I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 12 April 2016

6.00pm

Jubilee Hall
545 Parnell Road

Parnell
Auckland

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Shale Chambers

 

Deputy Chairperson

Pippa Coom

 

Members

Christopher Dempsey

 

 

Greg Moyle

 

 

Vernon Tava

 

 

Rob Thomas

 

 

Deborah Yates

 

 

(Quorum 4 members)

 

 

 

Sophie McGhee

Democracy Advisor

 

6 April 2016

 

Contact Telephone: 021 415 875

Email: Sophie.mcghee@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Waitematā Local Board

12 April 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Indian Ink - Esther Roberts                                                                                 6

9.2     Tamaki Drive Protection Society - Juliet Yates                                                6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Councillor's Report                                                                                                       9

13        Auckland Transport Report - April 2016                                                                   11

14        Waitemata Youth Collective Update                                                                          31

15        Bonus Floor Provisions and Through Site Link Report                                         39

16        Uptown Innovation Project: Scoping Study and Implementation Plan                57

17        Approval for Re-Naming of Lower Khartoum Place                                               63

18        Recommendations from the Waitemata Local Board Grants Committee 30 March 2016                                                                                                                                       89

19        Submission to Next Steps for Fresh Water: Consultation Document                  93

20        Draft Business Improvement District Policy (2016) – Waitemata Local Board Feedback                                                                                                                                       97

21        Chairperson's Report                                                                                                103

22        Deputy Chairperson's Report                                                                                  105

23        Board Members' Reports                                                                                         121

24        Governance Forward Work Programme                                                                 137

25        Waitemata Local Board Workshop Notes                                                               141

26        Reports Requested/Pending                                                                                    151  

27        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 8 March 2016, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Indian Ink - Esther Roberts

Recommendation/s

That the Waitematā Local Board:

a)      Thanks Esther Roberts for her attendance and presentation. 

 

 

 

9.2       Tamaki Drive Protection Society - Juliet Yates

Recommendation/s

That the Waitematā Local Board:

a)      Thank Juliet Yates for her attendance and presentation.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waitematā Local Board

12 April 2016

 

 

Councillor's Report

 

File No.: CP2016/05772

 

  

 

Purpose

1.       The purpose of the report is to provide Councillor Mike Lee with an opportunity to update the Waitemata Local Board on Governing issues.

 

 

Recommendation

That the Waitematā Local Board:

a)      Receive the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

 

 

 

Attachments

There are no attachments for this report.      

Signatories

Authors

Sophie McGhee - Democracy Advisor

Authorisers

Victoria Villaraza- Relationship Manager

 


Waitematā Local Board

12 April 2016

 

 

Auckland Transport Report - April 2016

 

File No.: CP2016/05678

 

  

 

 

Purpose

1.       The purpose of this report is to; respond to requests from the Waitematā Local Board on transport-related matters, inform the board on the current status of the board’s Local Board Transport Capital Fund (LBTCF and facilitate decisions on proposed and current, LBTCF projects and to provide information to elected members about Auckland Transport (AT) activities.

Executive Summary

2.       This report covers matters of specific application and interest to the Waitematā Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and relevant Auckland Transport media releases for the information of the Board and community.

 

Recommendation/s

That the Waitematā Local Board:

a)      Receive the report, Auckland Transport Report - April 2016 Auckland Transport Report - April 2016

b)      Approve Auckland Transport to take the following Local Board Transport Capital Fund proposals, rough order of cost stage, (Parnell Station connection to Nicholls Lane and Victoria Park path enhancements under Viaduct) 

 

 

Comments

Monthly Overview

3.       Auckland Transport attended a workshop on Tuesday 15 March 2016 with the Waitematā Board on;

·     Judges Bay issues.

·     Ponsonby Road / Mackelvie St, streetscape.

·     Local Board Transport Capital Fund, proposed projects.

4.       The monthly catch-up meeting was held on 17 February 2016.  Board Member’s Coom and Dempsey were present and received updates on:

·    Beaumont Street Cycleways projects.

·    Paid Parking Zones, Parnell/Ponsonby/CBD.

·    K’ Rd Streetscape project. 

 

 

Local board transport capital fund (LBTCF)

5.       The Waitematā Local Board’s funding allocation under the LBTCF is currently $469,789 per annum.

6.       The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

216

·      Newmarket Rail Station Artwork fencing

·      FEC estimate of $5,000

·      The Board approved $5,000 towards the project

·      Handrail manufactured, installation planned early/mid 2016, Auckland Transport contractor currently in discussion with Kiwi rail re access to the area near the tracks

403

·      Waitematā Greenways

·      Grey Lynn Park – shared path

·      Development of a wider, shared path that supports the Grey Lynn park development plan and the future Waitematā Greenways Route G1 cycle route

 

·      The Board approved $350,000 towards the project

·      In progress consultation being planned for the route

426

·      Ponsonby Road pedestrian improvements

Funding to create an improved pedestrian experience, including safety elements and amenity, on Ponsonby Road between Williamson and Franklin Road

·      The Board approved $703,000 towards the project

·      Design released for public consultation in November 2015

·      Board requested adjustments to plantings and planter boxes in McKelvie Street, revised plans to be given to the board to consult with businesses in the affected area 

·      Mckelvie Street to have raised treatments

·      Board agree on option 2 as presented at workshop on the 1 March 2016, with adjustment to Mckelvie Street

425

·      Newmarket Laneways Streetscape improvements

·      Funding for concept design development for the Newmarket Laneways Plan.

·      Council has allocated $3.5m over the next two financial years to deliver the project

·      The Board approved $500,000 towards the project

·      Concept designs with expanded scope including York and Kent Streets underway

·      Project being led by Auckland Council, in close consultation with Auckland Transport staff

 

The Waitematā Local Board’s transport capital fund to date is summarised below.

Waitematā Local Board transport capital fund summary:

Total funds available in current political term

 (Four years including 2012-13)

$1,879,156

 

 

Spent to Date on Completed Projects

(including money spent on cancelled projects)

 

$79,505

 

Committed to date on projects approved for design

 

$1,558,000

6% of the committed total spent to date ($99,751)

Total budget left that needs to be allocated to new projects and spent by the end of the current political term

 

$241,651

The current four year budget is not fully committed. More projects need to be approved

Total of projects assessed to a Rough Order of Coast (ROC) stage but not approved by the LB

$0

 

Funds available from the next political term (2016-17)

$469,789

This is the full 2016-17 Waitematā LBTCF budget

 

 

Proposed Local Board Transport Capital Funds Projects

7.       The Waitematā Local Board has $241,651 left available from the current term, to commit to further projects, the board can also consider committing funds from the 2016/17 political term, up to $469,789, giving the board approximately $711,440 available to it to fund approved projects that fit the criterial from the Local Board Transport Capital Fund.  

8.       On the 15 March 2016 the Waitematā Local Board put forward the following projects to be investigated, and report back to the board for consideration to carry forward with rough order of costs for each project.

9.       Proposed projects;

·    Sale Street streetscape enhancement

·    Parnell Baths road, safety improvements

·    Parnell Station connection to Nicholls Lane

·    Path under Victoria Park Viaduct, enhancements

·    Augustus Terrace Steps

·    Scotland Street Amenities

10.     Several teams from Auckland Transport, have looked into the viability of these projects, and the possibility of them being funded by way of the available LBTCF from this term ($241,651).

11.     The assessments are as follows;

·    Sale Street, this project is not recommended at this time as Auckland Transport is currently working on a scheme design for this project with implementation expected for the 2016/17 financial year, this project cannot be brought forward at this time.

·    Parnell Baths road, safety improvements, this project is not recommend at this time as a full audit of the area is required with possible solutions requiring full consultation, the time line for this is not likely to fit into the available time for this fund, however could be considered as a future terms (2016/19) project.

·    Parnell Station connection to Nicholls Lane, this project is recommended for consideration, the proposal would be that the Local Board and Auckland Transport commit approximately 350K each to this project in order to join the new station to Nicholls Lane.

·    Path under Victoria Pak Viaduct (enhancements), this project is recommended for consideration.

·    Augustus Terrace Steps, this project is not recommended at this time, Auckland Transport is in discussion with Auckland Council Parks re the pruning of the Pohutukawa trees, it is recommended that this project be considered as a future term (2016/19) project.

·    Scotland Street Amenities, this project is not recommended at this time, due to other proposals put forward, however could be considered as a future terms (2016/19 project. 

12.     Once projects are approved by the local board, Auckland Transport will take the following steps,

·   Rough order of costs (ROC) obtained

·   Project workings with indicative plans and ROC presented to the board for approval  

 

Consultations

13.     Public consultation has been undertaken on the proposals listed in the table below. Should any feedback by the Board wish to be made, the Board may choose to make its feedback through formal resolutions or request further engagement or a submissions analysis to be presented to the Board before a formal board position is made.

Recent Proposals Consulted On

Proposal

Timeframe

Pt Chev to City Cycle improvements

Closes 31 March 2016

Progressives Ponsonby – Williamson Ave changes

Feedback by 1 March 2016

Ponsonby Paid parking Zone

Feedback by 22 April 2016

 

Ponsonby Road Pedestrian Improvements

14.     Auckland Transport in conjunction, with the Waitematā Local Board sought public feedback on 2 proposed pedestrian improvement options along Ponsonby Road, the two options were designed to improve the Ponsonby Town Centre by making it more attractive and pedestrian friendly.

15.     Proposed works included new raised tables at eight side streets, a central island on Mackelvie Street. The relocation of three and addition of one, pedestrian refuges, the relocation of a bus stop and footpath build out of the old indented stop and a net gain of 8 – 14 parking spaces (depending on the option).

16.     As a result of the feedback received and after discussion with the Board, Auckland Transport adopted Option 2 with some proposed minor changes to the plantings in Mackelvie Street.

17.     Once new plans showing the changes were completed the Board agreed to consult with the affected business in the Mackelvie Street area.

18.     A revised plan of the Mackelvie Street plantings is attached, showing trees in planter boxes on the southern side of the street, due to underground utilities and trees planted in the centre of the street, in tree pits. Attachments A & B.

 

Proposed Ponsonby Paid Parking Zone Project

19.     Auckland Transport is proposing to implement a paid parking zone in the Ponsonby Area, in order to improve parking availability, rationalise the many different parking restrictions in the area from 35 to 1, and reduce congestion from vehicles circulating around the area looking for a park.

20.     The proposal includes a review of loading zones and taxi stands in the area.

21.     Public consultation on the proposal has been carried out by way of postal letter drop and an open day for the public on Wednesday the 6 April 2016. Attachment C, Newsletter/feedback form.  

 

Changes to some city centre bus routes and bus stops

22.     Some city centre bus routes and bus stops are changing from Sunday 17 April 2016.

23.     City Rail Link construction starts on Albert St and lower Queen St soon, so Auckland Transport is moving buses to minimise disruption to bus passengers.

24.     The changes affect bus stops in:

·      Albert St, Commerce St, Customs St, Fanshawe St, Galway St

·      Hobson St, Lower Albert St, Mayoral Dr, Quay St, Queen St

·      Tyler St, Victoria St, Vincent St, Wellesley St, Wyndham St

Services affected:

25.     005, 020, 020X, 29F, 50F, 52F, 274, 277, 283, 336X, 457X, 470X, 471X, 500, 501, 502, 511, 512, 522, 532, 550, 550X, 551, 551X, 552, 553X, 554X, 595, 625, 635, 643, 645, 655, 685X, 703, 710, 713, 715, 715X, 716, 717, 745, 750, 755, 756, 757, 767, 768, 769, 881, 891X, 950, 953, 955, 958, 970, 971, 972, 973, 974, 991X, 992X, CityLink, SkyBus, Northern Express (NEX), N83 & N97 NiteRider

26.     Auckland Transport will be communicating the changes in a variety of ways – everything from newspaper ads, to information at affected bus stops and, ambassadors on the streets.

Further information

27.     If you catch a bus from stops on these streets look out for information at your bus stop, visit www.AT.govt.nz/thebuildison or call 366 6400

https://engine.at.govt.nz/SiteCollectionImages/Buses/bus%20stop%20changes%20large.jpg

 

Gold Card update

 

28.       In June 2015, Auckland Transport received notification from the Ministry of Transport that SuperGold public transport travel benefits were to transition onto smart travel cards from 1 July 2016, where any region operated a single, region-wide smart card system. 

29.       Auckland Transport has the AT HOP cards, which is a single region-wide public transport smart card and consequently began initial planning for the transitioning of SuperGold customers wishing to continue to access the public transport travel benefit, onto the AT HOP card.    

30.     As part of an extensive program of activity to ensure this initiative is successfully completed in line with the due date, Auckland Transport has informed key senior stakeholder groups (such as Grey Power and Age Concern) of the requirement to purchase an AT HOP card in order to continue to access free travel through the SuperGold public transport scheme from 1 July 2016.   

31.     Auckland Transport is currently in the process of finalising a comprehensive marketing communication campaign, which will commence upon the completion of a series of workshops and customer focus groups intended to identify opportunities to ease the process to purchase an AT HOP card and register a SuperGold concession. 

 

32.    Scheduled to commence in May 2016, Auckland Transport plans to distribute a direct mail packet of information to all SuperGold card holders in Auckland, with valuable assistance from the Ministry of Social Development (“MSD”) where possible. 

 

33.    To compliment this mailing, Auckland Transport has developed a comprehensive marketing campaign to ensure all Auckland residents (including SuperGold customers and their family support members, advocacy groups, retirement villages and residential care homes) are aware of the requirement. 

 

34.    Auckland Transport will also be working with MSD to ensure non-Auckland residents are informed and understand the requirement to have an AT HOP card when accessing the public transport travel benefit. 

 

Central city construction and Central Rail Link works (CRL)

35.     AT has undertaken an extensive process to work out how best to re-route the buses required to accommodate the CRL enabling works, including traffic modelling to assess the effects.  

36.     This process began in March 2015 and is ongoing with Auckland Transport Operations Centre (ATOC) establishing a control team to monitor the CBD to gauge and manage the anticipated logjams, and planning to bring in extra buses daily, if available, to assist with the peak periods.

37.     The CRL is just one of a number of construction projects whose complexity requires an extra focus to keep the city moving.

38.     Extensive traffic modelling last year determined that peak hour motorist trips into the city needed to reduce by 6-10%, if congestion is to remain at current levels. The Build is On campaign was planned to motivate that shift, with Public Transport capacity increased to deal with an anticipated shift to Public Transport. Bus, rail and ferry weekday average seat numbers were increased by 35,251 in the period April 2015 to February 2016, 3,780 in March this year, and there is an increase of 14,148 planned from April to June 2016 this year – a total of 53,179 more seats.

39.     Auckland CBD is very constrained in terms of increasing bus capacity, so the PT changes required have been very difficult to implement. Phase 1 was rolled out in the City Centre in October 2015.  It involved new bus lanes on several key roads in response to CRL early works construction at a number of intersections along Albert Street.  The bus route changes and priority lanes were designed to reflect the future New Network plan for the City Centre wherever possible.

 

40.     Phase 2 of the CRL Public Transport changes will be launched on April 17th with all buses currently using Albert Street, Lower Queen Street, Tyler Street and Galway Street relocated to other roads in the City Centre.  To mitigate the impacts of these changes a number of measures are being implemented including relocation of parking, taxi stands and Loading Zones and new bus lanes and bus stops.   

 

41.     Over 5,000 bus trips are affected per day by these changes. There are numerous reasons these roads were chosen and these include:

·     Buses are large and difficult to manoeuvre, there are several roads and intersections in the Central City that buses are not able to use because of this.

·     It was important to ensure the bus movements were efficient and did not create congestion.

·     Wherever possible the new routes were chosen to match what is proposed under the New Network (buses) for the central city.  The New Network Central which is proposing changes to bus routes on the isthmus and central city is yet to be consulted on.  However, the CRL enabling works have meant that certain aspects will be brought forward.

·    The need to ensure that customers get where they want to without excessive detours as these add time to people’s journeys.

 

42.     This includes bus lanes 24hrs/7days a week to be implemented on the following streets:

·      Queen Street – between Victoria Street and Customs Street.

·      Customs Street – new bus only right turn into Queen Street from Custom Street.

·      Hobson Street – between Wellesley St and Cook St

Build is On

39.     The Build is On campaign has now started with the following being enacted. The key message is to get CBD commuters to make a travel plan that reduces their vehicle trips into the city in peak periods, whether by using PT, walking or cycling or working different hours.

BUILD IS ON CAMPAIGN

 

 

DATES

AT channels communications re Phase 2 PT changes

Bus stop and bus route relocations

6 March – 1 May

AT Ambassadors

As above

10 April – 1 May

Herald and Suburban newspaper advertising

Build is ON – reduce car trips into the city

1 March – 10 April

Bus sides

As above

13 March – 24 April

Bus backs

As above

20 March

NZ Herald online

As above

13 March and 10 April

Big Mobile

As above

13-20 March and 3- 17 April

Facebook promoted posts

As above

13-20 March and 3- 17 April

Google Display Videos

As above

6 March – 24 April

Google Search

As above

13 March – 24 April

Digital Adshels - Queen Street, Newton, Ponsonby Rd, College Hill, Customs Street, Tamaki Dr, Eden Terrace

As above

13-20 March and 10 April

Britomart Banners

As above

6 March – 24 April

Radio advertising - Newstalk ZB, Edge, Rock, Breeze, ZM, Mai FM, Coast, George,  Hits,  Radio Live, The Sound, More FM, Radio Hauraki and ethnic radio shows

As above

13 March – 24 April

 

43.     Bus movements along the Albert St, Victoria St and Wellesley St area, and the corresponding intersections are being monitored, and a change to the current allowances, i.e putting in no right or left turns etc. will be considered as part of the process, but cannot be put into place overnight as there is a full consultation process required to implement a change if the traffic safety team feel there is a need to do this.

 

44.    Auckland Transport is hoping the campaign that is mentioned above, accompanied by the changes on the 17 April 2016, will encourage people to reduce their vehicle trips into the city and help alleviate congestion issues in this area and several other areas in the CBD.  

 

Media

March Madness

45.     Auckland Transport has received recent public and media comments with regards to public transport capacity (March Madness), particularly with regards to buses.

46.     This is a phenomenon that causes the demand for public transport in March to be unusually higher than other months. This is due to a number of factors including, large student numbers returning to study and adjusting to their timetables. However there is usually an approximate 30% decrease in bus patronage in April compared with March. 

47.     To help alleviate the increase Auckland Transport brought on extra buses, as they were available, to assist with the peak. This particular period required everyone’s patience and commuters in general were understanding.  This was appreciated by Auckland Transport Metro services.  

48.     Over recent times, Auckland Transport has been increasing capacity on the public transport network, with approximately 35,000 seats having been added to the public transport network, including rail, bus and ferry services, since last April and another 18,000 are planned over the next four months.

49.     This includes;

·       Additional bus frequency for Birkenhead Transport buses along Glenfield Rd & Onewa Rd – an additional 17 urban and school trips per day introduced on 2 February.

·       Additional capacity on Howick & Eastern Buses.  One additional trip each to the 545, 575 & 580 services in East Auckland to improve customer travel options.

·       Additional West Harbour ferry service capacity was provided from 1 March 2016.

·       Additional Pine Harbour ferry services introduced 29 February 2016, with a 25% increase in service.

·      Additional Gulf Harbour ferry services introduced 29 February 2016.

·      Additional capacity from larger vessels provided on Gulf Harbour and Half Moon Bay ferry services for March.

·      The order for 53 new double decker buses by Howick & Eastern Buses, Ritchies and NZ Bus, under contract to AT, is progressing.  18 Double deckers will be in operation on the Northern Express by end of May 2016.

·       Waiheke Bus Company have put in place additional service trips to meet the additional Fullers ferry services from 28 February 2016

·       Additional 7 trips introduced on Ritchies services from 29 February.

·       Additional NZ Bus trips and frequency will be implemented in March on Mt Eden Road, Dominion Road and New North Road.

·      The table below shows changes, by mode, since March last year.  AT Metro has added over 38,000 seats to an average work day, with a further 14,000 coming on stream over the next few months.  Whilst not exclusively peak-based, there is a large bias to those two times of the day when the bulk of our customers travel.

 

 

Consideration

Local Board views and implications

50.  This report is for the Local Board’s information and action as required.

Māori impact statement

51.  No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

52.  All proposed schemes are subject to prioritisation, funding and consultation.

 

Attachments

No.

Title

Page

aView

Mackelvie St Plan

21

bView

Mackelvie St Image

23

cView

Ponsonby Paid Parking Zone - Newsletter

25

     

Signatories

Authors

Ivan Trethowen  – Elected Member Relationship Manager , Auckland Transport

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

 



Waitematā Local Board

12 April 2016

 

 


Waitematā Local Board

12 April 2016

 

 



Waitematā Local Board

12 April 2016

 

 



Waitematā Local Board

12 April 2016

 

 



Waitematā Local Board

12 April 2016

 

 


Waitematā Local Board

12 April 2016

 

 

Waitemata Youth Collective Update

 

File No.: CP2016/05880

 

  

 

 

Purpose

1.       To provide the Waitematā Youth Collective with an opportunity to address the Waitematā Local Board.

Executive Summary

2.       The Waitemata Youth Collective (WYC) is a group of young people aged from 12 to 24 who provide a youth perspective to the Waitematā Local Board and to other local stakeholders.

3.       The WYC represents youth who live, work, study or spend time in Waitematā and provides a platform for youth perspectives on community issues, opportunities to develop youth focussed projects and advocacy to the Waitematā Local Board and other agencies on issues affecting youth and the community.

4.       The WYC formed in March 2015.  The group meet fortnightly to discuss youth issues, work on youth projects and learn about local government.

5.       WYC aim to enable local youth to become involved in activities which make Waitematā a more liveable community for young people.

6.       Nurain Janah and Alex Johnston will provide an update of the Waitematā Youth Collective’s current activity.

 

Recommendations

That the Waitematā Local Board:

a)      Receive the presentation from the Waitematā Youth Collective.

 

 

 

Attachments

No.

Title

Page

aView

March 2016 Waitemata Youth Collective Quarterly Report

33

bView

April 2016 Quarterly Report of the Youth Advisory Panel

37

     

Signatories

Authors

Trina Thompson - Senior Local Board Advisor - Waitemata

Authorisers

Victoria Villaraza - Relationship Manager

 


Waitematā Local Board

12 April 2016

 

 




Waitematā Local Board

12 April 2016

 

 



Waitematā Local Board

12 April 2016

 

 

Bonus Floor Provisions and Through Site Link Report

 

File No.: CP2016/03259

 

  

 

 

Purpose

1.       To mutually improve compliance procedures and public awareness of bonus floor provisions and through site links in the Waitematā city centre area.

Executive Summary

 

2.       The City Centre has many buildings and sites that required more floor space than was/is allowed

3.       As a result they have had to implement Bonus Floor Provisions

4.       These are typically pedestrian easements through the site, and often public viewing decks, plazas, artwork and other provisions that provide public amenity on the site.

5.       Many of the conditions of these bonus floor provisions have been lost in the past few decades, due to inconsistent tracking of the provisions.

6.       A list was compiled of all bonus floor provisions from multiple people and sources knowledge. This register currently lies with the compliance team.

7.       The sites have now been audited, and since the beginning of the project, have significantly increased in compliance (~95%).

8.       Some sites are still non-compliant, as they are under construction, or have more complex situations (See 35 Hobson Street).

9.       There are improvements to be made in the auditing process, and in improving public knowledge of the provisions.

10.     This report will find that some sites can be audited less frequently, through risk criteria.

 

11.     The report will also make recommendations on improving public knowledge of the provisions in order to increase their amenity value.

 

 

Recommendation/s

That the Waitematā Local Board:

1.       Upload the register of through-site links and other bonus floor provisions to the Waitematā Local Board webpage to increase public knowledge, and therefore the amenity of the provisions.

2. Accompany this with a media release on OurAuckland.

 

 

Comments

12.     The comprehensive Bonus Floor Provisions and Through-site Links Report (Attachment A) is attached for full information on background, Through-Site Link compliance, and purpose and objectives of report.

Consideration

Local Board views and implications

13.     The local board has a vested interested in increasing public goods and amenity value of the City Centre area. The recommendations of this report would assist the Local Board in fulfilling these objectives.

Māori impact statement

14.     There are no known impacts on Iwi or Maori communities resulting from the report’s recommendations.

Implementation

15.     Implementing the set of recommendations would require for the local board website to have a new page created, under the Policies, Plans and Reports Section. Further it would require Communications and Engagement involvement in publishing and media release processes.

 

Attachments

No.

Title

Page

aView

Bonus Floor Provisions and Through-site Links Report

41

     

Signatories

Authors

Bernard Vella – Incident Investigations – Resource Consents

Authorisers

Tapere Hewett – Team Leader Central Incident Investigations – Resource Consents

Stefan Naude – Manager Compliance – Resource Consents

Victoria Villaraza – Relationship Manager

 


Waitematā Local Board

12 April 2016

 

 
















Waitematā Local Board

12 April 2016

 

 

Uptown Innovation Project: Scoping Study and Implementation Plan

 

File No.: CP2016/05727

 

  

 

 

Purpose

1.       To approve the contribution of $6,000 from the Local Economic Development budget for a scoping study and implementation plan as part of the development of the Uptown Innovation Project.

Executive Summary

2.       The Uptown innovation project is an economic development initiative aimed at cultivating an innovation community in Eden Terrace. The project is being led by the Uptown Business Association, in partnership with the Waitemata Local Board and Auckland Tourism, Events and Economic Development (ATEED).

3.       The project steering group, comprising representation from Uptown Business Association, ATEED, Auckland Transport and the Uptown Business Association identified the need to further scope the opportunity in terms of tenant mix, area branding, long-term value creation, activation options and costs and develop an implementation plan. The estimated cost of this work is up to $12,000.

4.       The Local Board is being asked to support the project and contribute 50% of the total costs of commissioning the scoping study and implementation plan ($6,000) with the remaining costs being met by ATEED.

 

Recommendation/s

That the Waitematā Local Board:

a)      Allocates $6,000 from the Local Economic Development budget to Auckland Tourism and Events and Economic Development for the development of a scoping study and implementation plan as part of the Uptown innovation project.

 

 

Comments

5.    The Uptown innovation project is an economic development initiative aimed at cultivating an innovation community in Eden Terrace. 

6.    Led by the Uptown Business Association, in partnership with the Waitemata Local Board and Auckland Tourism, Events and Economic Development (ATEED), the initiative contributes to increasing and diversifying the sources of innovation within Auckland to position the city as an innovation hub of the Asia-Pacific Rim.

7.    Geographically, the initiative is focused on a relatively small commercial area in the Uptown Business Improvement District (BID) bounded by Nikau, Ruru and Shaddock Streets (See Annex A). However, the outcomes are expected to impact more widely. All the buildings within the specified area are owned by Auckland Transport (AT) and are currently designated for demolition by the end of 2017 as part of the City Rail Link project. The project’s short term focus is to tenant the buildings with innovation-related entities aimed at establishing an innovation community, or hub, and laying the foundations for longer term economic benefit for Uptown and wider Auckland.

 

8.   Several factors contribute to the area’s appeal to prospective tenants, including:

 

·    Proximity to tech/innovation oriented businesses

·    Positive vibe/feel of the area

·    Central location, good accessibility

·    Good local amenities – parking, local cafes

·    Lower rent – allowing focus and investment in innovation programmes and activities

9.   Properties within the area comprise a mixture of warehouse and office space. As existing tenants vacate the properties ahead of the CRL construction start date, ATEED and AT have worked together to identify replacement tenants aligned to the innovation focus. To-date, three new, high-value tenants have been placed as a result of the collaboration, including:

 

·    The Icehouse – curators of the Auckland Lightning Lab startup acceleration programme

·    Industry Connect – preparing ICT graduates with work-ready skills

·    Enspiral – providing networks, support and training for tech startups

 

10. Two co-working facilities, Shared Space and The Collective, have also established a presence in the area. The total group represents a fledgling community of innovators upon which to construct an active support programme.  

11. Two properties are currently vacant, with an additional three properties due to come free by 1 May. Other properties are anticipated to be vacated throughout the wind-down period to CRL commencement. At least two other properties within the BID, but outside the project area of focus owned by AT, are also available.

12. While opportunistic, the initiative has the potential to deliver both short and long-term value by:

In the near term:

•     Maintaining commercial tenancy and existing economic activity in the area.

•     Developing a unique and newly vibrant micro-economy

•     Establishing a new community of innovation-focused entities, with potential spillover benefits for surrounding businesses and the wider city fringe

•     Proving the concept & refining the model

•    

In the longer term:

•     Establishing a potentially enduring innovation brand for Uptown

•     Catalysing the attraction of new, innovation-rich enterprises to the area

•     Laying the foundations for potentially longer-term economic rejuvenation

 

13. Connecting the area to GridAKL programmes, events and brand is likely to comprise an important element of any future activation strategy. In this regard, ATEED is working with the Icehouse and Industry Connect to develop a proposition.

14. The Uptown innovation project steering group, comprising representation from ATEED, AT and the Uptown Business Association, has identified the need to further scope the opportunity in terms of tenant mix, area branding, long-term value creation, activation options and costs and develop an implementation plan.

15. The estimated cost of this work is up to $12,000. It is proposed that ATEED and the Waitemata Local Board share these costs, each contributing a maximum of $6,000.

Next Steps

 

16. ATEED will commission a scoping study and implementation plan within the indicated budgetary constraints.

 

17. Oversight of the work will be provided by the Uptown innovation project steering group and the results reported back to the Waitemata Local Board by ATEED, including recommendations for how to proceed and projected costs.

 

Consideration

Local Board views and implications

18.     The proposed initiative, it is considered, will contribute to the delivery of the Waitemata Local Boards City Fringe Local Economic Development action plan, specifically actions 2.1 and 2.2. The project has also been discussed with the Local Board at its workshop on the 22 March 2016 resulting in strong support.

Māori impact statement

19.     The proposed scoping study for the Uptown innovation project will consider opportunities for Maori participation in the initiative. Areas of opportunity may include, for example, seeking to attract Maori tenants into the hub, encouraging Maori participation in any Uptown activation activities and connecting Maori innovators with existing Uptown tenants.

Implementation

20.     ATEED will commission the development of the proposed scoping study and implementation plan outlined in this report, with a target completion date of end May. The results of this work will be reported back to the Local Board in June to inform the Board’s Local Economic Development (LED) programme for the 2016/17.

 

Attachments

No.

Title

Page

aView

Uptown Innovation Project Map

61

     

Signatories

Authors

Anthony Gibbons – Principal Advisor, innovation and entrepreneurship

John Norman – Strategic Planner Local Economic Development

Authorisers

Paul Robinson – Local Economic Growth Manager

Victoria Villaraza - Relationship Manager

 


Waitematā Local Board

12 April 2016

 

 


Waitematā Local Board

12 April 2016

 

 

Approval for Re-Naming of Lower Khartoum Place

 

File No.: CP2016/05734

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Waitematā Local Board for the proposed process to be undertaken for considering the re-naming of Lower Khartoum Place.

Executive summary

2.       At the Waitematā Local Board meeting of 8 December 2015, the Notice of Motion WTM/2015/202 – ‘Options for Re-naming Lower Khartoum Place’ was passed:

That the Waitematā Local Board requests the Resource Consenting and Compliance team, in consultation with relevant council departments, report options for re-naming lower Khartoum Place with a suitable name associated with women’s suffrage, and in recognition of the Women’s Suffrage Centenary Memorial 1893-1993 ‘Women Achieve the Vote’ to a local board business meeting for its consideration in time for the renaming to occur by Suffrage Day 2016.

3.       Resource Consenting and Compliance have subsequently undertaken, in consultation with Local Board Services Engagement Advisor and others, a review of the methodology required to determine the options for the potential re-naming of lower Khartoum Place.

4.       The following comments describe that process and the information requirements necessary to enable a potential renaming report to be placed before the Board

 

 

Recommendation/s

That the Waitematā Local Board:

a)      Approve the proposed methodology for obtaining options on the potential renaming of lower Khartoum Place as contained in the documentation titled: “Project Execution           Plan – Potential re-naming of Lower Khartoum Place.

b)      Approve the Consultation and Engagement Plan.

 

 

Comments

5.       The Project Execution Plan for the potential re-naming of Lower Khartoum Place (attachment 1) has been drafted by Resource Consents and Compliance in consultation with Local Board Services Engagement Advisor in order to determine the dates by which particular milestones are to be met to achieve the potential renaming by Suffrage Day 2016, 19 September 2016.

6.       In determining these milestones, a Consultation and Engagement Plan has been developed which identifies the stakeholders in the project and determines how those people will be consulted (attachment 2).

7.       Additional historic information has also been received from Heritage Information Management (attachment3) and approval for a potential partial road name change obtained from Land Information New Zealand (LINZ).

 

Decision Making

8.       The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9.       The information provided in attachments 1-3 outline a clear path to the potential re-naming of Lower Khartoum Place by 19 September 2016 and at the same time, enable communication and consultation with a wide range of interest groups and the public.

10.     In following the plan outlined in the Project Execution Plan, the Local Board will be in a position to determine which, if any, of the names being provided at the completion of consultation are suitable to enable the re-naming to take place.

Consideration

Significance of Decision

11.     The decision sought from the Waitematā Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori Impact Statement

12.     The decision sought from the Waitematā Local Board is not directly linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. Notwithstanding, the eventual consideration of the use of Maori names for roads and other public places is an opportunity to publicly demonstrate Maori identity. Iwi to be engaged for views on options for the renaming and to determine whether it is an area of significance.

Financial and Resourcing Implications

13.     The costs of undertaking the works as described in the Project Execution Plan and Consultation and Engagement Plan will lie with responsible council department as follows:

14.     Auckland Transport will cover the cost of installing a standard street name blade.

15.     Local Board Services will cover the cost of consultation and engagement estimated $1800, and the potential cost for analysis and collation of results of $2500.

16.     Waitematā Local Board Civic Events Budget will be used to cover the cost of a civic event in September.

Legal and Legislative Implications

17.     The decision sought from the Waitematā Local Board for this report is not considered to have any legal or legislative implications.

Implementation

18.     The Resource Consenting and Compliance Team will work with the Waitematā Local Board Engagement Advisor to undertake the works as described in the Project Execution Plan upon receipt of the recommendation from the Waitematā Local Board.

 

Attachments

No.

Title

Page

aView

Engagment and Consultation Plan - Project Potential Renaming of Lower Khartoum Place

67

bView

Project Execution Plan  Potential re-naming of Lower Khartoum Place

71

cView

Historical Background - Heritage Information Management

83

     

Signatories

Authors

David Snowdon, Team Leader Subdivisions, Central Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Judith Webster - Relationship Manager

 


Waitematā Local Board

12 April 2016

 

 





Waitematā Local Board

12 April 2016

 

 












Waitematā Local Board

12 April 2016

 

 







Waitematā Local Board

12 April 2016

 

 

Recommendations from the Waitemata Local Board Grants Committee 30 March 2016

 

File No.: CP2016/06250

 

   

 

 

Purpose

1.       The Waitemata Local Board Grants Committee held on Wednesday, 30 March 2016 recommends the following for the board’s consideration for the Local Grants Round Two 2015/2016.

 

Recommendations

That the Waitematā Local Board:

a)    That the Recommendations from the Waitemata Local Board Grants Committee 30 March 2016 report be received.

b)    That the Waitematā Local Board Grants Committee recommends to the Waitemata Local Board at its ordinary meeting on 12 April 2016 that the applications as listed in Table One, be approved:

13

Waitemata Local Board Local Grants: Round Two 2015-2016

 

Resolution number WTMG/2016/1

MOVED by Chairperson PJ Coom, seconded by Deputy Chairperson DA Yates:  

a)         That the Waitemata Local Board Local Grants: Round Two 2015-2016 report be             received.

b)         That the Waitematā Local Board Grants Committee:

            i)          Recommends to the Waitemata Local Board that the following Local                                  Grants: Round Two 2015-2016, as listed in Table one be approved:

 Table One: Waitemata Local Board Round two local grant applications

Organisation

Focus

Project

Approved

Eligible/

Ineligible

Comments/Reasons

Project Litefoot Trust

Environment

Towards the  costs associated with LiteClub programme at three sports clubs in the Waitemata area

$4,166.00

 Eligible

 

Andrea Reid with Gecko New Zealand Trust as umbrella organisation

Environment

Towards building materials, signage, planting, fliers, tool hire and project management for the Grey Lynn Pollinator Path

$7,490.75

Eligible

 

Auckland Women's Centre

Community

Towards tutor fees, printing and advertising costs for 'Our Women: Diverse and Connected programme'

$1,646.30 

 Eligible

Towards funding the Community Education programmes;

Building a New life after Separation

Upcycling

Intro to Te Reo

CV and Job Interview Skills,

Printing cost of flyers, posters and feedback forms and Travel, advertising and printing costs for Diversity Forum

Show Me Shorts Film Festival Trust

Arts and culture

Towards the cost of print and design, programming and special events costs for the  11th Annual “Show Me Shorts” film festival

$3000

 Eligible

towards

delivery of the programme

 

The Basement Theatre

Arts and culture

Towards the fees of two  mentors for the ' Young & Hungry 2016' season

$3000

 Eligible

Towards pre-production costs

Connected Media Charitable Trust

Arts and culture

Towards the core costs for this project, including facilitator fees, stationery, venue hire, administration, promotion, management and coordination costs.

$1,962.80

Eligible

 

Total

 

 

$21,265.85

 

 

 

            ii)         Recommends to the Waitemata Local Board that the following Local                                  Grants: Round Two 2015-2016, as listed in Table one be declined:

 

Table Two: Waitemata Local Board Quick Response: Round Three 2015-2016 applications declined:

 

 

Organisation

Focus

Project

Declined

Eligible/

Ineligible

Comments/Reasons

Dress for Success Incorporated

Community

Towards core operational expenses and the part time salaries of three paid staff members

$0

 Eligible

Decline due to insufficient funds to support lower priority applications

Ensemble Polymnia Trust - Aorangi Symphony Orchestra (trading name)

Arts and culture

Towards the cost of venue hire at the Auckland Town Hall

$0

 Eligible

Decline due to insufficient funds to support lower priority applications

Auckland City Mission

Community

Towards the costs of basic medical supplies for five months, such as bandages, liquid nitrogen, syringes for the Calder Medical Centre

$0

 Ineligible

Decline – not able to fund organisational government funded services

Youthline Auckland Charitable Trust

Community

Towards the repair of the leaking roof at Youthline Auckland Community Centre in Maidstone Street

$0

 Eligible

Decline due to insufficient funds to support lower priority applications

Piritahi Marae Trust

Events

Towards the cost to rent marquees for house event participants

$0

 Eligible

Decline due to unsufficient community outcome being demonstrated

ADJOAA Limited

Events

Towards the venue, staging, lighting, sound, marketing and promotion costs for the Africa Fashion Festival New Zealand

$0

 Eligible

Decline due to insufficient funds to support lower priority applications

St Matthew-in-the-City

Historic Heritage

Towards a portion of the cost to install gates

$0

 Eligible

Decline due to insufficient community outcome being demonstrated

The Actors` Program

Arts and culture

Towards venue hire and tutor fees for annual workshops

$0

 Eligible

Decline due to insufficient funds to support lower priority applications

Natalie Maria Clark (Black Sheep Productions)

Arts and culture

Towards marketing and publicity to reach and engage the Waitemata and Auckland public

$0

Ineligible as requested funding is under the minimum request threshold. Application transferred to quick response rounds

Decline due to insufficient funds to support lower priority applications

Children's Autism Foundation

Community

Towards venue hire, contracting professional services to facilitate programmes and staff salaries for providing programme support.

$0

Eligible

Decline due to insufficient funds to support lower priority applications

Total

 

 

$0

 

 

 

            iii)         Recommends to the Waitemata Local Board that the following Multi-board                         applications, as listed in Table Three be approved:

 

Table Three: Multi-board applications submitted to Waitemata Local Board

Organisation

Focus

Project

Grants Committee Recommendation

Eligible/

Ineligible

Comments/Reasons

Chinese New Settlers Services Trust

 

Arts and culture

 

Towards the rent, coaching and marketing cost for Little Kungfu Master - Central Auckland

$3000

Eligible

Towards venue hire

Total

 

 

$3000

 

 

 

            iiii)        Recommends to the Waitemata Local Board that the following Multi-board                         applications, as listed in Table Three be declined:

 

Table Four: Multi-board applications submitted to Waitemata Local Board

Organisation

Focus

Project

Grants Committee Recommendation

Eligible/

Ineligible

Comments/Reasons

African Film Festival New Zealand Trust

 

Events

 

Towards the media and advertising costs for the African Film Festival New Zealand (AFFNZ)

$0

Eligible

Decline due to insufficient funds to support lower priority applications

RainbowYOUTH

 

Community

 

Towards the cost of hosting workshops such as koha for guest speakers/teachers, food and drink, resources, travel.

$0

Ineligible  - as per exclusion seven: awaiting accountability

Awaiting accountability report

PHAB Association Auckland ltd

 

Community

 

Towards the youth worker wages and transport costs

$0

Eligible

Decline due to insufficient Waitemata community outcome being demonstrated

Auckland University Hockey Club 

 

Sport and recreation

 

Towards the cost of hiring hockey turfs for training at Auckland Grammar School and Lloyd Elsmore Park hockey turfs.

$0

Eligible

Decline due to insufficient funds to support lower priority applications

Safer West Community Trust (SWCT)

Events

Towards advertising, health and safety and entertainment

$0

Ineligible as event has already occurred in November 2015

Ineligible

Total

 

 

$0

 

 

 

c)         That the Waitemata Grants Committee agrees to accept multi-board applications for             consideration at Round Four: Quick Response grant round.

 

CARRIED

 

 

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Sophie  McGhee - Democracry Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 


Waitematā Local Board

12 April 2016

 

 

Submission to Next Steps for Fresh Water: Consultation Document

 

File No.: CP2016/05324

 

  

 

 

Purpose

1.       To endorse the Waitematā Local Board input on Next Steps for Fresh Water: Consultation Document.

Executive Summary

1.    In February 2016 the Government released a consultation document on proposals for improving the management of fresh water in New Zealand, seeking submissions by April 22 2016.

2.    The objectives of the proposals are better environmental outcomes, enabling sustainable economic growth to support new jobs and exports, and improving Māori involvement in freshwater decision-making.

3.    The key proposals cover four areas: amending the National Policy Statement for Freshwater Management which requires  councils to set objectives and limits for freshwater quality and quantity in a way that is consistent around the country;  exclude stock from water bodies through regulation; improve processes for Iwi involvement in decision-making; and the establishment of the “Next steps for Freshwater Improvement Fund which will focus on supporting projects that will help water users move to managing within environmental limits.

 

 

Recommendations

That the Waitematā Local Board:

a)      Endorse the feedback on Next Steps for Fresh Water: Consultation Document for inclusion in Auckland Council’s submission

 

Attachments

No.

Title

Page

aView

Submission to Next Steps for Fresh Water

95

     

Signatories

Authors

Trina Thompson - Senior Local Board Advisor - Waitemata

Authorisers

Victoria Villaraza - Relationship Manager

 


Waitematā Local Board

12 April 2016

 

 



Waitematā Local Board

12 April 2016

 

 

Draft Business Improvement District Policy (2016) – Waitemata Local Board Feedback

 

File No.: CP2016/05725

 

  

 

 

Purpose

1.       To present Waitematā Local Board’s feedback on the draft Business Improvement District Policy (2016).

Executive summary

2.       At the Waitematā Local Board business meeting held on Tuesday, 8th March, the Local Board passed Resolution number WTM/2016/1.

 

22

Draft Business Improvement District Policy (2016) – local board feedback

 

Resolution number WTM/2016/1

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:  

That the Waitematā Local Board:

a)      That the draft Business Improvement District Policy (2016) – local board feedback report be received

b)      Delegates to the Board Chair Shale Chambers and Member Vernon Tava and Deputy Chairperson Pippa Coom to provide feedback on the draft Business Improvement District Policy (2016) before the feedback deadline of 31 March 2016.

CARRIED

 

 

3.       A copy of the Waitematā Local Board Feedback on the Draft Business Improvement District Policy 2016 is provided in Attachment A.

 

Recommendation

That the Waitematā Local Board:

a)      Receive the Waitematā Local Board Feedback on the draft Business Improvement District Policy 2016.

 

 

 

Attachments

No.

Title

Page

aView

BID Policy 2016 Feedback

99

     

Signatories

Authors

Trina Thompson - Senior Local Board Advisor - Waitemata

Authorisers

Victoria Villaraza - Relationship Manager

 


Waitematā Local Board

12 April 2016

 

 




Waitematā Local Board

12 April 2016

 

 

Chairperson's Report

File No.: CP2016/06229

 

  

 

Executive Summary

 

The Chairperson will update the Board on projects, meetings and other initiatives relevant to the Board’s interests.

 

 

Recommendations

That the Chair’s verbal report be received.

 

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Desiree Tukutama - Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 


Waitematā Local Board

12 April 2016

 

 

Deputy Chairperson's Report

 

File No.: CP2016/06207

 

  

 

Purpose

1.       This report covers my Waitematā Local Board activities from 1 March – 31 March 2016 as Deputy Chair, lead for the Community and Transport portfolios, and Chair of the Grants Committee, and with positions on the Ponsonby Business Association Board and Ponsonby Community Centre Committee and Board liaison for the Parnell Community Centre.

 

Recommendation/s

That the Waitematā Local Board:

a)      Receives the Deputy Chairperson’s Report.

 

 

Highlights

 

Local Board “Democracy shop” – open for business

 

On 2 March the Board officially moved into our new offices at 52 Swanson Street just off St Patricks Square.  The offices are a huge improvement on our location at Graham St and provide a much better working environment for our hard working Local Board services team (photo right) and space for board members. I like to think we now have a “democracy shop”- a front door to our community that is easily accessible and welcoming.

 

Community Grants

 

The Waitematā Local Board grants committee met on March to discuss the grant application to the Quick Response Fund and the Local Grant fund. In total we had $70,330.58

Remaining t to distribute from the 15/16 financial year with one Quick Response Grant round to go (currently open until 6 May for grants up to $3000).

 

The grants committee minutes and recommendations for the Local Grant Fund are attached to the April agenda.

Community consultation – Annual budget 2016/17

 

Consultation on the Council’s Annual Budget 2016/17 and local board priorities took place until 24 March.  Community meetings in Ponsonby, Grafton Parnell and Grey Lynn were well attended but the official Have your Say consultation meeting at the Town Hall attracted only 4 members of the public (photo below).  The low attendance may partly be due to the number of events on that evening but I think the problem is mainly with the format which is very unsatisfactory for groups that wish to present feedback.  The Board’s public hearings style meeting held on 10 March provided a much more effective forum for presentations to the Board.

 

Cycling improvements consultation

During March Auckland Transport consulted on the network of cycling routes in the inner west area (see map below) and asked for feedback on cycling improvements to make riding a bike for local trips safer.  The feedback period was extended to 5 April.

 

I attended the consultation events in Grey Lynn Park on 13 and 20 March.

 

This is the first time that Auckland Transport has consulted on the actual routes that make up the Auckland Cycle Network and support the routes in our Greenways plan.

Te ara i whiti / Lightpath

 

The electronic counter doesn’t lie!  The aphorism “Build it and they will come” proved ever so true when it comes to the amazing magenta adventure.

 

Christopher and I were very happy to celebrate the 100,000 trip over Lightpath since opening day on 3 December 2015.  Almost 1,000 people a day are riding the route.

 

There are also huge numbers of people enjoying Lightpath on foot at all times of day and night. Unfortunately the walking counter has not been working so Auckland Transport is unable to provide exact data at the moment.

 

Lantern Festival - transport planning

 

The Lantern Festival, held for the first time in the Domain in February was the first Auckland Council funded evening event to promote active transport. The valet parking provided at the venue was a big success working to encourage people to give cycling ago – many bringing along children. However the overall communication and coordination regarding transport to the event was not well managed by Auckland Transport and there were a lot of lessons for next time.  I have sent the following email to the CEO of ATEED and the Manager Event Design who responded that it would be included in the mix for their debrief.

 

Congratulations to everyone involved on the success of the Lantern Festival (if the numbers attending are the best indicator of success!). I really enjoyed attending on the Friday and Sunday evenings.

 

I’m sure there will be a big exercise underway with Auckland Transport to look at the transport management plan and the messaging for the event next year. I just wanted to give some feedback while it is still fresh in my mind:

 

-     Although the map handed out on site was not intended as a travel map it was clearly being used for that purpose  - it needs to clearly show all the walking and cycling connections  (especially as people were arriving up hill at Grafton Station and able to walk down hill back to town but as previously mentioned the map showed the Domain as an island )

-     Creating a “Lantern Trail” in the same style as the RWC Fan trail (suggested route from Britomart via Beach Road, Churchhill street, and up Lovers Lane) – a few people have mentioned this idea to me

-     Improve the lighting on Lovers Lane – if felt too dark to use safety but is the logical connection to the Domain from the city

-     Close Grafton bridge to cars and only open to buses and ambulances – implement bus priority lanes

-     Provide wayfinding signage from all directions but particularly for those walking from different points in the city centre (the Wellesley St – Grafton Gully route particularly needs signage as previously mentioned but hopefully by next year AT will have finally got that sorted)

-     The valet bike parking was brilliant and I loved using it (of course!) but difficult to access so lots of bikes were parked all over the place (there was no signage to the bike parking)

-     Security guards were directing cyclists to dismount but did not know where the bike parking was located

-     Online information needs to spell out all the transport options including the location of car parks (I estimate there are at least 15 car parks in walking distance to the Domain but the online information just said “ the Domain is a 10 minute drive from the city centre” !!!).

-     Wayfinding signage needed throughout the entire site

 

Auckland Conversations: Climate Solutions: Cities in Action, Mark Watts, Executive Director C40 cities

 

Auckland has become the newest member of C40, a network of the world’s megacities committed to addressing climate change. C40 supports cities to collaborate effectively, share knowledge and drive meaningful, measurable and sustainable action on climate change. Auckland will be working with more than 80 of the world’s greatest cities, representing more than 550 million people and one quarter of the global economy. Sharing research, experiences and ideas, C40 is helping to find and implement innovative solutions to urban climate issues such as transport, energy, buildings and waste.

 

Mark Watts talked about the initiatives that cities around the globe are putting in place to reduce greenhouse gas emissions and climate risks.

 

Cities are central to delivering greenhouse gas emissions reduction targets (Auckland’s target is to reduce greenhouse gas emissions by 40% in 2040) through a focus on land use planning, transport and buildings. Every city needs to aim to get to 1.5 tons per person per year if we have any chance of avoiding dangerous levels of climate warming. Auckland is currently at about 7.2 tons (US cities are on 16.5 tpp).

 

The good news from Mark is that we know what we need to do create successful, prosperous, healthy cities. No city will be successful in the future unless it is low carbon. He made comments in relation to three key areas:

 

1 Compact City

Sprawl is the enemy, density is the friend. 6% of growth in energy consumption is urban sprawl.  For example Copenhagen spends 4% of GDP on transport whereas Houston spends 16%.

 

2. Connected Cities

'Return of the bike the most important tool in urban transport' 

There are now 700 cities with bike share. 40% cycle to work in one of the richest cities.

Benefits from health care cost savings, cuts in air pollution and economic benefits

 

C40 consider that road pricing is inevitable in most big cities. In London as a result most people are not driving.  Stockholm has seen a 35% full in emissions and 40% growth

 

3. Co-ordinated cities

Successful cities will run on data. Benchmarking is a catalyst to change. For example in NYC they are looking for a 30% GHG emissions reduction from buildings between 2005 and 2017.

 

 

Mark ended by asking what if Mayor’s ruled the world?  Political leadership is being shown by mayors from around the world.

 

The Waitematā Local Board received a special mention at the event for having a Low Carbon Action plan and a low carbon community network.

 

 

 

 

 

 

 

 

 

 

Greenways

 

Local board members came together on 31 March to hear an update on the work that has been underway to progress Greenways across Auckland. Simon Randall, Chair, Maungakiekie- Tamaki Local Board is the local board representative on a Greenways Leadership group set up by Stephen Town CEO, Auckland Council. That group has been looking at how best to deliver a connected Auckland through active transport.

 

We heard about the work underway to create a Greenways identity, an overview of a Greenways Design Guide and the potential level of investment in Greenways.

 

It is great to see the enthusiasm for Greenways from Local Boards and the commitment to making Auckland the world’s best city for cycling where Greenways are embraced.

 

In Waitematā we have recently made progress on the Grey Lynn greenways route with the widening of the Hakanoa reserve pathway (photo right). The design of the on-road sections of the route are in the process of being finalised by Auckland Transport and will shortly be available for public input. 

 

Neighbours Day in the City Centre

 

Member Deborah Yates and I, with officer support, organised a Waitematā Local Board display at the Neighbours Day event in Freyberg Square and Ellen Melville Hall as part of Neighbours Day Aotearoa.  The event was aimed at inner city residents and involved a wide range of community organisations. Thanks to Splice, ADCOSS, Heart of the City and everyone who made the celebration of the city centre happen.

 

 

 

 

 

Ponsonby Road improvements

 

Fresh Kermit!  New feeder lanes and advance stop boxes on Ponsonby Road included as part of recent re-surfacing at the Board’s request are small but significant safety improvements for all road users.

 

 

Update on the Ponsonby Road pedestrian experience is reported on our agenda by Auckland Transport.

 

IPNZ transportation group conference

 

I attended the IPENZ transportation group conference 7-9 March with funding from the Board’s professional development budget.

 

The report back from the conference is attached to my monthly report.

 

Workshops and meetings

 

From 1 March – 31 March  2016 I attended:

 

·    Waitematā Local Board workshop on 1 March

·    Tamaki Drive Cycle Route Preferred Option/s Workshop hosted by Beca on behalf of Auckland Transport on 2 March

·    Have your say event for the Annual Budget 16/17 consultation at the Auckland Town Hall on 3 March

·    Waitematā Local Board business meeting on 8 March at our new offices on Swanson St

·    Ponsonby Business Association Board meeting on 9 March

·    Waitematā Local Board Annual Budget 2016/17 Hearing on 10 March

·    Met with Mik Smellie from the Residents Advisory Group on 10 March

·    Grafton Residents Association meeting to discuss the Annual budget and local board priorities on 14 March

·    Waitematā Local Board workshop on  15 March

·    Monthly Transport portfolio catch up on 16 March

·    ADCOSS Forum on 17 March at Western Springs Community Hall: Towards an Age-friendly Auckland: The missing links

·    Elected Members Professional Development Programme - Social Media Forum on 18 March

·    Local Board Briefing on the new Health and Safety at Work Act 2015 on 18 March

·    Elected Members - Local Government Excellence Programme LGNZ Briefing on 21 March

·    Waitematā Local Board workshop on 22 March

·    Monthly media catch up on 22 March

·    Meeting organised by Auckland Transport to discuss the “Open Streets” event planned for 1 May on K’rd

·    Community portfolio meeting on 24 March

·    Grants Committee meeting on 30 March

·    Meeting to discuss the Ponsonby Cruising Club lease with Panuku Development Agency

·    Newmarket Lanesways project working group meeting to discuss progress to date

·    Local Board briefing on the Greenways project on 31 March

 

Events and functions

 

From 1 March – 31 March 2016 I attended:

 

·    Waitematā Local Board - official office opening on 2 March 

·    IPENZ transportation group conference 7 -9 March (see Attachment A for my conference report back)

·    Auckland Arts Festival shows at the invitation of the AAF Trust (I have declared these tickets as gifts in accordance with Auckland Council’s code of practice)

-     Te Po

-     Cucina dell’ arte

-     St James Play: Part 1 (photo right at the opening night reception with Steven Miller who plays James I)

-     Carabosse Fire Garden at the Auckland Domain

·    Little Day Out at the Mt Eden Village Centre on 5 March

·    Music in Parks at Western Park (free music in parks event) on 5 March

·    Pasifika Festival Saturday 12 March (photo right)

·    Ponsonby Market Day on Saturday 12 March

·    White Nights. Making Light performance by the Velociteers on Lightpath on 12 March

·    St Patricks Day parade along Ponsonby Road on 13 March

·    Learn to ride and consultation event in Grey Lynn Park on 13 and 20 March

·    Auckland Conversations on 15 March

·    One Planet Living launch at Unitec on 17 March

·    Grey Lynn school Aloha night on 18 March

·    Neighbours day city centre event on 19 March

·    David Haigh's farewell from the Grafton Residents Association

·    Official party at the Citizenship ceremony in the Town Hall on 22 March

·    Official opening of the Auckland Zoo’s new African savannah development by the Prime Minister, the Rt.Hon. John Key on 24 March 2016  (photo below)

·    Celebration of Lightpath with free ice cream on 30 March provided by Auckland Transport for the 100,000 trip since opening day on 3 December

·    Regional Facilities hosted local board function at Auckland Zoo on 30 March

 

 

                                                                                      

 

 

Attachments

No.

Title

Page

aView

IPENZ transportation group conference

113

bView

Free water in Waitematā

119

     






Waitematā Local Board

12 April 2016

 

 


Waitematā Local Board

12 April 2016

 

 

Board Members' Reports

File No.: CP2016/05774

 

  

 

Executive Summary

1.       Providing Board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

 

Recommendation

That the Waitemata Local Board:

Receives Board Members’ written and verbal reports.

 

 

 

Attachments

No.

Title

Page

aView

Member Tava Report March 2016

123

    














Waitematā Local Board

12 April 2016

 

 

Governance Forward Work Programme

 

File No.: CP2016/05773

 

  

 

 

Executive Summary

1.       Attached is a copy of the Governance forward Work Programme for Waitemata which is a schedule of items that will come before the board at business meetings and workshops over the next 12 months. 

 

Recommendation/s

That the Waitematā Local Board:

a)      Receives the Governance Forward Work Programme.

 

 

Attachments

No.

Title

Page

aView

Governance Forward Work Programme April 2016

139

     

Signatories

Authors

Sophie  McGhee - Democracry Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 



Waitematā Local Board

12 April 2016

 

 


Waitematā Local Board

12 April 2016

 

 


Waitematā Local Board

12 April 2016

 

 

Waitemata Local Board Workshop Notes

 

File No.: CP2016/05872

 

  

 

Purpose

1.       The purpose of this report is to present the Waitematā Local Board workshop notes to the board.  Attached are copies of the proceeding notes taken from the workshops held on:

·                      1st March 2016

·                      15th March 2016

·                      22nd March 2016

·                      29th March 2016

 

 

Recommendations

That the Waitematā Local Board:

a)      Receive the workshop proceeding notes for the meetings held on 1, 15, 22 and 29 March 2016

 

 

Attachments

No.

Title

Page

aView

1st March Workshop Proceeding Notes

143

bView

15th March Workshop Proceeding Notes

145

cView

22nd March Workshop Proceeding Notes

147

dView

29th March Workshop Proceeding Notes

149

     

Signatories

Authors

Corina Claps - PA/Liaison Waitemata Local Board

Authorisers

Victoria Villaraza - Relationship Manager

 


Waitematā Local Board

12 April 2016

 

 

 

 


Workshop Proceedings 

Waitemata Local Board

 

Date of Workshop:  Tuesday 1 March 2016

Time:                          9:00 am – 1:00 pm

Venue:                       Waitemata Local Board Room

                                    52 Swanson St, Auckland

 

Attendees

Chairperson:         Shale Chambers

Members:              Pippa Coom

                              Christopher Dempsey

                              Vernon Tava

                              Greg Moyle

                              Deborah Yates

                              Rob Thomas

LBS officers:         Trina Thompson

                              Colin Cresswell

                                  

Item

Topic

Lead officer

Notes

1

Regional Environmental Priorities

Mara Bebich, Gael Ogilvie, Rachel Kelleher

The officers outlined the Environmental Services regional priorities and discussed opportunities for Local Board project alignment with the members

2

AT Update

Ponsonby Road Streetscape Improvement

Ivan Trethowen, Richard Battey

The Board received an update on AT projects, including Ponsonby Road Streetscape Improvement and Symonds St Double decker plans

 

Trina Thompson – Senior Local Board Advisor, Waitemata

 


Waitematā Local Board

12 April 2016

 

 

 

 


Workshop Proceedings 

Waitemata Local Board

 

Date of Workshop:  Tuesday 15 March 2016

Time:                          10:00 am – 1:00 pm

Venue:                       Waitemata Local Board Room

                                    52 Swanson St, Auckland

 

Attendees

Chairperson:         Shale Chambers

Members:              Pippa Coom

                              Christopher Dempsey

                              Vernon Tava

                              Greg Moyle

                              Deborah Yates

                              Rob Thomas

LBS officers:         Trina Thompson

                              Beverly Fletcher

                                  

Item

Topic

Lead officer

Notes

1

Judges Bay – Panell Baths

Michael Perry, Garry Brown, Alok Vashista, Jane Franich,  Dawn Bardsley, Kirsty Knowles, Ivan Trethowen

Officers outlined the parking, traffic, pedestrian and anti-social behaviour issues at Parnell Baths car park.  They presented a plan with proposed parking restriction times, and outlined solutions already in place.

2

AT Update

Ponsonby Road Streetscape Improvement

Rekha Jatav, Lukshmi Ranasinghe, Ivan Trethowen

The Board received an update on AT projects Pollen Street and McKelvie Street.

3

Local Board Auckland Transport Capex Fund Options

Nick Seymour, Trina Thompson, Ivan Trethowen

The Board heard AT’s thoughts on linking Parnell rail station to Nichollas Lane.  List of items on which funding remaining in this budget could be spent was discussed:  Sale Street; steps on Augustus Terrace; Parnell Baths; Parnell Station connection; path under bridge in Victoria Park.

Other items to be further investigated even though they fall out of the area of responsibility of the Board or are not CAPEX:  Cycling safety improvements at Mercury Lane / Canada Street; Virginia Street East.

Items raised that were not on the list:  tree planting at the intersection of Scotland St and College Hill; staged building of Judges Bay boardwalk

 

Trina Thompson – Senior Local Board Advisor, Waitemata

 


Waitematā Local Board

12 April 2016

 

 

 

 


Workshop Proceedings 

Waitemata Local Board

 

Date of Workshop:  Tuesday 22 March 2016

Time:                          9:00 am – 1:00 pm

Venue:                       Waitemata Local Board Room

                                    52 Swanson Street, Auckland

 

Attendees

Chairperson:         Shale Chambers

Members:              Pippa Coom

                              Christopher Dempsey

                              Vernon Tava

                              Greg Moyle

                              Deborah Yates

                              Rob Thomas

LBS officers:         Trina Thompson

                              Beverly Fletcher

                              Tara Pradham

                                  

Item

Topic

Lead officer

Notes

1

GRIDAKL

Anthony Gibbons (ATEED),

John Norman (ATEED)

Officers outlined possible “uptown innovation hub”.

2

City Centre Integration

Ralph Webster (DPO), Catherine Edmeades (DPO)

A new City Centre Intelligence unit has been established.  DPO to facilitate sharing information across the private, tertiary and public sectors in relation to the impact of construction on the city centre.

3

Parnell Trust Community Centre Annual report

Jennifer McKay (ACE, AC)

Lynne Fox (Parnell Trust)

Officers outlined the work of the Trust which is seeking new premises for one of the early childhood centres.

4

Grey Lynn Community Centre Annual report

Catherine Bathe-Taylor (Grey Lynn Community Centre), Kat Teirney (ACE, AC)

Officers updated the board on activities at the centre and spoke to the issue of whether the hall should or could be managed by the Community Centre.

 

Tara Pradham – Senior Local Board Advisor, Waitemata

 


Waitematā Local Board

12 April 2016

 

 

 

 


Workshop Proceedings 

Waitemata Local Board

 

Date of Workshop:  Tuesday 29 March 2016

Time:                          9:00 am – 1:00 pm

Venue:                       Waitemata Local Board Room

                                    52 Swanson Street, Auckland

 

Attendees

Chairperson:         Shale Chambers

Members:              Vernon Tava

                              Deborah Yates

                              Rob Thomas

Apologies:             Pippa Coom

                              Christopher Dempsey

                              Greg Moyle

LBS officers:         Trina Thompson

                              Beverly Fletcher

                              Tara Pradham

                                  

Item

Topic

Lead officer

Notes

1

Renaming of Khartoum Place

Carlos Rahman, Beverly Fletcher, Mark Weingarth, Cathy McIntosh

The project plan and communication and engagement plan for this project were presented to the board for their input.

2

Annual Plan briefing

Christine Watson, Trina Thompson

The board heard a description of the processes leading to the annual plan, including the upcoming workshops and improvements to the work programming process.  Christine noted that the organisation is working towards bringing forward decisions on the work programmes so they can be decided by the beginning of the financial year in which they will be carried out.

3

Western Springs update and next steps

Beverly Fletcher, Maree Laurent

The development of a plan for the Western Springs is in the current local board plan. To date there have been a series of meetings facilitated by RFA between major stakeholders.  This information sharing has contributed to building relationships and greater understanding of each other’s activities and concerns.

The board noted that a plan would be helpful in providing a framework and a vision shared by all stakeholders.  This plan could assist with collective visitation, event management, traffic management, and conflict prevention.

The board also noted that it would be useful to have involvement from the Albert-Eden Local Board particularly in relation to Chamberlain Park, the Resource Recovery Centre and Greenways.

4

Grey Lynn Community Centre Annual report

Catherine Bathe-Taylor (Grey Lynn Community Centre), Kat Teirney (ACE, AC)

Officers updated the board on activities at the centre and spoke to the issue of whether the hall should or could be managed by the Community Centre.

 

Tara Pradham – Senior Local Board Advisor, Waitemata

 


Waitematā Local Board

12 April 2016

 

 

Reports Requested/Pending

File No.: CP2016/05777

 

  

 

Executive Summary

1.       Providing a list of reports requested and pending for the Waitemata Local Board for business meetings.

 

Recommendation

That the Waitematā Local Board:

a)         Recieves the Reports Requested/Pending report.

 

 

 

 

Attachments

No.

Title

Page

aView

Actions and Reports Pending

153

    

Signatories

Authors

Sophie  McGhee - Democracry Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 



Waitematā Local Board

12 April 2016

 

 


Waitematā Local Board

12 April 2016