I hereby give notice that an ordinary meeting of the Auckland Domain Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 27 July 2016

5.30pm

Level 2, Reception Lounge
Auckland Town Hall

 

Auckland Domain Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Hon Christine Fletcher, QSO

Deputy Chairperson

Shale Chambers, Chairperson, Waitematā Local Board  

Members

Cr Mike Lee

 

Cr Calum Penrose

 

Vernon Tava, Waitematā Local Board

 

Rob Thomas, Waitematā Local Board

 

Glenn Wilcox, IMSB member

 

Karen Wilson, IMSB member

 

(Quorum 4 members)

 

 

 

Tam White

DemocracyAdvisor

 

22 July 2016

 

Contact Telephone: 09 8908156

Email: tam.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


TERMS OF REFERENCE

 

 

AUCKLAND DOMAIN COMMITTEE

 

Parent Bodies:

Parks, Recreation and Sport Committee (PRSC) and Waitematā Local Board (WLB)

 

Area of Activity

Decision-making responsibility for parks, recreation and community services and activities in Auckland Domain including those anticipated in the Auckland Domain Act 1987 which are currently exercised by PRSC or the WLB

 

Powers

All powers of the PRSC and WLB necessary to perform the Committee’s responsibilities including those powers conferred on Council pursuant to the Auckland Domain Act 1987 except:

a.         powers that the Governing Body cannot delegate or has retained to itself (section 2)

b.         where the Committee’s responsibility is limited to making a recommendation only

c.         where a matter is the responsibility of another committee or local board

d.         the approval of expenditure that is not contained within approved budgets

e.         the approval of expenditure of more than $2 million

f.          the approval of final policy

g.         deciding significant matters for which there is high public interest and which are controversial

 

Membership

Chairperson:                         Appointed from the Parks, Recreation and Sport Committee

Deputy Chairperson:            Appointed from the Waitemata Local Board

Members:                               2 other members from the Parks, Recreation and Sport Committee 2 other members from the Waitemata Local Board

Ex officio:                              Mayor

IMSB appointees (s 85 (1)): Two appointees

Quorum:                                Half or majority

Frequency of meetings:       Quarterly or as required but at least annually

 

 

 

 


Auckland Domain Committee

27 July 2016

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Petitions                                                                                                                          5  

5          Public Input                                                                                                                    5

5.1     MP David Seymour and Ms Sheree Stone - on behalf of the Auckland Holocaust Memorial Trust                                                                                                     5

6          Local Board Input                                                                                                          5

7          Extraordinary Business                                                                                                6

8          Notices of Motion                                                                                                          6

9          Auckland Domain Master Plan                                                                                     7

10        Park Managers Report                                                                                                17

11        Pedestrian Connections through the Auckland Domain associated with the Parnell Rail Station                                                                                                                           29

12        Auckland Bowling Club's application to manage car parking adjacent to their clubrooms at the Stanley Street entrance to Auckland Domain                                               33

13        Auckland Bowling Club Incorporated - Proposed New Lease Auckland Domain 100 Stanley Street                                                                                                               67

14        Auckland Domain Event Approvals and Reporting for July to December 2016 109  

15        Consideration of Extraordinary Items 

 

 


1          Apologies

 

An apology from Cr CM Penrose has been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Auckland Domain Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 9 June 2016, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Democracy Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

 

5.1       MP David Seymour and Ms Sheree Stone - on behalf of the Auckland Holocaust Memorial Trust

Purpose

1.       To address the Auckland Domain Committee in support of the Auckland Holocaust Memorial Trust submission for a holocaust memorial in the Auckland Domain.

2.       This matter is also addressed in the Parks Manager’s report. Copies of the correspondence regarding this matter are attached to the Park’s Manager’s report under Item 10 of the agenda.

Recommendation/s

That the Auckland Domain Committee:

a)      receive the presentation and thank MP David Seymour and Sheree Stone on behalf of the Auckland Holocaust Memorial Trust for their attendance.

 


 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

8          Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Auckland Domain Committee

27 July 2016

 

Auckland Domain Master Plan

 

File No.: CP2016/12267

 

Purpose

1.       This report discusses the engagement process, key themes emerging from consultation and recommended amendments to the Draft Auckland Domain Master Plan.

Executive summary

2.       The report summarises the feedback received on the Draft Auckland Domain Master Plan and recommends amendments to the master plan to reflect this feedback.

3.       The master plan is a twenty year aspiration for how the park can develop and help to achieve the Auckland Plan’s vision to make Auckland the world’s most liveable city.

4.       Feedback confirmed how much Aucklanders value the Domain. It has been the scene of many life events for Aucklanders and part of their everyday experience of Auckland. Aucklanders don’t want the Domain to change too much, they want the cars to be removed and slowed down and the general amenities of the park to be improved.

5.       The key themes in feedback focused on the park entrances, road and carpark closures, the circuit around the sportsfield, lighting a request for a cycling criterium and sportsfield quality.

6.       The history section is currently being reviewed by iwi and it is recommended that  the final approval of the history section 1.4 is delegated to the Chair and Deputy Chair of the Auckland Domain Committee.

Recommendation/s

That the Auckland Domain Committee:

a)      agree to the recommended changes to the Draft Auckland Domain Master Plan
i – ix as outlined in this report.

b)      approve the amended version of the Auckland Domain Master Plan that incorporates the recommended changes i-ix as outlined in this report (Attachment A).

c)      delegate to the Chair and Deputy Chair final approval of the history section.

d)      delegate to the Chair and Deputy Chair the approval of any minor edits or changes to the document to finalise the Auckland Domain Master Plan.

Comments

Background

7.       In February 2013 the Parks, Recreation and Heritage Forum approved the development of a master plan for Auckland Domain. In early 2015, the Auckland Domain Committee was established as the key decision forum with the authority for the oversight, development and use of the Auckland Domain including the drafting of an Auckland Domain Master Plan.  In November 2015, the Auckland Domain Committee approved the release of the draft Auckland Domain Master Plan for consultation.

8.       The Auckland Domain Master Plan is an organising framework that identifies and consolidates a range of projects and work streams and establishes a co-ordinated plan to ensure the Auckland Domain is one of Auckland’s premier parks in the city and region. The draft master plan is a twenty year aspiration for how the park can develop and contribute to the Auckland Plan’s vision to make Auckland the world’s most liveable city.

 

 

9.       The draft master plan contains seven key principles to guide the development and management of the Auckland Domain:

i.        enhancing the Domain for peaceful respite

ii.       enhancing the legibility of the Domain as an important cultural and heritage site

iii.      creating safe, people friendly places and routes with high amenity

iv.      improving connectivity to the Domain and to the key features within it

v.      improving the Domain as a recreation and event destination

vi.      enhancing and maintaining the amenities and facilities within the Domain

vii.     creating an environmentally sustainable park that is an exemplar on the world stage.

10.     In addition to the draft Auckland Domain Master Plan, an implementation plan has been developed to drive milestones, timeframes and deliverables.

Consultation Activities

11.     During February and March of 2016 a programme of community and stakeholder engagement took place to gather feedback on the draft master plan. Consultation activities consisted of:

i.        one open day at Auckland Domain where staff, the project team and Auckland Domain Committee members provided further information on each of the draft proposals and listened to feedback

ii.       a stall at the Lantern Festival on the weekend of 20 February; the Lantern Festival was very well attended and staff spoke with a lot of park users and neighbours in the early evening about the master plan

iii.      advertisements in the community newspaper, posts to Neighbourly and the Auckland Council and Waitemata Local Board Facebook pages seeking written feedback

iv.      a social media campaign that featured a series of short videos about key topics in the master plan highlighting the proposed tree plan, play space and amenity upgrades

v.       workshops with Waitemata and Orakei Local Boards

vi.      series of hui with mana whenua.

Who Engaged?

12.     Auckland Council received 395 pieces of feedback on the draft master plan.  The feedback came from people who regularly visited the Auckland Domain.  Most visitors arrived by car or on foot.

13.     Of this feedback:

i.        three hundred and seventy seven (377) were from individuals

ii.       eighteen (18) were from groups or organisations including sports organisations, resident groups and business associations

iii.      five iwi provided feedback – Ngati Whatua Orakei, Ngati Te Ata Waiohua, Te Akatai Waiohua, Ngai Tai Ki Tamaki and Ngati Maru.  Staff also met with the Office of the Maori King to discuss the master plan.


Figure 1: Quantitative Results – visitor activities

Summary of public feedback

14.     Generally the feedback confirmed how much Aucklanders enjoyed, treasured, utilised and connected with the Domain. It has been the scene of many life events for Aucklanders and part of their everyday experience of Auckland. The Auckland War Memorial Museum, the Wintergardens and walking and jogging in the park were the most popular activities in the park followed by attending events.

15.     Overall, the feedback indicated high levels of support for the draft Auckland Domain Master Plan particularly a long term approach to the management of Auckland Domain. A wide range of feedback and views were provided in the comments sections and the written feedback. Feedback has been summarised into seventeen topic areas. A comprehensive summary of the feedback is appended to this report in Attachment B.

16.     People were asked to rate which actions they wanted delivered as a priority. Closing the roads was identified as a priority project, followed by creating the playscape and consolidating the car parking.

17.     The six most common themes are outlined below and have led to our recommended changes to the draft Auckland Domain Master Plan.  These are summarised below.

Theme One: Entrances to Domain

Feedback

18.     Many people mentioned problems with the pedestrian entries to the Domain and the lack of foot paths. This is a particular problem for park users who are visiting with small children or the elderly. The entrances identified for improvement in particular are, the Football Road and George Street intersection and the Stanley Street entrance to the Domain.

Response

19.     Auckland Transport has identified the problem with the intersection of Football Road, George Street and the Carlton Gore Road cycle lanes and they will be investigating how this can be improved.

20.     The Stanley Street entry to the park is an opportunity to create a distinctive entrance to the park including a connection to the central city, rationalising car parking and vehicle circulation, improving pedestrian amenity and creating a connection to the Kari Street block.

Recommended change

Recommendation i.                Add an additional action to 5.1 Improve pedestrian and cycling circulation to include a new intersection improvement:

Improve the intersection of the Lower Domain Drive and Stanley Street, taking into consideration the redevelopment of Existing footpaths Auckland Tennis and access to the Kari Street commons.

Theme Two: Road and Carpark Closures

Feedback

21.     The draft master plan proposes closing some roads and car parking areas to create a more pedestrian friendly park while still allowing vehicle access to key facilities in the park. This proposal was well supported and a number of people suggested more roads should be closed or closed on a temporary basis including evenings, weekends and at peak commuting times and limited to carpooling vehicles.

22.     A few people were concerned that the road closures would limit access for people with low mobility to the cenotaph.

23.     Many people commented the road closures and pedestrianised areas should be implemented quickly and inexpensively by using paint, bollards and planters to close roads and separate pedestrians from traffic.

Response

24.     The draft master plan still allows vehicle access to the Wintergardens, the museum and the sports fields and car parking is available next to the grandstand and at the northern end of the Football Road.

25.     Access to the cenotaph for people who are unable to walk there would be managed with automatic bollards as at Mangawhau-Mt Eden.

26.     An inexpensive and agile approach to implementing the road closures will be taken.

27.     The road closures will need to be carefully communicated with regular park users, particularly sports field users to ensure park users are aware of where the drop off and parking areas are located. This may include messages to sports clubs, signage and rangers on site for the first few weeks.

Recommended Change

28.     No changes are recommended to the draft master plan in response to this feedback.

Theme Three: Sports Field Circuit

Feedback

29.     The feedback identified opportunities created by the partial closures of Football and Kiosk Roads. It was suggested that this circuit could be lit to extend the use of the area for cycling, walking and running into the evening.

30.     Many cyclists responded that the proposed three metre wide shared path on Football, Grandstand and Kiosk Roads would be too narrow to share, particularly in a busy park like the Auckland Domain.


Response

31.     Leaving the full width of the roads surrounding the sports fields will have benefits for pedestrians and cyclists and also allow for temporary event infrastructure to be easily installed in this area. It is worth noting that existing roads vary in widths and a five metre shared path cannot be provided on all roads.

32.     This circuit is an ideal location to light in the Domain as it has good surveillance from neighbouring streets and connects into a wider network of walking and jogging circuits beyond the Domain including into the central city and the waterfront.

Recommended Change

Recommendation ii.       Amend 5.1.1 The Crescent (Eastern End) Proposed scenario section and artist’s impressions to widen the shared footpath to 5 metres.

Recommendation iii.     Amend 5.1.2 The Crescent (Western End) Proposed scenario section and artist’s impressions to widen the shared footpath to 4.4 metres.

Recommendation iv.     Amend 5.1.3 Grandstand Road (North) Proposed scenario section and artist’s impressions to widen the shared footpath to 4.8 metres.

Theme Four: Cycling Criterium

Feedback

33.     Fourteen cyclists and cycling groups asked for a cycling criterium track, which provides for a bike race consisting of several laps around a closed circuit, the length of each lap ranges from one to two kilometres.

Response

34.     The closed roads in the Domain are for pedestrians, joggers and recreational cyclists. High speed racing will present a conflict with these users and is not appropriate in this park.

Recommended change

35.     No changes are recommended to the draft master plan in response to this feedback.

Theme Five: Lighting

Feedback

36.     Lighting of entrances and key pathways for walking and jogging was frequently mentioned in feedback.

37.     In addition, sporting codes requested the installation of lights for the sports fields and others additional lighting of sports fields could extend the hours the fields could be used.

Response

38.     A lighting plan is proposed in the Auckland Domain implementation plan to look at the appropriate areas of the park to light. This will investigate the sports field circuit, park entrances and key circulation routes.

Recommended change

39.     No changes are recommended to the draft master plan in response to this feedback.

Theme Six: Sports Field Quality

Feedback

40.     Sports field users asked us to improve the quality of the sports fields.

Response

41.     A project is underway to upgrade the lower sportsfields and lighting of the sportsfields is being considered as part of the lighting plan as an action in the implementation plan.

Recommended change

42.     No changes are recommended to the draft master plan in response to this feedback.

Auckland Domain Tree Plan

43.     In June 2016, the Auckland Domain Committee adopted the Auckland Domain Tree Plan and based on this decision the following changes are recommended to the master plan to incorporate the tree plan into the document.

Recommended Change

Recommendation v.     Add the following text to key principle 7. Creating an environmentally sustainable park that is an exemplar on the world stage.

                                      The Auckland Domain Tree Plan aims to develop the Auckland Domain tree collection as a unique arboretum which maintains a balance between protecting the current collection and continued promotion of native and exotic vegetation.

Recommendation vi.     Add the following text to section 5.5 of the draft plan Vegetation Management

The Auckland Domain has a variety of geographical features, landscapes, heritage buildings and that contribute to its magnificent whole. The trees that grow there are arguably one of the park’s greatest features. Auckland Domain Tree Plan provides a guiding document that identifies the principles and objectives by which all the trees in the Domain will be managed.

The park is comprised of a combination of native and exotic vegetation planted by early Maori, European settlers and foreign guests to the country. The tree plan aims to maintain an appropriate balance between the protection of the current collection and continued promotion of both native and exotic species.

Key objectives in the plan include development of:

·        an arboretum at the heart of the Auckland Domain that is complemented and surrounded by large swathes of native bush.

·        a unique and recognised arboretum that both directly and indirectly educates our community and highlights the value and importance of trees particularly in the urban environment.

·        a planting strategy based on the historic and cultural context of the site (i.e, one that tells the stories of the people of Auckland), that maintains and enhances the diversity of the plants and that is built around character zones that have a strong focus on spatial design.

·        an enhanced risk-tree management plan in order to ensure the tree stock, particularly those older and more compromised specimens, are managed safely.

·        the visitor experience by increasing appreciation of the trees through storytelling, education, signage, maps, virtual tours and marketing.

Recommendation vii.    Add an additional vegetation management area to the plan for Pukekaroa and Pukekawa rim. Replacement of oaks (over time as they move into senescence) on the Pukekaroa cone and surrounding tuff ring with native species, where permitted and appropriate.

Kari Street Commons

44.     Feedback on the master plan was supportive of incorporating the former Kari Street Nursery into the Domain, 223 people supported this in the online feedback.

45.     A concept plan is being prepared for the staged development of the site as an event and active recreation space. The site could be used for informal ball sports, passive recreation, picnics, play and events.

46.     The following changes are recommended to the master plan to incorporate the concept plan for the former Kari Street Nursery.

Recommended Change

Recommendation viii.   Add the following text to key principle 5. Improving the Domain as a recreation and event destination.

                                      The Kari Street Nursery site is an ideal location for active recreation and events. There is a lot of capacity for concessions and other short term activity to enhance the visitor and event experience. It is not anticipated that any one group will exclusively occupy this area.

Feedback from Local Boards

Orakei Local Board Feedback

47.     The Orakei Local Board provided written feedback on the master plan making the following key points:

i.        recommend retaining the existing car parking

ii.       recommend retaining the access road in front of the museum

iii.      recommend removing the existing judder bars and traffic calming

iv.      advocated for the retention of the right turn from Ayr Street into Auckland Domain

Response

48.     The points raised are inconsistent with feedback on the master plan which was supportive of the proposed changes to the Auckland Domain.

Recommended change

49.     No changes are recommended to the draft master plan in response to this feedback.

Waitemata Local Board Feedback

Feedback

50.     At a workshop with the Waitemata Local Board in early June the board requested the proposed pedestrian and cycle routes in section 5.1 Improve pedestrian and cycling circulation be updated to show the routes Auckland Transport and Auckland Council are currently investigating.

51.     The board suggested that the recreation needs of Asians be considered as part of the development of the Kari Street Block.

Response

52.     The recreation needs of Auckland’s Asian community will be considered as part of the development of the Kari Street Block.

53.     Auckland Transport are in the process of finalising the pedestrian and cycling connections to the new Parnell Rail Station, when they are finalised the master will be updated.

 

 

Recommended Change

Recommendation ix      Amend 5.1 Improve pedestrian and cycling circulation to show the current pedestrian and cycling connections.

Feedback from mana whenua

54.     As part of the preparation of the draft master plan, four hui were held with mana whenua to ensure their input to the draft content. 

55.     In addition, a fifth and final hui was held on 16 June, 2016 to present the feedback on the master plan.  At that hui mana whenua requested further time to provide written comments in relation to the history section.

56.     Staff are continuing to work with mana whenua to complete the history section by 31 August 2016. For this reason, staff recommend that the final approval of the history section of the Auckland Domain Master Plan be delegated to the Chair and Deputy Chair of the Auckland Domain Committee.

Next steps

57.     Once the master plan is finalised by the Chair and Deputy Chair of the Auckland Domain Committee the plan will be published on the Auckland Council website. A summary of feedback will also be made available. People who provided their contact details will be emailed to advise them that the final master plan is available.

Consideration

Local board views and implications

58.     The Auckland Domain Committee has three representatives of the Waitemata Local Board and these representatives will provide local board views to the Auckland Domain Committee

59.     Feedback on the master plan has been presented to the Waitemata Local Board at workshops in May and June.

Māori impact statement

60.     Auckland Domain is considered of great importance to many iwi in the region and beyond. It is a historic site of conflict and peace. Both the memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events and the importance of the site to iwi.

61.     Four hui were held with mana whenua prior to the completion of the draft master plan. A final hui was held on 16 June to present the feedback on the master plan. Mana whenua are providing further material to be included in the history section of the master plan.

Implementation

62.     An implementation plan for the Auckland Domain Master Plan is attached to this report (Attachment C). The implementation plan outlines the projects identified in the master plan, their funding sources and who is responsible for implementing them.

63.     A number of projects in the master plan are underway this financial year or in the following (2016/17) financial year, including:

i.        upper sportsfield upgrade and renewal of the surfaces

ii.       glasshouse and nursery upgrade

iii.      development of a play space

iv.      development of the pedestrian connections to the Parnell Rail Station.

64.     Funding will be sought in future long term plans for unfunded projects.

 

Attachments

No.

Title

Page

aView

Auckland Domain Master Plan (Under Separate Cover)

 

bView

Feedback Summary (Under Separate Cover)

 

cView

Implementation Plan (Under Separate Cover)

 

      

Signatories

Author

Shyrel Burt - Principal Policy Analyst

Authorisers

Kataraina Maki – General Manager - Community & Social Policy

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Mace Ward - General Manager Parks, Sports and Recreation

 


Auckland Domain Committee

27 July 2016

 

Park Managers Report

 

File No.: CP2016/14557

 

Purpose

1.       To update the Auckland Domain Committee on activities associated with the management of Auckland Domain since the last report on 9 June 2016.

Executive Summary

2.       This is a very brief report that highlights areas of activity not covered elsewhere on this agenda.  This includes several meetings or letters from stakeholders and commentary on future proposals for the Domain, namely:

i.        Kari Street Commons

ii.       Play proposals

iii.      WWI Memorial

iv.      Commercial Activity

3.       The follows on from a comprehensive Park Managers report to the Auckland Domain Committee six weeks ago that highlighted a significant number of activities that have occurred over the last few months.

 

Recommendation

That the Auckland Domain Committee:

a)      receive the report. 

Comments

4.       Since the June 2016 report there have been several meetings or letters from stakeholders that relate to the long term developments in and around the Domain that are included here for the Auckland Domain Committee’s (Committee) attention.  These include:

i.        Auckland District Health Board (ADHB) – on the 6th June staff met with the ADHB to discuss their master plan for the Auckland Hospital Grafton site.  ADHB are looking at improved access to their site, management of vehicle access and way finding within their site.  They noted concern about the impact of events in Auckland Domain on their activities, particularly Lantern Festival, and as a result of the meeting there is now an improved communication process between Auckland Council, ADHB and Grafton Residents Association in relation to forthcoming events.

ii.       Auckland War Memorial Museum (AWMM) – Heather Harris, Head of Operations at AWMM met with Jane Aickin, Manager Auckland Domain to discuss the timeframes and process for progressing design and consent for developing improved access to the AWMM.  The scope of works will include design and consent within the Domain (outside the AWMM designation) in line with the Auckland Domain Master Plan.  Design of new works will need Committee approval but there is a risk that the timing of this will be disrupted by the forthcoming elections.  It is therefore possible that, for the purpose of this consent, the Manager Auckland Domain may need to work with the current Chair and Deputy Chair to progress this matter and report retrospectively to the Committee post elections.

 

 

iii.         Auckland Holocaust Memorial TrustA letter from the Auckland Holocaust Memorial Trust was received on 22 March 2016 as a submission to the Auckland Domain Master Plan. This was supported by a letter received from the Hon Nikki Kaye and the MP David Seymour on 23 June 2016. These letters are attached (Attachments A & B). These two letters respond to an earlier committee deliberation which led to a letter being sent to Ms Diane Ross and Ms Sheree Stone of the Auckland Memorial Trust in October 2015 (Attachment C). In that letter we advised that Council has empathy for the objective but noted that the particular site chosen was not able to be supported. The new proposal is captured in one paragraph in the Trust’s submission to Master Plan.  It is described as a low installation, whereby the cobblestones are laid as a pathway, into the ground, incorporating a contemplative seating area near the Wallenberg Tree.  Based on the nature of this proposal it is not considered necessary to decide on this proposal prior to the adoption of the Master Plan.  It is noted that the location is similar to the last proposal and the impact of any proposal on Pukekawa and the flanks of the War Memorial Museum is still a primary consideration.   

Kari Street Commons

5.       As reported last month, City Park Services are in the process of shifting out of the Kari Street Nursery.  They are expected to vacate by September 2016. The Winter Gardens nursery glass houses are due to be replaced this coming summer. The plants and staff currently based by the Winter Gardens nursery will relocate to Kari Street to facilitate this rebuild.

6.       The public feedback to the concept of returning/repurposing the Kari Street nursery site back to publicly accessible parkland has received strong public support through the Master Plan process.

7.       There are two project funds available in the 2016/17 year to support the basic opening up of the Kari Street site which will enable community use.  

8.       Given that the opening up of this site is anticipated within the current financial plan initial ideas for staging the opening up of this site will be presented at the Committee meeting.

Play proposals

9.       In line with the Auckland Domain Master Plan funding has been approved, as part of the annual plan, for enhanced play areas at the Domain.  Natural play was proposed as part of the Master Plan and this was supported by the public.  The proposal for opening up the Kari Street nursery area (referred to as Kari Street Commons) was also supported.  Feedback is sought from the Committee on the high level scope for the design of enhanced play as follows:

i.        Create an innovative, world-class natural play area, in and around the fallen Pohutukawa tree, adjacent to the duck ponds.  This should be physically and mentally challenging to a wide range of children of varying ages and abilities.  All elements should be natural and not include plastic or traditional play elements such as swings, see-saws and climbing gyms although it may include slides where this is incorporated into the natural environment.  It should incorporate storytelling components that depict the Māori and early European history of the site where appropriate.

ii.       A possible play trail linking this site to Kari Street Commons should be explored

iii.      The development of hard court areas for informal (non-leased) youth play in basketball, street ball, netball and volleyball.  These street play activities need to have removable elements to support the transition of this site for events.

10.     $350,000 is set aside for the development of the concepts, archeological /geological /geotechnical investigations, developed design, engagement and consent for these significant enhancements in 2016/17.

 

 

WWI update

11.     The WWI Centenary Memorial Working Party reconvened on the 9 May 2016 and heard from the designer Wraight Athfield.  

12.     A further two Working Party meetings have been held with the primary focus being on funding and the development of a suitable and subtle connection between the proposed memorial and the AWMM.   An update on progress will be provided at the Committee meeting.  

Commercial activity

13.     While there are some existing activities on the Auckland Domain that generate revenue over and above the cost of administering the activity, there are significant benefits that could be realised with a more strategic, proactive and co-ordinated approach to managing these and other activities. 

14.     Staff have been giving some thought to opportunities for commercial activity in the Domain that could provide added value without compromising the values of the Domain. It is considered that the timing is right to undertake a comprehensive exploration of these options given the new opportunities enabled through changes to public access to parts of the Domain, the known visitor and sector demand for services and commercial opportunities, the desire for council to identify non-rates funding to reduce the rates burden and the large unbudgeted costs associated with the implementation of the Domain Masterplan.

15.     A discussion document that explores the wide range of options available to the Committee to extend and expand alternative revenue streams is being developed and will be discussed at the next Committee meeting where initial consideration and feedback is sought. This document will recommend short and medium term actions to progress this workstream.

16.     A fundamental principle of this work would be to protect and enhance the values associated with the Domain and the visitor experience.

Consideration

Local Board views and implications

17.     This is largely an operational update so the views of the Waitemata Local Board have not been sought on this report however matters affecting the community will be discussed with the Local Board as required. 

Māori impact statement

18.     This report largely reflects ‘business as usual’ operational activity and, in general, is not considered to have an impact on the significant values of the Domain to mana whenua.  Some projects referenced, such as the WWI Memorial, are the subject of separate engagement with mana whenua and any potential impact on values have been/will be the subject of separate report/s.

Implementation

19.     There are no particular implementation considerations other than those briefly discussed above.

 


 

Attachments

No.

Title

Page

aView

June letter re: Holocaust Memorial

21

bView

March letter re Holocaust Memorial

23

cView

Response to Auckland Holocaust Memorial Trust

27

     

Signatories

Author

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Authoriser

Mace Ward - General Manager Parks, Sports and Recreation

 


Auckland Domain Committee

27 July 2016

 

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Auckland Domain Committee

27 July 2016

 

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Auckland Domain Committee

27 July 2016

 

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Auckland Domain Committee

27 July 2016

 

Pedestrian Connections through the Auckland Domain associated with the Parnell Rail Station

 

File No.: CP2016/13621

 

Purpose

1.       To seek approval of the layout and design of the pedestrian connections through the Auckland Domain that are required to be developed prior to the opening of the Parnell Rail Station.

Executive summary

2.       Council and Auckland Transport have been in discussions since 2011 about the development of the new Parnell Rail Station and the associated pedestrian connections through the Auckland Domain.    Auckland Transport is intending to open the new station in the first half of 2017 and wants to complete the pedestrian connections through Auckland Domain to Nicholls Lane in time for the opening.

3.       Auckland Transport will table the latest version of their plans for the Nicholls Lane extension at the meeting and explain the rationale for the proposed layout and design elements.  Committee endorsement of these plans and delegation to the Manager Auckland Domain to approve the detailed designs will enable Auckland Transport to meet the delivery objective of opening the connection at the same time as the rail station.

4.       In line with an earlier agreement with AT for the development of the Parnell Rail Station the two other track upgrades/ pedestrian connections within Auckland Domain, being the section from the western platform to the woodchip yard and the section through Bledisloe Grove will be completed to the existing level of service of the current track network that these sections connect to.   In the future, the Auckland Domain Committee may look at more substantial works to improve the accessibility of the track through the woodchip yard to cater for both day to day and major event visitation.  

Recommendation/s

That the Auckland Domain CommitteeAuckland Domain Committee:

a)      endorse the layout and design of the pedestrian connection through the Auckland Domain connecting the western platform of the Parnell Rail Station to Nicholls Lane and to the Watercare access road and note that Auckland Transport will develop this prior to the opening of the Parnell Rail Station.

b)      note that Auckland Transport will deliver improvements to the pedestrian connections from the Parnell Rail Station into the Auckland Domain, being a) the section from the western platform to the woodchip yard and b) the section through Bledisloe Grove as per the current agreement that that these will be delivered prior to the opening of the Parnell Rail Station.

c)      provide delegation to the Manager Auckland Domain to both approve Auckland Transport’s detailed designs (including associated signage) for the pedestrian connections through the Auckland Domain, being a) from the western platform to Nicholls Lane, b) from the western platform to the woodchip yard and c) through Bledisloe Grove, and the commencement of construction of these connections.

 

 


Comments

5.       In 2011, council entered into an access agreement with Auckland Transport (AT) and the New Zealand Railways Corporation for the Parnell Station enabling works on the Auckland Domain (the Domain).  As part of this agreement, the council and AT agreed, amongst other things, to consult and negotiate in good faith to ensure the Parnell Railway Station provides adequate direct pedestrian access to the Domain for the public using the Domain.  Appendix 4 of the agreement sets out that AT shall meet any costs associated with the need to upgrade or form new pedestrian connections from the Parnell Railway Station to Lower Domain Drive and any other points with the Domain that AT and the council agree need to be upgraded or formed as part of the pre-commencement works for the Parnell Rail Station.

6.       Since that time, the Auckland Domain Rail Corridor Designation Committee and the Parks, Recreation and Sport Committee have considered several iterations of designs for the pedestrian connections initially discussed.   At its 10 February 2015 meeting, the Parks, Recreation and Sport Committee resolved (Resolution number PAR/2015/5) amongst others things that it approves, in principle, to the layout, direction and function of four (4) vital pedestrian connections, being (a) from the platform through to the woodchip yard, (b) from the platform to the Watercare access road (c) from the platform to Nicholls Lane (d) from the underpass to Bledisloe Grove.

7.       In the intervening period the following has occurred:

i.        Council has progressed the acquisition of approximately 1209 square metres at 20-24 Nicholls Lane, Parnell from the developer Carlaw Campus Limited Partnership, and

ii.       AT has considered the operational challenges of having three supervised ticket gates on the western platform and has explored ways to reduce this to two gates.

8.       AT is working towards opening the Parnell Rail Station in the first half of 2017.  Prior to opening the station it intends to complete the construction of the pedestrian connections from the western platform of the rail station to Nicholls Lane.  The developers and owners of Carlaw Park campuses have allowed for a footpath connection to be developed through their site to the station. This section of the route will be gated outside of normal train operating hours and managed by the site. Clear signage will be provided for station users. The developers are very supportive of the connection. A public easement through their site was a condition of their own resource consent.

9.       Prior to opening the station AT will also improve the existing track network up into the Domain.

The Nicholls Lane Extension

10.     On the basis of feedback from the the Auckland Domain Rail Corridor Designation Committee and the Parks, Recreation and Sport Committee, AT had previously revised plans for this connection to:

i.        ensure that the section through the Domain is consistent with the values of the Domain

ii.       maximise the accessibility of the route, and

iii.      minimise earthworks and vegetation clearance.

11.     More recently AT has given consideration to how it can avoid the need for a third supervised ticketed gate on the western platform. Removing a third ticket line substantially reduces initial capital costs for the installation of gate lines and also reduces ongoing operational costs to man each ticket line.  It has also investigated ways to:

i.    connect to the Watercare access road, and

ii.    future proof the option of developing a second underpass north of the platform that would provide more efficient connections between platforms and improve connections between Parnell and the Domain.

12.     AT will table the latest version of its plans for this connection and talk to the rationale for the proposed layout and design elements.

The Woodchip Yard Extension

13.     The connection via the woodchip yard offers the best connection from the station platform into the Domain.  There is an existing service road from Lower Domain Drive into the woodchip yard and this area also connects to all of the pedestrian trails on the eastern side of the Domain. 

14.     Given budget and time constraints, it is proposed to upgrade the section from the station to the woodchip yard to the level of service of the existing track it will connect to, that is, an approximately 2 metre wide gravel track with wood edging.  In the future there will be opportunities to consider ways to enhance the accessibility of this track by undertaking earthworks to reduce the gradient and also to install design elements such as temporary lighting for major events.

15.     Council staff have initiated discussions with City Parks about the relocation of the woodchip yard.  Several years ago the use of this area was reassessed and the nature of the use of the area was reduced to being only for woodchip and temporary organic waste however with the proposed opening of the Parnell Rail station this remaining activity will be closed down by the end of 2016.  This completely eliminates the visual impacts of this activity and also the potential conflict between vehicles and pedestrians.

The Bledisloe Grove Connection

16.     The connection from the existing underpass leads pedestrians via a series of steps into the Bledisloe Grove at the corner of Domain Drive and Lower Domain Drive.  There is no formed path from the top of the trail to the footpath. As this will be a key connection from the station to the park it is necessary to complete this connection to the park as part of the station works.  It is considered appropriate for this short section of track to be developed to the same level as the track network it connects to. 

Consideration

Local board views and implications

17.     AT recently briefed the Waitemata Local Board on the status of the Parnell Rail Station project as part of a formal request for funding to construct the pedestrian connections through the Auckland Domain.   The Waitemata Local Board has provided approval to the funding request pending the Auckland Domain Committee’s endorsement of the proposed pedestrian connections.

Māori impact statement

18.     Mana Whenua engagement was undertaken as part of the track lowering works for which the physical works were completed in 2012.  Mana whenua engagement has also occurred as part of the development of the Parnell Rail Station.  Archaeological surveys and ecological surveys were carried out for the site extent as part of the track lowering and station construction and no issues were raised as a result of this work.

19.     In relation to the pedestrian connections through the Domain, a cultural impact assessment was undertaken as part of the design development.  Since then mana whenua have been involved in the development of the Auckland Domain Masterplan which shows the proposed connection to Nicholls Lane and no issues have been raised through this process.

20.     Conditions of landowner approval will also stipulate a protocol to follow if archaeological sites (including sites of Maori origin) are found during construction and/or establishment of access routes.

Implementation

21.     The Auckland Domain is held under the Auckland Domain Act 1987.  The proposed works are consistent with section 6(b) the Act, empowering Council to set apart any part of the Domain for facilities and amenities necessary for the public using the Domain.

22.     The project is also consistent with Policy 3.4 of the Council’s Auckland Domain Management Plan, which emphasises the provision of public transport to enhance access to the Auckland Domain. Therefore, the works are envisaged in the best interests of the public and use of the Auckland Domain.

23.     In endorsing the pedestrian connections set out in this report, the Auckland Domain Committee is granting administering body approval for the alignment and design of the pedestrian connections through the Domain and for Auckland Transport to have temporary access for works and ongoing maintenance.  Auckland Transport will be responsible for securing any necessary regulatory consents required to undertake the works.

24.     Auckland Transport will undertake and fund the development of the pedestrian connections set out in this report.   It will also be responsible for the ongoing maintenance of the Nicholls Lane Extension as a main station connection.  The ongoing maintenance of the other two pedestrian connections will be council’s responsibility.

 

 

Attachments

There are no attachments for this report.    

Signatories

Author

Anna McElrea - Team Leader Parks & Open Space Specialist (Regionwide)

Authorisers

Mark Bowater - Manager Parks

Mace Ward - General Manager Parks, Sports and Recreation

 


Auckland Domain Committee

27 July 2016

 

Auckland Bowling Club's application to manage car parking adjacent to their clubrooms at the Stanley Street entrance to Auckland Domain

 

File No.: CP2016/14604

 

Purpose

1.       To provide options and seek direction from the Auckland Domain Committee in relation to future management of the car park area adjacent to the Auckland Bowling Club Incorporated (“the Club”).

Executive summary

2.       The Club has generated revenue over many years by renting the council owned car parks in Auckland Domain (Domain) adjacent to their existing lease area to nearby businesses and individuals.  The Club has applied to Auckland Council (Council) to continue its management of these car parks. The Club has no documented rights to manage or retain revenue from the car parks. 

3.       Council is negotiating a new community lease with the Club and this is the subject of a separate report on this agenda.  The Auckland Domain Act 1987 (“the Act”) is very prescriptive in describing the area of land that may be leased to the Club and specifically states that Council may not grant a lease over any other part of the Domain.  Therefore the request from the Club to manage this car park is being considered independently of the request for a lease renewal from the Club.

4.       The Club has asked for the right to maintain the area adjacent to their clubrooms, obtain exclusive use of 26 car parks, charge users for the remaining car parks and share revenue from car park rental with Council.  The Club currently earns a gross revenue of just over $100,000 from these car parks.

5.       It is recommended that two car parks adjacent to the Club’s main entry are provided for the Club’s exclusive use.  This is consistent with other community leases granted around the region and would provide the Club full control of access to their clubroom entry area.

6.       It is recommended that Council enter into a short term contract with the Club to manage the remaining 73 car parks adjacent to their clubrooms on a new and trial basis and that this situation be reviewed in one year.  The Club’s request for exclusive use of 26 car parks is not supported but the Club could control access from time to time within the management contract. 

Recommendations

That the Auckland Domain Committee:

a)      approve in principle a contract being entered into with the Club to manage the car parks adjacent to the Club off Stanley Street (identified in the survey plan at Attachment A) for a trial period of one year on the following conditions:

i)        That this is a short term (one year) contract only

ii)       Revenue of $45,000, being half of the gross revenue less fixed costs, be returned to Council in two installments (six monthly payments)

iii)      Priority for use of car parking shall be given to park users

iv)      A maximum of one third of the car parking spaces can be set aside for users of the Club for no more than half a day at a time and only when there is booking or use of the clubrooms i.e. this is not a permanent exclusion.

v)      The Club meets the costs of the contract including signage.

 

vi)      The current permanent commercial lease occupancy of car parks must be terminated by the end of this one year trial management contract in favour of opening this site up for park users

vii)     Fees for casual use must be in accordance with Council’s approved fee schedule and the application of these casual fees must be in accordance with a schedule of event days that is approved by Council.

b)      confirm and direct that the Manager Parks, Sport and Recreation has authority to negotiate and specify the contract conditions to Auckland Transport, so as to enable Auckland Transport  to prepare a trial management contract with the Club for the management of car parks adjacent to the Club, off Stanley Street.

c)      request Auckland Transport that the trial management contract with the Club be reviewed and reported back to the Auckland Domain Committee prior to the expiry of the contract, along with a review of options for management of car parking throughout Auckland Domain. 

d)      set a maximum fee of $20 per day for casual use of the car parks adjacent to the Auckland Bowling Club off Stanley Street

e)      approve meeting any shortfall of costs in establishing the parking contract including signage, so that Auckland Transport’s involvement pursuant to its delegation is cost neutral.  The Auckland Transport delegations are provided as Attachment B.

 

Comments

Historic management and use of car parking

7.       The Auckland Bowling Club (Club) has generated revenue over many years by leasing or renting the council owned car parks in Auckland Domain (Domain) adjacent to their existing lease area to nearby businesses and individuals.

8.       The Club has provided a comprehensive overview of the history of their management of the site.  This is provided as Attachment C. 

9.       There are no formally documented rights to manage or retain revenue from the car parks. 

Demand for carparking

10.     Auckland has been experiencing significant growth over the last few decades.  Anecdotal evidence suggests that developments such as the University of Auckland campus have increased the number of people utilizing the Domain in recent years. The Auckland region is expecting strong forecast population growth (in the order of 30,000 people per annum) that will result in ongoing and increasing demand for access to/use of the Domain.

11.     It is highly unlikely that there will ever be sufficient parking in or around the Domain to provide for the demand for all park users.  As a result the Auckland Domain Master Plan has placed an emphasis on increasing pedestrian, cycle and public transport access to and through the Domain.  It also signals a shift of some car parking away from the centre of the park to the outskirts of the Domain.

12.     Park users are increasingly going to need to access the park by public transport and improved cycling and pedestrian routes.  However people living in remote rural areas, with limited mobility or travelling in larger groups will always access the park by car.  This means that every car park available in the Domain needs to be carefully managed to provide for increasing park usage. 

13.     Based on the evidence from recent car parking enforcement there are a significant number of car parks in Auckland Domain being used by people working in adjacent businesses and visiting the hospital i.e. not visiting the park.

14.     The car parking that is the subject of this report, adjacent to the Club off Stanley Street, is predominantly used by the Club, event users and people working in adjacent businesses. 

15.     There is an opportunity to open up the parking area adjacent to the Club for general park users. 

Car Parking Layout

16.     There are approximately 75 car parks in the subject area.  The majority of these are numbered and several are labelled with “HRC” (The Health Research Council) or “ProCare” (Doctor and GP Services).  Both of these organisations operate adjacent to the parking area.  There are also car parks that are labelled “Reserved”.

17.     A portion of the car park area in question falls outside of the legal boundary of Auckland Domain however it is still owned by Council.  The non-Domain land is currently managed seamlessly with the contiguous Domain land area and cannot be practically severed without making the car parking and vehicle access dysfunctional.  This report therefore treats the entire area as if it was part of the Domain and subject to the Auckland Domain Act 1987.

Existing operation of car park (information provided by the Club)

18.     As noted previously, the Club has provided a comprehensive overview of the history of their management of the site (Attachment C).  This shows extensive and ongoing interest and involvement, by the Club, in the management of the car parks but does not show any specific rights to use or manage these car parks.  This accords with Council’s records. 

19.     The Club has declared gross revenue of just over $100,000 from these car parks and net revenue, when all other club costs are taken into account, of $25,000 pa.

20.     The income is based on leases to Procare, Homecare, Health Research Council and casual parking. 

The Club’s request

21.     The Club has asked for the right to administer all of the car parks adjacent to the Club and continue to maintain the area, in return for the exclusive use of 26 car parks and a share of revenue with Council. 

Options available to Council

22.     A number of different options for managing these car park spaces have been reviewed and a summary of these is provided below.

i.        Open the car parks to public access without charge, lease or constraint

a.      The Domain is a very significant park and visitor destination for Aucklanders, domestic and international tourists.  It is increasingly difficult to find a car park when visiting the park by car.  This is exacerbated by commuters working in nearby businesses or hospital visitors using car parks in the Domain. 

b.      This option is not recommended as it does not address the issue of scarcity of resource or misuse of the car parks i.e. use of car parks by non-park users.

ii.       Allocating some car parks to the club for its exclusive use

a.      The Club has requested exclusive use of 26 car parks.  The Club have advised that they these are needed as members need to carry heavy bowls and clothing/bags to the club. 

b.      26 car parks does not equate to a car park per member and would be insufficient for all users during a tournament so, while helpful to the club, providing 26 car parks would not negate the need for the Club to think about how users can access the clubrooms in different ways (e.g. drop off, car pool, storing bowls at the club etc). 

 

c.      It is understandable and typical for sport clubs that are resident on public parks to ask for large numbers of exclusive use car parks however, in general, these requests are not supported by Council.  In some cases a small number of car parks are allocated based on club specific/site specific peculiarities. 

d.      Exclusive use car parks lead to inefficiency of use i.e. when they are not used by the allocated user they are not available for other users.  It is unsustainable and inappropriate to have large areas of park dedicated to car parking. 

e.      The Auckland Domain Act 1987 (Act) very carefully describes the area of land that may be leased to the Club and specifically states that Council may not grant a lease over any other part of the Domain.  Therefore any allocation of car parks to the Club would not be able to be granted as a lease under the Act.  Section 4(1) of the Act states: “The Domain shall continue to be held by the Council upon trust as a place of public recreation and enjoyment, including at all times free access to and egress from the Domain in favour of all persons, subject to the provisions of the Act.”  Other parts of the Act enable the Council to apply charges for certain functions and support minor commercial enterprises within the Domain that would generally support recommendations made in this report however it is the clear intent of the Act to maximize public access and prevent exclusive use other than the stated leases. 

f.       There are car parks immediately in front of the Club’s clubrooms that may need to be more carefully managed in order that loading supplies or emergency access to the Club is possible at any time. It is therefore recommended that a management arrangement is entered into for two parking spaces adjacent to the Club’s main entrance and that this arrangement is entered into in parallel with the renewed community lease.  This is the subject of a separate report.  The remaining request for exclusive use car parking is not supported for the reasons outlined above. 

iii.      Free access for all with a time restriction

a.      Throughout the rest of Auckland Domain, not including the Museum underground car park, parking is free with a three hour parking time limit.  A three hour time limit is considered appropriate given a typical visit includes a picnic, a visit to the Wintergardens or the Museum or a game of sport.  These activities take longer than an hour but usually do not extend beyond half a day.  Conversely a three hour time limit is a disincentive for people working in adjacent businesses who would generally be looking for a parking space for about six hours.

b.      As a general principle car parking in parks should be for park users.  Opening up the car park adjacent to the Club for park users is therefore supported.  Auckland Transport (AT) has indicated they could support the enforcement of this, as they do in other parks of the Domain. 

c.      Adopting this position at this point in time would be a significant change for the Bowling Club and current paying users.  Not only would the Club lose a significant amount of income the Council would forgo the opportunity to take a percentage of this income for the benefit of the Domain. 

d.      If this option was adopted it would ideally be accompanied by excellent communications and a transition period so the current users understand and support the change and make alternative arrangements. 

e.      For the reasons listed above this option is not recommended in the short term but could be an option in the future. 

 

 

iv.      Pay and display

a.      There is only one other park in Auckland where pay and display is currently applied (The Landing, Ōkahu Bay). 

b.      Charging for car parking is the norm in many areas surrounding the Domain.   The current free parking arrangements in the Domain makes the Domain a target for non-park users who will attempt to use the Domain to avoid fee paying parking sites around the Domain e.g. the hospital car park.  Installing pay and display would therefore put the park on an equal footing with the surrounding areas and disincentivize non park users who are currently trading off the longer walk with free parking in the Domain. 

c.      This option would create a revenue stream for the Domain.  Given the aspirations for improvement indicated in the Domain Master Plan, and the lack of budget provided in the Long Term Plan to meet these aspirations, it is recommended that activities such as this, that derive a revenue stream without compromising the values of the Domain, are explored. 

d.      Initial discussions have occurred with Auckland Transport.  They are able to support a pay and display system (as they do elsewhere in the city) however further discussions/negotiations would be needed to ensure that the cost of the AT service was covered while also returning income to the Domain. 

e.      Initial investigations suggest an appropriate hourly rate for this option would be $2 per hour Monday-Friday 8am-6pm and $1 per hour Saturday 8am-6pm.  Assuming 80% occupancy this would equate to gross revenue of a little over $365,000 p.a.

f.       Costs would include: two or three ticketing machines ($12,000 installed new*); signs ($2,000) and collection and processing fees (approximately $120 per month depending on frequency of collection).  *AT have older machines that would be perfectly functional that could be installed at no upfront cost to council.

g.      This option would result in significant loss of revenue for the Club.

h.      The pay and display option would provide a substantial revenue stream that would also assist in maximising public access, supporting event activity and it would still enable bowling club members to use/access the car park.

i.        It is recommended that this option continue to be investigated alongside a review of car parking management throughout the Domain.  It is not recommended or possible to implement this straight away as the logistics listed above would need to be worked through.  It would also need to be accompanied by excellent communications and a transition period so the current users and general park users understand and support the change and can make alternative arrangements. 

v.       Commercial lease

a.      The Club currently leases car parks to companies/individuals for commercial/commuter use.  This is not considered consistent with the Act or the requirement to meet the needs of park users (as detailed above).  It is therefore not a recommended approach for future use or management of car parks. 

b.      Given the Club has existing arrangements in place and the current users may have pre-paid and/or will not be aware of any issue with their occupancy it is recommended that the Club be asked to provide notice to these users and progressively make these car parks available for park users over the course of the next year.

 

 

vi.      Management and maintenance of the car park by the Club

a.      As detailed above the Club have requested that their current management and maintenance regime be formalized with the exception that part of the revenue be returned to Council. 

b.      Entering into a short term contract with the Club for management and maintenance of the car parks is the most immediately plausible option without significantly affecting the Club’s financial viability or surprising current users.  It also gives the Club some legitimacy in its activities while making it clear that there needs to be ongoing transparency, a benefit to the Council and some shifts in use to better support the Domain.  It is recommended a short term contract be entered into on following conditions:

i.        That it is a short term (one year) contract only with no right of renewal and a clear intent that the Committee will continue to review other options in conjunction with an overall review of car parking in the Domain. 

ii.       The Club may reserve a maximum of one third of the car parking spaces for users of the Club for no more than half a day at a time and only when there is booking or use of the clubrooms i.e. this is not a permanent exclusion.

iii.      Revenue of $45,000, being half of the gross revenue less fixed costs, be returned to the Council spread in six month installments

iv.      Priority for use of car parking shall be given to park users

v.       The permanent commercial lease occupancy of car parks must be terminated by the end of the one year trial in favour of opening this site up for park users

vi.      A fee of no more than $20 per day may be set and recovered by Club for casual use of the car parks with the prior approval of Council on a case by case basis.

c.      The Club has also requested that a gate be installed to close off the area late at night for security purposes.  This is a practice employed in parks all over the region.  Although there are no records of complaints about misuse of this car park or area at night the Club have now advised that this is a problem.  It is recommended that if a management arrangement is entered into with the Club that this include monitoring and reporting of incidents.  Council can then review the need/justification for a new gate system at this location. 

d.      Setting fees and charges for use of park land is the responsibility of the Auckland Domain Committee.  No fees have been set for the use of these car parks.  It is therefore recommended that the Committee sets a fee that supports the proposed contract arrangement.

Consideration

Local board views and implications

23.     The feedback from the Club on the detail of their use of the car park has only recently been received.  With only one remaining meeting of the Auckland Domain Committee prior to the elections there has not been sufficient time to work through the options and then obtain the feedback from the Waitemata Local Board.  The pressure on car parks is an issue which is equally relevant at Victoria Park and any inner city park that has car parking adjacent to intensive residential and commercial uses.  The recommendation of a short term management contract provides a window of time to workshop this with the Local Board and look at the implications, opportunities and learnings that may equally apply to other parks as well as obtain a better understanding of any local community implications of any car parking management option. 

Māori impact statement

24.     There has been no engagement with Māori in respect to this issue.  As detailed throughout the report the current management regime is not authorised and the recommended option is a short term measure to normalise the current activity while also being very clear about need to amend the current practice to provide wider benefits to the Auckland community.  The changes proposed in this report will increase access to car parks by more Aucklanders and increasing revenue streams for Auckland Domain that could be utilised for implementation of the Master Plan including activities that would be of benefit to Māori. 

Implementation

25.     The conditions of the contract would include reporting and revenue payments that would provide an opportunity for monitoring the implementation throughout the year before reporting back to the Committee at the end of 2017.

 

Attachments

No.

Title

Page

aView

Survey of land subject to management agreement

41

bView

Auckland Council delegations to Auckland Transport in respect of Off Street parking

43

cView

History and proposal for car parking management

45

     

Signatories

Author

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Authoriser

Mace Ward - General Manager Parks, Sports and Recreation

 


Auckland Domain Committee

27 July 2016

 

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Auckland Domain Committee

27 July 2016

 

 

Governing Body

25 June 2015

Attachment B: June 2015 Off-street Parking Delegation Terms

 

Auckland Council delegates A to Auckland Transport, excluding the prohibitions in B and

subject to the conditions in C:

 

A. Delegations

 

1. All responsibilities, duties and powers relating to the management and control of off-street

parking facilities owned by the Council including beaches and other public places managed

or controlled by Council.

 

2. For the avoidance of doubt this includes delegated authority:

a.         in relation to all regulatory and enforcement decisions;

b.         in relation to the Council's functions and powers under all legislation and bylaws (including bylaws made by legacy Auckland local authorities) relating to off-street parking;

c.         to establish, modify and/or remove off-street parking restrictions and charges;

d.         in respect of any ancillary responsibilities, duties or powers necessary to give effect to this delegation;

 

B. Prohibitions

 

This delegation excludes:

 

1. power to establish new, or extend any existing, Council owned off-street parking facilities;

 

C. Conditions

 

These delegations are given subject to the following conditions:

 

1. all functions, powers and responsibilities must be exercised in accordance with relevant

     statutory and bylaw provisions;

2. without limiting condition 1, where a decision must be made by resolution (for example

     where a bylaw or legislation requires it), the decision must be made by the Board of

     Auckland Transport or by its Traffic Control Committee.

3. the exercise of the delegated powers must be in accordance with

a.         Policies 2A and 2B contained in the 2015 Auckland Transport Parking

Strategy (as approved at the same meeting as the Governing Body makes

these delegations)

b.         any council regulatory plan

4. In the case of off-street parking in Council local and regional parks, Council library

     carparks, associated with Council community facilities and beaches or public places

     controlled or managed by Council (and if there is any doubt about the categorisation of a

     particular carpark these terms apply):

 

a.    the carparks, beaches and public places where parking restrictions are to apply will

            be specified by the appropriate manager, being

·         General Manager Licensing & Compliance Services for beaches and offstreet

parking associated with community facilities,

·         Manger, Parks, Sport and Recreation for off-street parking in council regional

and local parks

·         Manager Libraries and Information for library carparks

 


 

Governing Body

25 June 2015

 

 

 

and advised to Auckland Transport;

b.         the views and preferences of local boards must be taken into account.

c.         Auckland Transport must provide a biannual report to the appropriate Council

          Manager in relation to the use of these delegated powers in any particular carparks

          (when requested to do so).

 

5.  Auckland Transport will bear all costs; except for the costs of establishing parking

restrictions including signage in Council local and regional parks, Council library carparks,

and Council community facilities, which will be met by Council. Auckland Transport may

retain the revenue associated with exercising this delegated authority. However, if a

surplus is generated from this activity then Auckland Transport must use the surplus to

offset its annual total funding requirement from Auckland Council

 

 

 

 

 

 


Auckland Domain Committee

27 July 2016

 

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Auckland Domain Committee

27 July 2016

 

Auckland Bowling Club Incorporated - Proposed New Lease Auckland Domain 100 Stanley Street

 

File No.: CP2016/15761

 

Purpose

1.       To seek approval to progress lease arrangements with the Auckland Bowling Club and appraise the Auckland Domain Committee on current progress of the lease negotiations.

Executive summary

2.       The lease to the Auckland Bowling Club Incorporated (the Club) expired in March 2012.

3.       The Club has applied for a new lease on the same terms and conditions as the previous lease. The Auckland Domain Act 1987 authorises a renewal on terms and conditions Council thinks fit.

4.       The Auckland Domain Committee (Committee) informally requested a change to the Club’s constitution to allow women members before considering a lease renewal. The constitution has been changed accordingly and lease negotiations can be progressed.

5.       There are a range of factors to consider as part of granting a new lease including ways to increase Club membership to make better use of valuable resources and the ongoing financial sustainability of the Club if changes are made to management of the adjacent parking area.

6.       As the Club is small and trying to build its membership a shorter term lease may be appropriate to enable the Council to review the effectiveness of Club growth and site utilisation, rather than a lease for the maximum 21 years possible under the Domain Act 1987 and as requested by the Club.

7.       In usual circumstance a lease of ten (10) years with a right of renewal of ten (10) years would be recommended in accord with the Community Occupancy Guidelines. However in this case a lease of three (3) years with the right of renewal of seven (7) years for an aggregate of 10 years is recommended to allow flexibility and ensure the viability and implementation of new arrangements. The 10 years coincides with the initial term of a community lease where the group owns the buildings and amenities.

 

Recommendation/s

That the Auckland Domain Committee:

a)      authorise officers to negotiate a new lease with the Auckland Bowling Club Incorporated for a term of three (3) years with one right of renewal of seven (7) years.

b)      note that the matter of management of the adjacent car park and associated car parking revenue shall not be included in the proposed Auckland Bowling Club Lease nor subject to its own lease.

c)      request that officers negotiate new lease terms that include provision for the Auckland Bowling Club to partner with other groups, allow access for other Auckland Domain users and generally be in accordance with Council’s Community occupancy guidelines.

d)      delegate to the General Manager Community Facilities, approval of final details of a lease subject to meeting the conditions in this resolution.

 

 

Comments

Lease Background

8.       The previous lease to the Club commenced 1 April 1991 for a term of 21 years that expired 31 March 2012. The lease was authorised by section 7 (1) (a) of the Auckland Domain Act 1987 and the Reserves and Other Lands Disposal Act 1974.

9.       Section 7(2) of the Auckland Domain Act provides at the expiry of the lease for ….”at the discretion of the Council, and at the request of the lessee, (to) be renewed for a further period not exceeding in the aggregate 21 years, upon such terms and conditions as the Council thinks fit”. The Club is seeking a new lease on the same terms and condition as the previous lease.

10.     Council officers have discussed with the Club their expired lease and the proposal for a new lease. These discussions are affected by other issues described elsewhere in the report including Auckland Domain master planning, amendment of the Club’s constitution and management and use of parking area adjacent to the Club.

11.     At the 14 October 2015 Committee meeting a deputation from the Club and its lawyers, was received and it was resolved that the Committee:

b)      authorise council staff to discuss the matter of parking arrangement and revenue with the solicitors of the Auckland Bowling Club, taking into account public access.

c)      delegate authority to the Manager of Parks to resolve the lease occupation matter.

12.     At the December 2015 workshop of the Committee staff sought direction on a range of issues including;

i.          amending the Club’s constitution

ii.          an appropriate lease term

iii.         amending the lease area

iv.        options for the Club to a partner with other groups and

v.         access to the Club’s facilities for other Domain users.

13.     The Club recently approved a constitutional amendment to allow women members. A copy of the revised constitution is provided at Attachment A for the information of the Committee.

14.     This is the first formal report presenting options on the future of the Club to the Committee.  However the Club’s future tenure has been under consideration for a number of years. Prior to the formation of this Committee the matter was being dealt with by the Waitematā Local Board.  The delay has largely been due to the time taken to change to the Club’s constitution which was viewed as a prerequisite to being able to progress a lease.

15.     Following the December 2015 workshop staff looked at options for amending the lease area.   This would have potentially enabled the relocation of maintenance sheds around the entrance to the Domain, to the area beside or behind the Clubhouse to provide for a more open and attractive entrance to the park. As the lease area is authorised and described in the Auckland Domain Act 1987 and the Reserves and Other Lands Disposal Act 1974 an amendment of the lease area would require amendment of both Acts. While an amendment can be made the costs are significant and we are advised would be in the order of $75,000. An amendment to the lease area is therefore not a cost effective option.

16.     At a meeting on 13 November 2015 staff asked the Club if they would be happy to partner with other user groups, diversify the activities of the Club and also to make the Club available for hire. The last point was seen of particular value when an event might make use of the surrounding area and the use of the Club (by way of hire) would be advantageous to expand the area available for event organisers and users. The Club indicated a willingness to do this and advised that the Club is currently available for hire and they were working in partnership with other groups to expand uses of the Club. 

Auckland Bowls/Bowls NZ Status Report

17.     The Auckland Bowls/Bowls NZ Status Report prepared in 2014 noted the Club was an important part of the Auckland Bowls network with its inner city location. The Club has been in this location for 152 years. Paid membership dropped to under 25 in 2010-2011, but by 2014 had increased to 45. The Club anticipates, with the changed constitution, membership will increase further.

18.     A large part of the Club activities are social and business house bowling and other social activities. The status report indicates 450 -500 foreign visitors to the Club and 5000-7000 men and women participating in competitive and social bowling activities annually.

19.     The status report also identifies issues to be addressed by the Club. These include;

i.        The Club should continue to pursue a mutually acceptable arrangement which would permit full use of their facilities for both men and women. This has now been met with a recent change to the Club’s constitution to remove any reference to gender and allow full participation of women as members and officers of the Club.

ii.       There has been intermittent interest shown from the University of Auckland (UOA) to share the facilities. This may have merit and should be investigated further. A recent meeting between UOA and the Manager Auckland Domain revealed that the UOA is currently pursuing other options to increase the recreation capacity for growing student numbers.  However they remain interested in the future of the Club facility and note there is a significant new student population now neighbouring the site in the Carlaw Park area.

iii.      The Club must continue to develop its playing numbers and meet KPI’s agreed between the Club and the Auckland Council.

20.     The Auckland Bowls/Bowls NZ Status Report assessed the overall performance of the Club and reported a score of 78/100. The facilities are well maintained, and the Club is financially stable deriving revenue from bar takings, venue hire and parking rentals. 50% of income is spent on facility and greens maintenance.

21.     The Club is embarking on a new direction with a changed constitution and a desire to grow membership. They also need to recognise and work on the criteria expressed in the Auckland Bowls/Bowls NZ Status Report.

Options

22.     Options available to the Committee relating to the lease are;

i.          Do not grant a new lease

ii.          Provide a new lease for the full term available in the Auckland Domain Act (21 years).

iii.         Provide a shorter term lease to incentivise the Club to engage with the community to promote growth and diversity of membership and use.

Option i)     the Committee, in its resolution of 14 October 2015, have already provided direction that they would like to proceed with a lease to the Club.

Option ii)    this provides for a maximum term of 21 years in the Act and is requested by the Club, on the justification that this is the historical term and they are a sound and traditional tenant.  However this is not recommended at present due to a number of factors:

·    Low membership numbers with no clear membership growth plans

·    Club financial sustainability – this may be affected by a reduction in parking revenue

·    The decline in bowling Club membership across the region

·    The ability of casual and business house bowling to increase membership

·    Low number of partnerships or alternative uses of Club facilities and low level of engagement with the wider community.

Option iii)    A shorter term lease with a right of renewal may be appropriate to allow flexibility and ensure the viability and implementation of new arrangements, while offering sufficient tenure to progress these. A lease of three (3) years with the right of renewal of seven (7) years for an aggregate of 10 years is recommended. The term coincides with the initial duration of a community lease where the group own the building and on-site amenities.

23.     The Club and its activities are currently financially sustainable with the parking revenue assisting this significantly. However with potential changes to the parking revenue and only 45 members, the Club will need to demonstrate how they intend supporting the Club expenses.

Parking

24.     As noted a significant portion of the Club’s revenue is derived from parking activities with income of $100.000 and a surplus of $68,000 per annum, the surplus being applied to Club expenses. The level of parking revenue available may affect the viability of the Club. Future use and management of the parking area is the subject of a separate report to this Committee.

Consideration

Local board views and implications

25.     Prior to the establishment of the Committee the Waitematā Local Board was responsible for the governance of the Club site.  When the future tenure of the Club was first raised the Board provided direction that it did not support the current constitution (which has since been addressed).  The Board explored issues of low membership, alternative uses and use of the car park.  All of these issues are addressed in this report.

Māori impact statement

26.     There has been no consultation with Māori in relation to this proposal. The Club lease renewal is provided for in the Auckland Domain Act 1987 and it has have been long term users/occupant of the site.  The Committee provided direction to renew the lease with the current Club.

27.     Community leases generally support a wide range of activities and groups and are awarded based on an understanding of local needs, interest and priorities. As such, they are designed to create local benefits to many communities, including Māori.

Implementation

28.     The outcome of the discussions and negotiations for the lease and parking may have an effect on the terms and conditions of a new lease. Both the lease and parking discussions with the Club will be progressed together.

 

 

Attachments

No.

Title

Page

aView

Constituation

73

     

Signatories

Author

Ron Johnson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Mace Ward - General Manager Parks, Sports and Recreation

 


Auckland Domain Committee

27 July 2016

 

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Auckland Domain Committee

27 July 2016

 

Auckland Domain Event Approvals and Reporting for July to December 2016

 

File No.: CP2016/11290

 

Purpose

1.       To seek approval in principle for Pink Star Walk and Coca Cola Christmas in the Park and to provide an update on the annual events calendar for the Auckland Domain.

Executive summary

2.       Following the approval of the Auckland Domain Event Operational Guidelines, events that are considered significant in nature are required to obtain approval from the Auckland Domain Committee.

3.       This report is seeking approval for the following two events:

i.        The Pink Star Walk – 8 October 2016. A fun run/walk to raise money for the New Zealand Breast Cancer foundation.  The walk invites breast cancer survivors, supporters and their families to take part in the 5km or 10km charity walk.

ii.       Coca Cola Christmas in the Park – 10 December 2016. This is a large scale, free to enter, annual Christmas event providing live entertainment including a fireworks show. The event is broadcast on TVNZ.

4.       Attached is a schedule of events covering the period 1 July 2016 – 30 June 2017 as required in the Auckland Domain Event Operational Guidelines. It provides a snapshot of events that have submitted an application to date.

Recommendation/s

That the Auckland Domain Committee:

a)      approve in principle the following events to take place on the Auckland Domain:

Event Name

Event Date

Pink Star Walk

8 October 2016

Coca Cola Christmas in the Park

10 December 2016

 

b)      note the annual event calendar update (Attachment A) of the report.

Comments

Background

5.       The Auckland Domain is currently in demand for a range of events.  This is due to its central location, large capacity, easy access from public transport, limited adjacent residents and good hospitality offerings.

6.       To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

Event Approval Delegations

7.       As per the guidelines, events that require land owner approval from the Auckland Domain Committee will:

i.    be ticketed and/or

ii.    take place over multiple days (more than one day) including pack in and pack out and/or

iii.   require an authorised road closure.

 

8.       This report is seeking approval in principle for the following two events, which meet one or more of the criteria listed above.

9.       Approval is being sought earlier than usual to reduce any impact on event planning for these events due to 2016 being an election year.  The early approval request for these events means that minimal information can be presented at this stage.

Pink Star Walk 2016

10.     The Pink Star Walk is a medium scale, ticketed for charity, alcohol free, annual event held in the Auckland Domain. This event is a fundraiser for the Breast Cancer Foundation and invites breast cancer survivors, supporters and their families to take part in the 5km or 10km charity walk.

11.     The event is requesting a date of Saturday, 8 October 2016 and would typically expect an attendance of 2000 people. The event requires one day for pack in, event execution and pack out.

12.     The following impact assessment has been conducted against criteria as listed in section 2.4 “Land Owner Assessment Criteria” of the Domain Events Operational Guidelines document.

Category

Impact Assessment

Public restrictions

MEDIUM IMPACT - Event is ticketed but a not for profit

Utilises zones / expanse of area occupied

LOW/MEDIUM IMPACT – Event outside of identified zones or utilises a minor portion of zone 1. However the event does require a road closure which will disrupt vehicle access.

Duration and timing of event (including pack in and out time)

MEDIUM IMPACT - Pack in and out of the event is during the peak-use periods (Saturday), over 6 hours on one day only. 

Values of area occupied

LOW IMPACT - Area being utilised is not in close proximity to significant trees.

Pedestrian flows

LOW/MEDIUM IMPACT - Directing of pedestrians where paths are already formed along with a small section of Zone 1 for start/finish.

Impact on public vehicle access

SIGNIFICANT IMPACT - Vehicle access into and through the Domain is restricted by required road closure

Infrastructure involved

LOW/MEDUIM IMPACT – Some structures (Minimal self-supporting and weighted structures) to be placed on a small area of zone 1.

Hanging objects

NO IMPACT

Event vehicle movements

MEDIUM IMPACT – Low number of event vehicle requiring access through grassed areas away from trees.

Access to power and water

LOW IMPACT - Access to on-site power and water supplies.

Amplified Noise

MEDIUM IMPACT - Amplified music is core to the event - announcements of finishing and marshaling

Noise limits must be consistent with permitted activities set out in the District Plan (Isthmus Section) or successive Auckland Unitary Plan. 

Use of water features

MINIMAL IMPACT

 


 

13.     An outline of proposed operations for the event is included as Attachment B.

Christmas in the Park 2016

14.     Coca Cola Christmas in the Park is a large scale, free entry, alcohol free, annual Christmas event held in the Auckland Domain. If approved, 2016 will be the 23rd instance of the event taking place.

15.     The event organiser is requesting a date of Saturday, 10 December 2016 and has requested pack in starting from the 5 December with the intention of being fully packed down by Monday, 12 December.

16.     Attendance for the event has varied over the years and can be anywhere between 40,000 – 100,000 on site depending on weather and other events on at the same time.

17.     The following impact assessment has been conducted against criteria as listed in section 2.4 “Land Owner Assessment Criteria” of the Domain Events Operational Guidelines document.

Category

Impact Assessment

Public restrictions

MINIMAL IMPACT - Event is free to the public

Utilises zones / expanse of area occupied

SIGNIFICANT IMPACT - The number of events taking up Zone 1 being ‘the cricket ground’ will be restricted in accordance with the Auckland Domain Act, 7days maximum for one event and up to 20 days maximum in a calendar year

Duration and timing of event (including pack in and out time)

SIGNIFICANT IMPACT - Pack in and out of the event is during the peak use periods, based on season and use

Values of area occupied

LOW IMPACT - Area being utilised is not in close proximity to significant trees.

Pedestrian flows

MIMIMAL IMPACT - Directing of pedestrians where paths are already formed or where an approved, temporary surface is provided, such as matting or bark

Impact on public vehicle access

SIGNIFICANT IMPACT - Vehicle access into and through the Domain is restricted by required road closure

Infrastructure involved

MEDIUM IMPACT - Heavily weighted structures – (size/weight) outside the dripline of trees

Hanging objects

NO IMPACT

Event vehicle movements

MEDIUM IMPACT - Event vehicle access required through grassed areas away from trees.

Access to power and water

SIGNIFICANT IMPACT - Access to power and water off-site

Amplified Noise

SIGNIFICANT IMPACT - Amplified music is core to the event

Noise limits must be consistent with permitted activities set out in the District Plan (Isthmus Section) or successive Auckland Unitary Plan. 

Use of water features

MINIMAL IMPACT

 

18.     An outline of proposed operations for the event calendar is included as Attachment C.

Auckland Domain Event Calendar

19.     Annual event planning for the 2016/2017 events season has begun across the region. This annual planning process supports the strategic allocation of public open space suitable for events across Auckland.

20.     Thirty three booking requests or applications for events taking place in the Domain have been received. These cover a wide variety of scale and are included in Attachment A for your reference as required in section 2.2 of the guidelines.

21.     This calendar covers 1 July 2016 – 30 June 2017 and only contains events that are either annual occurrences, or where an application or enquiry has been made to the events team. This means that applications will still be received wherever possible and therefore this calendar is subject to change.

Consideration

Local board views and implications

22.     Events by nature often cause disruption to local residents and surrounding businesses. The Auckland Domain Event Operational Guidelines outlines the minimum level of consultation with effected stakeholders.

23.     As part of the wider facilitation process, feedback will be sought from the Waitemata Local Board Events Portfolio Holder on each specific event as more detailed information for each application becomes available.

Māori impact statement

24.     Auckland Domain is considered of great importance to many iwi in the region.  The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for māori and the importance of the site to mana whenua.

25.     The event organiser will consult (if required) with mana whenua on each individual event as noted in the guideline.

Implementation

26.     As part of the Trading and Events in Public Places Bylaw 2015, all events in public open space are required to have an event permit.

27.     The facilitation process outlines the series of steps to be completed in order for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event.

28.     Stakeholder consultation and approval is obtained through the facilitation process from various internal and external parties. This process aims to ensure the operational plans for the event presents the minimum amount of risk and disruption possible to the land and local communities.

 

Attachments

No.

Title

Page

aView

Auckland Domain Quarterly Report Annual Calendar

113

bView

Event Proposal Pink Star Walk

115

cView

Event Proposal Christmas in the Park 2016

119

     

Signatories

Author

Carrie Doust - Team Leader Event Facilitation Central

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

 


Auckland Domain Committee

27 July 2016

 

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Auckland Domain Committee

27 July 2016

 

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Auckland Domain Committee

27 July 2016

 

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