a†††† 8 March 2016 - Audit and Risk Committee - Item 13 NewCore Project Update - slides

 

 

Note:†† Item 14 - Monitoring of Treaty Audit Response Work Programme was considered after Item 9 - Review of Forward Work Programme.

 

 

15††††††† Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

11 46am†††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Audit and Risk Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................