Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 26 April 2016 at 9.33am.

 

present

 

Chairperson

Andrew Baker

 

 

 

Deputy Chairperson

Jill Naysmith

 

 

 

Members

Malcolm Bell

 

 

 

 

Alan Cole

 

 

 

 

Sarah Higgins

[From 9.56am, item 8.1]

 

 

 

Dr Lyn Murphy

 

 

 

 

ABSENT

 

 

Member Murray Kay

Apology

 

 

Member Brendon Crompton

Apology

 

 

Member Angela Fulljames

Apology

 

 

 


Franklin Local Board

26 April 2016

 

 

 

1          Welcome

 

The Chairman opened the meeting and welcomed everyone present.

 

 

2      Apologies

 

Resolution number FR/2016/64

MOVED by Chairperson A Baker, seconded by Member A Cole:  

 

That the Franklin Local Board accepts the apologies from Members Brendon Crompton, Angela Fulljames and Murray Kay for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number FR/2016/65

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member M Bell:  

That the Franklin Local Board confirm the ordinary minutes of its meeting, held on Tuesday, 22 March 2016, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 


 

8          Deputations

 

8.1

Cancer Society Auckland re Review of Smoke Free Policy

 

The Cherry Morgan from the Cancer Society tables documentation to support their advocacy for the benefits of strengthening the Auckland Smokefree Policy.  A copy of these documents is publicly available on the Auckland Council website.

 

Resolution number FR/2016/66

MOVED by Chairperson A Baker, seconded by Deputy Chairperson AJ Naysmith:  

That the Franklin Local Board thanks the representative from the Cancer Society for their attendance.

CARRIED

 

Attachments

a     Smokefree presentation and information

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Franklin Local Board Community Grants Programme 2016/2017

 

Resolution number FR/2016/67

MOVED by Chairperson A Baker, seconded by Member A Cole:  

a)            That the Franklin Local Board adopts the Franklin Local Board Community Grants Programme 2016/2017 (see Attachment A).

 

b)            That the Franklin Local Board request six monthly update reports on all events funded by the board, including those funded as line items in the Arts, Community and Events work programme.

 

c)            That the Franklin Local Board amends the wording of the Franklin Local Board Community Grants Programme 2016/2017 as follows:

 

i)          under the heading “Accountability Measures”, change the wording to read as follows:

The Franklin Local Board requires all successful applicants to provide a self-review, including how the group achieved its planned outcomes and participation numbers (where able to be quantified), to be supplied to the local board with an accompanying photo of the activity or event.

 

ii)         under the heading “Event Funding”, insert “strongly” in the second bullet point, before “encourage smoke-free events...”.

 

CARRIED

 

13

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015

 

Resolution number FR/2016/68

MOVED by Chairperson A Baker, seconded by Deputy Chairperson AJ Naysmith:  

That the Franklin Local Board receive the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015.

CARRIED

 

 

14

Disposal recommendation report - 15 Austen Place, Pukekohe (part only)

 

Resolution number FR/2016/69

MOVED by Member A Cole, seconded by Chairperson A Baker:  

a)            That the Franklin Local Board endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of approximately 720m2 of 15 Austen Place, Pukekohe.

b)            That the Franklin Local Board request Panuku Development Auckland to investigate additional land for disposal at 15 Austen Place, Pukekohe.

 

CARRIED

 

 

15

Franklin Youth Initiatives Funding

 

Resolution number FR/2016/70

MOVED by Chairperson A Baker, seconded by Member SJR Higgins:  

That the Franklin Local Board approve the allocation of the $40,000 from the 2015/2016 Youth Initiatives budget to enable COMET Auckland to oversee:

Initiative

Costs

Sector insight days (x2) supporting sector led coordination in collaborations with Franklin Vocational Clusters Group

$10,000

Whanau careers hui (x2) supporting Iwi led coordination in collaboration with Ngati Tamaoho, Ngati Te Ata and Ngati Paoa

$5,000

Development of delivery model and evaluation including embedding best practice

$5,000

Short term overarching project management function

$20,000

Total

 

$40,000

 

CARRIED

 

Member Lyn Murphy requested her vote against the above resolution to be recorded.

 


 

16

New Road Names Approval for Residential Subdivision by Jutland Road Trustee at 188 Jutland Street, Pukekohe

 

Resolution number FR/2016/71

MOVED by Chairperson A Baker, seconded by Member SJR Higgins:  

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approve the road names “Tawhiti Road” (road one), “Tomairangi Crescent” (road two) and “Te Manaki Street” (road three), proposed by the applicant, for the new roads to vest, created by way of a subdivision at 188 Jutland Street, Pukekohe.

CARRIED

 

17

New Road Name Approval for Residential Subdivision by Belmont Road Trustee at 73 Belmont Road Pukekohe

 

Resolution number FR/2016/72

MOVED by Member SJR Higgins, seconded by Member A Cole:  

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approve the road names Huamanu Street’ (road four), ‘Hemopo Street’ (road five), ‘Koropupu Street’ (road six), ‘Raki Street’ (road seven) and ‘Kapia Street’ (road eight) proposed by the applicant, for the new roads to vest, created by way of a subdivision at 73 Belmont Road, Pukekohe.

CARRIED

 

18

New Road Name Approval for a residential subdivision, naming two private ways off Pamela Christine Drive, Patumahoe

 

Resolution number FR/2016/73

MOVED by Member SJR Higgins, seconded by Member A Cole:  

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approve the road names “Darnika Way” (Access Way 1) and “Tavarnya Way” (Access Way 2), proposed by the Applicant, for the new private ways created by way of subdivision at Pamela Christine Drive, Patumahoe.

CARRIED

 

19

Auckland Transport Update – April 2016

 

Resolution number FR/2016/74

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member LM Murphy:  

a)         That the Franklin Local Board notes the report entitled ‘Auckland Transport Update – April 2016’ and the attached issues register.

b)         That the Franklin Local Board provide the following feedback to Auckland Transport on election sign sites in Franklin (see Attachment A to the report entitled “Auckland Transport Update – April 2016” for indicative sites):

·         note the removal of Site S-F16 located in the south-western corner of the King Street and Queen Street intersection in Waiuku, as this intersection has been upgraded to a roundabout and there is now insufficient space for election signs to be erected within the road reserve.

·         note the relocation of Site S-F20 located on the north-eastern side of Paerata Road, Paerata, opposite #1040 to 1052 Paerata Road to outside #1048 to 1052 Paerata Road.

·         support the relocation of site S-F7 Clarks Beach Road to site S-F34 - an area on Clarks Beach Road opposite Dell Road.

·         support the inclusion of S-F33 Awhitu Road (Lina Place Reserve) as an election sign sight.

·         does not support the inclusion of S-F35 King Street site (Kevan Lawrence Park) as an alternative to site S-F32 previously proposed in Constable Road, Waiuku which Auckland Transport has advised is sloped and has a limited area for signs.

·         support the inclusion of the S-F32 Constable Road site closest to the carpark which Auckland Transport advises is suitable as an election sign site.

CARRIED

 

Precedence of Business

Resolution number FR/2016/75

MOVED by Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board agrees that item 20 be deferred for consideration as the final item of the meeting.

CARRIED

 

20

Annual Plan 2016/2017

 

Resolution number FR/2016/76

MOVED by Member A Cole, seconded by Member SJR Higgins:  

a)            That the Franklin Local Board adopt the following final 2016/2017 Locally Driven Initiatives (LDI) budgets by activity, within funding envelopes:

Activity

Amount

Local Community Services

   $942,000

Local Parks, Sports and Recreation

   $354,000

Local Environment Development

     $84,000

Local Planning and Development

     $75,000

Total

$1,455,000

b)           That the Franklin Local Board agree the following key advocacy issues:

Advocacy Initiative

Coastal Erosion

Management of coastal erosion should be dealt with on a regional basis with regional funding, rather than individually by local boards. The current ad hoc and reactive approach is not effective. Franklin Local Board does not currently have the ability to address all the issues on our large coastline, and the impact of growth and rising sea levels will likely increase the occurrence and effects of erosion. We think a coordinated regional approach with regional funding would achieve consistency and also cost saving. Sandspit Beach ($1.4 million) and Glenbrook Beach ($2.7 million) need to be urgently addressed and the Franklin Local Board does not have sufficient renewals funding available.

Safe Roads

Provision of safe roads to accommodate increased levels of traffic caused by growth. Safety issues are different on rural than urban roads and as Franklin continues to grow, we need to ensure roads are safe for all forms of transport. This includes implementing speed reduction measures, where appropriate.  The impact that growth will have with regards to increased usage also needs to be considered.

We will advocate to Auckland Transport for implementation of the pilot Self Explaining Rural Roads investigation and for further investigation to be undertaken across Franklin.

Supporting growth with appropriate and timely infrastructure

Making sure growth is supported with the appropriate water, wastewater, community and open spaces.

We want to make sure growth is well-planned, especially in our rural villages and greenfield area. Franklin communities will experience a large amount of change and there is currently a perception that development contributions are collected in areas and they do not directly see the benefit of them.

It is important to ensure Franklin communities do not become dormitory areas, with no facilities or amenities.

Greenways

More investment is required in the greenways network across the region.

A walking, cycling and bridleway network of pathways throughout Franklin and linking to other local board areas is being planned. Implementation of the network needs to be prioritised across the region – greenways are not solely for use by those living in a particular local board area, they are a regional network and need to be considered as such.

Regional Planning and regulatory functions

Ensuring implementation and enforcement is considered as part of the development. It is imperative to consider the local impacts of regional policies, plans and bylaws when they are being developed.

Hydrodynamic modelling for the Manukau Harbour

As one of the nine member boards of the Manukau Harbour Forum, the Franklin Local Board continues to advocate for hydrodynamic modelling work for the harbour to carry on beyond the scoping study.  Hydrodynamic modelling of all water sources entering the harbour, specifically sediments and contaminants, will enable a plan to be developed to help address the water quality issues.

c)            That the Franklin Local Board supports the Interim Transport Levy (ITL) remaining at the current level of $114.

d)            That the Franklin Local Board supports a fixed charge for the Interim Transport Levy (ITL) for businesses, i.e.: not based on the capital value of the business.

e)            That the Franklin Local Board supports the reduction to 60% of farm/lifestyle property rates for properties over 50 hectares and the subsequent increase to residential and smaller farm/lifestyle rates to cover the resulting difference.

 

f)             That the Franklin Local Board supports the reduction of rates for some Maori land to reflect restrictions on its use.

g)            That the Franklin Local Board supports the early implementation of kerbside recycling collection for all Franklin residents by bringing forward the proposed targeted rate to 1 November 2016.

h)           That the Franklin Local Board recommend the following $177,000 of 2015/2016 Locally Driven Initiatives opex to be deferred:

Project

Amount

Waterways

  $27,000

Youth initiatives

  $40,000

Community arts initiatives

  $30,000

Grant to Sandspit School for pool

  $80,000

Total

$177,000

CARRIED

 

21

Allocation of 2015/2016 Locally Driven Initiative Capital Fund and Community Response Fund

 

Additional Information in relation to the allocation of 2015/2016 Locally Driven Initiative Capital Fund and Community Response Fund was tabled. A copy is publically available on the Auckland Council website.

 

Resolution number FR/2016/77

MOVED by Chairperson A Baker, seconded by Member SJR Higgins:  

a)      That the Franklin Local Board allocate funding from the 2015/2016 Locally Driven Initiatives (LDI) Capital Expenditure (capex) Fund to the following projects:

Whiteside Pool – Waiuku. Thermal covers, rollers and installation.

$24,000

Whiteside Pool – Waiuku. Hoist to improve accessibility.

Up to $14,000

Matakawau Playground – a new playground at Matakawau

$50,000

Park Runs – identification and installation of signage at Colin Lawrie Park (Pukekohe), Te Puru Park (Wairoa), Waiuku Sports Park (Waiuku) and Karioitahi Beach (Waiuku)

$40,000

Waiau Pa Walkway – Church View Road/Village Field Road. 85x2meters, solar lighting and removal of 2 trees.

$20,000

Potholes – to increase the regional level of service to repair potholes in carparks in local parks

$30,000

b)      That the Franklin Local Board allocates funding from the 2015/2016 community response fund to the following projects:

Whiteside Pool - Waiuku. To bring forward the painting and repairs to the concrete of the toddlers’ pool (to be funded by the money previously allocated for the Sandspit School pool)

$8,855

 

Whiteside Pool – Waiuku. To bring forward the painting and repairs to the concrete of the learners’ pool (to be funded by the money previously allocated for the Sandspit School pool)

 

$20,240

Whiteside Pool – Waiuku. To bring forward the painting and repairs to the concrete of the main pool (to be funded by the money previously allocated for the Sandspit School pool)

$48,500

 

Lake Pokorua – aerial spraying of 19 ha of land to control pest plants

up to $15,000

Pukekohe High School careers expo - Venue hire costs for the use of community facilities in Pukekohe, for the upcoming careers expo for all secondary schools in Franklin

up to $1,000

Tongzhou (China) visit - Hosting a small delegation from Tongzhou. Discussions regarding a possible future relationship between Tongzhou District and Franklin Local Board (to be further considered through the local economic development work programme)

up to $1,000

 

CARRIED

 

Attachments

a     Additional Information in relation to the allocation of 2015/2016 Locally Driven Initiative Capital Fund and Community Response Fund  

 

 

22

Franklin Local Board Portfolio Review

 

Resolution number FR/2016/78

MOVED by Chairperson A Baker, seconded by Member SJR Higgins:  

a)      That the Franklin Local Board remove its portfolio structure approved on 24 March 2015 and replace portfolio meetings with themed workshops.

b)      That the Franklin Local Board nominate the following members as a key contact for specific areas of expertise in each subdivision (where applicable):

Area of expertise

Board member and subdivision (where applicable)

Community services

Brendon Crompton (Waiuku)
Sarah Higgins (Pukekohe)
Angela Fulljames (Wairoa)

Parks, sport and recreation

Malcolm Bell (Wairoa)
Brendon Crompton (Waiuku)
Alan Cole (Pukekohe)

Transport

Lyn Murphy (Wairoa)
Andy Baker (Pukekohe)
Jill Naysmith (Waiuku)

Environmental management and regulations

Jill Naysmith (Waiuku)
Angela Fulljames (Wairoa)
Alan Cole (Pukekohe)

 

Economic development and finance

 

Lyn Murphy, Malcolm Bell (subdivision not applicable – cover whole board area)

 

CARRIED

 

 

23

Franklin Local Board Workshop Notes

 

Resolution number FR/2016/79

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member A Cole:  

That the Franklin Local Board receives the workshop notes for 15 March, 22 March, 29 March and 12 April 2016.

CARRIED

  

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

Adjournment of Meeting

Resolution number FR/2016/80

MOVED by Chairperson A Baker, seconded by Member SJR Higgins:  

That the Franklin Local Board agree to adjourn the meeting at 11.13am and reconvene at 11.23am.

CARRIED

 

 

Item 20 was considered at this point.

 

 

 

 

11.35am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

 

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................