Finance and Performance Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 12 April 2016 at 10.33am.

 

present

 

Chairperson

Cr Penny Webster

 

Deputy Chairperson

Cr Ross Clow

From 10.39am, Item 11

Members

Cr Anae Arthur Anae

 

 

Cr Cameron Brewer

Until 2.10pm, Item 14

 

Mayor Len Brown, JP

From 10.48am, Item 11

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

 

 

Cr Hon Christine Fletcher, QSO

 

 

Deputy Mayor Penny Hulse

 

 

Cr Denise Krum

 

 

Cr Mike Lee

 

 

Cr Calum Penrose

 

 

Cr Dick Quax

From 10.39am, Item 11

 

Cr Sharon Stewart, QSM

 

 

Member David Taipari

From 10.48am, Item 11, Until 2.10pm, Item 14

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

From 2.40pm, Item 15

 

Cr John Watson

From 2.40pm, Item 15

 

Cr George Wood, CNZM

 

 

ABSENT

 

 

Member John Tamihere

 

 

ALSO PRESENT

 

 

Andy Baker, Chair Franklin Local Board for Item 11

 

 


Finance and Performance Committee

12 April 2016

 

 

1 Apologies

Resolution number FIN/2016/37

MOVED by Chairperson MP Webster, seconded by Cr CM Penrose:

That the Finance and Performance Committee:

a)         accept the apology from Cr D Quax, Cr WD Walker and Cr J Watson and Member D Taipari for lateness and Cr LA Cooper for early departure.

CARRIED

 

 

 

2 Declaration of Interest

 

There were no declarations of interest.

 

 

 

3 Confirmation of Minutes

 

Resolution number FIN/2016/38

MOVED by Cr AM Filipaina, seconded by Cr GS Wood:

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting held on Thursday, 17 March 2016, including the confidential section, as a true and correct record, subject to:

amending the amount in the resolution for Item 13 Auckland Regional Amenities Draft Funding Plan 2016/2017 Approval of annual grant to $16,142,500 to be consistent with the information provided in the report.

CARRIED

 

 

 

4 Petitions

 

There were no petitions.

 

 

 

5 Public Input

 

There was no public input.

 

 

 

6 Local Board Input

 

There was no local board input.

 

 


 

7 Extraordinary Business

 

7.1

135 Albert Street Cladding

 

The chairperson recommended considering parts of this matter in the open agenda.

 

Resolution number FIN/2016/39

MOVED by Chairperson MP Webster, seconded by Cr GS Wood:

That the Finance and Performance Committee:

a) agree to consider parts of Item C1 - 135 Albert Street Cladding at Item 14 - Consideration of Extraordinary Items.

CARRIED

 

 

8 Notices of Motion

 

There were no notices of motion.

 

 

Precedence of Business

Resolution number FIN/2016/40

MOVED by Cr CM Penrose, seconded by Cr AM Filipaina:

That the Finance and Performance Committee:

a)         agree that Item 11- Proposed Transfer of Land Adjacent to Lake Pokorua be accorded precedence at this time.

CARRIED

 

 

11

Proposed Transfer of Land Adjacent to Lake Pokorua

 

Deputy Chairperson R Clow entered the meeting at 10.39am.

Cr D Quax entered to the meeting at 10.39am.

 

Dame Nganeko Minhinnick and Andy Baker, Chair Franklin Local Board spoke in support of this item.

 

Member DE Taipari entered to the meeting at 10.48am.

Mayor LCM Brown entered to the meeting at 10.48am.

 

Note: Clause c) was incorporated into the resolution with the agreement of the meeting.

 

Resolution number FIN/2016/41

MOVED by Cr W Cashmore, seconded by Cr CE Fletcher:

That the Finance and Performance Committee:

a) approve the transfer of land adjacent to Lake Pokorua, described as Lot 2 DP 171960 in the Waipipi Parish (see Attachment A to the agenda report), to Te Ara Rangatū o te Iwi o Ngāti Te Ata Waiōhua Incorporated

b) note that, following the transfer, the trust will assume responsibility for the preservation of all cultural artefacts and management of the land, including any maintenance costs and agree the actions required with Council in order to bring the land up to a satisfactory state for the transfer

c) note that the council has an ongoing strategy of weed management.

CARRIED

 

 

 

9

Presentations from the Auckland Regional Amenities Funding Board

 

Matt Williams CEO - Surf Life Saving Northern Region, Callum Gillespie CEO Coastguard Northern Region and David Houldsworth CE Stardome - Planetarium and Observatory were in attendance to give verbal presentations.

 

Deputy Chairperson R Clow left the meeting at 11.18am.

Cr LA Cooper left the meeting at 11.28am.

Deputy Chairperson R Clow returned to the meeting at 11.33am.

Deputy Mayor PA Hulse left the meeting at 11.33am.

Member DE Taipari left the meeting at 11.34am.

Deputy Mayor PA Hulse returned to the meeting at 11.42am.

 

Resolution number FIN/2016/42

MOVED by Cr ME Lee, seconded by Deputy Mayor PA Hulse:

That the Finance and Performance Committee:

a)         thank the representatives from Surf Life Saving Northern Region and Coastguard Northern Region who provide life-saving services for the residents of Auckland, for their attendance and the information provided

b)        thank Stardome Planetarium and Observatory for their attendance and the information provided.

CARRIED

 

 

 

10

Hobsonville Point 20 ha: future land use

 

Resolution number FIN/2016/43

MOVED by Deputy Chairperson R Clow, seconded by Cr W Cashmore:

That the Finance and Performance Committee approve:

a) the disposal of the Hobsonville land described as Lot 4, Deposited Plan 463057 contained in Certificate of Title NA134C/260 subject to the satisfactory conclusion of any required statutory processes;

b) that the final terms and conditions be approved under appropriate delegated authority.

CARRIED

 

 

Note: Item 11 - Proposed Transfer of Land Adjacent to Lake Pokorua was taken after Item 8 Notices of Motion

 


 

12

Bi-monthly business improvement and performance report

 

An updated PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Member DE Taipari returned to the meeting at 11.52am.

Deputy Chairperson R Clow left the meeting at 12.26pm.

Deputy Chairperson R Clow returned to the meeting at 12.31pm.

 

Resolution number FIN/2016/44

MOVED by Chairperson MP Webster, seconded by Cr CM Penrose:

That the Finance and Performance Committee:

a)         receive the bi-monthly business improvement and performance report and the presentation.

b)        acknowledge the building control team for the informative presentation.

CARRIED

 

Attachments

a 12 April 2016, Finance and Performance Committee, Item 12, Bi-monthly business improvement and performance report - Updated PowerPoint presentation

 

 

13

Reports Pending Status Update - 12 April 2016

 

Resolution number FIN/2016/45

MOVED by Chairperson MP Webster, seconded by Cr W Cashmore:

That the Finance and Performance Committee:

a) receive the Reports Pending Status Update report.

CARRIED

 

 

14 Consideration of Extraordinary Items

 

14.1

Extraordinary Business - 135 Albert Street Cladding

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Member DE Taipari left the meeting at 1.11 pm.

Cr JG Walker left the meeting at 1.23 pm.

Member DE Taipari returned to the meeting at 1.26 pm.

Cr JG Walker returned to the meeting at 1.29 pm.

Cr LA Cooper returned to the meeting at 1.40 pm.

 

Resolution number FIN/2016/46

MOVED by Chairperson MP Webster, seconded by Cr AJ Anae:

That the Finance and Performance Committee:

a)     receive the presentation.

CARRIED

 

Attachments

a 12 April 2016, Finance and Performance Committee, Item 14.1 - 135 Albert Street Cladding - Presentation

 

 

The meeting adjourned at 2.10pm.

 

The meeting reconvened at 2.40pm.

 

Cr C Brewer and Member DE Taipari were not present when the meeting reconvened.

 

Cr WD Walker and Cr J Watson joined the meeting when it reconvened.

 

 

15 Procedural motion to exclude the public

Resolution number FIN/2016/47

MOVED by Chairperson MP Webster, seconded by Cr W Cashmore:

That the Finance and Performance Committee:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1 135 Albert Street Cladding

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains project cost information where public disclosure would impact council's ability to negotiate and manage the contract costs effectively.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

2.40pm The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

3.55pm The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

135 Albert Street Cladding

 

 

 

Resolution number FIN/2016/48

MOVED by Cr CE Fletcher, seconded by Chairperson MP Webster:

c) agree that the report and attachments in this agenda remain confidential, and that the decisions (clauses a) and b) above) remain confidential until a contractual agreement is concluded

d) agree that the previous report and resolutions pertaining to 135 Albert Street held in public excluded (16 December 2011) be transferred to the open record

e) agree that the issue of staff disclosure of information to elected members is referred to the CEO Review Committee.

 

 

Attachments

a 12 April 2016, Finance and Performance Committee: Item C1 - 135 Albert Street Cladding - Resolution and Report from 16 December 2011

 

 

 

 

3.55pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................