I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:

 

Date:††††††††††††††††††††††

Time:

Meeting Room:

Venue:

 

Wednesday, 11 May 2016

6.00pm

Boardroom
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland

 

Ethnic Peoples Advisory Panel

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson

Dave Tomu

 

Deputy Chairperson

Anita Keestra

 

Members

Asoka Basnayake

 

 

Naoe Hashimoto

 

 

Yee Yang 'Square' Lee

 

 

Angela Lim

 

 

Mabel Msopero

 

 

Pratima Nand

 

 

Wong Liu Shueng

 

 

Christian Dee Yao

 

Liaison Councillor

Councillor Denise Krum

 

 

(Quorum 5 members)

 

 

 

Bree Kurtovich

Democracy Advisor

 

5 May 2016

 

Contact Telephone: 021 710 159

Email: bree.kurtovich@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

TERMS OF REFERENCE

 

 

The Terms of Reference set out the purpose, role and protocols of the Panel.†

 

Panel members will also be expected to abide by the Code of Conduct for members of Auckland Council advisory panels.

 

 

Purpose

 

The purpose of the panels is to provide strategic advice to the Council on issues of significance to their communities and to advise on effective engagement by Council with those communities.

 

 

Outcomes

 

The Panel will provide advice through an agreed annual work programme, integrated wherever possible, with other panels and approved by the Regional Strategy and Policy Committee.

 

 

Annual work programme

 

The Council will advise the Panel of the areas of strategy, policy and plan development that are likely to require comment or advice from the Panel during the course of the year. The work programme should also provide scope for the Panel to respond to issues and concerns arising from its communities and to develop its own priorities.

 

As resources allow, budget is available for the Panel to support activities that clearly contribute to the agreed work programme but the Panel may not access external resources for activities or events, except with the agreement of Council

 

 

Submissions

 

Panel advice will contribute to Council decision-making, but panels will not make formal submissions on Council strategies, polices and plans, for example, the Long Term Plan.

In their advisory role to the Council, Panels may have input to submissions made by the Council to external organisations but do not make independent submissions, except as agreed with Council.

 

This does not prevent individual members being party to submissions outside their role as Panel members.

 

* The above information is a summary of the 2014 Terms of Reference document and is based on the Governing Body decisions of 19 December 2013

 

 


Ethnic Peoples Advisory Panel

11 May 2016

 

ITEM†† TABLE OF CONTENTS††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† PAGE

1††††††††† Apologies††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

2††††††††† Declaration of Interest†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

3††††††††† Confirmation of Minutes†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

4††††††††† Extraordinary Business††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

5††††††††† New Zealand Red Cross: Refugee Resettlement†††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

6††††††††† Auckland Council Community Grants Programme†††††††††††††††††††††††††††††††††††††††††††††††††† 9

7††††††††† Information items†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 11

8††††††††† Ethnic Peoples Advisory Panel Work Programme Update††††††††††††††††††††††††††††††††††† 29

9††††††††† Consideration of Extraordinary Items†


1††††††††† Apologies

 

At the close of the agenda no apologies had been received.

 

2††††††††† Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3††††††††† Confirmation of Minutes

That the Ethnic Peoples Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 30 March 2016, as a true and correct record.

 

 

4††††††††† Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

ďAn item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)††††††† The local authority by resolution so decides; and

 

(b) †††††† The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)†††††††† The reason why the item is not on the agenda; and

 

(ii)††††††† The reason why the discussion of the item cannot be delayed until a subsequent meeting.Ē

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

ďWhere an item is not on the agenda for a meeting,-

 

(a) †††††† That item may be discussed at that meeting if-

 

(i) ††††††† That item is a minor matter relating to the general business of the local authority; and

(ii) †††††† the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b) †††††† no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.Ē

 

 

 


Ethnic Peoples Advisory Panel

11 May 2016

 

New Zealand Red Cross: Refugee Resettlement

 

File No.: CP2016/06430

 

Purpose

1.†††††† Josephine Bartley of Pacific Community Engagement and Celia Brandon, Manager of Refugee Services from the New Zealand Red Cross will speak to the Ethnic Peoples Advisory Panel regarding refugee resettlement, including their hopes that Auckland becomes a refugee welcome zone.

2.†††††† Advice will be sought from the panel regarding:

∑†† whether refugee welcome zones are a good idea

∑†† what else can be done to help communities prepare for refugees

∑†† next steps for progressing the idea of Auckland becoming a refugee welcome zone.

 

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a)††††† receive the information and thank Josephine Bartley and Celia Brandon for their attendance.

 

Attachments

There are no attachments for this report. ††††

Signatories

Author

Bree Kurtovich - Democracy Advisor

Authoriser

Bernard Te Paa - Pae Urungi Tuhono - Manager Māori Outcomes


Ethnic Peoples Advisory Panel

11 May 2016

 

Auckland Council Community Grants Programme

 

File No.: CP2016/07049

 

Purpose

1.†††††† To seek advice from the Ethnic Peoples Advisory Panel on how to enhance engagement with Aucklandís ethnic communities, to enable access to the community grants programmes.

Executive Summary

2.†††††† A new council Community Grants Programme was implemented on 1 July 2015. The programme allocates local board and regional grants to individuals, groups and organisations delivering projects, activities and services that benefit Aucklanders.

3.†††††† Each local board has adopted their own grants programme which guides the local boards in their allocation of grants within their area.

4.†††††† There are six regional grant programmes which include:

∑††† Regional Sports and Recreation Programme

∑††† Regional Community Development Programme

∑††† Regional Events Programme

∑††† Regional Arts and Culture Programme

∑††† Regional Environment Programme

∑††† Regional Historic Heritage Programme.

5.†††††† The Community Grants Team seeks advice from the Ethnic Peoples Advisory Panel on how to enhance engagement with Aucklandís ethnic communities to enable access to the community grants programmes.

 

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a)††††† note the presentation.

b)††††† provide feedback on engagement with Aucklandís ethnic communities for the community grants programme.

 

 

Attachments

There are no attachments for this report.†††††

Signatories

Author

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Bernard Te Paa - Pae Urungi Tuhono - Manager Māori Outcomes


Ethnic Peoples Advisory Panel

11 May 2016

 

Information items

 

File No.: CP2016/06372

 

Purpose

1.†† The Chair will give a verbal update on any items of interest, and will invite members to give brief updates on matters of relevant significance to the panelís work.

2.†† Bernard Te Paa, Lead Officer Support provided a presentation on Te Tiriti o Waitangi/Treaty of Waitangi, which had been deferred from the previous meeting.†

 

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a)††††† receive the Information items report.

 

 

Attachments

No.

Title

Page

aView

20160511, Ethnic Peoples Advisory Panel, Te Tiriti o Waitangi/Treaty of Waitangi presentation.

13

†††††

Signatories

Author

Bree Kurtovich - Democracy Advisor

Authoriser

Bernard Te Paa - Pae Urungi Tuhono - Manager Māori Outcomes


Ethnic Peoples Advisory Panel

11 May 2016

 
















Ethnic Peoples Advisory Panel

11 May 2016

 

Ethnic Peoples Advisory Panel Work Programme Update

 

File No.: CP2016/08175

 

Purpose

1.†††††† To receive up-to-date information regarding the Ethnic Peoples Advisory Panelís work programme.

Executive Summary

2.†††††† The Ethnic Peoples Advisory Panel provides advice to Council to ensure that the views and needs of the ethnic communities of Auckland are incorporated in Councilís decision-making, by:

∑††† reviewing and commenting on the content of Councilís strategies, policies, plans, bylaws and projects

∑††† advising Council on ways to communicate and engage effectively with their communities

∑††† bringing to the attention of Council any matters that they consider to be of particular importance for or concern to ethnic communities.

3.†††††† Since its establishment in May 2014, the Ethnic Peoples Advisory Panel has advised on more than 30 council agendas including the Significance and Engagement Policy, Arts and culture strategic action plan, Long-term Plan 2015-2025 and 2016 Local Government Elections.

4.†††††† The Panel is organising the Ethnic Engagement Forum on 30 April 2016. The Forum will be focused on Ethnic communitiesí engagement with Maori and the Treaty of Waitangi, and the way they are represented in the mainstream and ethnic media.

5.†††††† Panel meetings are set for 22 June and 3 August 2016. The Panelís term ends in 9 September 2016, one month prior to the 2016 Local Government Elections.

6.†††††† Due to the impending local government elections, Austin Kim, Principal Advisor Panels will distribute a memo regarding the Auckland Council Local Government Election Year Policy.

7.†††††† Advisory panelsí terms of reference states that ďthe form and functioning of the Panel may be reviewed prior to or after, the end of the Panel term in September 2016.Ē Council is arranging an independent review process in readiness for the 2016-2019 council term. Austin Kim, Principal Advisor Panels will discuss the timeframe and scope of the review, if required.

 

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a)††††† receive Ethnic Peoples Advisory Panel Work Programme Update for May 2016.

 

 

Attachments

No.

Title

Page

aView

Ethnic Peoples Advisory Panel: Advice and Feedback Schedule May 2016

31

bView

Ethnic Peoples Advisory Panel: work programme in the 2015/2016 financial year

35

†††††

Signatories

Author

Austin Kim - Principal Advisor Panels

Authoriser

Bernard Te Paa - Pae Urungi Tuhono - Manager Māori Outcomes


Ethnic Peoples Advisory Panel

11 May 2016

 





Ethnic Peoples Advisory Panel

11 May 2016

 

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