I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:

 

Date:††††††††††††††††††††††

Time:

Meeting Room:

Venue:

 

Monday, 23 May 2016

6.00pm

Reception Lounge, Level 2
Auckland Town Hall
301-305 Queen Street
Auckland

 

Rainbow Communities Advisory Panel

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Co-Chairperson

Jordon Harris

 

Co-Chairperson

Julie Radford-Poupard

 

Members

Moira Clunie

 

 

Mark Fisher

 

 

Audrey Hutcheson

 

 

Bruce Kilmister

 

 

Lexie Matheson

 

 

Duncan Matthews

 

 

Diana Rands

 

 

Merv Taueki-Ransom

 

 

Julie Watson

 

 

Aram Wu

 

 

(Quorum 6 members)

 

 

 

Katherine Wilson

Democracy Advisor

 

17 May 2016

 

Contact Telephone: 021 712 595

Email: katherine.wilson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

TERMS OF REFERENCE

 

 

The Terms of Reference set out the purpose, role and protocols of the Panel.†

 

Panel members will also be expected to abide by the Code of Conduct for members of Auckland Council advisory panels.

 

 

Purpose

 

The purpose of the panels is to provide strategic advice to the Council on issues of significance to their communities and to advise on effective engagement by Council with those communities.

 

 

Outcomes

 

The Panel will provide advice through an agreed annual work programme, integrated wherever possible, with other panels and approved by the Regional Strategy and Policy Committee.

 

 

Annual work programme

 

The Council will advise the Panel of the areas of strategy, policy and plan development that are likely to require comment or advice from the Panel during the course of the year. The work programme should also provide scope for the Panel to respond to issues and concerns arising from its communities and to develop its own priorities.

 

As resources allow, budget is available for the Panel to support activities that clearly contribute to the agreed work programme but the Panel may not access external resources for activities or events, except with the agreement of Council

 

 

Submissions

 

Panel advice will contribute to Council decision-making, but panels will not make formal submissions on Council strategies, polices and plans, for example, the Long Term Plan.

In their advisory role to the Council, Panels may have input to submissions made by the Council to external organisations but do not make independent submissions, except as agreed with Council.

 

This does not prevent individual members being party to submissions outside their role as Panel members.

 

* The above information is a summary of the 2014 Terms of Reference document and is based on the Governing Body decisions of 19 December 2013

 

 

Review

 

The form and functioning of the Panel may be reviewed prior to or after, the end of the Panel term in September 2016.

 


Rainbow Communities Advisory Panel

23 May 2016

 

ITEM†† TABLE OF CONTENTS††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† PAGE

1††††††††† Apologies††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

2††††††††† Declaration of Interest†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

3††††††††† Confirmation of Minutes†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

4††††††††† Extraordinary Business††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

5††††††††† Public Input: LGBTI Cross-Party Working Group†††††††††††††††††††††††††††††††††††††††††††††††††††† 9

6††††††††† Public Input: OUTLineNZ Inc.††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 11

7††††††††† Public Input: Proud to Play††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 13

8††††††††† Public Input: Pride NZ†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 15

9††††††††† Auckland Council Libraries, Inclusive Service Design Advisor††††††††††††††††††††††††††† 17

10††††††† Modification of signage to accessible toilets in Auckland Council office buildings, May 2016 update††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 21

11††††††† Rainbow Communities Advisory Panel Sub-committees update, May 2016†††††† 23

12††††††† Rainbow Communities Advisory Panel Work Programme Update May 2016††††† 33

13††††††† Consideration of Extraordinary Items†


1††††††††† Apologies

 

At the close of the agenda no apologies had been received.

 

 

2††††††††† Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3††††††††† Confirmation of Minutes

That the Rainbow Communities Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 11 April 2016, as a true and correct record.

 

 

4††††††††† Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

ďAn item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)††††††† The local authority by resolution so decides; and

 

(b) †††††† The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)†††††††† The reason why the item is not on the agenda; and

 

(ii)††††††† The reason why the discussion of the item cannot be delayed until a subsequent meeting.Ē

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

ďWhere an item is not on the agenda for a meeting,-

 

(a) †††††† That item may be discussed at that meeting if-

 

(i) ††††††† That item is a minor matter relating to the general business of the local authority; and

(ii) †††††† the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b) †††††† no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.Ē

 

 


Rainbow Communities Advisory Panel

23 May 2016

 

Public Input: LGBTI Cross-Party Working Group

 

File No.: CP2016/06292

 

Purpose

1.†††††† To present the Rainbow Communities Advisory Panel with an update on the Parliamentary LGBTI Cross-Working Party.

Executive Summary

2.†††††† Hon. Trevor Mallard, MP Louisa Wall and MP Jan Logie will be in attendance to speak on behalf of the LGBTI cross-party working group to the Rainbow Communities Advisory Panel.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive and thank Hon. Trevor Mallard, MP Louisa Wall and MP Jan Logie on behalf of the cross-party working group for their presentation to the Rainbow Communities Advisory Panel.

Attachments

There are no attachments for this report. ††††

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

23 May 2016

 

Public Input: OUTLineNZ Inc.

 

File No.: CP2016/05001

 

Purpose

1.†††††† To present the Rainbow Communities Advisory Panel with an update on OUTLineNZ Inc. service to the lesbian, gay, bisexual, transgender, intersex and questioning community (LGBTIQ) in Auckland.

Executive Summary

2.†††††† Trevor Easton, General Manager of OUTLineNZ Inc. will be in attendance to speak to the Rainbow Communities Advisory Panel.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive and thank Trevor Easton, General Manager of OUTLineNZ Inc. for his presentation to the Rainbow Communities Advisory Panel.

Attachments

There are no attachments for this report.††††

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

23 May 2016

 

Public Input: Proud to Play

 

File No.: CP2016/05080

 

Purpose

1.†††††† To present the Rainbow Communities Advisory Panel with an update on the inaugural Proud to Play tournament in Auckland between 13-20 February 2016.

Executive Summary

2.†††††† Craig Watson, Event Organiser, Proud to Play will be in attendance to speak to the Rainbow Communities Advisory Panel.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the update and thank Craig Watson, Event Organiser of Proud to Play, for his presentation to the Rainbow Communities Advisory Panel.

Attachments

There are no attachments for this report.††††

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

Austin Kim - Principal Advisor Panels

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

23 May 2016

 

Public Input: Pride NZ

 

File No.: CP2016/06539

 

Purpose

1.†††††† To present to the Rainbow Communities Advisory panel with an update on Pride NZ, the 2016 Pride Parade and seek feedback from the Rainbow Communities Advisory Panel on how Pride NZ and the Panel can work together for future Pride events.

Executive Summary

2.†††††† Kirsten Sibbit, Co-chair of the Auckland Pride Festival Incorporated Board will be in attendance to speak to the Rainbow Communities Advisory Panel.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive and thank Kirsten Sibbit, Co-chair of Auckland Pride Festival for her presentation to the Rainbow Communities Advisory Panel.

Attachments

There are no attachments for this report.††††

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

23 May 2016

 

Auckland Council Libraries, Inclusive Service Design Advisor

 

File No.: CP2016/09396

 

Purpose

1.†††††† To inform the Rainbow Communities Advisory Panel on Auckland Council Libraries work in ensuring Aucklandís rainbow communities feel included and safe within the libraries.

Executive Summary

2.†††††† Morgan Borthwick, Libraries Adviser Inclusiveness, has provided an update via email (Attachment A) to the panel on the planning for a library event to mark the 30 year anniversary of the Homosexual Law Reform in New Zealand.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive and thank Morgan Borthwick, Libraries Advisor Inclusiveness for his update (Attachment A) and provide feedback at the meeting.

Attachments

No.

Title

Page

aView

23 May 2016, Rainbow Communities Advisory Panel, Auckland Libraries 30 year homosexual law reform celebrations.

19

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

23 May 2016

 



Rainbow Communities Advisory Panel

23 May 2016

 

Modification of signage to accessible toilets in Auckland Council office buildings, May 2016 update

 

File No.: CP2016/09649

 

Purpose

1.†††††† To update the Rainbow Communities Advisory Panel on the progress and current status of the pilot programme to retrofit a potential new signage of the accessible toilets in council buildings.

Executive Summary

2.†††††† Auckland Council staff will provide a verbal update at the meeting.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the update from Auckland Council staff on the modification of signage to accessible toilets in Auckland Council office buildings.

Attachments

There are no attachments for this report.††††

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

23 May 2016

 

Rainbow Communities Advisory Panel Sub-committees update, May 2016

 

File No.: CP2016/09636

 

Purpose

1.†††††††† To provide an update to the Rainbow Community Advisory Panel on the activities of the sub-committees of the panel.

Executive Summary

2.†††††† The following subcommittees will provide a verbal update at the meeting:

∑†† Community Summit: Members J Harris, B Kilmister, L Matheson, D Matthews, M Taueki-Ransom, J Watson, and A Wu (lead).

∑†† 30-year Homosexual Law Reform Celebration: Members B Kilmister (lead), J Harris, J Radford-Poupard, D Rands and J Watson.

3.†††††† The Community Engagement at Auckland Council subcommittee consisting of Members M Clunie, A Hutcheson, L Matheson, D Matthews (lead), M Taueki-Ransom and A Wu, have produced the final Inclusive Engagement Guidelines (IEG) document to be approved by the committee (Attachment A). Once the IEG has been approved by the panel, the final version will be sent to the Market Research and Engagement unit at Auckland Council.††

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the verbal updates from the community summit and 30-year homosexual law reform celebration sub-committee

b)††††† receive the Inclusive Engagement Guidelines document from the sub-committee (Attachment A) and approve the document to be sent to the Market Research and Engagement unit.

Attachments

No.

Title

Page

aView

Rainbow Communities Advisory Panel, Inclusive Engagement Guidelines Document - Final

25

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

23 May 2016

 








Rainbow Communities Advisory Panel

23 May 2016

 

Rainbow Communities Advisory Panel Work Programme Update May 2016

 

File No.: CP2016/08494

 

Purpose

1.†††††† To update the Rainbow Communities Advisory Panel (the Panel) on the status of its work programme, and provide information on arrangements related to the end of the term.

Executive Summary

2.†††††† The Panel provides advice to Council to ensure that the views and needs of the rainbow communities of Auckland are incorporated in Councilís decision-making, by:

∑†††††† reviewing and commenting on the content of Councilís strategies, policies, plans, bylaws and projects

∑†††††† advising Council on ways to communicate and engage effectively with their communities

∑†††††† bringing to the attention of Council any matters that they consider to be of particular importance for or concern to Rainbow communities.

3.†††††† Since its establishment in September 2015, the Panel has advised on 12 council agendas including Councilís engagement with rainbow communities, Council and ATEED events, Councilís research programme and the 2016 local government elections.

4.†††††† In February 2016, the Panel participated in the Big Gay Out 2016 to understand the issues of rainbow communities. The Panel is supporting the Councilís events team to celebrate, on 9 July 2016, the thirty-year anniversary of the homosexual law reform.†

5.†††††† Panel meetings are set for 27 June and 22 August 2016. The Panelís term ends on 9 September 2016, one month prior to the 2016 Local Government Elections.

6.†††††† In view of the impending local government elections, Austin Kim, Principal Advisor Panels, will distribute a memo regarding the Auckland Council Local Government Election Year Policy.

7.†††††† Advisory panelsí terms of reference state that ďthe form and functioning of the Panel may be reviewed prior to, or after, the end of the Panel term in September 2016.Ē Council is arranging an independent review process in readiness for the 2016-2019 council term.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the Rainbow Communities Advisory Panel Work Programme Update for May 2016.

Attachments

No.

Title

Page

aView

Rainbow Communities Advisory Panel: Schedule of Feedback and Advice for May 2016

35

bView

Rainbow Communities Advisory Panel Work Programme

37

Signatories

Author

Austin Kim - Principal Advisor Panels

Authorisers

Marguerite Delbet - Manager Democracy Services

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

23 May 2016

 



Rainbow Communities Advisory Panel

23 May 2016

 

††††