I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 11 April 2016

6.00pm

Howick Local Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga

 

Howick Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

David Collings

 

Deputy Chairperson

Adele White

 

Members

Garry Boles

 

 

Katrina Bungard

 

 

Jim Donald

 

 

Lucy Schwaner

 

 

John Spiller

 

 

Steve Udy

 

 

Bob Wichman

 

 

(Quorum 5 members)

 

 

 

Lynda Pearson

Local Board Democracy Advisor

 

1 April 2016

 

Contact Telephone: (09) 572 0151

Email: lynda.pearson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



Howick Local Board

11 April 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Cancer Society                                                                               5

8.2     Deputation - Uxbridge Arts and Culture                                                           6

8.3     Deputation - Howick Youth Council                                                                  6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Chair's Report                                                                                                                9

13        Councillor's Update                                                                                                     11

14        Auckland Transport Update - April 2016                                                                  13

15        Howick Local Board Community Safety Recommendations 2015-2016               41

16        Community Places 2016/2017 Community Centre and Venue for hire fees         49

17        Approval for expansion of the Eastgate Communty Trust facility at Lloyd Elsmore Park                                                                                                                                       57

18        Workshop Notes                                                                                                          63

19        Governance Forward Work Calendar                                                                       75  

20        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

21        Procedural Motion to Exclude the Public                                                                 81

C1       Acquisition of Land for Cycleway/Walkway in Flat Bush                                       81  

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 14 March 2016,  as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Cancer Society

Purpose

1.       Caitlin Bush from Cancer Society would like to update the board on evidence and findings regarding the Smokefree Policy and also a toolkit that has been prepared in partnership with the council leasing team.

 

Recommendation/s

That the Howick Local Board thanks Caitlin Bush for her attendance and presentation.

 

 

 

8.2       Deputation - Uxbridge Arts and Culture

Purpose

1.       Vickie Bowers from Uxbridge Arts and Culture would like to update the board on the Uxbridge Arts and Culture centre.

 

Recommendation/s

That the Howick Local Board thanks Vickie Bowers for her attendance and presentation.

 

 

 

8.3       Deputation - Howick Youth Council

Purpose

1.       Chairperson Veisinia Maka, Deputy Chair Zac Wong from the Howick Youth Council and Mackenzie Valgre from Youth Advisory Panel would like to update the board their achievements and progress. 

 

Recommendation/s

That the Howick Local Board thanks Chairperson Veisinia Maka, Deputy Chair Zac Wong from the Howick Youth Council and Representative Mackenzie Valgre from Youth Advisory Panel for their attendance and presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Howick Local Board

11 April 2016

 

 

Chair's Report

 

File No.: CP2016/05462

 

  

 

Purpose

1.       To provide an opportunity for the Chair to update the meeting on projects and issues which the Board has been involved with since the last meeting.

Executive Summary

2.       An opportunity for the Chair to update the meeting on projects, issues, events, and progress the board has made since the last meeting.

 

Recommendation/s

That the Howick Local Board:

a)      Receives the Chair’s verbal report.

 

Attachments

There are no attachments for this report.      

Signatories

Authors

Lynda Pearson - Local Board Democracy Advisor

Authorisers

Angeline Barlow - Relationship Manager

 


Howick Local Board

11 April 2016

 

 

Councillor's Update

 

File No.: CP2016/05463

 

  

 

Purpose

1.       An opportunity for the Ward Councillors to update the Board on regional matters of interest.

Executive Summary

2.       A period of time (10 minutes) has been set aside for the Ward Councillors to update the Board on regional matters.

 

Recommendation/s

That the Howick Local Board:

a)      Receives the verbal report.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Lynda Pearson - Local Board Democracy Advisor

Authorisers

Angeline Barlow - Relationship Manager

 


Howick Local Board

11 April 2016

 

 

Auckland Transport Update - April 2016

 

File No.: CP2016/05579

 

  

Purpose

1.       Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2.       This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

3.       In particular, this report provides information on:

·    The Howick Local Board’s transport capital fund

·    New Half Moon Bay ferry facility update

·    AMETI update

·    Little Bucklands Beach seawall

·    Pigeon Mountain Road/Prince Regent Drive/Sunderlands Road intersection update

·    Half Moon Bay ferry terminal car park signage

·    Proposed Pakuranga Road pedestrian improvements

·    SuperGold concession and AT HOP cards.

 

 

Recommendation/s

That the Howick Local Board:

a)      Receives the report entitled ‘Auckland Transport Update – April 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

 

 

Discussion

Howick Items

 

A1. Local board transport capital fund (LBTCF)

4.       The Howick Local Board’s funding allocation under the LBTCF is $871,903 per annum.

5.       The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#

Project Description

Progress/Current Status

009

Walkway and amenity improvements at Half Moon Bay (HMB) Marina

·      Updated FEC of $477,000

·      $27,000 already received from 2011/12 Local Board Discretionary budget

·      Remaining budget of $450,000 approved from LBTCF

·      On 8-Jun-15, the Board approved the project for construction based on a FEC estimate of $422,000, of which $395,000 would come from the LBTCF.

·      On 16-Nov-15, the Board approved the increased allocation of $450,000 from the LBTCF.

·      The physical works contract has been awarded and the confirmed start date is 1-Apr-16.

·      All works including installation/upgrade of streetlights are expected to be finished by the end of May/start of June.

155

Burswood Business Area enhancements

·      Updated firm estimate of $411,770

·      $104,000 received from Council’s Business Area Planning Unit

·      $307,770 balance required from LBTCF

·      On 10-Nov-14, the Board approved the project for construction.

·      Following project tender, on 16-Nov-15, the Board approved an increased allocation of $307,770 from the LBTCF.

·      Construction commenced in Jan-16 and completion was expected by the end of March.  However, there are still a few items outstanding including the paver bands and installation of plantings, two seats and a rubbish bin.  Work will therefore continue into April.

·      Planting is planned for the end of April when conditions are expected to be more favourable for the plants to survive.

217

Pigeon Mountain Road metering signals

·      FEC estimate of $418,000

·      On 20-Apr-15, the Board resolved that AT should proceed to complete detailed design and costing.

·      On 12-Oct-15, the Board approved construction based on the firm estimate of $418,000.

·      TCC approval was received in Dec-15.

·    Tenders for the project have closed and are currently being evaluated.

272

Bucklands Beach walkway improvements

·      ROCs for various sections (as per concept plans)

A-B = $134,000

B-C = $496,000

C-D = $57,000

D-E = $104,000

E-F = $803,000 or $97,000*

F-G = $324,000 or $115,000*

G-H = $97,000

H-I = $224,000

I-J = $152,000

J-K = $93,000

·      Total ROC = either $2,484,000 or $1,569,000 with *alternate options

·      On 14-Jul-14, the Board approved a Little Bucklands Beach walkway project to progress to detailed design and costing stage.

·      On 8-Jun-15, the Board resolved to expand the scope of the project to include pedestrian improvements along the length of The Parade.

·      On 13-Jul-15, concept plans showing the length of The Parade, itemising proposed pedestrian improvements in various sections and ROCs for each section were presented to the Board.

·      The Board resolved to consult with the public and key stakeholders on the strategic vision for the proposed walkway improvements.

·      AT and Council Parks are assisting with the Board’s planned consultation.  Full traffic, cyclist and pedestrian counts were commissioned over the holiday period.  A beach use survey was also conducted by Parks over Jan/Feb-16.

279

Chapel Road pedestrian signals

·      FEC estimate of $261,282

·      On 11-May-15, the Board approved this project for construction based on the FEC estimate of $261,282.

·      TCC approval for the project was given on 3-Jul-15.

·      Construction is complete with the exception of a power connection to the signals to enable them to be commissioned.

·      Vector has completed the power connection and the lights are scheduled for commissioning on 31-Mar-16.

396

Half Moon Bay (HMB) new ferry facility

·      Up to $2.5m originally allocated

·      $1.25m confirmed as required from LBTCF following NZTA subsidy approval

·      Further funding and NZTA subsidy application required for Stage 2 landside works

·      On 13-Oct-14, the Board allocated up to $2.5m towards a new $4.3m ferry facility at HMB, subject to AT allocating at least $1m towards the project.

·      NZTA subsidy approval for approximately 50% of the initial $4.3m project is confirmed.

·      AT agreed that the Board’s proportion of funding for the initial $4.3m project should be abated by an equal proportion of the NZTA subsidy, meaning that $1.25m of the Board’s original allocation is definitely required.  However, if the project runs over budget the Board will need to contribute to any shortfall on the same basis.

·      A further NZTA funding application will be made for the proposed Stage 2 landside works once estimates are finalised.

·      A progress update is included at item A2 below.

 

6.       The Howick Local Board’s transport capital fund to date is summarised below:

Howick Local Board transport capital fund summary:

Total funding available ($871,903 p.a. across 5 FYs – 2012/13 to 2016/17)

$4,359,515

Actual costs reported for completed projects (3x driver feedback signs; Ti Rakau & Cockle Bay bus shelters; Pedestrian improvements at Meadowlands/Whitford/Millhouse; Crooks Road streetscape improvements; The Parade footpath; Highland Park Adshel double bus shelter; Point View Drive footpath; East Tamaki streetlighting upgrade)

-867,294

Firm estimates for projects given construction approval (Chapel Road pedestrian signals; Pigeon Mountain Road metering signals; HMB walkway/amenity improvements; Burswood Business Area enhancements)

-1,437,052

Confirmed LBTCF funding requirement towards initial Half Moon Bay ferry facility project (though further discussions required regarding funding of Stage 2 landside works)

-1,250,000

Funding available to allocate (assuming construction approval given to all projects excluding Bucklands Beach)

$805,169

Rough estimates on project requiring further direction (Bucklands Beach/The Parade walkway improvements - two alternate costings provided)

$2,848,000

or $1,569,000

 

 

A2. New Half Moon Bay ferry facility update

7.       The wharf design fire reports and the structural peer reports have been finalised and the building consent has now been submitted to Auckland Council for its approval.

8.       Overall costs estimates for the wharf construction and the proposed landside design works have been received and have been assessed against budget.

9.       The tender period for the project has closed and Auckland Transport will be reviewing the submitted tenders in the week after Easter with a view to awarding the following week.

10.     The project is continuing on-going engagement with Mana Whenua to confirm Te Aranga Design Principles in line with Council engagement policies.

11.     The overall project is progressing as planned, with completion scheduled for October 2016.

12.     The SeaLink yard has been vacated and the selected contractor will set up their compound from mid-April.

13.     The high level programme for Half Moon Bay is:

·   Marine resource consent period – June to December 2015 (completed)

·   Wharf structure building consent period – December 2015 - February 2015 (completed)

·   Landside resource consent – January to March 2016 (noting that landside works are subject to scope finalisation and associated funding approval) (on-going)

·   Tender package release to market – February 2016 (published on 29-Feb)

·   Physical works contractor established on site – April 2016

·   Physical works – wharf and landside – April to October 2016

·   Relocation of ferry service – October 2016.

 

A3. Auckland Manukau Eastern Transport Initiative (AMETI) update

14.     Auckland Transport has lodged a Notice of Requirement with Auckland Council to designate the route for transport improvements between Panmure and Pakuranga.  The project proposes the creation of the first stage of New Zealand’s first urban busway, allowing bus travel on congestion free lanes between Panmure and Pakuranga.  Based on current funding, construction of the busway is planned to begin in 2021 if approved.  Auckland Transport is protecting the route to be ready for earlier construction if funding becomes available.

15.     Panmure to Pakuranga projects include:

·    Replacing Panmure roundabout with an intersection with traffic lights, bus priority and more direct pedestrian crossings

·    Panmure to Pakuranga busway on dedicated lanes separate to general traffic

·    Panmure to Pakuranga cycle and footpaths separate to traffic

·    Second Panmure Bridge for the busway, cycle lane and footpath.

 

16.     The Notice of Requirement is aimed at safeguarding land required for the project and providing a higher degree of certainty regarding the future to landowners, developers and those looking to move to the area.  It also provides an opportunity for the public to provide comment (make a submission as part of the statutory process) and be heard at an official hearing.

17.     The next steps include:

·    Continuing stakeholder consultation

·    Auckland Council will publicly notify the project, allowing anyone to make a submission

·    A public hearing is held in front of independent commissioners, where Auckland Transport and all submitters are able to be heard.

 

18.     For more information, see the project website as follows:

https://at.govt.nz/projects-roadworks/ameti/panmure-to-pakuranga/

 

 

A3. Little Bucklands Beach seawall

19.     Following concerns raised by a board member regarding the condition of the seawall at Little Bucklands Beach and possible subsidence over the last year, engineers from Auckland Transport’s Road Maintenance and Assets teams investigated the site on 23 February.

20.     Their findings were:

a)   There has been no noticeable drop in levels of the seawall since the last inspection in November 2014 (see photos below).  Sizeable movement will usually result in cracks opening up on the mortar surface, and site observations did not reveal much evidence of cracking.

 

 

b)   There was a noticeable loss of fill at the top of the wall next to the kerb, which may have been caused by a combination of backfill settlement or erosion due to wave and/or storm action.  The chip colour was noticeably different to that shown in the 2014 photo, suggesting that topping up is required after big storms.  Auckland Transport will top up the backfill regularly as required.  Initially, this is expected to be done in conjunction with other minor repairs in April/May 2016.

c)   The road surface is in very good condition for its age.  The chipseal surface has not been renewed in the past 10 years, and the majority of the kerb and channel appears to be in satisfactory condition.  This would be Auckland Transport’s primary concern regarding the future of the wall.

 

21.     Auckland Transport notes that the seawall gets repaired every couple of years, and has had two rounds of repair in the past two years, costing approximately $30-50k per year.  Auckland Transport’s Assets team will therefore commission an economic analysis to identify what benefits might be obtained by maintaining the current wall vs replacing a new wall.  Auckland Transport will also commission a survey of the top of the wall every three months to get a better idea of the settlement.

22.     In terms of the programmed replacement of the wall, Auckland Transport is currently still planning to replace it in 2023/24.

 

A4. Pigeon Mountain Road/Prince Regent Drive/Sunderlands Road intersection update

23.     In response to further concerns regarding safety at the Pigeon Mountain Road/Prince Regent Drive/Sunderlands Road intersection, Auckland Transport has investigated further and the outcomes are as follows:

a)   High friction surfacing has been recently installed on the downhill approach of Pigeon Mountain Road to the intersection.  The high friction surface will improve the skid resistance of the road surface and provide additional braking effect for drivers to react to any unexpected incident.  This step is expected to significantly improve the occurrence and severity of crashes at the intersection

b)   Auckland Transport will relocate the existing driver feedback sign (displaying a ‘Slow Down’ message) further up the road so that motorists can see it earlier before they reach the intersection.  This step is expected to reinforce the speed limit through the intersection

c)   The sight line of drivers is obstructed by the low height ‘Stop’ sign on the splitter island on Sunderlands Road.  Auckland Transport will mount the sign on a full height pole

d)   Auckland Transport will trim the vegetation on the bank to improve driver visibility to the left (uphill) when exiting Sunderlands Road

e)   Auckland Transport will contact the Heavy Haulage Association to report concerns regarding truck engine braking and speeding issues.

 

24.     These works will be undertaken in conjunction with the installation of the Pigeon Mountain Road metering signals (see project #217 in section A1 “Local board transport capital fund” above).

25.     Auckland Transport has also revisited the feasibility of installing a pedestrian refuge island on the north side of the intersection, within the flush median between Argo Drive and Sunderland Road. Currently the flush median often has long queues waiting to turning right into Argo Drive and Prince Regent Drive. As a result, a refuge island at the location would result in right turning vehicles blocking movements on Pigeon Mountain Road. We do however recognise the benefit of a pedestrian refuge island at this location and we intend to review the feasibility again once the metering signals have been installed.

 

A5. Half Moon Bay ferry terminal car park signage

26.     Auckland Transport continues to receive customer complaints regarding confusion over the signage at the Half Moon Bay ferry terminal, particularly from customers who have received infringement notices and fines.  In particular, the blue signs stating “Parking Restrictions – Weekend and Public Holidays” have been identified as being unclear.

27.     To assist in resolving the concerns raised, Auckland Transport is planning to replace the large blue signs in the car park, and has been in discussion with the Howick Local Board’s transport spokespersons regarding options for rewording the signs.

28.     Auckland Transport intends to proceed with the option reading “Boat Trailer Parking Restrictions Apply Weekend And Public Holidays”.  Installation is expected by mid-May as these non-standard signs will have to be ordered.

 

A6. Consultation documents on proposed improvements

29.     Consultation documents for the following proposals have been provided to the Howick Local Board for its feedback.  As the Board’s transport portfolio holders have been delegated to provide feedback on the Board’s behalf, the material below is included for general information purposes only.

30.     Proposed Pakuranga Road pedestrian improvements cluster – Auckland Transport is proposing several improvements along Pakuranga Road between William Roberts Avenue and Bucklands Beach Road.  Through surveys and a pedestrian crash reduction study along Pakuranga Road, a number of road safety issues were raised which require upgrading work to occur in the neighbouring streets to improve safety and accessibility.  Auckland Transport has investigated safety improvement options detailed below that aim to make the road and footpath environment safer as part of a coordinated plan to develop safer road layouts, promote sustainable travel and ensure the ease of passage for pedestrians.  The proposed changes comprise of the following work:

a)   Pakuranga Road and Cascades Road – proposed pedestrian crossing changes (see plan at Attachment A)

·    realign the existing signalised crossing on Pakuranga Road

·    install an additional signalised crossing on Pakuranga connecting to the western side of the intersection of Cascade Road

·    improve the existing pedestrian island to include fencing

·    upgrade pram crossings at all approaches to the intersection.

 

b)   Pakuranga Road and Dunrobin Place – proposed pedestrian crossings (see plan at Attachment B)

·    install zebra crossings at the intersection of Dunrobin Place and Pakuranga Road

·    realign the existing Give-Way control on the slip lanes at the intersection

·    improve pedestrian facilities with upgraded pram crossings, lighting, and signage at the approaches to the intersection.

 

c)   Pakuranga Road and Greenhill Crescent – proposed ‘No Stopping at All Times’ (NSAAT) parking restrictions (see plan at Attachment C)

·    install NSAAT restrictions between #247 and #257 Pakuranga Road.  The proposed restrictions extend into Greenhill Crescent including in front of #2 Greenhill Crescent.  The purpose is to provide clear visibility between pedestrians and vehicles.

 

d)   Pakuranga Road and Sir Lloyd Drive – proposed realignment of pram crossings (see plan at Attachment D)

·    realign existing pram crossings across the slip lane and extend the footpath on the southwestern corner of Pakuranga Road and Sir Lloyd Drive.

 

e)   Pakuranga Road and Stanniland Street – proposed NSAAT parking restrictions (see plan at Attachment E)

·    install NSAAT parking restrictions between #274 and #280 Pakuranga Road.  The proposed restrictions extend into Stanniland Street including in front of #3 Stanniland Street.  The purpose is to provide clear visibility between pedestrians and vehicles.

 

f)    Pakuranga Road and Wilbur Place – proposed NSAAT parking restrictions (see plan at Attachment F)

·    install NSAAT parking restrictions between #220 and #228 Pakuranga Road.  The restrictions will extend into Wilbur Place and include in front of #1 and #2 Wilbur Place.  The purpose is to provide clear visibility between pedestrians and vehicles.

 

g)   Pakuranga Road and William Roberts Road – proposed splitter island (see plan at Attachment G)

·    upgrade the existing splitter island with a pedestrian cut through on William Roberts Road

·    extend the eastern kerb at the corner of the intersection and relocate the pram crossings at the approaches to the intersection

·    extend the NSAAT parking restriction in front of #179 Pakuranga Road.

 

31.     When installing or upgrading pedestrian facilities, there may be some loss of on-street parking which is indicated on the individual plans.  Street lighting will also be reviewed as part of this project and upgraded where required, potentially including new pole installations.

 

General Information Items

 

B1. SuperGold concessions and AT HOP cards

32.     In June 2015, Auckland Transport received notification from the Ministry of Transport that SuperGold public transport travel benefits were to transition onto smart travel cards from 1 July 2016, where any region operated a single, region-wide smart card system.  Auckland Transport has AT HOP cards, which are a single region-wide public transport smart card and consequently began initial planning for the transitioning SuperGold customers wishing to continue to access the public transport travel benefit onto the AT HOP card.

33.     As part of an extensive program of activity to ensure this initiative is successfully completed by the due date, Auckland Transport has informed key senior stakeholder groups (such as Grey Power and Age Concern) of the requirement to purchase an AT HOP card in order to continue to access free travel through the SuperGold public transport scheme from 1 July 2016.  Auckland Transport is currently in the process of finalising a comprehensive marketing communication campaign, which will commence upon the completion of a series of workshops and customer focus groups intended to identify opportunities to ease the process to purchase an AT HOP card and register a SuperGold concession on senior citizens.

34.     Auckland Transport plans to distribute a direct mail packet of information to all SuperGold card holders in Auckland, with assistance from the Ministry of Social Development (MSD) where possible, which is currently scheduled to commence by early May.  To complement this mailing, Auckland Transport has developed a comprehensive marketing campaign to ensure all Auckland residents (including SuperGold customers and their family support members, advocacy groups, retirement villages and residential care homes) are aware of the requirements. Auckland Transport will also be working with MSD to ensure non-Auckland residents are also informed and understand the requirement to have an AT HOP card when accessing the public transport travel benefit.

 

 

 

B2. Lane changes at State Highway 1 (SH1) Takanini

35.     Work on the NZ Transport Agency (NZTA)’s Southern Corridor Improvements project, which is creating extra lanes to ease bottlenecks on the southern motorway, is now well underway.

36.     In mid-March, southbound lane widths were slightly reduced from 3.5m to 3.25m between Alfriston Road and the Takanini Interchange.  Lane narrowing was introduced on the northbound lanes in late March, and the work zone will be extended from Takanini to Papakura in April.

37.     Median barriers have also been installed in the same area and a reduced speed limit of 80kph has been introduced to help keep motorists and workers safe throughout the construction area.  The narrower lanes and barriers will be in place for approximately a year to create a safe work zone in the centre of the motorway.

38.     Reducing the lane widths and creating a safe zone will enable construction work to be undertaken throughout the day, which will mean construction can be completed earlier than if work was only undertaken at night.  This will mean less disruption to motorists and nearby residents in the long term.  Any night closures will be publicly notified and detours will be well sign-posted.

39.     The $268 million project being delivered by the NZTA on behalf of the Government is expected to be completed in 2018.  It extends from Manukau to Papakura along SH1 and will improve safety and journey reliability on Auckland’s Southern Motorway.  Extra southbound lanes will be completed in early 2017 as part of the Western Ring route construction.

40.     For more information on the Southern Corridor Improvements project, including the March 2016 project update, visit:

http://www.nzta.govt.nz/projects/southern-corridor-improvements/

 

B3. Drone flights over public roads

41.     The legal situation regarding use of drone aircraft over Auckland streets has been clarified along with Auckland Transport’s authority and responsibilities.

42.     Drones of all sizes are classified as aircraft and Civil Aviation Authority regulations require drone operators to obtain property owner approval before drone flights over property.  Auckland Transport is considered to be the property owner of roads and facilities under its control.

43.     Following consultation with stakeholders, Auckland Transport has made the decision to decline requests for property owner approval for recreational drone use over its roads and facilities, but to allow commercial operations subject to a set of conditions.  The conditions and approval process will be managed through Auckland Transport’s Road Corridor Access team.

44.     Auckland Transport’s decision is supported by the NZ Police and the NZ Automobile Association and reflects the same approach that has been adopted by the NZTA for property owner approvals for drone flights over its property.

 

B4. Public Transport Patronage

45.     The summary patronage performance for February 2016 is presented below:

 

46.     For the 12-months to Feb-16, Auckland public transport patronage totalled 81.7 million passengers, an increase of +5.9% on the previous year.  February monthly patronage was 6.8 million, an increase of 1.7% on Feb-15 and -5.7% below Statement of Intent (SOI) target (Year to date YTD -1.9%).  February’s normalised adjustment was +2.7% accounting for special event patronage, the NZ Bus and Howick & Eastern one day bus strike and one more public holiday with the same number of business days and weekend days.

47.     Bus services totalled 60.1 million passenger trips for the 12-months to Feb-16, an increase of +2.4% on the previous year.  Patronage for Feb-16 was 4.8 million, a decrease of -3.1% on Feb-15, and -8.2% below SOI target (YTD -3.9%).  February’s normalised adjustment was -0.6% accounting for special event patronage, the bus strike and one more public holiday with the same number of business days and weekend days.

48.     Train services totalled 15.8 million passengers for the 12-months to Feb-16, an increase of +21.6% on the previous year.  Patronage for Feb-16 was 1.5 million, an increase of +21.2% on Feb-15 and +0.9% above SOI target (YTD +4.8%).  February’s normalised adjustment was +17.2% accounting for special event patronage, the bus strike and one more public holiday with the same number of business days and weekend days.

49.     Ferry services totalled 5.7 million passenger trips for the 12-months to Feb-16, an increase of +6.6% on the previous year.  Patronage for Feb-16 was 0.57 million, an increase of +1.8% on Feb-15 and -2.4% below SOI target (YTD +0.3%).  February’s normalised adjustment was -1.1% accounting for special event patronage, the bus strike and one more public holiday with the same number of business days and weekend days.

50.     Rapid and Frequent services totalled 30.5 million passenger trips for the 12-months to Feb-16.  Patronage for Feb-16 was 2.6 million, an increase of +11.5% on Feb-15 and -10.8% below SOI target (YTD -5.0%).

51.     The proportion of all trips utilising AT HOP was 69.9% in February 2016 (bus 74.5%, rail 73.7%, ferry 22.2%); up from 66.2% in January 2016.

 

 

 

 

 

 

Media Items

 

C1. City Rail Link (CRL) build is on

52.     The CRL initial construction will become more visible in May when cut and cover trenching for the tunnels starts at the intersection of Albert and Customs Streets, and up Albert Street to Wyndham Street.

53.     The construction will require significant changes to Albert Street and the Britomart area with buses currently using Albert Street, Lower Queen Street, Tyler Street and Galway Street being relocated to other roads in the City Centre on 17 April.

54.     To enable these changes, a number of measures will be implemented, including relocation of parking, taxi stands and loading zones as well as new bus lanes and bus stops.

55.     The utilities work is already slowing traffic flows on Victoria West Street where moving underground utilities is underway prior to the stormwater pipe relocation.

56.     Auckland Transport is asking commuters to reduce their car trips into the city by considering carpooling, catching the train, bus or ferry, walking or cycling.

57.     Auckland’s population is expected to grow by 700,000 in the next 30 years with the CRL to play a vital role towards meeting the city’s transport needs by 2040.

58.     It will reduce the time and increase the frequency of most trips with more connections between rail, ferry and bus services.

59.     For more information, see: AT.govt.nz/thebuildison

 

C2. New park and ride servicing Half Moon Bay Marina

60.     In a first for Auckland, a local park is being used as a park and ride to service public transport in the eastern suburbs.  The free park and ride at Lloyd Elsmore Park in Pakuranga will have a shuttle bus running to and from Half Moon Bay Marina on weekdays.  The six month trial began on 21 March, providing a safe and convenient place for people to park for the day.

61.     Auckland Transport has provided the service at the request of the Howick Local Board in an attempt to mitigate a lack of available parking at the Half Moon Bay ferry terminal.

62.     There will be two trips in the morning and three trips in the afternoon to meet the 8:15am and 10:15am departing ferries and the 5:45pm, 6:20pm and 7:05pm arriving ferries.

63.     The park and ride is a dedicated point-to-point service with no stops along the way – meaning it will wait for ferries if required.  It is free of charge until Zonal Fares are introduced in late July.  Trip durations are expected to be 10-20 minutes depending on traffic conditions.

64.     For more information see:

https://at.govt.nz/bus-train-ferry/service-announcements/new-shuttle-service-for-half-moon-bay-ferry-terminal/

 

Issues Register

65.     The regular monthly issues register is Attachment H to this report.

Consideration

Local Board Views

66.     The Howick Local Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

67.     All proposed schemes are subject to prioritisation, funding and consultation.

 

 

Attachments

No.

Title

Page

aView

Plan of proposed pedestrian crossing improvements, Pakuranga Road and Cascades Road intersection

25

bView

Plan of proposed pedestrian crossing improvements, Pakuranga Road and Dunrobin Place intersection

27

cView

Plan of proposed 'No Stopping At All Times' parking restrictions, Pakuranga Road and Greenhill Crescent intersections

29

dView

Plan of proposed pram crossing realignment, Pakuranga Road and Sir Lloyd Drive intersections

31

eView

Plan of proposed 'No Stopping At All Times' parking restrictions, Pakuranga Road and Stanniland Street intersection

33

fView

Plan of proposed 'No Stopping At All Times' parking restrictions, Pakuranga Road and Wilbur Place intersection

35

gView

Plan of proposed splitter island, Pakuranga Road and William Roberts Road intersection

37

hView

Issues Register - Howick Local Board - April 2016

39

     

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; Auckland Transport

Angeline Barlow - Relationship Manager

 



Howick Local Board

11 April 2016

 

 


Howick Local Board

11 April 2016

 

 



Howick Local Board

11 April 2016

 

 


Howick Local Board

11 April 2016

 

 


Howick Local Board

11 April 2016

 

 


Howick Local Board

11 April 2016

 

 



Howick Local Board

11 April 2016

 

 



Howick Local Board

11 April 2016

 

 


Howick Local Board

11 April 2016

 

 

Howick Local Board Community Safety Recommendations 2015-2016

 

File No.: CP2016/04716

 

  

 

Purpose

1.       To seek approval of funding for five community safety initiatives.

Executive Summary

2.       The Howick Local Board has an annual community safety budget of $31,000 for initiatives to help improve safety and people’s perception of safety.

3.       In December 2015, the Howick Local Board approved $15,848 for four safety initiatives. The board requested the remaining $15,152 be allocated before the end of the FY2016.

4.       Between April 2015 and October 2015, New Zealand Police identified family violence, burglary, theft from cars, theft of cars and disorderly behaviour as the top five categories of crime in the Howick Local Board area.

5.       Staff and key organisations identified five safety initiatives that will address these top five categories of crime types. The initiatives are burglary prevention packs, standard mobile cameras, a community safety video targeting high school students and young people, town centre community safety roadshows and safety bylaw educational trips.

6.       Staff recommend that the local board approve the remaining $15,152 from the 2015/2016 safety budget to fund the  five identified initiatives.

 

 

Recommendation/s

That the Howick Local Board:

a)      approve $15,152 of the Howick Local Board Community Safety budget as outlined below:

Organisation

 

Project /Programme

Amount

Howick Neighbourhood Support

Burglary prevention packs

$ 5,000

Jaycar Electronics

Standard mobile cameras

$ 1,036

Neighbourhood Support Pakuranga/Bucklands Beach

Community safety video specific to high school students and young people

$ 2,000

Community safety groups in the Howick Local Board area

Town centre community safety roadshows

$ 6,000

Asian Council On Reducing Crime

Safety bylaw educational trips

$1,116

TOTAL

$15,152

 

 

 

Comments

7.       On 15 June 2015 the Howick Local Board:

“approved the 2015/2016 Community Development, Arts and Culture work programme, noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach” (HW/2015/92).

8.       The board allocated $31,000 for community-led safety initiatives to improve safety in places identified as ‘hot spot’ crime areas. This supports the local board plan outcome of ‘an involved and connected community’.

9.       The New Zealand Police previously identified that between April 2015 and October 2015 the top five crimes in the Howick Local Board area (in order of priority) were family violence, burglary, theft from cars, theft of cars and disorderly behaviour.

10.     On 14 December 2015, Howick Local Board resolved to fund four safety initiatives to the value of $15,848:

·    the Asian Foot Patrol coordinated by Asian Council on Reducing Crime (ACRC)

·    two community safety breakfasts by Manukau East Council of Social Services (MECOSS)

·    the Safer Plates project by Neighbourhood Support Howick/Botany

·    improvement of lighting for housing for the elderly at Dale Court, Pakuranga

 

11.     The Asian Foot Patrol and the Safer Plates project started in late February 2016 and will continue until December 2016. MECOSS plans to host their second community safety breakfast in April 2016 and the lighting installation at Dale Court, Pakuranga is scheduled for completion at the end of March 2016.

 

12.     Staff recently worked with key organisations (NZ Police, Crimewatch Patrol, ACRC, Asian Safety Education Promotion Trust, MECOSS, and Neighbourhood Support) to identify five further safety initiatives that will assist the board to deliver on the local board plan outcome of ‘an involved and connected community’.

Safety initiatives for consideration

13.     Table 1 below, presents and analyses the options with reference to the following criteria:

i)   address at least one of the identified top five crime types (family violence, burglary, theft from cars, theft of cars and disorderly behaviour)

ii) is community-led

iii)  is collaborative

iii) improves perception of safety

Table 1: Analysis of safety initiatives

·         

·   Insufficient number of volunteers to distribute the packs

·   Can become expensive to fund significant numbers with little impact

·   

·   Distribution of packs is by the police and community safety groups

·   

·   Technology changes frequently and may need regular upgrading

·   Recordings are not monitored

·   

·   Police will set up the cameras with assistance from local Neighbourhood Support leaders. Recordings are checked on the following day.

·   

·   Increased work load for local safety groups

·   

·   Volunteer groups – ACRC,  Neighbourhood Support groups, Crimewatch Patrol, Asian Education Promotion Trust and Police

·   

  Insufficient budget

·   

·   ACRC to implement

Initiative

Analysis

Initiative 1:

Burglary packs

Benefits:

·   Addresses four of the top five crimes (family violence, burglary, theft from cars and theft of cars)

·   Improves community perception of safety

·   Promotes awareness of prevention and intervention measures, and provides accessible information on safety to the community

·   The  packs provide  an opportunity for the Police and local safety groups to have conversations with local residents about building a safer community

·   Collaborative initiative  between council, Police, community safety groups and community

Disadvantages:
Implementation:

Initiative 2:

Standard mobile cameras

Benefits:

·   Addresses four of the top five crimes (burglary, disorderly behaviour, theft from cars and theft of cars)

·   Monitors antisocial activities and promotes the perception of safety in the community.

·   Can be a  deterrent to crime

·   Low cost compared to installing closed circuit television cameras and cables.

Disadvantages:
Implementation:

Initiative 3:

Community safety video with high school

Benefits:

·   Addresses four of the top five crimes (burglary, disorderly behaviour, theft of cars and theft from cars) 

·   Community led initiative

·   Collaborative initiative  between a community safety volunteer group and the local school

·   Educational tool that is designed to raise community safety awareness amongst young people.

·   Promotion of video on social media, a forum that is highly used by youth

·   Could possibly be used for future safety promotion.

Disadvantages:

·   Quality of the video may diminish over time

·   Cost to produce  may exceed the budgeted amount, additional funds may need to be sourced

Implementation:

·   Neighbourhood Support Pakuranga/Bucklands Beach  in partnership with Pakuranga High school

Initiative 4:

Town centre

“community safety roadshows”

Benefits:

·   Addresses all the top five crimes in the community (family violence, burglary, theft from cars and theft of cars, disorderly behaviour).

·   Community led and a collaborative approach between council, Police and local safety groups (Neighbourhood Support, Crimewatch Patrol, ACRC, town centres)

·   Promotes safety in the main town centres in the Howick Local Board area

·   Improves community  perceptions of safety

·   Patrolling of hot spot areas in the town centres

Disadvantages:
Implementation:

Initiative 5:

Council bylaws –

community education

Benefits:

·   Addresses one of the top five crimes in the community - disorderly behaviour

·   Community led initiative

·   Education to increase communities understanding of local bylaws and how they contribute towards a safer community

·   Improved awareness on how to report unwanted activities

·   Translation in Asian language available to cater for the Asian community who live in the Howick Local Board area.

Disadvantages:
Implementation:

 

14.     Staff recommend funding all 5 initiatives in as they are collaborative; address at least one of the five major crime types; are community led; and will improve community perceptions of safety. They will assist the local board to achieve their outcome of ‘an involved and connected community’. Please refer to Attachment A for budget information.

Table 2: Recommended community safety initiatives

Option

Initiative

Lead Organisation

Amount

1

Burglary packs

Howick Neighbourhood Support

$ 5,000

2

Four standard mobile cameras

 

Jaycar Electronics

$ 1,036

3

Community safety video to provide safety education for high school students and youth

Neighbourhood Support Pakuranga/Bucklands Beach

$ 2,000

4

Three town centre community safety roadshows (Howick/Pakuranga/Botany)

Community safety groups in the Howick Local Board area.

$ 6,000

5

Three safety bylaw trips

ACRC

$ 1,116

TOTAL

$15,152

Consideration

Local Board views and implications

15.     This aligns to the Howick Local Board’s outcome of ‘an involved and connected community’.

16.     In late February and early March 2016, staff discussed the options above with the Howick Local Board Economic and Safety portfolio lead, who supported the options.

 

Māori impact statement

17.     The safety initiatives promote rangatiratanga to enhance leadership for community groups  and increase participation and ownership of community safety concerns in the Howick Local Board area

18.     The safety initiatives align to manaakitanga through adding value to Maori wellbeing by improving people’s perceptions, understanding and application of safety prevention measures

Implementation

19.     If the recommended initiatives are adopted by the local board, staff will prepare funding agreements and contracts for organisations selected for delivery. Monitoring of delivery will happen through funding agreements accountability measures.

 

 

 

 

 

 

 

 

 

 

Attachments

No.

Title

Page

aView

Attachment A: Budget for the Howick Local Board Community Safety Recommendations (2015/16)

47

     

Signatories

Authors

Tamarisk Sutherland -  Advisor - Arts, Community and Events

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Angeline Barlow - Relationship Manager

 


Howick Local Board

11 April 2016

 

 

Attachment A: Budget for the Howick Local Board Community Safety Recommendations (2015/16)

 

Initiative

Description

Budget

Burglary packs

The burglary packs are in response to burglary being one of the top five crimes in the Howick Local Board area. The packs include educational materials on crime prevention, safety tips on how to prevent burglary and information on other general safety matters. The Packs will cost about $3 per pack

$5000

Four standard mobile cameras

An innovative way to solve crimes that fall outside the usual realm of policing criminal matters. The cameras are hidden in areas of concern to capture evidence of crime, provide reassurance for residents and improve people’s perception of safety.

a.   2 x LCD clocks with hidden cameras of 720p high definition to detect motion then commence recording footage ($159 each)

b.   2 x digital wireless receiver DVR with 7 LCD and camera that are wireless and are motion triggering software that record when movement is detected. The IR LED enable viewing and recording footage at night and can record to play back at a later date ($349 each)

$1036

Community safety video to provide safety education for high school students and young people

The video aims to increase young people’s understanding of what crime prevention involve, the role of community safety groups, and young people’s role in promoting safety amongst their peers and in the community. The project is co-designed by Pakuranga/Bucklands Beach Neighbourhood Support and Pakuranga College. The funds will pay for filming costs, equipment and labour.

$2000

Three town centre community safety roadshows

Police and local community safety groups will visit the three main town centres in the Howick Local Board areas – Howick, Pakuranga and Botany to promote safety. The funds will cover the costs of banners, sound system, printing and transport.

$6000

Three safety bylaw trips

Local residents are transported to areas where they will learn about Auckland Council’s safety bylaws such as liquor ban areas, on and off licensing, graffiti, windscreen washing, noise control, fishing, shellfish picking and others. Each trip costs $350 to include transport and a light lunch.

$1116

 

Total

$15,152

 


Howick Local Board

11 April 2016

 

 

Community Places 2016/2017 Community Centre and Venue for hire fees

 

File No.: CP2016/05091

 

  

 

Purpose

1.       To seek approval of venue hire fees to be applied in the 2016/2017 year.

Executive Summary

2.       Within Auckland Council, local boards are responsible for setting local fees and charges, including those that relate to asset based services such as for community centres and venues for hire.  Fees are typically reviewed and agreed on an annual basis as part of finalising the local board annual agreement.

3.       Fees are informed by the performance of three factors which customers told us they value highly. The condition of the facility, the level of amenity provided and the presence of staff on site. The Hire Fee Framework also includes financial incentives aimed at enabling community outcomes, making more use of off-peak capacity and encouraging regular use of the facilities.

4.       Staff discussed the fees to be applied in the 2016/2017 at a workshop with Howick local board members on 4 February 2015. Recommended fees are included in attachment A.

5.       Due to the cost of making minor changes to hire fees (less than 2%) and likely impact to existing customers, staff recommends no change to fees for 2016/2017. A standard inflationary adjustment has been applied to revenue budgets across council, however this is achievable within the existing fees as shown in the schedule. It is recommended that a three year cycle to review fees for these community facilities be established, aligning with the Long Term planning process.

6.       There are a small number of facility users in Howick who continue to benefit from more favourable fees which have their basis in legacy council practices. Staff recommend that these groups be charged the full hire fee from 1 July for reasons of fairness.

7.       Confirmed fees for the 2016/17 year will be communicated to all regular hirers and published online. They will be effective from 1 July 2016.

 

 

Recommendation/s

That the Howick Local Board:

a)      Agrees to adopt the 2016/2017 community centre and venue for hire fees as per attachment A. To be applied to all new and existing hirers.

b)      Requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of quarterly reporting arrangements.

 

 

Comments

8.       Local boards are responsible for setting local fees and charges, including those that relate to asset based services such as for community centres and venues for hire.  Fees are typically reviewed and agreed on an annual basis as part of finalising the local board annual agreement.

9.       In 2014, council adopted the Hire Fee Framework, an operational policy which guides the setting of fees across the network of council operated community centres and venues for hire. Community group operated centres and venues generally determine and administer their own fee schedules and therefore they are not considered in this report.

10.     Fees are informed by the performance of three factors which customers told us they value highly. The condition of the facility, the level of amenity provided and the presence of staff on site. The framework also includes financial incentives aimed at enabling community outcomes, making more use of off-peak capacity and encouraging regular use of the facilities.

11.     Staff discussed current patterns of use and fees to be applied in the 2016/2017 at a workshop with local board members on 4 February 2016. Recommended fees for Bucklands and Eastern Beaches War Memorial Hall, Fencible Lounge, Nixon Park Community Hall and Pakuranga Community Hall and included in attachment A.

12.     Due to the cost of making minor changes to hire fees (less than 2%) and likely impact to existing customers, staff recommends no change to fees for 2016/2017.  A standard inflationary adjustment has been applied to revenue budgets across council, however this is achievable within the existing fees as shown in the schedule. It is recommended that a three year cycle to review fees for these community facilities be established, aligning with the Long Term planning process.

13.     There are a small number of facility users in Howick who continue to benefit from more favourable fees which have their basis in legacy council practices. Staff recommend that these groups be charged the full fee from 1 July for reasons of fairness, noting that these groups have now been afforded 24 months to transition to the new rate. Perpetuating these special arrangements sustains a benefit that is not available to other members of the community as well as requiring extra administrative effort and cost to recognise and process these exceptions. 

 

Consideration

Local Board views and implications

14.     Staff discussed the fees to be applied in the 2016/2017 at a workshop with local board members on 4 February 2015. It was the view of some members that the board should continue to provide subsidies to regular hirers on legacy arrangements and to increase those rates by 10 per cent for the 2016/2017 year.

 

15.     Attachment B shows a 10% percentage increase option and the monetary impact they would have on the fees currently in place for these groups. If the local board chooses to continue these more favourable arrangements it should consider the wording provided below in its resolution.

a)      Agrees to adopt the 2016/2017 community centre and venue for hire fees, as per attachment A.

b)      Approves a transitional arrangement of 10% increase on their specific 2015/2016 fee for all legacy hirers, as listed in attachment B.

c)      Agrees to underwrite the value of the forgone revenue associated with the transitional fees by making LDI available to an estimated total annual value of $20,646.19

d)      Requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of quarterly reporting arrangements.

16.     The recommendations within this report fall within the Howick Local Board’s authority relating to local recreation, sport and community facilities.

Māori impact statement

17.     The Hire Fee Framework is not specifically targeted for Maori populations.  However, it aims to be clear and transparent to all users and enable all Aucklanders to participate within facilities, including Maori.

Implementation

18.     The recommendations in this report do not trigger the Auckland Council Significance Policy.

19.     Confirmed fees for the 2016/2017 year will be communicated to all regular hirers and published online.  They will be effective for 1 July 2016.

 

 

Attachments

No.

Title

Page

aView

Howick recommended fees and charges

53

bView

Howick Local Board regular hirers

55

     

Signatories

Authors

Robyn McMichael – Team Leader Venue Hire

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Angeline Barlow - Relationship Manager

 


Howick Local Board

11 April 2016

 

 


Howick Local Board

11 April 2016

 

 

 

 



Howick Local Board

11 April 2016

 

 

Approval for expansion of the Eastgate Communty Trust facility at Lloyd Elsmore Park

 

File No.: CP2016/05426

 

  

 

Purpose

1.       To request the Howick Local Board to:

i.   grant a new ground lease for an increased area of land on Lloyd Elsmore Park and

ii.  grant landowner approval for an additional new building on the park

         to Eastgate Community Trust.

Executive Summary

2.       The Eastgate Community Trust (the Trust) currently hold a community lease and operate a support service for young people with disabilities from the tenant-owned building on Lloyd Elsmore Park, 2R Bells Road, Pakuranga (also known as 427 Pakuranga Road, Pakuranga Heights).  In order to meet the increasing demand for their services the Trust is seeking to construct a second building on land behind their current site.  Attachment A shows a site plan and elevations of the proposed new building.

3.       The land is held as a classified recreation reserve under the Reserves Act 1977.  The existing building and activity do not align with this classification.  To enable the continued community services it is requested the board grant an agreement to lease for the increased area of land under Section 73(3) of the Reserves Act 1977.  This agreement will enable the Trust to provide the additional services to the local community and give council time to process the reclassification of the land to local purpose (community buildings) reserve to more permanently accommodate the current activity. 

4.       Public notification of the proposal to issue a lease is required and will provide the public and iwi the opportunity to provide input.  If public notification results in no objections, an agreement to lease, under Section 73(3) of the Reserves Act 1977, can be issued.   If submissions against the proposal are received, the board is requested to nominate a hearings panel to deal with these submissions.

 

Recommendation/s

That the Howick Local Board:

a)      Grant an agreement to lease, under Section 73(3) of the Reserves Act 1977, for the land outlined in red in Attachment A, at Lloyd Elsmore Park, 2R Bells Road, Pakuranga (also known as 427 Pakuranga Road, Pakuranga Heights) to Eastgate Community Trust subject to the following:

i)        one month’s public notification of the intention to lease

ii)       Term – 10 years, commencing from 12 May 2016, with one 10 year right of renewal.

iii)      Rent - $1.00 (+ GST) per annum, if demanded.

iv)      A Community Outcomes Plan, to be approved by the local board portfolio holder, and attached to the lease document.

v)      All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

 

b)      Nominate a hearings panel to consider any submissions received following the public notification process and make a decision.

c)      Grant landowner approval for the new additional building as outlined on the plans (refer Attachment A) at Lloyd Elsmore Park, 2R Bells Road, Pakuranga (also known as 427 Pakuranga Road, Pakuranga Heights) to the Eastgate Community Trust.

d)      Require that the landowner approval be subject to:

i)        Approval of the plans by council and the Eastgate Community Trust:

ii)       securing all funding for the project prior to the commencement of construction works;

iii)      obtaining all regulatory consents required for the planning and development of the building and parking.

iv)      removing the pampas grass and weeds from the adjacent slopes to the reserve and providing replacement landscaping, in accordance with conditions to be provided by the Manager Parks (South).

e)      Support a recommendation to the Parks, Recreation and Sport Committee (at the appropriate time) that a portion Lloyd Elsmore Park 2R Bells Road, Pakuranga (also known as 427 Pakuranga Road, Pakuranga Heights) of approximately 2,000m2 being Part Lot of 1 DP 33977 – 809 m2 and Part Lot 2 DP 21711 - 12.7235 ha - NA877/136 and NA7B/1220 (Part- Cancelled) shown in Attachment A; be reclassified from Recreation Reserve to Local Purpose (Community Buildings) Reserve subject to Section 61 of the Reserves Act 1977.

 

 

Comments

5.       The Eastgate Community Trust (the Trust) is a charitable organisation that offers support services to young people with intellectual and physical disabilities. They currently support 35 young people and provide support to around 20 people daily.  The Trust has operated from Lloyd Elsmore Park since 2001, initially using a former Council house.  In 2005, they were granted approval to construct a replacement building on that site.

6.       The Trust is seeking to construct an additional building behind their existing facility in order to serve increased demand.  Appendix A shows a site plan and elevations of the proposed building.

7.       The Trust is proposing a 301m˛ building with a 56m˛ deck.  It will comprise a kitchen, toilet, laundry, meeting room, sick room, portico and single car garage, as the Trust are seeking secure overnight parking for one vehicle.

8.       Eastgate Community Trust has agreed to make the building available to other community groups when it is not in use for their support services.

9.       The proposal will require removal of one tree that has been assessed and agreed to by Parks.  The Parks Manager (South) has agreed to transfer the existing metal double-garage behind the facility to the Trust.  The community garden group that was operating from the area moved to Anchorage Park School in 2015, the raised garden beds have since been removed.

10.     It is noted that the location of the facility is well screened from the nearby sportsfields by planting and lies at the top of a slope.  This effectively separates the community use buildings from the recreational areas of Lloyd Elsmore Park.  The Trust has also agreed, as part of the proposal, to remove the pampas grass and weeds on the adjacent land that slopes down to the sportsfields and to provide replacement planting.

 

11.     The proposal is for a community building which does not fit with the current classification of the land as recreation reserve under the Reserves Act 1977.  However, a lease for a community purpose can be granted under section 73(3) of the Reserves Act 1977 where the area is not currently used for its recreational purpose.  In this case, the area has been used as a former staff residence and parks works depot but is no longer needed for those purposes.  An agreement to lease under Section 73(3) of the Reserves Act 1977 will enable Eastgate Community Trust to provide increased services to the local community and will give council time to process the reclassification of the land to local purpose (community buildings) reserve.

12.     An iwi consultation process will be undertaken and other lease holders on the park will be invited to comment also as part of the reclassification.  Should submissions be received from the public notification of a lease under Section 73(3), the board can delegate consideration and decision-making authority to a hearings panel.

13.     It is recommended that landowner approval for the additional new building be granted to allow the Trust to secure funding, construct the building and complete any other alterations to the site.

Consideration

Local Board views and implications

14.     The proposal was discussed with the board at workshops held on 18 November 2015 and 31 March 2016.  The local board were supportive of the Trust and the proposal generally.  The board and the Trust support the use of the new building by other community groups when it is not being used by Eastgate Community Trust.

Māori impact statement

15.     Local iwi will be consulted regarding the proposed reclassification of the land under the Reserves Act 1977.  No sites of value or significance to mana whenua have been identified, nor is the District Plan or Proposed Auckland Unitary Plan affected by the proposal.

Implementation

16.     The cost of public notification, hearings panel (if required), iwi consultation and lease execution will be met by council.

 

Attachments

No.

Title

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Attachment A - Site Plan - 427 Pakuranga Raod, Pakuranga; Eastgate Communtiy Trust

61

     

Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Kim O’Neill - Head of Community Relations

Rod Sheridan - General Manager Community Facilities

Angeline Barlow - Relationship Manager

 



Howick Local Board

11 April 2016

 

 



Howick Local Board

11 April 2016

 

 

Workshop Notes

 

File No.: CP2016/05465

 

  

 

Purpose

1.       This report attaches the workshop notes taken for the period stated below.

Executive Summary

2.       Under Standing Order 1.4.2 and 2.15 workshops convened by the Board shall be closed to the public, however, the proceedings of a workshop shall record the names of members attending and a statement summarising the nature of the information received and nature of matters discussed.  No resolutions are passed or decisions reached, but are solely for the provision of information and discussion.  This report attaches the workshop notes for the period stated below.

 

Recommendation/s

That the Howick Local Board:

a)      Receives the workshop notes for workshops held on 3rd, 10th, 15th, 17th and 22nd March 2016.

 

Attachments

No.

Title

Page

aView

Workshop Notes 3 March

65

bView

Workshop Notes 10 March

67

cView

Workshop Notes 15 March

69

dView

Workshop Notes 17 March

71

eView

Workshop Notes 22 March

73

     

Signatories

Authors

Lynda Pearson - Local Board Democracy Advisor

Authorisers

Angeline Barlow - Relationship Manager

 


Howick Local Board

11 April 2016

 

 

 

WORKSHOP NOTES

 

Date:                    Thursday 3rd March 2016

 

Venue:                 Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga

 

Time:                    4 pm

 

Present:               David Collings, Steve Udy, Adele White, Lucy Schwaner, John Spiller, Bob Wichman, John Spiller (4.15pm), Jim Donald (4.35pm), Angeline Barlow, Lynda Pearson

 

Also Present:      Faithe Smith, Fua Winterstein (AC)

 

Apologies:          Jim Donald (for lateness), Garry Boles,

 

 

Item

Presenter

 

Quarterly Performance Report to December 2015 (Q2)

 

The Board went through the performance report for the quarter.  The work programmes for 2016/17 will all be in the same format and be in by end June 2016.  Discussion on service levels and delivery.

 

 

Faithe Smith

 

Quick Response Round 3

 

The Board went through the applications for Round 3 in readiness for the business meeting on 14th March 2016. 

 

 

Fua Winterstein

 

 

Meeting closed at 6.00 pm


Howick Local Board

11 April 2016

 

 

 

WORKSHOP NOTES

 

Date:                    Thursday 10th March 2016

 

Venue:                 Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga

 

Time:                    3.30 pm

 

Present:               David Collings, Adele White, John Spiller, Bob Wichman, John Spiller Jim Donald, Garry Boles, Angeline Barlow, Vanessa Leddra, Lynda Pearson

 

Also Present:      Gregor Leishman (AC), Luo Lei, Lynn Butler (ATEED)

 

Apologies:          Steve Udy

 

 

Item

Presenter

 

Local Board Capital Funding Projects Update

 

The Board was updated on possible projects for the capital fund.  These included:

MacLeans Park Stage II – with a concept plan and estimate of funds required.  Discussion on where the exercise equipment should be placed.

Dog Park – rough concept plan and discussion on what should be included.  Board considered the area to be fenced should be smaller and the path in should be on public land.

Bramley Reserve BBQ – Pakuranga Rotary to share some of the costs.  Board will contribute roughly half of suggested amount

 

 

Gregor Leishman

 

Draft Howick Tourism Plan

 

The draft plan was presented to the Board.  Feedback on actions was requested.  Board were generally supportive.

 

 

Luo Lei

Lynne Butler

 

 

Meeting closed at 6.10 pm


Howick Local Board

11 April 2016

 

 

 

WORKSHOP NOTES

 

Date:                    Tuesday 15th March 2016

 

Venue:                 Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga

 

Time:                    4 pm

 

Present:               David Collings, Adele White, Katrina Bungard, Lucy Schwaner, Bob Wichman (4.15pm), Jim Donald (4.15pm), Garry Boles (4.30pm), Vanessa Leddra, Lynda Pearson

 

Also Present:      Jenni Wild, Michael Brown, Winston Gee, Debajeet Baruah, Leong Cheah, Stuart Penfold, (AT)

 

Apologies:          Steve Udy, John Spiller,

 

 

Item

Presenter

 

Road Safety Projects

 

Update on the Road Safety Projects in the area.  A study on Pakuranga Road Pedestrian Crash Reduction has been conducted and the board was presented with proposed options to increase safety.

 

Bus Priority Measures – Pakuranga Road

 

The Board were shown proposed bus priority measures along Pakuranga Road to be effective in peak hours 4pm to 6pm.

 

Safer Communities Study

 

This was conducted around schools, churches, and other public places.  The Board were shown a few of the proposed changes.

 

 

Michael Brown,

Winston Gee,

Debajeet Baruah

 

Flat Bush Projects Update

 

The Board were updated on the projects on the Flat Bush road network.  Matters for the Board’s advocacy were noted.

 

 

Leong Cheah

Stuart Penfold

 

 

Meeting closed at 6 pm


Howick Local Board

11 April 2016

 

 

 

WORKSHOP NOTES

 

Date:                    Thursday 17th March 2016

 

Venue:                 Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga

 

Time:                    4 pm

 

Present:               David Collings, Katrina Bungard, Lucy Schwaner, Bob Wichman, Jim Donald, Garry Boles, Angeline Barlow, Ian Milnes, Lynda Pearson

 

Also Present:      Marion Davies, Fua Winterstein, Frances Hayton, Mark Evans, Yongjie Li, Asma Bashir (AC)

 

Apologies:          Steve Udy, John Spiller, Adele White,

 

 

Item

Presenter

 

Review of Grants Funding Programme

 

The programme will be reviewed annually.  The last six months analysis was presented.  Discussion on the board’s preferences for more than 2 rounds for Local Grants.  The policy does not allow for more than two.  Timing of rounds was also discussed.  Quick response rounds maximum amount could be increased.  Dates for the new financial year were suggested which will take into account the elections and lack of business meeting in October.  Dates will be circulated for Board members comments and will be adopted at a business meeting.  Comments on the website will be passed to the Digital team.

 

 

Marion Davies

Fua Winterstein

Frances Hayton

 

Youth Facility Feasibility Study

 

The Board were asked to consider 3 options for the Youth Feasibility Study to work with the Board and come back with a feasibility study.  The board indicated their preference as Option B.

 

 

Mark Evans

Yongjie Li

Asma Bashir

 

 

Meeting closed at 5.40 pm


Howick Local Board

11 April 2016

 

 

 

WORKSHOP NOTES

 

Date:                    Tuesday 22nd March 2016

 

Venue:                 Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga

 

Time:                    4 pm

 

Present:               David Collings, Adele White, Katrina Bungard, Lucy Schwaner, Garry Boles, Ian Milnes, Lynda Pearson

 

Also Present:      Horst Miehe HPK Swim Club, Rick Pickard FYFOD

 

Apologies:          Steve Udy, John Spiller,

 

 

Item

Presenter

 

Development of swimming pool at Flat Bush

 

Mr Miehe presented the background to the HPK Swim Club, its history, growth, and involvement in the area.  Mr Miehe shared some ideas from his experience in the industry here and overseas.

 

 

Horst Miehe

 

Find Your Field of Dreams

 

Mr Pickard presented the background of the John Walker Find Your Field of Dreams project with history, growth and involvement with the schools in the board’s area, specifically the Community Swim programme..

 

 

Rick Pickard

 

 

Meeting closed at 5.15 pm


Howick Local Board

11 April 2016

 

 

Governance Forward Work Calendar

 

File No.: CP2016/05466

 

  

 

Purpose

1.       To present the Howick Local Board with its updated governance forward work calendar.

 

Executive Summary

2.       The governance forward work calendar for the Howick Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

 

Recommendation/s

That the Howick Local Board:

a)      Note the Howick Local Board Governance Forward Work Calendar.

 

 

 

Attachments

No.

Title

Page

aView

Governance Work Calendar April

77

     

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Angeline Barlow - Relationship Manager

 


Howick Local Board

11 April 2016

 

 

 

Topic

Purpose

Governance Role

Apr-16

 

 

 

 

Business Meeting

 

 

 

Auckland Transport Monthly Update

Receive update on progress

Local initiatives/specific decisions

 

Performance Report for Quarter ended March 2016

Receive update on progress

Oversight and Monitoring

 

Parks Opex Work Programme 15/16

Formal approval

Setting direction/priorities/budget

 

Revised Draft Howick Tourism Plan

Formal approval

Local initiatives/specific decisions

 

Provide formal feedback on the sports facilities network plan

Provide feedback on policy options

Input to regional decision making

 

Annual Plan - agree advocacy, feedback to GB, LDI and targeted rates

Confirm priorities

Setting direction/priorities/budget

 

Workshop

 

 

 

Panuku Development Six Monthly Update to Local Boards

Receive update on progress

Keeping informed

 

Quick Response Round 4 Applications

Determine allocation of funding

Local initiatives/specific decisions

 

Dog Access Rules

agree priorities for consultation

Local initiatives/specific decisions

 

Half Moon Bay Ferry Terminal Update

Receive update on progress

Local initiatives/specific decisions

 

Community Safety Report

Provide direction on preferred approach

Local initiatives/specific decisions

 

Youth Mentor/Facilitator for the Howick Youth Council

Provide direction on preferred approach

Setting direction/priorities/budget

 

Aquatic/Recreation Facilities work programme 16/17

Confirm priorities

Setting direction/priorities/budget

 

I&ES work programme 16/17

Confirm priorities

Setting direction/priorities/budget

 

Quarterly Performance Report Q3

Receive update on progress

Keeping informed

 

Panuku Development 201 Murphys Road Flatbush

Receive update on progress

Keeping informed

 

Annual Plan - consider feedback and updated budgets

Confirm priorities

Setting direction/priorities/budget

 

Auckland Region Coastal Management Strategy

Receive update on progress

Keeping informed

 

 

 

 

 

May-16

 

 

 

 

Business Meeting

 

 

 

Provide formal feedback on Regional Pest Management Plan Review

Provide feedback on policy options

Input to regional decision making

 

Auckland Transport Monthly Update

Receive update on progress

Local initiatives/specific decisions

 

Auckland Transport Quarterly Update to Local Boards

Receive update on progress

Oversight and Monitoring

 

Quick Response Local Grants Round 4

Formal approval

Local initiatives/specific decisions

 

Workshop

 

 

 

Coastal Erosion Eastern Beach Options

Provide direction on preferred approach

Setting direction/priorities/budget

 

Half Moon Bay Ferry Terminal Update

Receive update on progress

Local initiatives/specific decisions

 

Youth Voice team update on second phase Youth Council

Receive update on progress

Keeping informed

 

Draft Local Board Agreement, Fees & Charges, Work Programmes

Confirm priorities

Setting direction/priorities/budget

 

Howick Gymsports Project

Confirm priorities

Setting direction/priorities/budget

 

Howick Facilities Feasibilities LDI

Confirm board position

Setting direction/priorities/budget

 

 

 

 

Jun-16

 

 

 

 

Business Meeting

 

 

 

Local Grants Round Two

Formal approval

Local initiatives/specific decisions

 

Annual Plan - adopt LB agreements, fees and charges schedule and agree work programmes

Formal adoption

Setting direction/priorities/budget

 

Workshop

 

 

 

Local Grants Round Two

Determine allocation of funding

Local initiatives/specific decisions

 

Half Moon Bay Ferry Terminal Update

Receive update on progress

Local initiatives/specific decisions

Jul-16

 

 

 

 

Workshop

 

 

 

Half Moon Bay Ferry Terminal Update

Receive update on progress

Local initiatives/specific decisions

 

     

 


Howick Local Board

11 April 2016

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Howick Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Acquisition of Land for Cycleway/Walkway in Flat Bush

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.