I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 18 May 2016

4.30pm

Local Board Office
2 Glen Road
Browns Bay

 

Hibiscus and Bays Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Julia Parfitt, JP

 

Deputy Chairperson

Greg Sayers

 

Members

David Cooper

 

 

Janet Fitzgerald, JP

 

 

Gaye Harding-Kirikiri

 

 

Gary Holmes

 

 

Lovisa Rasmussen

 

 

Lisa Whyte

 

 

(Quorum 4 members)

 

 

 

Vivienne Sullivan

Local Board Democracy Advisor

 

12 May 2016

 

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Portfolio

Description

Local Board Members

Local planning, policy and governance

Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes

Julia Parfitt –Chairperson
Greg Sayers - Deputy Chairperson

Arts and culture

Arts centres, art programmes

Greg Sayers – Lead
Julia Parfitt -Alternate

Events

General oversight of events programme
music in parks, movies in parks

Greg Sayers and Julia Parfitt

Community services and facilities

Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections

Julia Parfitt –Lead
Janet Fitzgerald - Alternate

Youth

Local board Youth Forum, Youth Representative

Lovisa Rasmussen – Lead
Gaye Harding-Kirkiri - Alternate

Libraries

 

Lisa Whyte –Lead
Gaye Harding-Kirkiri - Alternate

Recreation services

Pools, multi-sport facilities

Gaye Harding-Kirkiri – Lead
Lisa Whyte - Alternate

Parks

Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval

David Cooper –Lead
Julia Parfitt –Alternate
Janet Fitzgerald – Lead
Lovisa Rasmussen - Alternate

Built and natural environment

Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation

Janet Fitzgerald – Lead
Julia Parfitt - Alternate

Economic Development

Economic development plans, developing ATEED relationship, broadband

Gary Holmes – Lead
Gaye Harding-Kirkiri -Alternate

Street environment and town centres

Gateways and mainstreet upgrades, Urban design champion

David Cooper and Gary Holmes – Leads
Janet Fitzgerald -Alternate

Transport

 

David Cooper – Lead
Gary Holmes – Alternate
Janet Fitzgerald – Lead
Greg Sayers - Alternate

Regulatory, bylaws and compliance

Bylaw policy feedback

Gaye Harding-Kirkiri -Lead

Julia Parfitt -Alternate

Resource consent applications

Input into notification decisions for resource consent applications

Gary Holmes – Lead
Janet Fitzgerald - Alternate

Communications and engagement

Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP

Julia Parfitt – Lead
Lovisa Rasmussen -Alternate

Finance

Budget overview, financial prudence and reporting, local board funding policy

Lisa Whyte – Lead
Julia Parfitt - Alternate

Civil defence/ emergency management

 

David Cooper –Lead
Greg Sayers -Alternate

Urban Design Champion

 

Gary Holmes – Lead
Janet Fitzgerald - Alternate


Hibiscus and Bays Local Board

18 May 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Mairangi Bay Surf Life Saving Club Update                                                     5

8.2     Mairangi Bay Food and Wine Festival 2017                                                      6

8.3     Age Concern Six Monthly Report                                                                      6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Auckland Council's Performance Report for the Hibiscus and Bays Local Board for the three months ending 31 March 2016                                                                           9

13        Expansion of the Browns Bay Business Improvement District Programme.      59

14        Hibiscus and Bays Local Board Promotional Video Campaign                            87

15        Contributions Policy Variation A                                                                               95

16        Removal of Buildings, 19 Montrose Terrace, Mairangi Bay                                 113

17        Auckland Transport Update to Hibiscus and Bays Local Board May 2016       117

18        Auckland Transport Quarterly Report to Local Boards 1 January - 31 March 2016    129

19        Road Name Approval Report for Horncastle Homes subdivision at 173 Millwater Parkway, Silverdale                                                                                                                    153

20        Road Name Approval Report for Moffat Road Ltd subdivision at 14 Moffat Road, Red Beach                                                                                                                          159

21        Road Name Approval Report for Ridgeview Holdings Ltd subdivision at 2 Matija Place and 132 Hibiscus Coast Highway, Red Beach                                                       165

22        New Road names for jointly owned access lot and roads in Orewa Developments Ltd subdivision at 264 West Hoe Heights, Orewa                                                        171

23        Hibiscus Coast Community Development Initiatives                                            179

24        Allocation of Unspent Locally Driven Initiatives for Hibiscus and Bays Local Board 181

25        Hibiscus and Bays Local Board Plan 2014 Monitoring Report                            185

26        Ward Councillors Update                                                                                         203

27        Local Board Members Reports                                                                                205

28        Governance Forward Work Calendar                                                                     207

29        Record of Workshop Meetings                                                                                211  

30        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meetings, held on Wednesday, 20 April 2016 and 27 April 2016, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Mairangi Bay Surf Life Saving Club Update

Mr Rob Fergusson and Mr Tony Sands have requested a deputation to provide an update on the Mairangi Bay Surf Life Saving Club.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Mr Fergusson and Mr Sands for their presentation.

 

 

 

8.2       Mairangi Bay Food and Wine Festival 2017

Mr Bruce Martin and Ms Joanne Martin from the Mairangi Bay Business Improvement District have requested a deputation to discuss the use of a reserve in Mairangi Bay for the food and wine festival in 2017.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Mr Martin and Ms Martin for their presentation.

 

 

 

8.3       Age Concern Six Monthly Report

Janferie Bryce-Chapman, Manager Age Concern North Shore has requested a deputation to present Age Concern’s six monthly report to the local board.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Thank Ms Bryce-Chapman for her presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Hibiscus and Bays Local Board

18 May 2016

 

 

Auckland Council's Performance Report for the Hibiscus and Bays Local Board for the three months ending 31 March 2016

 

File No.: CP2015/27434

 

  

Purpose

1.       To update the Hibiscus and Bays Local Board members on progress for the three months from 1 January to 31 March 2016, towards the local board’s objectives for the year from 1 July 2015 to 30 June 2016 as set out in the local board agreement.

Executive Summary

2.       A financial performance report is presented to the local boards for the accounting quarter ending 31 March 2016.

3.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report.

4.       The attached omnibus consolidation contains the following reports for the quarter:

·        Local board financial report

·        Local community services (including libraries)

·        Local parks, sports and recreation review

·        Local infrastructure and environmental services (IES) overview.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Council’s Performance Report for the Hibiscus and Bays Local Board for the period ending 31 March 2016.

 

Comments

5.       In consultation with the local board this omnibus report provides the elected members with an overview of local activities from council departments.

6.       The report contains departmental reports for inclusion and discussion.

Consideration

Local Board views and implications

7.       The report was presented to the Hibiscus and Bays Local Board members at a workshop prior to the May business meeting.

Māori impact statement

8.       Māori are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Māori.

 

 

 

Attachments

No.

Title

Page

aView

Auckland Council's Performance Report for the Hibiscus and Bays Local Board for the three months ending 31 March 2016

11

      

Signatories

Authors

Jane Koch - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 

















































Hibiscus and Bays Local Board

18 May 2016

 

 

Expansion of the Browns Bay Business Improvement District Programme.

 

File No.: CP2016/07450

 

  

Purpose

1.       To seek approval from the Hibiscus and Bays Local Board for the Browns Bay Business Improvement District expansion and striking of the target rate of $150,000 from 1 July 2016, which is less than the amount indicated in the draft Annual Plan of $200,000. The expansion process has been led by Browns Bay Business Association Incorporated. This report requests the local board recommend to the governing body the striking of the targeted rate of $150,000 from 1 July 2016.

Executive Summary

2.       Under the Auckland Region Business Improvement District Policy 2011, approval from local boards for the striking of the targeted rates is required under section 4.48.

3.       Browns Bay Business Association Incorporated (BBBA) has completed all requirements outlined in the Auckland Region Business Improvement District Policy 2011, section 4.40 and council officers are satisfied that the process has been followed to its fullest extent. An important part of the process is the undertaking of a democratic ballot; completed by BBBA in April 2016 and resulting in a favourable result.

4.       The proposed expansion will increase the Browns Bay Business Improvement District (BID) targeted rate amount from $121,000 to $150,000 per annum; an increase of $29,000, to take effect from 1 July 2016. This amount is less than the amount that appears in the draft Annual Plan 2016/2017.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      recommend to the governing body the striking of the Browns Bay Business Improvement District targeted rate amount of $150,000, amended from the amount shown in the draft Annual Plan 2016/2017.

 

Comments

5.       BBBA has been a Business Improvement District (BID) since 2005 and is one of 48 BIDs operating across the Auckland Region.

6.       BBBA is a significant player in facilitating and creating local economic development within the Hibiscus and Bays Local Board area. BBBA has currently over 150 businesses and property owners involved in the existing BID programme.

7.       BBBA signaled at their 2015 BBBA Annual General Meeting on 22 September 2015 their intention to increase the current BID targeted rate grant from $110,000 (excluding GST) per annum to $121,000 (excluding GST) and to expand the Browns Bay BID boundary. A resolution to proceed was passed by the membership supporting both the increase and the expansion. Council officers commenced working with the BBBA executive board from this point towards the expansion project.

8.       The 2016 BID expansion includes businesses located in the area defined by Glen Road, Bute Road, Argyle Road and Beach Road. The expansion will provide BBBA with an additional BID targeted rate of $29,000 per annum, and increase their membership to over 200.

9.       As part of the requirements of section 4.40 of the Auckland Region Business Improvement District Policy 2011 (BID Policy), BBBA completed the following requirements:

·        Development of a communication plan to highlight the opportunities, the project and the benefits of being a part of the BBBA BID Programme.

·        Development of a detailed database of eligible voters (business owners and property ratepayers) located in the expansion area, and to be used to send out the BID expansion postal ballot voting documents.

·        Consulted with council officers regarding the approach to their expansion ballot.

·        Communicated with the Hibiscus and Bays Local Board to seek their support for the expansion of the Browns Bay BID programme. A council officer report was presented and adopted at the February 17 Local Board meeting. Resolution number HB/2016/7.

·        BBBAI held three public meetings encouraging eligible voters to attend and take part in an information briefing and a question and answer session.

Full details of this process are outlined in the report attached as Appendix B completed by BBBA.

10.     An important stage of the process is the ballot which seeks a mandate from the eligible voters located within the expansion area. This ballot was undertaken between 7 April and 27 April 2016. Election Services Limited, the independent polling service provider, was commissioned to undertake this work.

11.     The BID Policy requires a successful ballot to achieve a threshold of at least 25% of the total voting forms returned. Of the returned voting forms, a minimum of 51% of the votes must be in favour of the proposition raised on the ballot form to achieve a mandate.

12.     For the ballot, 124 envelopes containing information were lodged with NZ Post on 4 April 2016.

13.     Each envelope contained the following:

o   A Browns Bay Business Association Incorporated BID Programme information sheet (see Appendix B) including:

§  A summary of achievements

§  The purpose of the ballot including the benefits of being part of the Browns Bay BID Programme

§  Browns Bay BID targeted rate information

§  Map of the Browns Bay BID expansion area and current BID area

o   A ballot form

o   Prepaid envelope for returning the ballot form

o   Contact details for eligible voters to make enquiries.

14.     The question on the ballot form asked: Do you support the expansion of the Browns Bay Business Improvement District (BID) programme delivered by Browns Bay Business Association Inc (and accordingly support a targeted rate), to include the area outlined on the accompanying map?

15.     The results of the expansion ballot when voting closed on 27 April 2016 was that 26.61% (33) of eligible voters had returned their vote. Of those who voted, 63.64% (21) voted yes to the question. 36.36% (12) voted no.

16.     Election Services Limited has provided a report outlining the ballot process, results and voting documents. See Appendix A.

17.     Council officers are satisfied that BBBA has met all the requirements for a successful expansion as per the BID Policy, including robust consultation, development of an effective database, quality ballot process and clear planning documents on how funds will be used if successful. They have consulted with the local board on a regular basis.

18.     Council officers are supportive of the expansion of the Browns Bay BID Programme and associated BID targeted rate. This report requests the Hibiscus and Bays Local Board recommends to the governing body the striking of the target rated amount of $150,000 to commence 1 July 2016.

Consideration

Local Board views and implications

19.     Hibiscus and Bays Local Board approved the BBBA BID expansion boundary at the February 17 2016 meeting of the local board (resolution number HB/2016/7).

20.     The outcomes from the Browns Bay BID expansion will be concentrated in the Hibiscus and Bays Local Board area and will not impact on any other local board area.

21.     Hibiscus and Bays Local Board supports the BID programme and approach.

Māori impact statement

22.     Maori businesses located within the Browns Bay BID expansion boundary area were balloted under the same policy regulations as non-Maori businesses.

Implementation

23.     The funding of the Browns Bay BID programme expansion and BID target rate amount of $150,000 is gained through a BID target rate levied on property owners, therefore this will be cost neutral to council and the local board.

24.     The funding of the $150,000 Browns Bay BID target rate is identified in the Hibiscus and Bays Local Board 2016/2017 financials.

 

Attachments

No.

Title

Page

aView

Election Services Ltd Browns Bay ballot report 28 April 2016

63

bView

Browns Bay Business Association report on expansion - April 2016

73

     

Signatories

Authors

Claire Siddens - BID Partnership Advisor

Authorisers

Gillian Plume - Team Leader BID Partnership

Alastair Cameron - Principal Advisor CCO Governance and External Partnerships

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 










Hibiscus and Bays Local Board

18 May 2016

 

 















Hibiscus and Bays Local Board

18 May 2016

 

 

Hibiscus and Bays Local Board Promotional Video Campaign

 

File No.: CP2016/06545

 

  

Purpose

1.       To request approval of $15,000 from the Hibiscus and Bays Local Planning and Development Response fund for the development of a promotional video campaign for the Hibiscus and Bays area.

Executive Summary

2.       Developing an eco-tourism strategy is a key outcome of the Local Board Plan and the local board has identified the need for an initiative to promote the area, bring together tourism businesses in the area and iniatiate discussions around the development of an eco-tourism strategy.

3.       Auckland Tourism, Events and Economic Development (ATEED) have identified an opportunity to commission the development of a promotional video that will, by working with tourism operators, showcase the major tourism attractions in the Hibiscus and Bays Local Board area. ATEED have obtained a proposal from Logan Dodds (Metropole Entertainment) to develop the video. 

4.       The proposed initiative is considered to align with developing a strategy for eco-tourism focusing on those things that normally would not be promoted by other operators.  This initiative will see the industry coming together for the first time and producing a product  which will add value to all those involved.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve $15,000 from the Hibiscus and Bays Local Planning and Development Response Fund for the development of a promotional video for the Hibiscus and Bays area as set out in the proposal in attachment A.

b)      confirm that Metropole Entertainment be appointed to produce the promotional video as set out in the proposal in attachment A.

 

Comments

5.       Following two workshops between the Hibiscus and Bays Local Board and ATEED on an engagement and action plan two initiatives were discussed to progress economic outcomes of the Hibiscus and Bays Local Board Plan 2014.

6.       Developing an eco-tourism strategy is a key outcome of the Local Board Plan and the local board has identified the need for an initiative to promote the area, bring together tourism businesses in the area and initiate discussions around the development of an eco-tourism strategy. 

7.       ATEED have identified an opportunity to commission the development of a promotional video that will, by working with tourism operators, showcase the major tourism attractions in the Hibiscus and Bays Local Board area. ATEED have obtained a proposal from Metropole Entertainment for Logan Dodds to develop the video and this proposal is attached in Attachment A.

8.       The video once developed can be used to promote the area through digital media such as the Hibiscus and Bays Website, facebook page and other promotional collateral (e.g. eDM campaigns). 

Marketing

9.       The promotional video will be used:

·        By local schools promoting themselves to international markets.

·        In Auckland to Auckland’s to promote walks, trails, and activity not promoted by tourism operators. It would be hosted on Auckland Council websites and local websites like gowhangaparaoa.co.nz

·        To promote proximity to the city for people moving or exploring the region – real estate agents, employers, accommodation providers.

·        For local tourism operators and service providers to use as marketing collateral.

·        For local accommodation providers to use for promotion.

·        To build a larger social network for the Hibiscus and Bays Facebook page

 

10.     Any use of the video as an original would be required to credit the Hibiscus and Bays Local Board.

11.     It is recommended that the video is launched at an event in conjunction with a business association networking event, through local papers, the local board website and social media sites.

12.     It is considered that the development of the video will work towards delivering the following outcomes for the local board:

·        Economic benefit to the area.

·        Promote Hibiscus and Bays to international visitors / students.

·        Enhance existing engagement through schools / operators / local board.

·        Promote Hibiscus and Bays unique characteristics within Auckland.

·        Build a bigger social network to communicate with ongoing. 

·        Be used as promotional collateral.

Consideration

Local Board views and implications

13.     The proposed initiative aligns with the Hibiscus and Bays Local Economic Development Actions (2014-2017) and has been discussed with the local board at its workshop on 11  November 2015 and 29 March 2016.

Māori impact statement

14.     No impacts on Maori cultural or historical values are anticipated from the implementation of the project. However, it is noted that there may be Maori operators or services to be included in the video.

Implementation

15.     ATEED will prepare a funding on behalf of the Hibiscus and Bays Local Board and Metropole Entertainment and confirm the distribution launch options for the local board.


 

Attachments

No.

Title

Page

aView

Copy Proposal

91

     

Signatories

Authors

Michael Goudie, Senior Advisor External Relations

Authorisers

John Norman – Strategic Planner Local Economic Development

 


Hibiscus and Bays Local Board

18 May 2016

 

 





Hibiscus and Bays Local Board

18 May 2016

 

 

Contributions Policy Variation A

 

File No.: CP2016/07976

 

  

Purpose

1.       To request feedback from  local boards on proposed variations to the 2015 Contributions Policy.

Executive Summary

2.       At its meeting on 17 March 2016 the Finance and Performance Committee adopted for consultation a proposal to amend the 2015 Contributions Policy to refine the parks (reserve acquisition, reserve development and community infrastructure activities) and stormwater funding areas, along with some minor definition changes.

3.       Consultation with the public has been undertaken between 1 April 2016 and 21 April 2016. A consultation document, including the proposed policy variation is available on Shape Auckland. An event was held on 19 April 2016 to provide an opportunity for interested parties to present their views in person. 

4.       Staff will report the results of consultation and local board feedback to the Finance and Performance Committee in June 2016. Any amendments to the policy will take effect from 1 July 2016.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)         provide any views it may have on proposed variations to the 2015 Contributions             Policy for the governing body to consider.

 

Comments

5.       The variations to the policy propose increasing the number of funding areas for stormwater from 22 to 36 and parks from 4 to 26. These changes reflect:

·     geographic characteristics of stormwater and parks (reserve acquisition, reserve development and community infrastructure activities) usage

·     growth priority areas

·     desire for a stronger connection between where development contributions are collected and spent

·     retention of the flexibility to amend plans to accommodate changes in the pattern of planned growth.

6.       The proposed funding areas retain the flexibility to accommodate special housing areas and spatial priority areas and to respond to changes in the forecast patterns of growth.

7.       The proposed changes do not affect the capital projects in the Long-term Plan 2015-2025.

Consideration

Local Board views and implications

8.       Local boards provided feedback through the Long-term Plan 2015-2025 consultation process seeking a stronger connection between where development contributions were collected and where they were spent.

9.       A number of local boards suggested that funding areas should be more locally focused.  The proposal to increase the number of funding areas is consistent with this view.

10.     The recommendation within this report does not trigger the Auckland Council Significance Policy.

Māori impact statement

11.     Council does not hold information on the ethnicity of developers. The impact on Māori will be similar to the impact on other residents and ratepayers.

 

Attachments

No.

Title

Page

aView

Contributions Policy 2015 Variation A

97

bView

Contributions Policy – report to 17 March Finance and Performance Committee

107

     

Signatories

Authors

Felipe Panteli - Senior Policy Advisor

Andrew Duncan - Manager Financial Policy

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 











Hibiscus and Bays Local Board

18 May 2016

 

 







Hibiscus and Bays Local Board

18 May 2016

 

 

Removal of Buildings, 19 Montrose Terrace, Mairangi Bay

 

File No.: CP2016/09064

 

  

Purpose

1.       To outline an approach and seek approval for the spend of $55,000 Locally Driven Initiative opex funding towards demolition and/or removal of house and associated hard infrastructure at 19 Montrose Terrace, Mairangi Bay. This will enable the creation of public reserve, in accordance with the adopted Mairangi Bay Reserves Management Plan.

Executive Summary

2.    The house, associated buildings and infrastructure (driveways, paths and decked areas) at 19 Montrose Terrace, Mairangi Bay, are the last remaining items of infrastructure left on the properties purchased for public reserve land purposes, by the former North Shore City Council under the Public Works Act 1981.

3.    The removal of this infrastructure will allow the implementation of the next phase of an overall vision for Mairangi Bay Reserves, in accordance with the Mairangi Bay Reserves Management Plan, which was adopted on 18 March 2015.

4.    There has been a reasonable amount of interest in relocating the main house, at no cost to council, however all but one interested party have withdrawn their expression; following confirmation that both the house and rear dwelling are clad in asbestos.

5.    The remaining interested party has a family connection with the property. Staff have been instructed to advise the interested party to provide a written commitment to remove the dwelling. This advice must be provided by Wednesday, 18 May 2016.   This will ensure there is sufficient time for council contractors to carry out demolition and removal of all unwanted materials, before the end of the 2015/2016 financial year. If no written commitment is received by the proposed date, including a guarantee to remove the house before 30 June 2016, Local Parks North will initiate the demolition works required to fully remove all related residential infrastructure.

6.    Two quotes have been received from contractors previously used by council.  The quotes cover demolition and removal of all buildings, the northern boundary fence, driveways and paths, capping of services, scraping and leveling with existing topsoil, and grass seeding. The preferred quote totals $49,803 +GST for complete demolition and removal and includes $15,567 +GST for ancillary rear building, boundary fence, driveways and paths, capping of services, scraping and leveling with existing topsoil, and grass seeding.

7.       It is proposed that in the spring, Local Parks North review the grass strike and general finish, and if required commission a turf specialist to level and renovate the grass area to an acceptable standard.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the allocation of up to $55,000 from the local board Locally Driven Initiative opex available budget ($80,000) 2015/2016, to carry out demolition and removal of the buildings and associated hard infrastructure at 19 Montrose Terrace, Mairangi Bay, before the end of the financial year.

          Note:      the balance of the budget has been requested to be carried forward to the financial year 2016/2017.

 

 

Comments

8.       In March 2015, the Hibiscus and Bays Local Board adopted the Mairangi Bay Reserves Management Plan.  This management plan sets out a clear direction for the future development, management and maintenance of the collection of beach front reserves in Mairangi Bay.

9.       Towards the end of September 2015, the occupants of 19 Montrose Terrace vacated the property in accordance with the Sale and Purchase Agreement. The house, associated buildings and infrastructure (driveways, paths, fencing, decked areas etc.) at 19 Montrose Terrace, are the last remaining items of infrastructure left on the properties, purchased for public reserve land purposes, by the former North Shore City Council under the Public Works Act 1981.

10.     The demolition and removal of the house, ancillary buildings and associated hard infrastructure is fully supported by the adopted reserves management plan. The removal of this infrastructure will enable delivery of specific objectives detailed in the plan.

11.     Since the property became vacant, Panuku Development Auckland has received a number of expressions of interest from individuals and community groups enquiring about relocating the main house.

12.     A building survey has confirmed the buildings at 19 Montrose Terrace are clad in asbestos.  This information was shared with interested parties, which resulted in all but one withdrawing their expression of interest.

13.     The remaining expression of interest is an individual who has a family connection with the property. Staff have been instructed to advise the interested party to provide a written commitment to remove the dwelling. This commitment must be provided by Wednesday, 18 May 2016.   This will ensure there is sufficient time for council contractors to carry out demolition and removal of all unwanted materials, before the end of the 2015/2016 financial year. If no written commitment is received by the proposed date,including a guarantee to remove the house before 30 June 2016, Local Parks North will initiate the demolition works required to fully remove all related residential infrastructure.

14.     Although enquiries from local users and residents on building removal progress have been limited, it would be fair to say they are on the increase.  In addition, budget is available this financial year to complete the removal.

15.     Two quotes have been received for the demolition and removal works from contractors, previously used by council.  The quotes cover demolition and removal of all buildings and associated materials, the northern boundary fence, driveways and paths, capping of services, scraping and leveling with existing topsoil and grass seeding , leaving the site safe, maintainable and publicly accessible.  The preferred quote totals $49,803+GST for complete demolition and removal and includes  $15,567+GST for ancillary rear building, boundary fence, driveways and paths, capping of services, scraping and leveling with existing topsoil, and grass seeding and for the works to be completed by the end of this financial year.

16.     Although the ground and subsurface material at this location tends to be a free draining sandy loam, given the time of the year, it is proposed that in the spring, Local Parks North review the grass strike and general finish, and if required commission a turf specialist  to level and renovate the grass area to an acceptable standard. 

17.     A follow up report covering this latter point and setting out a work programme for the delivery of specific management plan tasks will be forthcoming in the early half of the 2016/2017 financial year.

 

 

Consideration

Local Board views and implications

18      Removal of all buildings and associated hard infrastructure (fences, driveways, paths decks etc.) is supported through the Hibiscus and Bays Local Board Plan and local board agreement 2015/2016 and the adopted Mairangi Bay Reserves Management Plan.  An opex allocation exists within the Locally Driven Initiatives fund of $80,000 in 2015/2016 financial year.  The local board will need to consider the carry forward of remaining $25,000 funds from the current 2015/2016 financial year, into the 2016/2017 financial year.

Māori impact statement

19.     Iwi engagement was held during the drafting of the adopted Mairangi Bay Reserves Management Plan and the house removal is anticipated and confirmed in the plan.

Implementation

20.     There are no further implementation issues relating to this project.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Don Lawson – Local Parks North

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 

Auckland Transport Update to Hibiscus and Bays Local Board May 2016

 

File No.: CP2016/08689

 

  

Purpose

1.       To update the Hibiscus and Bays Local Board on the current status of its Local Board Transport Capital Fund (LBTCF) projects, responds to resolutions made by the local board and issues raised by elected members, and provides information on matters of specific application and interest to the Hibiscus and Bays Local Board.

Executive Summary

2.       This report provides information on:

·          The property at 19 Anzac Road, Browns Bay;

·          The North Shore New Network;

·          Orewa Town Centre pedestrian safety;

·          Transport for future urban growth;

·          Changes for downtown bus services;

·          Enviro-vehicles for NZ Post;

·          Consultations on regulatory processes;

·          The local board’s transport capital fund; and

·          Issues raised by elected members.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      note the Auckland Transport Update to the Hibiscus and Bays Local Board for May 2016.

 

Comments

19 Anzac Road, Browns Bay

3.       At its meeting on 16 March 2016, the Hibiscus and Bays Local Board resolved (HB/2016/26) that it:

a)      does not support the disposal of the property at 19 Anzac Road, Browns Bay due to the perceived shortage of parking in Browns Bay.

b)      request that the Panuku Development Auckland Board defer making a decision on the disposal of 19 Anzac Road, Browns Bay, as there has been a failure to consult on the future needs of the Browns Bay area and in particular the transport and parking needs of the area.

c)      express concern that the local board was not consulted by Auckland Transport before they made their decision that this property no longer served current or future transport functions.

d)      request that Auckland Transport undertake a parking study in Browns Bay to take into account the cumulative effects of approved Special Housing Areas and proposed intensification resulting from the Unitary Plan changes.

4.       A response to the local board’s request that a parking study be undertaken in Browns Bay (paragraph d) above) was provided at the meeting on 16 April.

5.       In response to paragraph c) above, Auckland Transport’s (AT) Group Manager Property and Planning advises:

In January 2015 AT received a letter from Mayor Len Brown advising that as part of the LTP process, Auckland Council (AC) had set an ambitious target for asset sales of $66 million per year for the next ten years for the whole of council.

 

Mayor Brown requested details on three key elements relating to AT’s Real Estate Inventory:

 

1.       Property no longer required for transport purposes as project is complete.

2.       Property awaiting commencement of future projects, funded in the LTP.

3.       Property held for the purposes of future projects where funding is not yet identified in the LTP.

As part of a real estate inventory review in late 2014 AT developed a framework which categorised each asset within the inventory into one of the following categories:

 

1.       100% transport related activity

2.       Predominantly a transport related activity mixed with other activity

3.       Potential for integrated development for a transport use together with other residential or commercial activity

4.       No current or future transport function and to be released by AT to ACPL (now Panuku).

AT completed the review in October 2015 and released a total of 89 properties categorised as having no current or future transport function to ACPL. 19 Anzac Road was included in the properties released to ACPL.

 

As part of the review process it was agreed with ACPL that local board consultation would be managed by ACPL as part of ACPL’s all of council property review process once the property was transferred to ACPL.

 

A parking portfolio review in 2014 noted that the property at 19 Anzac Road Browns Bay primarily benefited the supermarket rather than transport outcomes. The review noted that there were five ‘at grade’ carparks within Browns Bay and an opportunity to consolidate parking on the remaining sites if 19 Anzac Road was released to AC.

 

AT has retained the public parking sites at 29 - 31 Anzac Street and 1 Inverness Road which in combination with parking amenity provided by other commercial activity in the precinct is considered sufficient to meet current and future demand.

 

 

New Network for the North Shore

6.       Final decisions on the New Network for the North Shore were released on Friday, 29 April 2016.

7.       More than 3,100 pieces of feedback were analysed as a result of the consultation that took place over the period 2 June - 13 July 2015. As a result of public participation, route changes were made to 21 of the 40 bus services proposed, 15 were subjected to timetable changes, and two entirely new routes were added. One route was also removed, though all but three of the bus stops served by this route will be served by other routes.

8.       Some key changes to the initial proposals as a result of feedback include:

·       Connecting the coastal suburbs of the East Coast Bays with a service that runs the full length of Beach Road, starting from Albany, through Torbay and Waiake, down to North Shore Hospital and Takapuna.

·       Introducing a service connecting Campbells Bay with Sunnynook Station, via Aberdeen Road.

                  Note: The above two changes mean that there will no longer need to be a bus route along Sunrise Ave.

·       Retaining the current route through Victoria Road (Devonport shops) for the service between Devonport Wharf and Takapuna.

·       Providing a service for passengers to travel between Northcote, Hillcrest and Glenfield.

·       Connecting the Glamorgan Drive area to Browns Bay, and retaining service for Weatherly and Geoffrey Roads.

·       Re-routing services along Don McKinnon Drive in Albany, to provide a closer drop-off point to both Albany Mega Centre and Pak ‘n Save.

9.       Service has also been returned to more than half of the bus stops where it was proposed to be removed, including:

·       Chivalry Road.

·       Albany Highway, including Albany Village.

·       Totaravale area and Caribbean Drive.

·       Bush Road.

·       Sunnynook Busway Station and Aberdeen Road.

10.     Reinstating service in these areas is the result of a thorough re-working of the proposals, not just reverting to the old routes, because everything is interdependent. Through being smarter about how resources are used and prioritising changes that would improve services for the most people possible, it was possible to make informed decisions that aligned to the principles of the New Network, which is what will improve public transport for the North Shore as a whole.

11.     Due to the scale of change, the New Network will be implemented in phases by area. The North Shore changes are currently planned for early 2018, with the earlier implementation of some changes to be investigated.

12.     A comprehensive information campaign will be held prior to any the changes being made and the new timetables will be available ahead of time, so that passengers can plan their journeys.

 

Orewa Town Centre - Pedestrian Safety

13.     A meeting between representatives of the local board, Destination Orewa Beach and AT took place on 24 March 2016 to discuss the potential for improving safety for pedestrians in the Orewa Town Centre.

14.     Following the discussion at the meeting, AT staff are investigating proposals which include crossings over side roads which intersect with Hibiscus Coast Highway and the Highway itself.

15.     Draft concept plans of the proposed changes will be provided to the local board and Destination Orewa Beach for comment when these become available.

Transport for future urban growth

16.     Draft transport networks to support future housing and business areas planned for greenfields land in the north-west, south and north Auckland were open for public feedback over the period 15 April – 13 May 2016.

17.     Public information days were held in Kumeu, Whenuapai, Dairy Flat, Wainui, Warkworth, Pukekohe, Drury, Takanini and Manukau. Feedback from these will be incorporated into recommended transport networks that will be considered by the AT and NZ Transport Agency’s (NZTA) boards, with the networks then being broken down into prioritised projects for inclusion in future investment programmes.

18.     Auckland Council (AC), AT and NZTA have developed the draft preferred transport networks following technical assessments and earlier public consultation in February and March 2016.

19.     A key focus is on increasing access to public transport, with a well-connected rapid transit network at the heart of draft plans for southern Auckland, the north-west and Silverdale-Dairy Flat. Another important focus would be new or upgraded roading to improve safety and connections to new growth areas.

20.     Approximately 110,000 new houses are expected to be built on future urban areas bigger than urban Hamilton. Significant new transport infrastructure will be needed to support the people living and working in those areas. Once completed, the recommended transport networks will be included in AC’s structure plans that are developed for future urban areas.

21.     There was strong interest during the first stage of consultation with 770 people attending events and 620 pieces of feedback received. Access to public transport was identified as the most important transport feature for both new housing and business areas. There were also a number of important roading connections identified in each area to support the growth.

22.     By working together NZTA, AC and AT are ensuring there is certainty about the transport needed for new communities and business areas.

Changes for downtown bus services

23.     Changes to bus services in downtown Auckland took effect from Sunday, 17 April 2016, in advance of the construction work on the City Rail Link (CRL). The changes affect bus services on Albert Street and lower Queen Street in particular, with bus stops being moved to minimise disruption for passengers.

24.     Parts of the downtown area will be closed off so some buses need to be moved; however, an interactive map which will help people establish whether their service is affected and where it departs from has been set up on AT’s website. AT also has signs at bus stops in the area and ambassadors are being positioned at stops to help customers.

25.     The CRL is the biggest construction programme ever in the central city so there will be some disruption during the construction phase. At the same time there is a lot of building work going on in Albert Street so buses will also need to work around this.

Eco-vehicles confirmed as the future for New Zealand Post

26.     New Zealand Post (NZ Post) is making a significant investment in its parcel and mail business with the addition of new Paxster electric delivery vehicles to its fleet. The vehicles will provide NZ Post with additional capacity to meet the growing demand created by online shopping and an edge in the competitive parcel delivery market.

27.     The four-wheeled battery powered vehicles, being purchased over the next two years from Norwegian manufacturers Paxster AS, are due to arrive in mid-2016. The vehicles will be used for the combined delivery of parcels and mail in residential areas in larger centres nationwide starting in parts of Auckland later this year.

28.     Carrying loads of up to 200kg, the four-wheeled vehicles are still small enough to be used on the footpath and have been part of a successful pilot of combined parcel and mail delivery in Taranaki, as well as road trials in Auckland and Wellington.

29.     The vehicles will be used in areas where the terrain is suitable and where permission has been granted by the local council. NZ Post is now working with staff and unions on detailed plans for the national rollout.

 

Consultations

30.     In response to visibility concerns raised by local residents because of cars parking on the road on the bends in Penzance Road, Mairangi Bay, documentation explaining a proposal to install NSAAT restrictions on both sides of the road was sent to elected members on 17 March 2016. Member Cooper advised that he agreed with NSAAT restrictions on the inside kerbline of the bends but not on the straight by 47 to 49 Penzance Road. Transport Portfolio Leads (TPLs) supported the restrictions but did not agree with the removal of all the parking spaces, noting however that there were no restrictions on the other side of the road.

31.     On 22 March 2016 the local board's TPLs were forwarded details of an application for an encroachment into the road corridor from the owners of 80 Woodlands Crescent, Browns Bay, for a new vehicle crossing. Construction will include new retaining walls together with the removal of an existing retaining wall along the property frontage. Following concerns raised by AT staff in relation to pedestrian safety, the local board's TPLs were forwarded an amended design provided by the applicant on 1 April 2016. No objections were received from the local board.

32.     The local board's TPLs were advised on 1 April 2016 that WeitiBay had applied for an encroachment licence to allow the installation of a rising main in the future road corridor known as Access Road to service its 150 Lot development. Whilst the wastewater pump station and most of the rising main required is on private land inside the gated community, approximately 1.2km of the rising main passes along the eastern end of the Access Road to be vested in AC and operated by AT. The rising main will be constructed as part of the new access road and would only become an encroachment when the road is vested. No objections were received from the local board.

33.     Documentation on a road stopping proposed as part of finalising an agreement entered into in respect of the construction of the Wainui South Facing Ramps between Auckland Council, AT, NZTA, Silverdale Business Park Limited and WFH Properties Limited was sent to the local board's TPLs on 12 April 2016 with the advice that the road stopping and the disposal/amalgamation of the land with adjoining freehold titles belonging to WFH Properties Limited and Highgate Business Park will need to be approved by AT’s board but must first be consulted on with the relevant local board. No objections were received from the local board.

34.     Documentation regarding a proposed zebra crossing at the intersection of West Hoe Road and Hibiscus Coast Highway, Orewa, to improve pedestrian safety, was sent to the local board's TPLs on 13 April 2016. No objections were received from the local board.

35.     Following the commencement of new bus services from the Silverdale Busway Station on Painton Road, a new bus layover on the eastern side of Painton Road opposite the current bus station is needed. Documentation outlining the proposal was forwarded to members on 22 April 2016. No objections were received from the local board.


 

Update on the Hibiscus and Bays Local Board’s Transport Capital (LBTCF) Projects

36.     The following table summarises the Hibiscus and Bays LBTCF activities as at 4 April 2016:

37.     Construction of the following LBTCF projects nominated by the Hibiscus and Bays Local Board has now been completed:

·        East Coast Road - footpath guardrail in the vicinity of Spencer Road (Project 094);

·        Safety improvements on Awaruku Road, Torbay (Project 096);

·        Duck Creek Road, Stillwater – new footpath (Project 097);

·        Titan Place to Silverdale Township, Silverdale – new footpath (Project 098);

·        504 Beach Road, Murrays Bay – footpath upgrade (Project 099);

·        201-246 Centreway Road, Orewa – new footpath (Project 100);

·        Grand Drive to Tauranga Place, Orewa – new walkway and footpath (Project 101);

·        Car parking along the southern side of Duck Creek Road adjacent to Stillwater Reserve, Stillwater (Project 209);

·        St John’s School, Mairangi Bay – new footpath (Project 229);

·        Construction of a 280m long footpath on the southern side of Whangaparaoa Road from 601 Whangaparaoa Road to Cedar Terrace (Project 232);

·        Provision of a safe crossing point on Tavern Road, Silverdale (Project 240);

·        Provision of lighting on Western Reserve, Orewa (Project 346);

·        Provision of parallel car parks at 8 Galbraith Green, Silverdale (Project 383);

·        Glenvar Road, Torbay - relocation of edge line (Project 385);

·        Okura River Road bus stop hardstand area (Project 395);

·        Provision of a connecting footpath from the existing path on Waiwera Place, Waiwera, to the footpath in the beach front reserve, plus shrub trimming / clearance and minor changes to the park fence (Project 409);

·        Installation of two speed advisory signs on Hibiscus Coast Highway, Orewa, to the north and to the south of the CBD (Project 444).

 

38.     Transportation of the art poles which will be installed as part of Project 091, Mairangi Bay Art Walk, is being finalised. Installation of these and the mosaics is scheduled for mid – late May 2016.

39.     Asphalt resurfacing of the slip lane at 2 – 16 Hastings Road is scheduled to begin on 10 May 2016 and be completed within a week, depending on the weather. The coloured surfacing will be applied at a later time, in accordance with the manufacturer’s recommendation.

40.     AT staff are currently in negotiations with the sole tenderer for Project 411, Torbay Plaza Revitalisation, analysing the tender in greater detail and endeavouring to achieve a reduction in the tendered sum, which was well above expectations. This situation reflects the current market with an excess of work available and contractors being selective in the work for which they tender.

41.     This will unfortunately lead to delays with construction and a possible increase in the funding required, though it is still expected that work will commence at the beginning of June 2016 and be completed in September 2016.

42.     Further updates will be provided to the local board’s TPLs and at Torbay Working Party meetings.  

43.     Construction of Project 445, a 3m wide concrete shared path over the section of Orewa Recreation Reserve and Orewa Domain, from the southern end of the beach to the southern end of the Orewa Reserve carpark, began in April 2016.

44.     Work will be split into 100 - 150 meter sections to minimise the impact on reserve users. It is expected that the project will be completed by late May 2016.

45.     The photographs below show progress of work over the first section during the last week of April.

 

IMG_4352 IMG_4349

 

Issues Update

46.     The following Issues Update comprises issues raised by elected members and local board services staff to 4 May 2016:

Location

Issue

Status

1

Whangaparaoa Road, Tindalls Bay

Query regarding the recent sealing of Whangaparaoa Road, Tindalls Bay.

On 17 February 2016 Crs W Walker and Watson queried the use of chip seal rather than smooth seal on Whangaparaoa Road in the area leading towards Gulf Harbour (Tindalls Hill) instead of smooth seal. On 14 April 2016 Crs Watson and Walker were advised that the section of road queried was showing signs of pavement failure and AT engineers are therefore now investigating the length of rehabilitation required and most appropriate surfacing to be used.

2

Gulf Harbour Reserve, Whangaparaoa 

Request for cycle racks on Gulf Harbour Reserve, Whangaparaoa.

On 29 February 2016 Member Fitzgerald requested the installation of cycle racks in the vicinity of the Gulf Harbour Ferry terminal, for use by those commuters who choose to cycle to catch the ferry. On 26 April 2016 the local board's TPLs were advised that this location has been added to AT’s Bike Parking candidate register which considers the installation of bike racks in town centres, and at public transport and community facilities. The Gulf Harbour Ferry Terminal will be investigated for feasibility as part of developing the 2016/17 Bike Parking programme and AT staff will liaise with AC staff about the request.

3

Hibiscus Coast Highway, Orewa

Safety on pedestrian crossing at 226 Hibiscus Coast Highway, Orewa.

At a Hibiscus and Bays Local Board transport portfolio leads meeting on 28 January 2016, member Parfitt asked that safety be reviewed at the pedestrian crossing outside Plantation, at 226 Hibiscus Coast Highway, Orewa. The local board's TPLs were advised on 31 March 2016 that, having undertaken an initial investigation, a more detailed study has been programmed and the outcomes and recommendations from this will be made available by the end of June. With Road Safety.

4

2 - 58 Waiwera Road, Waiwera

Pedestrian Safety 2 - 58 Waiwera Road, Waiwera.

At a Hibiscus and Bays Local Board transport portfolio leads meeting on 28 January 2016, member Parfitt asked that pedestrian safety be reviewed along the stretch of 2 – 58 Waiwera Road, Waiwera. Member Parfitt and the local board's TPLs were advised on 4 May 2016 that there has been only one crash recorded along this section of road over the five year period 2011-2016 so, given that it is a no through road that carries very low traffic numbers, the existing raised zebra crossing has advance signing that meets the current standards and guidelines and there are adequate NSAAT restrictions in place, changes cannot be justified at this time.

5

56 Deep Creek Road, Torbay

Request for education /enforcement outside Torbay School, 56 Deep Creek Road, Torbay.

Member Parfitt requested that AT staff provide education (issuing warnings rather than ticketing) and enforcement before and after school, on the approaches to and outside Torbay School, at 56 Deep Creek Road, Torbay,  asking that the enforcement officers provide advice of when the enforcement took place, for how long and what the results of the education/enforcement were. She advised that the current restrictions outside the school provide for short stay parking before and after school but some parents are abusing the times advised on the signage. On 28 April Member Parfitt and the local board's TPLs were advised that AT’s northern enforcement team had been attending the school on a rotational basis, as it regularly does the large number of Northern schools currently on AT’s Safety At The School Gates Program, with attendance averaging once a week due to the number of schools currently on the program. During this time the team had only issued one ticketed warning for an expired warrant, with all other activities involving moving people on. With regard to the request for education rather than enforcement, the team advises that members of the public do not tend to change their behaviour until a consequence has been delivered, e.g. a live infringement. However, should these problems continue, the school can work through its AT Community Transport Coordinator to further address the issue.

6

Penlink

Request for update on the Penlink Notice of Requirement.

The Hibiscus and Bays Local Board asked for an update on the Notice of Requirement for the Penlink project, together with a copy/plan of the designated area. The local board was advised on 4 May 2016 that the Penlink designation had been appealed and that AT is currently working with the two appellants and the Section 274 Party to establish whether agreement can be reached through Environment Court mediation.  If agreement cannot be reached, an Environment Court hearing will be held June/July 2016.

7

Silverdale Street, Silverdale

Request for seats and shelter at 20 Silverdale Street, Silverdale.

Member Parfitt asked for seats and shelter to be made available for bus patrons waiting at the Silverdale Street, Silverdale bus stop on 11 April 2016. Referred to PT Facilities

8

AT's 'No Spray Register'

Request for information about AT's 'No Spray Register' process.

Cr Walker's governance support advisor sought an update on any improvements being made to the process for members of the public to join the ‘No Spray’ register, as discussed previously with AT Board Chair, Lester Levy, and Chief Executive, David Warburton, also seeking confirmation of the current process. Referred to Road Corridor Maintenance.

9

Town Centres in the Hibiscus and Bays Local Board area

Request for advice as to how to facilitate SLOW townships.

At the Hibiscus and Bays Local Board meeting on 20 April 2016, member Parfitt commented on the success of the reduced speed limit and driver feedback signs on Hibiscus Coast Highway, Orewa, asking for advice as to how the Hibiscus and Bays Local Board could support other town centres in its local board area to become SLOW towns. A two part response was provided on 5 May advising members of the regulatory situation relating to lower speed limits in CBD and town centre areas, and secondly how the Local Board could be involved. It was noted that the Orewa Boulevard is an exceptional case in that, at present, formal (sign posted) lower speed zones in CBD and town centre areas are relatively rare. However, central government is leading substantial change in speed management by developing a new draft speed management framework, supported by a demonstration project to test this new approach in the Waikato region during 2016 at a number of yet to be determined locations. Both the framework and demonstration of the guide align with the Government’s Safer Journeys Strategy.
Whilst this will enable AT to be in a better position to provide a more holistic response to speed management and consider this in the wider context of the aspirations for Auckland, including consideration of appropriate speed management of the Auckland CBD and town centres across Auckland, there are no immediate plans for speed limit reductions in town centres. However, as a first step towards wider speed management planning in 2017, a pilot project for a 30km/h zone in the Wynyard/Viaduct area north of Fanshawe Street as part of this national demonstration project is being developed. The outcomes of this project will help to guide future proposals for reduced speed limits across the wider CBD and town centres within the region. In terms of how the Local Board can support/facilitate lower speed limits in their town centres, it is important to note that the regulatory speed limit signs are only a small component of changing operating speeds. As Orewa Boulevard demonstrates, achieving low operating speeds requires transformational change in the road environment to adjust drivers’ expectations and driving behaviour. In this regard there is an opportunity for the Local Board to consider/incorporate changes to the road environment into town centre plans and its next Local Board plan in conjunction with town centre streetscape/renewal projects. There will also be a need for the local board to prioritise which of its town centres provide the greatest opportunity or have the greatest need for these measures. Further issues to consider in the development of these proposals include the potential for traffic redistribution, with traffic being diverted to alternate routes if a route through a town centre is slowed, creating problems elsewhere; and lower operating speed environments requiring narrowing paved roadways and re-allocating more space to pedestrians and street furniture areas, involving the loss of parking. It is therefore important that the local retailers/business associations are on board with the trade-off to make a slower speed more pedestrian-oriented but less car oriented retail environment.

 

 

Consideration

Local Board views and implications

47.     This report is for the local board’s information.

 

Māori impact statement

48.     No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

49.     There are no implementation issues.

 

Attachments

There are no attachments for this report.   

 

Signatories

Authors

Ellen Barrett, Elected Member Relationship Manager,  Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

 


Hibiscus and Bays Local Board

18 May 2016

 

 

Auckland Transport Quarterly Report to Local Boards 1 January - 31 March 2016

 

File No.: CP2016/08705

 

  

Purpose

1.       To inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months 1 January – 31 March 2016.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      note the Auckland Transport Quarterly Update report to local boards.

 

 

Comments

Significant activities during the period under review

Strategy and Planning

Transport for Future Urban Growth (TFUG)

2.       Under the new business case approach AT has approved funding to develop growth related Programme Business Cases (PBCs) to identify the transport infrastructure needed within the next 30 years for the following growth areas identified in Auckland Council's Future Urban Land Supply Strategy: the areas to be assessed are the Northwest, Southern, Northern and Warkworth.

3.       A multi-disciplinary and cross organisational team has been developed and is currently working from a co-located space on the four areas. Councillors, local boards, iwi, developers and other stakeholders have been informed and public consultation has taken place. Sequencing workshops have been scheduled for 22 and 23 March. The second round of public consultation has been scheduled from 15 April 2016.

Central Access Strategy

4.       A Programme Business Case for the Central Access Plan (Isthmus to City Centre) is jointly being developed with New Zealand Transport Agency (NZTA) and Auckland Council. It is anticipated that a preferred programme which identifies a series of interventions to resolve growing bus patronage demands against corridor/terminus capacity constraints will be provided to the NZTA Board in May for their approval.

 

Public Transport (PT) Development

City Rail Link

5.       Enabling Works Early Contractor Involvement (ECI) Contract 2, construction of pipe jack (services relocation) commenced (Albert Street) 21 December 2015; Enabling Works Contract 1, Britomart to Lower Albert Street and Contract 2, Lower Albert Street to Wyndham Street,to commence in May 2016.

            Main Works: Construction start 2018/19 FY subject to funding agreement with Government.

 

 

Double Decker Network Mitigation works

6.       Mitigation works on identified risks for double decker buses such as building verandas, street furniture, signage, low hanging power/phone lines, service poles, overhanging trees, and low bridge structures to allow the safe passage of double decker buses. Botany route is cleared for double decker bus with some minor works on defects list to be completed. Mt Eden and Northern Express bus routes to be cleared in March 2016.

PT Safety, Security and Amenity

7.       An evaluation is underway of the benefits of installing ticket barriers at selected stations on the network to improve safety and security. Current projects include completion of Ellerslie Station canopies, upgrade to Morningside level crossing and electronic gating at Manurewa Station.

8.       Onboard train digital information screens will commence testing in April 2016.

PT Facilities Infrastructure Development

9.       Wharf Renewals; Currently underway with the design of a number of urgent wharf renewal project requests received from AT Metro (25 February 2016). These are targeted to be completed by 30 June 2016. We are on track to deliver these.

10.     Bus Infrastructure Improvements; Still on target to spend the $4.7m budget. A significant number of physical works will be undertaken over May and June 2016.

 

PT Operations

Highlights for the quarter

11.     Rail patronage growth continues at around 20 per cent year-on-year, and the month of March saw more than 1.6 million passenger journeys on the network, the highest month on record. Service delivery has maintained levels of around 95 per cent of services arriving at the destinations on-time. The new operator tender process has been placed on hold, with the current contract with Transdev being conditionally extended for a period of up to 12-24 months, while the impacts on the rail services contract of long term projects such as the City Rail Link (CRL) are assessed.

Integrated Fares

12.     The 28 February 2016 annual AT Metro fare review included final fare zone boundary alignment between bus and rail prior to mid-2016 integrated fares implementation, including alignment at Orakei of two zone rail from the CBD with the existing two zone bus and removal of the inner CBD and airport mini-zones. An independent review of the proposed integrated fares product structure and price modelling by Deloitte is nearing completion and will support a final recommendation to the AT Board in April 2016.

 

Road Design and Development

SMART (Southwest Multi-modal Airport Rapid Transit)

13.     Future proofing of the SMART route on Kirkbride (trench) intersection is progressing together with the infrastructure works by Highway Network Operations of NZTA. This element of the project is expected to be complete in 2022. Funding application is in progress with NZTA. We are working with the East West team to ensure the projects are well aligned at the critical points. The indicative business case is being updated for light rail transport (LRT) and heavy rail. The cycle strategy for the wider Mangere area is underway.

 

Services

Whangaparaoa Road Dynamic Lane Trial

14.     In the last quarter designs for the trial along Whangaparaoa Road (between Red Beach Road and Hibiscus Coast Highway) have been assessed. A driver behaviour survey was undertaken, to understand perceptions of the trial and responses to a simplified scheme using just Light Emitting Diode (LED) in road markings. The purpose of this was to test reactions and guide design requirements for signage and LED requirements. The survey illustrated 21 scenarios with different markings and LED lights along the route i.e. no signage or overhead lane control arrows were assumed.

 

15.    The outcome of the survey showed the following:

Positives recognised:

·      Improves traffic flow

·      Flexible traffic control

·      Better use of road space

·      Increases road capacity

Concerns raised:

·      Confusing

·      Accident risk

·      Unclear (lane direction) – Need clear signage

·      Need to educate

 

 

16.     Understanding gained from the driver perception survey and traffic condition surveys will be applied to the design before consultation is undertaken.

Auckland Bike Challenge

17.     The Auckland Bike Challenge was undertaken in February encouraging businesses and workplaces to support staff to cycle. The month-long online challenge has had a significant success in encouraging greater uptake of cycling in Auckland.  It has been well supported by key stakeholders including Healthy Auckland Together, Auckland Regional Public Health, the Sustainable Business Network and Bike Auckland. A total of 166 workplaces took part, and over 2,860 people registering to ride a bike in February 2016 including 600 new cyclists. A total of 23,111 trips were logged amounting to over 329,374km travelled by bike.

Personalised Journey Planning for commuters

18.     Three Personalised Journey Planning (PJP) projects are underway in Kingsland/Morningside, Hauraki/Belmont and Stonefields residential areas. These are key areas for commuters to the city centre and reflected congested corridors on the network.  Residents in each area who currently drive alone in peak times were offered personalised journey planning advice on other suitable modes of transport, and those that commit to trialling a new option are provided with supporting incentives. The goal of these projects is to encourage residents to make a long-term change, supporting modal share changes and reducing morning peak congestion.

Safer Communities

19.     The Safer Communities programme is now underway with the Community and Road Safety team working more intensively in high risk communities to increase safe access to active and sustainable transport modes.  Community Transport team have delivered two safer Communities workshops for lead teacher and school management. These workshops were designed to provide information on the new delivery model for high risk communities and very successful with 21 schools attending. This was followed by two lead teacher workshops for the schools outside of the high risk communities.

Walking School Bus - Walking School Bus Week: 15th- 19th February 2016

20.     Pedestrian safety is a high priority in the Auckland Region with an upward trend in Deaths and Serious Injuries (DSI) over the past five years. The Walking School Bus (WSB’s) Programme has an important role in improving pedestrian safety around schools while also reducing morning peak congestion. The Community and Road Safety team developed and delivered the first regional WSB’S promotion week for primary schools across the Auckland region.   The key objective was to raise awareness of the benefits of the programme, seek more participation from parents and students as well as highlighting the road safety benefits the programme brings.

21.     Currently, there are 154 schools in Auckland who have WSB (out of 345 total schools in Auckland with primary aged students) with over 4000 children on WSB routes and more than 1000 volunteers. During the week, more than 4900 students registered to participate in the themed days across the week. AMI Insurance sponsored Thursday’s ‘Be Bright Be Seen’ theme day with guest walkers including Jerome Kaino and police dogs, who walked with WSBs across the region.  WSB Week was a great success with positive media promotion including interviews on Radio Live, Stuff.co.nz, and articles in local papers.

Road Corridor Delivery

22.     The Assets and Maintenance Group is tasked with the responsibility for a wide range of activities within the road corridor.  These include but are not limited to:

·        The delivery of roading and streetlight maintenance and renewal programmes.

·        Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor.

·        Promoting design innovation and efficiency around how work is carried out on the network.

·        The development of long term asset management plans and modelling which support the decision making process around the management of our roading assets.

Key Highlights

23.     In the 2015/2016 financial year we are planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (this includes 88.9 km of hotmix and 391.2 km of chip sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.

 

Table 1: Progress against Asset Renewal Targets

 

Note data is to February 2016

 

 

24.     We are 81 per cent of the way through our Pavement Rehabilitation projects. Table 2 following table outlines where key projects have been completed:

 

Table 2:  Completed Rehabilitation Projects

 

Kohimarama Rd

Ranui Station Rd

Edmonton Rd

Robertson Rd

Linwood Rd

Te Irirangi Dr (Eastbound lanes)

Ormiston Rd

Whitford Road

Glenbrook Rd

Clyde Rd

Lakeside Dr

Maygrove Dr

Bringham Creek Rd

Mokoia Rd

Kahika Rd

Diana Dr

Glenmore Rd

South Head Rd

Waitoki Rd

Mahurangi East Rd

Hector Sanderson Rd

Rathgar Rd

Wairau Rd

Apirana Ave

Palm Rd

Access Rd

Riverhead Rd

Swaffield Rd

McAnnalley St

Botany Rd

Prince Regent Rd

College Rd

Hunua Rd

Roscommon Rd

Bairds Rd

 

 

25.     The following table outlines the key priojects which are currently underway  and are due for completion in Quarter 4:

 

 

Table 3: Rehabilitation Projects still underway

 

St George Street

Cavendish Dr

Don Buck Rd

Sabulite Rd

The Drive

Gordons Rd

Kaipara Portage Rd

Woodcocks Rd

Prochester Rd

Great Sth Road

Wellington St/ Vincent St Roundabout.

Te-Irirangi Drive

Constable Road

Kitchener Rd

Nelson St (Pukekohe)

Whitford Maraetai Road

 

 

 

 

 

26.     Year 5 (2015/16) of the ultra fast broadband (UFB) rollout is continuing and planning for Year 6 (2016/17) has already commenced. 

 

 

Attachments

No.

Title

Page

aView

Schedule of activities undertaken for the third quarter (2015/2016 ending 31 March 2016

135

bView

Travelwise Schools activities broken down by local board

147

cView

Traffic Control Committee Decisions broken down by local board

149

dView

Local Board Advocacy Report

151

     

Signatories

Authors

Various Auckland Transport authors

Authorisers

Ellen Barrett, Elected Member Relationship Manager, Auckland Transport, Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

 


Hibiscus and Bays Local Board

18 May 2016

 

 













Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 



Hibiscus and Bays Local Board

18 May 2016

 

 

Road Name Approval Report for Horncastle Homes subdivision at 173 Millwater Parkway, Silverdale

 

File No.: CP2016/08000

 

  

Purpose    

1.      To approve two new road names in the Horncastle Homes subdivision at 173 Millwater Parkway, Silverdale.

 

Executive Summary

2.         A condition of the subdivision consent required the applicant to suggest to council names for        the new jointly owned access lots within the subdivision.

3.         The applicant wishes to name the jointly owned access lots as Kuhu Way and Whao Lane.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the new road names of Kuhu Way and Whao Lane for the Horncastle Homes subdivision at 173 Millwater Parkway, Silverdale in accordance with section 319(1)(j) of the Local Government Act 1974.

 

Comments

4.       The applicant is Horncastle Homes, the site address is 173 Millwater Parkway, Silverdale, and the council reference is File R66270.

5.       This 45 residential unit subdivision was approved in February 2016. As required by the resource consent, the applicant’s company has suggested that the new jointly owned access lots be named Kuhu Way and Whao Lane.

6.       When the Millwater subdivision was originally designed and iwi was involved, an agreement was reached that the greater part of Millwater would have roads named after historical matters to remember the origins of the area and iwi would have a larger role in providing names for the Arran Hills stage which is currently beginning construction.

7.       The names have been chosen on a geographical or functional perspective. As the jointly owned access lots form the entrance to the homes in this development the chosen names follow that idea. “Kuhu” means enter, insert or join, and “Whao” means put into, fill, go into, or enter.

8.       If preferred, an alternative of Copse Lane is provided. “Copse” is a grove, coppice, thicket of bushes or small trees which has relevance to the Millwater theme and the smaller, close concentration of homes that high density creates.

9.       The Land Information New Zealand (LINZ) database has been examined and the proposed names are unused and unique in the Auckland area.

10.     The proposed road names are deemed to meet council’s road naming guidelines.

Consideration

Local Board Views

11.     A decision is sought from the Hibiscus and Bays Local Board to approve the new road names.

Maori Impact Statement

12.     The applicant has Manuhiri Kaitiaki Charitable Trust’s agreement to the proposed road names without specific consultation.

General

13.     Land Information New Zealand (LINZ) database confirms that there are no similar road names in the area and that these names are appropriate and unique.

Implementation Issues

14.     If and when the name is approved the developer will be advised and they are responsible for erecting the new road name signs.

 

Attachments

No.

Title

Page

aView

Kuhu Way and Whao Lane Locality Map

155

bView

Kuhu Way and Whao Lane Scheme Plan

157

     

Signatories

Authors

Frank Lovering – Land Surveyor, Northern Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 

Road Name Approval Report for Moffat Road Ltd subdivision at 14 Moffat Road, Red Beach

 

File No.: CP2016/08034

 

  

Purpose    

1.      To approve for two new road names in the Moffat Road Limited subdivision at 14 Moffat Road, Red Beach.

 

Executive Summary

2.       A condition of the subdivision consent required the applicant to suggest to council names for the new right of way within the subdivision.

3.       The applicant wishes to name the right of way Weka Close.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the new road name of Weka Close for the Moffat Road Limited subdivision at 14 Moffat Road, Red Beach in accordance with section 319(1)(j) of the Local Government Act 1974.

 

Comments

4.       The applicant is Moffat Road Limited, the site address is 14 Moffat Road, Red Beach, and the council reference is File R66523.

5.       This 10 lot residential subdivision was approved in March 2016. As required by the resource consent, the applicant’s company has suggested that the new right of way be named Weka Close.

6.       The site drops down from Moffat Road into a natural gully. The right of way will service lots 1 to 9 and will terminate at a turning area at the bottom of the gully.

7.       The name has been chosen after being suggested by Manuhiri Kaitiaki Charitable Trust to acknowledge the local taonga species. Iwi also suggested an alternative of Tui Close, but there are multiple uses of this name in the greater Auckland area.

8.       If preferred, an alternative of Harrison Way is provided. “Harrison” is a name that has been in the developer’s family for five generations.

9.       There is a Weka Street in Otahuhu and a Weka Road in Oneroa and Land Information New Zealand was asked for a comment about this. Their view was that the other uses of the name were far enough removed and had different name types to not cause any confusion.

10.     The alternative of Harrison Way is not as straight forward. There are five occurrences of this name in the greater Auckland area, one being at Wellsford. The alternative is not recommended.

11.     The Land Information New Zealand database has been examined by its addressing staff and the proposed name is agreed by them to be suitable and acceptable.

12.     The proposed road name is deemed to meet council’s road naming guidelines.

Consideration

Local Board Views

13.     A decision is sought from the Hibiscus and Bays Local Board to approve the new road name.

Maori Impact Statement

14.     Manuhiri Kaitiaki Charitable Trust suggested the proposed road name.

General

15.     Land Information New Zealand (LINZ) confirms that this name is appropriate and acceptable.

Implementation Issues

16.     If and when the name is approved the developer will be advised and they are responsible for erecting the new road name signs.

 

 

Attachments

No.

Title

Page

aView

Weka Close Locality Map

161

bView

Weka Close Scheme Plan

163

     

Signatories

Authors

Frank Lovering – Land Surveyor, Northern Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 

Road Name Approval Report for Ridgeview Holdings Ltd subdivision at 2 Matija Place and 132 Hibiscus Coast Highway, Red Beach

 

File No.: CP2016/08038

 

  

Purpose    

1.       To approve two new road names in the Ridgeview Holdings Ltd subdivision at 2 Matija Place and 132 Hibiscus Coast Highway, Red Beach.

 

Executive Summary

2.       A condition of the subdivision consent required the applicant to suggest to Council names for the new rights of way within the subdivision.

3.       The applicant wishes to name the rights of way Nerehana Place and Ridgeview Close.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the new road names of Nerehana Place and Ridgeview Close for the Ridgeview Holdings Ltd subdivision at 2 Matija Place and 132 Hibiscus Coast Highway, Red Beach in accordance with section 319(1)(j) of the Local Government Act 1974.

 

Comments

4.       The applicant is Ridgeview Holdings Ltd, the site address is 2 Matija Place and 132 Hibiscus Coast Highway, Red Beach, and the council reference is File R65638.

5.       This 17 lot residential subdivision was approved in November 2015. As required by the resource consent, the applicant’s company has suggested that the new rights of way be named Nerehana Place and Ridgeview Close.

6.       The site is located between Hibiscus Coast Highway and Matija Place. The access from Matija Place is by a 200 metre right of way. This right of way will service lots 11 to 16 and the other right of way from Hibiscus Coast Highway will service lots 3 to 10 and 17.

7.       The name “Nerehana Place” has been chosen after discussions with Manuhiri Kaitiaki Charitable Trust, as the Maori equivalent of “Nelson”. Nelson is the name of one of the directors of the development company and also features in Maori history. “Nelson” could not be used for naming as it is already in common use.

8.       Ridgeview Close comes from the name of the development company whose name was taken from the location and expansive views of the land being subdivided. Land Information New Zealand was approached about the name and a caution was provided that a “Ridge View Crescent” exists in Pukekohe. Because of the different road type, the geographical separation and the joining of names they agreed it was satisfactory. Iwi suggested an alternative “Putakari Way”. Putakari means battle and this location has a lot of history to Ngati Manuhiri of ongoing battles.

9.       The Land Information New Zealand (LINZ) database has been examined and the proposed names are found to be suitable and acceptable.

10.     The proposed road names are deemed to meet council’s road naming guidelines.

Consideration

Local Board Views

11.     A decision is sought from the Hibiscus and Bays Local Board to approve the new road names.

Maori Impact Statement

12.     Manuhiri Kaitiaki Charitable Trust has agreed to the proposed road names.

General

13.     The LINZ database and advice from a LINZ specialist confirms that although there is a similar road name in the area, that the name is appropriate and unique.

Implementation Issues

14.     Land Information New Zealand database confirms that the names are appropriate and acceptable.

15.     If and when the name is approved the developer will be advised and they are responsible for erecting the new road name signs.

 

 

Attachments

No.

Title

Page

aView

Ridgeview Close Locality Map

167

bView

Ridgeview Close Scheme Plan

169

     

Signatories

Authors

Frank Lovering – Land Surveyor, Northern Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 

New Road names for jointly owned access lot and roads in Orewa Developments Ltd subdivision at 264 West Hoe Heights, Orewa

 

File No.: CP2016/08611

 

  

Purpose    

1.       To approve four new road names in the Orewa Developments Limited subdivision at 264 West Hoe Heights, Orewa.

 

Executive Summary

2.       The applicant wishes to name the jointly owned access lot as Maraeariki Place and the roads as Celestial Crescent, Takurua Terrace and Tautoru Avenue.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the new road names of Maraeariki Place, Celestial Crescent, Takurua Terrace and Tautoru Avenue for the Orewa Developments Ltd subdivision at 264 West Hoe Heights, Orewa in accordance with section 319(1)(j) of the Local Government Act 1974.

 

Comments

3.       The applicant is Orewa Developments Limited, the site address is 264 West Hoe Heights, Orewa, and the council reference is R61238.

4.       This 290 residential lot subdivision was approved in 2015 and will be developed in stages. The site is accessed off West Hoe Heights.

5.       This application only relates to the three new roads and one jointly owned access lot in stage one.

6.       An application was previously made to the local board (October 2015) where a list of names was provided and the local board was asked to select names from the list. The local board declined and wanted a proposal with alternative choices.

7.       The applicant has decided to name the subdivision “Aurora Views” and the proposed road names have been selected for their relevance to the Aurora theme. The stars and constellations are visible from the southern hemisphere and some have been used by Maori in navigation and determination of seasons, e.g. (Takurua – Sirius, the brightest star in the sky; Tautoru – Orion’s Belt).

8.       The applicant had also considered Antarctic landmarks/explorers and Northern Canada/Alaska towns where aurora is seen frequently.

9.       Celestial Crescent alternatives are – Octans Street, Ursa Street or Centaurus Street.

10.     Takurua Terrace alternatives are – Scorpious Avenue, Crux Rise or Lyra Street.

11.     Tautoru Avenue alternatives are – Crozier Place, Beardmore Street, or Glacier Crescent.

12.     Maraeariki Place alternatives are – Franheim Street, Polheim Terrace or Wiinter Quarters Crescent.

13.     Similar road names existing in the Auckland region include Celest Place in Wairau Valley, Centaur Place in Albany and Scorpio Place in Windsor Park. The proposed new names with different road types are considered to be different enough to not cause confusion.

14.     Consultation with all the local iwi has been undertaken in the road naming process. Iwi representative Fiona McKenzie from Manuhiri Kaitiaki Charitable Trust has not disagreed with any of the names, but suggested one as in point 15 below.

15.     After iwi consultation the proposed road name Maraeariki Street was offered by Manuhiri Kaitiaki Charitable Trust with a request that it was used on a prominent road. Maraeariki was the younger brother of their eponymous ancestor Manuhiri who made his home in Orewa. Maraeariki is a name which is considered to have strong cultural/historical ties to the local area. While the applicant respects the request, the applicant is concerned that this name may be difficult to pronounce and spell, so if the local board approves the name it will not be assigned to a main public road but to a jointly owned access lot.

16.     Land Information New Zealand database has been examined and the proposed names are unused and unique in the Auckland area.

17.     The proposed road names are deemed to meet council’s road naming guidelines

Consideration

Local Board Views

18.     A decision is sought from the Hibiscus and Bays Local Board to approve the new road names.

Maori Impact Statement

19.     The applicant has Manuhiri Kaitiaki Charitable Trust’s acceptance of the proposed road names.

General

20.     Land Information New Zealand database confirms that there are no similar road names in the area and that these names are appropriate and unique.

Implementation Issues

21.     If and when the names are approved the developer will be advised and they are responsible for erecting the new road name signs.

 

 

Attachments

No.

Title

Page

aView

Celestial Crescent Locality Map

175

bView

Celestial Crescent scheme plan

177

     

Signatories

Authors

Frank Lovering – Land Surveyor, Northern Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 

Hibiscus Coast Community Development Initiatives

 

File No.: CP2016/08855

 

  

Purpose

1.       To seek approval for funding from the Hibiscus and Bays Local Board for community development initiatives undertaken by community groups in the Hibiscus Coast subdivision of the Hibiscus and Bays Local Board area.

 

Executive Summary

2.       The Hibiscus and Bays Local Board has supported two community groups, Whangaparaoa 2030 and Hibiscus Mens Shed Trust (the Trust) to undertake community development initiatives in the Hibiscus Coast subdivision. This support has been provided through funding to Whangaparaoa 2030 for a community-led visioning project in Whangaparaoa and assistance in identifying a suitable location on which to establish a ‘Mens Shed’ within the Hibiscus Coast area to the Trust.

3.       This report proposes that $10,000 be allocated to Whangaparaoa 2030 to undertake further community-led visioning and planning work and that $20,000 be allocated to the Trust to undertake planning and feasibility work. The detailed scope of this work will be agreed between both community groups and council staff including deliverables and reporting mechanisms.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve $10,000 funding from the 2015/2016 LDI Opex Community Development budget to Whangaparaoa 2030 to complete community visioning and planning work and collaborative community activities for the Whangaparaoa 2030 project

b)      approve $20,000 funding from the 2015/2016 LDI Opex Community Development budget to enable the Hibiscus Mens Shed Trust to undertake planning and feasibility work for a proposed Mens Shed in the Hibiscus Coast

 

 

Comments

4.       The Hibiscus Coast Community Needs Assessment commissioned by the local board in 2015 indicated gaps in local community and social infrastructure in the Hibiscus Coast subdivision of the local board area.

5.       The local board has sought to address these gaps through local community-led development and placemaking initiatives in the subdivision. The local board’s support for a locally driven approach has enabled local community groups such as Whangaparaoa 2030 and the Trust to plan for future community development activities in the Hibiscus and Bays Local Board area.

            Whangaparaoa 2030

6.       At a workshop held on 30 March 2016, the Whangaparaoa 2030 group updated the local board on their activities, findings and proposed future actions:

·        Interactive community workshops and roadshow

·        Formation of the Whangaparaoa Community Forum

·        Development of a community-led vision and four priority areas for future action:

·        strong, safe, supported community that is violence free and well connected;

·        supports local business and industry;

·        values and supports young people; and

·        values and cares for our beaches, streams and bush.

7.       The support of the local board was requested for future collaborative community activities that could be undertaken under the umbrella of Whangaparaoa 2030.

            Hibiscus Mens Shed Trust

8.       Since the Trust was established in May 2015, it has been seeking a suitable location for a Mens Shed to support male social interaction, skill sharing and health and wellbeing outcomes. At the 16 December business meeting, the local board agreed to a vacant Skyline shed and land at Silverdale War Memorial Park being used for the purpose of a Mens Shed and in the absence of other expressions of interest, that the Trust be allocated community leasing for this purpose.  Following public notification of the intention to grant a licence to occupy and leases to the Trust, one objection was received.  A hearing will be held on this matter on 23 May 2016.  If the outcome of the hearing does not allow use of the proposed site, another location will have to be identified for the Trust to use.

9.       Feedback has indicated a Mens Shed would meet a service gap on the Hibiscus Coast, given the closest Mens Shed is in Glenfield.

Consideration

Local Board views and implications

10.     As outlined above, the Hibiscus and Bays Local Board is supportive of a community-led development approach and of the work undertaken by Whangaparaoa 2030 and the Trust.

 

Māori impact statement

11.     The scope of work does not have a specific focus on the needs and aspirations of Maori communities living in the area. However as both groups have a strong community focus, it is likely that local Maori residents will benefit from activities undertaken by the Trust and Whangaparaoa 2030.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Michelle Sanderson – Senior Local Board Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 

Allocation of Unspent Locally Driven Initiatives for Hibiscus and Bays Local Board

 

File No.: CP2016/09011

 

  

Purpose

1.       To seek approval from the Hibiscus and Bays Local Board to allocate unspent Locally Driven Initiatives operational funds from the 2015/2016 budget to priorities and projects for completion in this financial year. 

Executive Summary

2.       The Hibiscus and Bays Local Board Services team have confirmed a number of projects that require funding within the current financial year. On 23 March 2016, local board members attended a workshop to consider allocation of unspent operational funds of the Locally Driven Initiatives (LDI).  This report identifies key projects within Hibiscus and Bays Local Board that unspent LDI operating funds can be allocated before the end of the 2015/2016 financial year.  

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      confirm the allocation of local Parks, Sports and Recreation Locally Driven Initiatives  funding from Small Enhancement Initiatives and the Parks Response Fund budgets for the following 2015/2016 projects:

 

Project

Budget

Browns Bays Skate Park concept design

$25,000

Assessment of out of date signage across the local board are reserves

$17,000

Installation of bollards at the Hammerhead Gulf Harbour

$40,000

Total:

$82,000

 

b)      confirm the allocation of $15,000 from the Local Planning Development Response budget for the preparation of a landscape plan for 36 Hibiscus Coast Highway, Silverdale

c)      delegate to the Facilities and Reserves Committee the authority to make any further decisions in relation to:

i)        Browns Bay Skatepark design

ii)       Signage assessment

iii)      Landscape Plan for 36 Hibiscus Coast Highway

 

 

Comments

Budget Information

 

3.       The Hibiscus and Bays Local Board Services team identified a number of projects that require funding within the current financial year. On 23 March 2016, local board members attended a workshop to outline unspent operational funds in the LDI.  This report identifies key projects within Hibiscus and Bays Local Board that the unspent LDI operating funds can be allocated to before the end of the 2015/2016 financial year.  

4.       The local board agreed at the workshop to allocate funding to the following priorities for completion in the 2015/2016 financial year using the Parks, Sport and Recreation LDI identified unspent allocation of $42,000.

 

Name of Budget/Project

2015/2016 Current

Browns Bays Skate Park concept design

$25,000

Assessment of out of date signage across the local board are reserves

$17,000

Installation of bollards at the Hammerhead Gulf Harbour

$40,000

TOTAL PROPOSED BUDGETS

$82,000

 

Browns Bay Skatepark:

5.       The local board confirmed at its business meeting 17 September 2014 (resolution number HB/2014/185) to allocate funding to the Browns Bay Skatepark plan.  Originally funding was identified in the long-term plan.  The local board agreed at the 18 March 2015 business meeting (resolution number: HB/2015/23) to move the funding from the Browns Bay Skatepark to the Western Reserve Skatepark and requested that other funding would be  allocated in 2015/2016 to complete the Browns Bay Skatepark renewal.   A sum of $25,000 is required to complete the concept design for the upgrade of the skatepark from Parks Response Fund.  Renewal funding will be used for the upgrade of the skatepark in 2016/2017.

Hibiscus and Bays Assessment on Signage:

6.       The local board considered agreed at the 23 March 2016 workshop to allocate $17,000 the unspent funds from the Local Parks, Sport and Recreation Small Enhance Initiatives budget.  The local board has requested that Parks undertake an assessment beginning with Orewa and Browns Bay and report back to the local board on out of date signage in these two areas and advise requirements for upgrading.  The local board confirmed in the Local Board Agreement 2016/2017 an intention to complete the rest of the Hibiscus and Bays Local Board assessment for signage and identified funding in the LDI capital fund for replacement of old signs.

36 Hibiscus Coast Highway, Silverdale:

7.       An Expression of Interest was sent through to Panuku Development Auckland (Panuku) for the retention of 36 Hibiscus Coast Highway and Panuku subsequently confirmed this land is to be transferred back to Parks.  The land has been identified as forming an integral part of the proposed development of Silverdale outlined in the Silverdale Centre Plan. The development plan identifies this land as forming a vital component of a recreational and transport cycle/walkway network within the town centre and beyond.

 

 

 

Gulf Harbour Bollards:

8.       The local board has proposed to allocate $40,000 from the Local Parks, Sports and Recreation budget for the installation of bollards at Gulf Harbour at the Hammerhead to restrict parking and camping on the grassed areas.

Budget Inforamtion:

9.       Funding is unspent in the Local Planning and Development budget. The local board considered using $15,000 to complete a landscape plan for 36 Hibiscus Coast Highway, which is a key action from the adopted Silverdale Centre Plan. 

Consideration

Local Board views and implications

10.     The Hibiscus and Bays Local Board signalled support for all these projects and all are current priorities of the local board.

Māori impact statement

11.     Iwi will be advised of any projects that may have significance to them and will be consulted with accordingly.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Leigh Radovan – Local Board Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 

Hibiscus and Bays Local Board Plan 2014 Monitoring Report

 

File No.: CP2016/09012

 

  

Purpose

1.       To update the Hibiscus and Bays Local Board on progress with implementing the Hibiscus and Bays Local Board Plan 2014.

Executive Summary

2.       The Hibiscus and Bays Local Board Plan was adopted in October 2014.  The local board services team prepared a traffic light monitoring report for the local board on projects identified within the Hibiscus and Bays Local Board Plan 2014.  This report identifies achievements and actions where the local board need to focus in the next six months.

3.       This report provides an update to the local board on progress with implementing the Hibiscus and Bays Local Board Plan 2014. The local board plan 2014 monitoring report is attached as Attachment A to this report.  The monitoring progress report was discussed with the local board at the 6 April 2016 workshop.  Local board staff discussed the projects showing orange and red traffic light status requesting that local board members advise next steps and/or confirmation that the projects/initiatives are still a priority of the local board.

4.       Overall progress on implementing initiatives and advocating for matters identified in the plan is positive and a number of have been progressed.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      request that Auckland Council departments and Council Controlled Organisations provide updates on Hibiscus and Bays Local Board Plan 2014 initiatives and advocacy matters as identified in Attachment A.

 

 

Comments

5.      On 15 October 2014 the Hibiscus and Bays Local Board adopted the 2014 Hibiscus and Bays Local Board Plan (local board plan). The local board plan is a community plan for the Hibiscus and Bays Local Board area. This plan sets the framework that guides the local board’s decision-making and actions for the three years, 2014 to 2017.

6.     The local board plan was developed following extensive public consultation and after  considering a range of strategic issues, as well as the Auckland Plan, the Hibiscus and Bays Local Board Area Plan and many other regional strategies and policies.  Advice from subject matters experts and most importantly community views shaped this plan.

7.       Local Board Plan Outcomes

·        A great place to live because we planned for growth: Our area accommodates a growing population, while protecting and preserving local character, the environment and our communities.

·        A strong local economy with skilled jobs: Our area is an attractive place to set up and run a business and our residents have access to skilled jobs close to home.

·        Connected communities with excellent transport choices: Our communities are well connected to each other and the city centre via public transport, walkways, cycleways and efficient roads including Penlink.

·        Easy access to recreation options and open space: Our quality network of open spaces and recreation facilities support a balanced and healthy lifestyle for residents.

·        Safe and supported communities: Our residents have access to a range of community facilities and services that support a sense of well-being, safety and connection to others.

·        A protected and enhanced environment: Our waterways, harbours, coastline, parks, reserves and heritage are protected and enhanced for future generations to enjoy.

Key Priorities

8.      Hibiscus and Bays Local Board indicated a preference to determine a set of clear priorities to focus decision making and inform the strategic direction in the local board plan. The local board noted that although the local board plan is an aspirational document, it should also be realistically achievable and able to be prioritised within the local board agreements (LBA).

9.       The local board has continued to advocate for all of the key advocacy points through opportunities such as discussions with and presentations to the governing body, submissions to the board of Auckland Transport, and the board of Panuku Development Auckland (formerly Auckland Council Properties Limited). 

 

 Progress Update

10.    This report provides an update to the local board on progress with implementing the Hibiscus and Bays Local Board Plan 2014. Each individual initiative and advocacy matter has been listed and a brief progress update provided.

11.    Overall progress on implementing initiatives and advocating for matters identified in the plan is positive. Implementation of the local board plan initiatives is progressing well.

12.     The monitoring report provides ‘traffic light’ tracking provided in the right hand column of the Monitoring Report (Attachment A) together with officer comments on the current status.  The key is generally represented as follows:

 

Progressing well

 

Slow and steady progress

 

Limited or no progress

 

 

Next Steps

13.    The local board will continue working towards implementing the Hibiscus and Bays Local Board Plan 2014.  At the 6th April 2016 workshop the local board requested that departments report against the local board plan initiatives and advocacy identified with a red or orange status in the monitoring report. The purpose of this is to ensure that these initiatives remain a key focus to the organisation and to enable progress to be made. The local board is aware that not everything in the local board plan will be accomplished, especially as the local board does not have a decision making responsibility on all matters, but it seeks to ensure that progress is being made on behalf of and with the community.

 

Consideration

Māori impact statement

14.     Iwi were consulted as a part of the development of the Hibiscus and Bays Local Board Plan 2014 and their views incorporated in the “Valuing our local Māori identity” section of the plan. The local board continues to hold hui with regards to individual projects to enhance their relationship with iwi and ensure they have a clear understanding of the views and values of iwi.

Implementation

15.     This report provides an update on implemention of the Hibiscus and Bays Local Board Plan 2014.

 

Attachments

No.

Title

Page

aView

Monitoring Report

189

bView

Attachment to Monitoring Report

191

     

Signatories

Authors

Leigh Radovan - Local Board Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 



Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 


Hibiscus and Bays Local Board

18 May 2016

 

 

Ward Councillors Update

 

File No.: CP2016/09151

 

  

 

Executive Summary

1.       The Hibiscus and Bays Local Board allocates a period of time for the Ward Councillors, Cr Wayne Walker and Cr John Watson, to update them on the activities of the governing body.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Councillors Walker and Watson for their update.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 

Local Board Members Reports

 

File No.: CP2016/05932

 

  

 

Executive Summary

1.       This is an opportunity for local board members to update the Hibiscus and Bays Local Board on projects and issues they have been involved with.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the information.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 

Governance Forward Work Calendar

 

File No.: CP2016/09150

 

  

 

 

Purpose

1.       To present the local board with a 12 month governance forward work calendar.

Executive Summary

2.       This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings and workshops over the next 12 months. The governance forward work calendar for your local board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required

·    clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receives the attached Governance Forward Work Calendar.

 

 

 

Attachments

No.

Title

Page

aView

Governance Forward Work Programme

209

     

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 



Hibiscus and Bays Local Board

18 May 2016

 

 

Record of Workshop Meetings

 

File No.: CP2016/05933

 

  

 

Executive Summary

1.       The Hibiscus and Bays Local Board held workshop meetings on 23 and 30 March 2016 and 13 April 2016.  A copy of the workshop records is attached.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Endorse the record of the workshop meetings held on 23 and 30 March 2016 and 13 April 2016.

 

Attachments

No.

Title

Page

aView

Workshop Record 23 March 2016

213

bView

Workshop Record 30 March 2016

215

cView

Workshop Record 13 April 2016

217

    

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 May 2016

 

 



Hibiscus and Bays Local Board

18 May 2016

 

 



Hibiscus and Bays Local Board

18 May 2016