I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:

 

Date:††††††††††††††††††††††

Time:

Meeting Room:

Venue:

 

Monday, 4 April 2016

Kai from 5.00pm, meeting from 6.00pm

Level 2, Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Youth Advisory Panel

 

OPEN ADDENDUM AGENDA

 

 

MEMBERSHIP

 

Chairperson

Flora Apulu

 

Deputy Chairperson

Alex Johnston

 

Members

Janice Auva'a

Ben Moimoi

 

Lit Wei Chin

Caroline Paepae

 

Savannah Cox

Lesina Ponifasio

 

Loniana Fifita

Micah Stininato

 

Danielle Goh

Caryn Strang

 

Matthew Greive

Mackenzie Valgre

 

Georgina Halstead

Sam Yoon

 

Antony Kapeli-Sua

Aileen† Zhou

 

Mosa Mafile'o

 

 

(Quorum 9 members)

 

 

 

Jaimee Maha

Democracy Advisor

 

30 March 2016

 

Contact Telephone: (09) 890 8126

Email: jaimee.maha@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Youth Advisory Panel

04 April 2016

 

ITEM†† TABLE OF CONTENTS††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† PAGE

6††††††††† Report Back on Rangatahi Roopu representation and the Youth Advisory Panel 5 ††

††


Youth Advisory Panel

04 April 2016

 

Report Back on Rangatahi Roopu representation and the Youth Advisory Panel

 

File No.: CP2016/04553

 

††

 

Purpose

1.††††† To note the practicalities of establishing Rangatahi Roopu (Māori youth) representation on the Youth Advisory Panel.†

Executive Summary

2.††††† In May 2015 the Youth Advisory Panel (the Panel) requested that staff look into the possibility of establishing two additional positions for Rangatahi Roopu (Māori youth) on the Panel.

3.††††† Representation of Māori, and specifically rangatahi, is a consideration for some panels and council more broadly. It is recognised that this could give effect to councilís commitment to meeting our obligations to Māori under Te Tiriti o Waitangi (Treaty of Waitangi) as articulated in The Auckland Plan, the Long-term Plan and local board plans.

4.††††† Work with rangatahi and Māori representation aligns well with the Māori Planís directive to increase the number of rangatahi actively participating in governance and in leadership roles.

5.††††† The process to change the membership of any panel requires a change to the terms of reference, and negotiations with the council and interested stakeholders.

6.††††† Given the proximity of the end of the Panelís term (its last meeting is scheduled for 8 August 2016) and the time necessary to have genuine consultation with relevant parties, including mana whenua, mataa waka and rangatahi on this topic, staff consider that it is not practical to start a change process at this stage.†

7.††††† A review of demographic advisory panels, the function they serve and recommendations for their future is due to start shortly. The outcomes of the review will be presented to the incoming Mayor in October 2016 to inform his or her decisions on any future panels. The issue of Māori representation on relevant advisory panels will be considered as part of this review.

 

Recommendations

That the Youth Advisory Panel:

a)†††††††† note that staff will consider Māori representation on relevant advisory panels as part of the 2016 advisory panel review in readiness for the 2016-2019 council term.

b)†††††††† consider whether rangatahi representation and partnerships should form part of the panelís report to the incoming council.

 

 

 

Comments

8.††††† The Youth Advisory Panel is one of six demographic advisory panels established by Auckland Council. The role of the Panel is to identify and communicate to council the interests and preferences of the youth of Auckland. The Panel has been established using a regional youth participation model to ensure that youth perspectives are heard and responded to in councilís decision-making processes, particularly in relation to:

 

∑††† the content of the strategies, policies, plans and bylaws of the council

∑††† any matter that the panel considers to be of particular interest or concern to the youth of Auckland.

 

9.††††† The current panel is made up of 21 young people aged between 12 and 24 years, nominated and selected from each of the 21 local board areas.

10.††† In May 2015, the Youth Advisory Panel resolved to:

 

Ö.Ďrequest a report from council staff investigating the practicalities surrounding the addition of two positions on the Youth Advisory Panel, specifically allocated to Rangatahi Roopu representativesÖ.í† (YOU/2015/24).

 

11.††† For other panels a selection process considers the representation of Māori voices. For example, Independent Māori Statutory Board members were invited to join the selection process for the Seniors Advisory Panel, to ensure Māori views were captured in the recruitment process.

12.††† In addition, the Disability, Rainbow Communities and Seniors Advisory Panels have expressed their interest to put more emphasis on Māori views as part of their advisory functions.

13.††† Māori representation on the Panel needs to be considered in a wider context of advisory panelsí membership as the terms of reference for advisory panels do not specify membership criteria for Māori. This process requires a review of the terms of reference for advisory panels.

14.††† Representation of Māori, and specifically rangatahi, is a consideration for the panels and council more broadly. It is recognised that this could give effect to councilís commitment to meeting its Treaty of Waitangi obligations to as articulated in The Auckland Plan, the Long-term Plan and local board plans.

15.††† Work with rangatahi and representation aligns well with the Māori Planís directive to increase the number of rangatahi actively participating in governance and in leadership roles.

16.††† Staff have considered the Panelís request for rangatahi representation and worked through some options to give effect to it. At this stage of the electoral term staff recommend that Māori representation be considered in the report to the incoming Mayor and council in October 2016. This recommendation is informed by three main factors: engagement, timeframes and budget, as explained below.

17.††† Engagement with stakeholders. Changing the membership of any panel requires changing their terms of reference, and negotiations with the council and interested stakeholders. Genuine engagement with mana whenua, mataa waka and rangatahi on this topic would also need to occur prior to any option development.

 

 

18.††† Timing. The term of all panels ends on 31 August 2016. The recruitment of new advisory panel members can take up to five months. In addition, given the time necessary to genuinely consult with mana whenua, mataa waka and rangatahi, staff consider that it is not practical to start a change process at this stage. This recommendation is also informed by the impending end of the current electoral term. Staff will include the issue of Māori representation on panels in the review of advisory panels which is currently being planned and will provide recommendations to the incoming Mayor and Council.

19.††† Budget. Establishing new positions to the Panel has budget implications. Currently the budget is set to cover the costs of 21 panel members. The budget includes the Panelís member fees and meeting expenses, and also covers expenses for the Panelís community summit. Any additional funding for the Panel must be considered and approved by the Finance and Performance Committee as part of the Annual Plan process.†

20.††† A review of all panels, the function they serve and recommendations for their future will be completed and presented to the incoming Mayor for his or her consideration in October 2016. The Panelís desire to ensure effective rangatahi voices are part of the future youth voice will be included in this report.

21.††† This review will also look into the addition of Māori representation on relevant advisory panels, and make recommendations for a future model.

22.††† In the intervening period, staff will work with the Panel to ensure that the Panel investigates and provides considered advice on appropriate mechanisms for effective engagement of Māori youth across Tamaki Makaurau.†

Consideration

Local Board views and implications

23.††† Local Boards support Local Youth Voices to identify and communicate the interest of local youth to the Youth Advisory Panel.

24.††† Local Board views on the representation of Māori on advisory panels will be sought as part of the programmed review of the current advisory panels, in preparation for the new electoral term.

Māori impact statement

25.††† As part of the review of the form and functions of the advisory panels Māori participation will be discussed with identified Māori youth groups, Mana whenua and the Independent Māori Statutory Board.

26.††† Future discussions on this will also include Te Ohu Mana Rangatahi. This group intends to provide an engagement vehicle and advice for council and other groups to improve outcomes for Auckland rangatahi, by contributing to the development of best practice rangatahi engagement in Auckland.

27.††† Work with rangatahi and representation would be aligned to the Māori Planís directive to increase the number of rangatahi actively participating in governance and in leadership roles.

28.††† According to council estimates, the number of rangatahi in Auckland that are mataa waka is approximately 80 per cent and any representation would need to be cognisant of this fact.

Implementation

29.††† There are no implementation issues following from this report at this stage.

 

Attachments

There are no attachments for this report. ††††

Signatories

Author

Austin Kim - Principal Advisor Panels

Authorisers

Marguerite Delbet - Manager Democracy Services

Mara Bebich - Stakeholder Liaison Manager

††