Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island on Thursday, 23 June 2016 at 5.15pm.

 

present

 

Chairperson

Paul Walden

 

 

 

Deputy Chairperson

Becs Ballard

 

 

 

Members

Shirin Brown

 

 

 

 

Beatle Treadwell

From 5:24pm

Item 9.4

 

 

APOLOGIES

 

Member

John Meeuwsen

 

For leave of absence

 

ALSO PRESENT

 

Councillor

Mike Lee

Until 6:56pm

Item 13

 

 

 

 

 

 

 

 

 


Waiheke Local Board

23 June 2016

 

 

 

1          Welcome

 

Member Ballard led the meeting in prayer.

 

2          Apologies

 

Resolution number WHK/2016/123

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)         accept the apology from Member Treadwell for lateness.

 

CARRIED

 

 

3          Declaration of Interest

 

Chairperson Walden declared in interest in Item 13: Waiheke Local Grants, Round Two, 2015/2016 and in particular the application made by the Waiheke Sea Scouts. 

 

 

4          Confirmation of Minutes

 

Resolution number WHK/2016/124

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 26 May 2016 and the extraordinary minutes of its meeting, held on Thursday, 9 June 2016, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

Member JP Meeuwsen was granted a leave of absence at the previous business meeting.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

 

 

 

9          Public Forum

 

Secretarial Note: The chairperson with the consent of the meeting accorded item 9.4 Tai Chi Waiheke - Helga Meyer precedence at this time.

 

9.4

Tai Chi Waiheke - Helga Meyer

 

Helga Meyer was in attendance to speak to the board in support of the Waiheke Local Grant application for Tai Chi Waiheke.

 

Resolution number WHK/2016/125

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      thank Helga Meyer for her attendance and presentation.

 

CARRIED

 

Secretarial Note:  The order of business resumed at item 9.1 La Leche League - Rhiannon Fitness.

 

9.1

La Leche League - Rhiannon Fitness

 

Rhiannon Fitness was in attendance to speak to the board in support of the Waiheke Local Grant application for La Leche League Waiheke.

 

Resolution number WHK/2016/126

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      thank Rhiannon Fitness for her attendance and presentation.

 

CARRIED

 

 

9.2

Helicopters - Yvonne O'Brien and Linda Matters

 

Yvonne O’Brien was in attendance to speak to the board about the helicopter pad on Mary Heath Lane on Waiheke.

 

Resolution number WHK/2016/127

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      seek an update from the Council Chief Strategy Officer and the Mayor’s          Office on to the progress of fixing the issues in the district plan which          are causing escalated angst in the Waiheke community, specifically          around resource consents for helipads being granted on a non-notified          basis with no consideration of neighbouring residents and property          owners’ rights to peaceful enjoyment and future development          opportunities for their properties. 

b)      thank Yvonne O’Brien and Linda Matters for her attendance and presentation.

 

CARRIED

 

 

 

9.3

Backpackers - Timothy Moon

 

This item was withdrawn.

 

Secretarial Note:  Item 9.4 Tai Chi Waiheke - Helga Meyer was considered before item 9.2. 

 

9.5

Moth Plant - Flynn Washington and Rob Brennan

 

Flynn Washington and Rob Brennan were in attendance to speak to the board about Moth Plant.

 

Resolution number WHK/2016/128

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      receive the tabled document and attach it to the minutes

b)      thank Flynn Washington and Rob Brennan for their attendance and presentation.

 

CARRIED

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

 

 

Attachments

a     Moth Plants

 

 

9.6

Waiheke Hockey Club – Page and Rachel Falconer, Millie Dalton and Nicki Green

 

Page and Rachel Falconer, Millie Dalton and Nicki Green were in attendance to speak to the board regarding the recent grant application made by the Waiheke Hockey Club.

 

Resolution number WHK/2016/129

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      thank Page and Rachel Falconer, Millie Dalton and Nicki Green for their attendance and presentation.

 

CARRIED

 

 

9.7

Waiheke Working Sail Trust - Bernard Rhodes

 

Bernard Rhodes was in attendance to speak to the board in support of the Waiheke Local Grant application for Waiheke Working Sail Trust.

 

Resolution number WHK/2016/130

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      thank Bernard Rhodes for his attendance and presentation.

 

CARRIED

 

 

9.8

Dragonfired Pizzas - Bevan Kaan

 

Bevan Kaan was in attendance to speak to the board regarding a proposal for a new kiosk at Little Oneroa.

 

Resolution number WHK/2016/131

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      thank Bevan Kaan for his attendance and presentation.

 

CARRIED

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

 

 

Attachments

a     Dragonfired Pizza

 

 

9.9

Tivally - Liz Esmond

 

Liz Esmond was in attendance to speak to the board about art works by Barry Hollands.

 

Resolution number WHK/2016/132

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      thank Liz Esmond for her attendance and presentation.

 

CARRIED

 

 

9.10

Art Works Theatre - Peter Mangin

 

Peter Mangin was in attendance to speak to the board regarding the recent grants application made by the Art Works Theatre.

 

Resolution number WHK/2016/133

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      thank Peter Mangin for his attendance and presentation.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

 

 

 

12

Councillor's Update

 

Resolution number WHK/2016/134

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board

a)   receive the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

 

CARRIED

 

Secretarial Note: Chairperson Walden declare an interest in the Waiheke Sea Scouts application and took no part in the voting of this item.

 

13

Waiheke Local Grants, Round Two, 2015/2016

 

Resolution number WHK/2016/135

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      consider the applications listed in the table below and agree to fund, part-fund or decline each application:

Applicant and application number

Main focus

Funding for

Amount requested

Amount Allocated

The Artworks Theatre Incorporated

 

LG1618-218

Arts and culture

Towards the wages for the Artworks Theatre staff between July to December 2016

$6,500.00

$6,500.00

 

Julia True

 

LG1618-222

Arts and culture

 

Towards the costs for commissioning a large scale mural at Waiheke Primary School in July 2016

$5,000.00

 

$0.00

 

Emote Trust

 

LG1618-236

Arts and culture

Towards the costs to run ten week course on Waiheke between September to November 2016

$8,989.00

$0.00

Needs to involved Waiheke Youth Voice

Waiheke High School

 

LG1618-217

Community

Towards the purchase of equipment and software for the Robotics Club at Waiheke High School between July 2016 to July 2017

$4,000.00

$4,000.00

Waiheke Toy Library

 

LG1618-220

Community

Towards the purchase of a new computer, car seats, annual toy replacement, port-a-cots, costs for venue hire and accountancy fees and the wages for staff between July 2016 to June 2017

$13,500.00

$1,000.00

Tagged to marketing

 

$2,155.00 from fees and charges subsidy budget

Livingwaters Assembly of God Charitable Trust

 

LG1618-221

Community

Towards the planning fees to lodge resource consent in May 2017

$3,099.00

$3,099.00

Community empowerment officers to work with trust on strategic plan

Matiatia-Oneroa Ratepayers Assoication

 

LG1618-223

Community

Towards the costs to re-wire the meter box to the stage, installation of a door and for a Chemwash and internal gutter flush at 115 Ocean View Road, Waiheke between July to September 2016

$5,097.00

$5,097.00

Waiheke Hope Centre

 

LG1618-225

Community

Towards the purchase of food for the Community Soup Kitchen between July to 2016 to June 2017

$3,000.00

Umbrella organisation: Waiheke Island Council of Social Services

$3,000.00

 

Tai Chi Waiheke

 

LG1618-227

Community

Towards the costs of hall hire for the Ostend Hall and Palm Beach Hall, advertising, workshop registration, accommodation, transportation and  licensing fees between July 2016 to December 2017

$4,084.00

Umbrella organisation: Waiheke Island Council of Social Services

$1,500.00

from fees and charges subsidy budget

La Leche League Waiheke

 

LG1618-228

Community

Towards the costs to attend the La Leche League bi-annual conference including registration, accommodation, transport and food between September to October 2016

$7,091.00

$2,000.00

 

Waiheke Island Society for the Prevention of Cruelty to Animals

 

LG1618-230

Community

Towards the costs to have 10 female and 10 male dogs de-sexed between July 2016 to May 2017

$5,665.00

$0.00

Rob Fenwick

 

LG1618-203

Environment

Towards the costs of annual weed control for the Awaawaroa Peninsular weed control programme between July 2016 to June 2017

$4,000.00

*funds to be paid retrospectively

$2,000.00

Officers to work with environmental groups during Annual Planning process

Motutapu Restoration Trust

 

LG1618-212

Environment

Towards the purchase of a mower between August to September 2016

$10,000.00

$0.00

Officers to work with environmental groups during Annual Planning process

Emote Trust

 

LG1618-224

Events

Towards the costs of three “Dancing in the Park” events between September to December 2016

$18,744.00

$0.00

Needs to involved Waiheke Youth Voice

Philip Cryer

 

LG1618-202

Historic Heritage

Towards the costs to fence and plant at 155 Awaawaroa Road, Waiheke between September 2016 to August 2019

$17,500.00

*funds to be paid retrospectively

$0.00

Waiheke United Football Club

 

LG1618-205

Sport and recreation

Towards the costs of hiring a bus between July to September 2016

$4,000.00

$3,000.00

Waiheke Youth Centre Trust

 

LG1618-226

Sport and recreation

Towards the hirage of the Waiheke Recreation Centre between July 2016 to June 2017

$2,952.00

$2,952.00

from fees and charges subsidy budget

Waiheke (Junior) Cricket Club

 

LG1618-235

Sport and recreation

Towards the purchase of playing and coaching equipment, roll out pitch and canvas works on pitch between October 2016 to March 2017

$4,000.00

Umbrella organisation: Grafton United Cricket Club

$4,000.00

 

 

b)      consider the following allocations for multiboard funding under Round Two of the Waiheke Local Grants Programme 2015/2016 as listed in the table below:

Applicant and application ID

Main focus

Funding for

Amount requested

Amount Allocated

Royal New Zealand Foundation of the Blind

 

LG1615-2016

Community

Towards the wages for two recreation and community advisors and one recreation and volunteer coordinator between July to December 2016

$1,800.00

$0.00

Youthline Auckland Charitable Trust

 

LG1611-238

Community

Towards the costs of the year 13 youth development and leadership programme at Waiheke High School between July 2016 to June 2017

$4,000.00

$4,000.00

Connect in to Waiheke Youth Voice

 

c)         consider the following late applications for funding Round Two of the Waiheke             Local Grants Programme 2015/2016 as listed in the table below:

Applicant and application ID

Main focus

Funding for

Amount requested

Amount Allocated

Waiheke Sea Scouts

 

LG1618-233

Community

Towards the roof restoration at Shelly Beach Road, Ostend between July 2016 to May 2017

$31,213.00

$31,213.00

Environmental Defense Society

 

LG1618-237

Environment

Towards accommodation and flights for the Man O War Station verses Auckland Council hearing in Wellington between July 2016 to July 2017

$3,000.00

$3,000.00

Catherine Mitchell Arts Centre

 

Towards the insulation costs of the Catherine Mitchell Arts Centre, 32 Putiki Road, Anzac Reserve Ostend between July 2016 to June 2017

$4,319.00

$4,319.00

Waiheke Working Sail Charitable Trust

 

LG1618-239

Historic Heritage

Towards resource consent costs and repairs for the houseboat mooring area between July 2016 to June 2017

$5,000.00

$5,000.00

Waiheke Hockey Club

 

LG1618-240

Sport and recreation

Towards the purchase of new uniforms and equipment between July to September 2016

$2,560.25

$2,560.25

Waiheke Sports Club

 

LG1618-241

Sport and recreation

Towards the costs of the exterior building improvements for the Waiheke Sports Club between 1 July 2016 to 30 June 2017

$40,064.00

$40,064.00

from LDI capital budget                                               

Waiheke Boating Club Inc

Sport and recreation

Supervision and Technical Services for Ostend Domain Improvement project

$27,000.00

$27,000.00

from LDI capital budget

 

d)         thank Kim Hammond for her attendance and presentation.

CARRIED

 

Attachments

a     Waiheke Local Grants Round Two - Late Applications

 

 

14

Parks, sport and recreation draft annual work programme financial year 2016-2017

 

Resolution number WHK/2016/136

MOVED by Member BM Treadwell, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      approve the Waiheke Parks, Sport and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachment A to this report;

b)      delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2016/2017 to the appropriate Parks, Sport and Recreation advisor and local board portfolio holders.  

c)      note that the Waiheke Recreation Centre grant is to be reported back separately          to the board for approval at the appropriate time.

CARRIED

 

 

 

15

Waiheke Local Board Libraries Work Programme 2016/2017

 

Resolution number WHK/2016/137

MOVED by Deputy Chairperson R Ballard, seconded by Member S Brown:  

That the Waiheke Local Board:

a)      approve the 2016/2017 Libraries work programme (Attachment A).

 

CARRIED

 

 

16

Waiheke Local Board Community Facilities Renewals Work Programme 2016/2017

 

Resolution number WHK/2016/138

MOVED by Member BM Treadwell, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      approve the 2016/2017 work programme for Waiheke Local Board Community Facility Renewals with the exception of line 372.

b)      note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

c)      seek clarification of costings for the roof coverings and additional water tank on line 372 and confirmation on the status of other priority renewals works identified in 2015.

 

CARRIED

 

Secretarial Note: The chairperson with the consent of the meeting accorded item 31 Auckland Transport Update - June 2016 at this time.

 

31

Auckland Transport Update - June 2016

 

Resolution number WHK/2016/139

MOVED by Member S Brown, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      receive the Auckland Transport Report – June 2016.

b)      thank Anthony Lewis for his attendance.

CARRIED

 

Secretarial Note:  The order of business resumed at item 17 Community Lease Work Programme 2016/2017.

 

 

 

 

 

 

 

 

 

 

 

17

Community Lease Work Programme 2016/2017

 

Resolution number WHK/2016/140

MOVED by Deputy Chairperson R Ballard, seconded by Member S Brown:  

That the Waiheke Local Board:

a)      approve the community lease 2016/2017 work programme as detailed in Attachment A.

b)      request that regular portfolio meetings be scheduled with the leasing team and          community development portfolio holders.

CARRIED

 

 

18

Waiheke Local Board Arts, Community and Events Work Programme 2016/2017

 

Resolution number WHK/2016/141

MOVED by Member BM Treadwell, seconded by Chairperson PA Walden:  

That the Waiheke Local Board:

a)      approve the 2016/2017 Arts, Community and Events work programme (Attachment A),

b)      approve the following community arts organisation funding agreements:

         i) Waiheke Community Art Gallery (for Artworks Gallery), $10,591.00
   (uninflated opex budget)

         ii) Artworks Theatre, $10,591.00 (uninflated opex budget).

 

CARRIED

 

 

19

Backpackers - 419-421 Sea View Road, Onetangi, Waiheke

 

Resolution number WHK/2016/142

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)   approve the transfer of the Backpacker Building and Caretakers cottage and unclassified reserve land at 419-421 Sea View Road, Onetangi, Waiheke, into service use, with community outcomes applied under Council Community facilities management and Local Board governance.

b)   request officers progress classification of the footprint of the Backpackers and the Caretaker cottage as Local Purpose (Backpacker Accommodation and Community Buildings) and the remaining Recreation Reserve land as Recreation Reserve, in accordance with section 24 of the Reserves Act 1977, utilising up to $9,000 LDI community response budget.

c)   request officers reconfirm the availability and interest of the shortlisted Expression of Interest applicants from September 2015, and if unavailable, re-advertise a new Expression of Interest (with input from the Local Board).

d)   request officers work with the board to assess all Expressions of Interest applications and confirm terms of lease and community outcomes, and progress a temporary lease on a month by month basis while the classification process is underway.

e)   request officers resolve the resource consent application permitting water take and water discharge for the Backpackers and the Caretaker cottage.

 

CARRIED

 

 

20

Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund

 

Resolution number WHK/2016/143

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)        receive the report

b)        delegate Member Ballard to provide feedback on the draft Community Access Scheme guidelines for the Governing Body to consider.

 

CARRIED

 

 

21

WW1 Centenary Commemorations Update - Waiheke

 

Resolution number WHK/2016/144

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      approve granting $5,000 from the board’s Locally Driven Initiatives budget to the the Waiheke RSA to formulate a WW1 Commemoration programme of events for Waiheke.

b)      delegate Board member Treadwell to work with the Waiheke RSA to confirm the programme of events.  

 

CARRIED

 

 

22

List of resource consents

 

Resolution number WHK/2016/145

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      receive the list of resource consents lodged during 16 May 2016 to 27 May 2016 related to Waiheke Island.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

23

Reports requested/pending

 

Resolution number WHK/2016/146

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board

a)      receive the reports requested/pending report.

 

CARRIED

 

 

24

Inward Correspondence

 

Resolution number WHK/2016/147

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      receive the inward correspondence of the Waiheke Local Board.

 

CARRIED

 

 

25

Waiheke Local Board Workshop Record of Proceedings

 

Resolution number WHK/2016/148

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board

a)      receive the record of proceedings of the Waiheke Local Board workshops held on 18th and 20th May 2016.

 

CARRIED

 

 

26

Chairperson's Report

 

Resolution number WHK/2016/149

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board

a)      receive the Chairperson’s report.

 

CARRIED

  

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

 

 

29

Housing for Older People Partnering Proposal

 

Resolution number WHK/2016/150

MOVED by Member BM Treadwell, seconded by Deputy Chairperson R Ballard:   

That the Waiheke Local Board:

a)      delegate Board Members Treadwell and Brown to discuss this with the Waiheke Housing Steering Committee and provide feedback on:

i.     the Housing for Older People Partnering Proposal and

ii.    the proposed Housing for Older People Partnering Policy

 

CARRIED

 

 

30

Draft 2016 Elected Members’ Expenses Policy

 

Resolution number WHK/2016/151

MOVED by Member S Brown, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      delegate to Member Brown to provide comments on the draft 2016 Elected Members’ Expense Policy to the governing body.

 

CARRIED

 

 

Secretarial Note:  Item 31 Auckland Transport Update – June 2016 was considered before item 17.

  

 

 

 

 

 

8.01 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................