Auckland Domain Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Auckland Domain Committee held in the Level 2 Reception Lounge, Auckland Town Hall,  on Wednesday, 27 July 2016 at 5.40pm.

 

present

 

Chairperson

Hon Christine Fletcher, QSO

 

Deputy Chairperson

Shale Chambers, Chairperson, Waitematā Local Board

 

Members

Cr Mike Lee

Until 7.30pm, item 14

 

Vernon Tava, Waitematā Local Board

 

 

Glenn Wilcox, IMSB member

 

 

Karen Wilson, IMSB member

 

 

ABSENT

 

 

Cr Calum Penrose

 

 

Rob Thomas, Waitematā Local Board

 

 

 


Auckland Domain Committee

27 July 2016

 

 

 

1          Apologies

 

Resolution number ADC/2016/17

MOVED by Chairperson CE Fletcher, seconded by Member G Wilcox:  

That the Auckland Domain Committee:

a)         accept the apologies from Cr CM Penrose and Rob Thomas for absence.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number ADC/2016/18

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson S Chambers:  

That the Auckland Domain Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 9 June 2016, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

5.1

MP David Seymour and Ms Sheree Stone - on behalf of the Auckland Holocaust Memorial Trust

 

MP David Seymour was not available to attend. Ms Sheree Stone and Mr Robert Narev addressed the committee on behalf of the Auckland Holocaust Memorial Trust in support of the Holocaust Memorial in the Auckland Domain at a suitable location and tabled documents in support of their address. A copy has been placed on the official copy and is available on the Auckland Council website as a minutes attachment.

 

Resolution number ADC/2016/19

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson S Chambers:  

That the Auckland Domain Committee:

a)         receive the presentation and thank Sheree Stone and Robert Narev on behalf of the Auckland Holocaust Memorial Trust for their attendance.

CARRIED

 

Attachments

a     27 July 2016, Auckland Domain Committee, MP David Seymour and Ms Sheree Stone - on behalf of the Auckland Holocaust Memorial Trust - tabled letter

 

With the agreement of the meeting, item 10 was taken at this point.

 

 

10

Park Managers Report

 

The Manager Paeurungi Te Waka Tai-ranga-whenua presented a powerpoint presentation and tabled the Kari Street Commons document in support of the report and answered questions. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number ADC/2016/20

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson S Chambers:  

That the Auckland Domain Committee:

a)         receive the report

b)        endorse the tabled Kari Street Commons document for further work

c)         authorise staff to engage with the Auckland Holocaust Memorial Trust to seek an appropriate location (outside the object exclusion and  event zones) for a memorial in the Auckland Domain and report back to the committee.

CARRIED

 

Attachments

a     27 July 2016, Auckland Domain Committee, Item 10 Park Managers Report - powerpoint presentation

b     27 July 2016, Auckland Domain Committee, Item 10 Park Managers Report - Kari Street Commons

 

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8          Notices of Motion

 

There were no notices of motion.

 

 

 

9

Auckland Domain Master Plan

 

The Principal Policy Analyst was present in support of the report.

 

Resolution number ADC/2016/21

MOVED by Chairperson CE Fletcher, seconded by Member G Wilcox:  

That the Auckland Domain Committee:

a)            agree to the recommended changes to the Draft Auckland Domain Master Plan, recommendations i – ix as follows:

 

Theme One: Entrances to Domain

Recommendation i.    Add an additional action to 5.1 Improve pedestrian and cycling circulation to include a new intersection improvement:

-           Improve the intersection of the Lower Domain Drive and Stanley Street, taking into consideration the redevelopment of Existing footpaths Auckland Tennis and access to the Kari Street commons.

Theme Two: Road and Carpark Closures

No changes are recommended to the draft master plan in response to this feedback.

Theme Three: Sports Field Circuit

Recommendation ii.   Amend 5.1.1 The Crescent (Eastern End) Proposed scenario section and artist’s impressions to widen the shared footpath to 5 metres.

Recommendation iii.  Amend 5.1.2 The Crescent (Western End) Proposed scenario section and artist’s impressions to widen the shared footpath to 4.4 metres.

Recommendation iv. Amend 5.1.3 Grandstand Road (North) Proposed scenario section and artist’s impressions to widen the shared footpath to 4.8 metres.

Theme Four: Cycling Criterium

No changes are recommended to the draft master plan in response to this feedback.

Theme Five: Lighting

No changes are recommended to the draft master plan in response to this feedback

Theme Six: Sports Field Quality

No changes are recommended to the draft master plan in response to this feedback


Auckland Domain Tree Plan

Recommendation v.    Add the following text to key principle 7. Creating an environmentally sustainable park that is an exemplar on the world stage.

The Auckland Domain Tree Plan aims to develop the Auckland Domain tree collection as a unique arboretum which maintains a balance between protecting the current collection and continued promotion of native and exotic vegetation.

Recommendation vi.   Add the following text to section 5.5 of the draft plan Vegetation Management

-       The Auckland Domain has a variety of geographical features, landscapes, heritage buildings and that contribute to its magnificent whole. The trees that grow there are arguably one of the park’s greatest features. Auckland Domain Tree Plan provides a guiding document that identifies the principles and objectives by which all the trees in the Domain will be managed.

-       The park is comprised of a combination of native and exotic vegetation planted by early Maori, European settlers and foreign guests to the country. The tree plan aims to maintain an appropriate balance between the protection of the current collection and continued promotion of both native and exotic species.

Key objectives in the plan include development of:

·         an arboretum at the heart of the Auckland Domain that is complemented and surrounded by large swathes of native bush.

·         a unique and recognised arboretum that both directly and indirectly educates our community and highlights the value and importance of trees particularly in the urban environment.

·         a planting strategy based on the historic and cultural context of the site (i.e, one that tells the stories of the people of Auckland), that maintains and enhances the diversity of the plants and that is built around character zones that have a strong focus on spatial design.

·         an enhanced risk-tree management plan in order to ensure the tree stock, particularly those older and more compromised specimens, are managed safely.

·         the visitor experience by increasing appreciation of the trees through storytelling, education, signage, maps, virtual tours and marketing.

Recommendation vii.  Add an additional vegetation management area to the plan for Pukekaroa and Pukekawa rim. Replacement of oaks (over time as they move into senescence) on the Pukekaroa cone and surrounding tuff ring with native species, where permitted and appropriate.


Kari Street Commons

Recommendation viii.  Add the following text to key principle 5. Improving the Domain as a recreation and event destination.

The Kari Street Nursery site is an ideal location for active recreation and events. There is a lot of capacity for concessions and other short term activity to enhance the visitor and event experience. It is not anticipated that any one group will exclusively occupy this area.

Recommendation ix     Amend 5.1 Improve pedestrian and cycling circulation to show the current pedestrian and cycling connections.

b)      approve the amended version of the Auckland Domain Master Plan (Attachment A of the report) that incorporates the recommended changes i-ix as outlined above with the exception of section 1.4.

c)      delegate the Chair, Deputy Chair, Cr Lee and an IMSB member final approval of the history section.

 

d)      delegate to the Chair and Deputy Chair the approval of any minor edits or changes to the document to finalise the Auckland Domain Master Plan.

e)      thank Shyrel Burt, Principal Policy Analyst for her work on the Auckland Domain Master Plan.

CARRIED

 

 

11

Pedestrian Connections through the Auckland Domain associated with the Parnell Rail Station

 

The Project Manager , Auckland Transport presented a powerpoint presentation in support of the report. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number ADC/2016/22

MOVED by Chairperson CE Fletcher, seconded by Cr ME Lee:  

That the Auckland Domain Committee:

a)      endorse the layout and design of the pedestrian connection through the Auckland Domain connecting the western platform of the Parnell Rail Station to Nicholls Lane and to the Watercare access road and note that Auckland Transport will develop this prior to the opening of the Parnell Rail Station.

b)      note that Auckland Transport will deliver improvements to the pedestrian connections from the Parnell Rail Station into the Auckland Domain, being a) the section from the western platform to the woodchip yard and b) the section through Bledisloe Grove as per the current agreement that that these will be delivered prior to the opening of the Parnell Rail Station.

c)      provide delegation to the Manager Auckland Domain to both approve Auckland Transport’s detailed designs (including associated signage) for the pedestrian connections through the Auckland Domain, being a) from the western platform to Nicholls Lane, b) from the western platform to the woodchip yard and c) through Bledisloe Grove, and the commencement of construction of these connections.

CARRIED

 

Attachments

a     Pedestrian Connections through the Auckland Domain associated with 27 July 2016, Item 11 - Pedestrian Connections through the Auckland Domain associated with the Parnell Rail Station  presentation  

 

 

 

12

Auckland Bowling Club's application to manage car parking adjacent to their clubrooms at the Stanley Street entrance to Auckland Domain

 

Resolution number ADC/2016/23

MOVED by Chairperson CE Fletcher, seconded by Member K Wilson:  

That the Auckland Domain Committee:

a)      approve in principle a contract being entered into with the Club to manage the car parks adjacent to the Club off Stanley Street (identified in the survey plan at Attachment A) for a trial period of one year on the following conditions:

i)       that this is a short term (one year) contract only

ii)      revenue of $45,000, being half of the gross revenue less fixed costs, be returned to Council in two installments (six monthly payments)

iii)     priority for use of car parking shall be given to park users

iv)     a maximum of one third of the car parking spaces can be set aside for users of the Club for no more than half a day at a time and only when there is booking or use of the clubrooms i.e. this is not a permanent exclusion.

v)      the Club meets the costs of the contract including signage.

vi)     the current permanent commercial lease occupancy of car parks must be terminated by the end of this one year trial management contract in favour of opening this site up for park users

vii)    fees for casual use must be in accordance with Council’s approved fee schedule and the application of these casual fees must be in accordance with a schedule of event days that is approved by Council.

viii)   on the basis that the funds return to the Auckland Domain funding budget.

b)      confirm and direct that the Manager Parks, Sport and Recreation has authority to negotiate and specify the contract conditions to Auckland Transport, so as to enable Auckland Transport  to prepare a trial management contract with the Club for the management of car parks adjacent to the Club, off Stanley Street.

c)      request Auckland Transport that the trial management contract with the Club be reviewed and reported back to the Auckland Domain Committee prior to the expiry of the contract, along with a review of options for management of car parking throughout Auckland Domain. 

d)      set a maximum fee of $20 per day for casual use of the car parks adjacent to the Auckland Bowling Club off Stanley Street

e)      approve meeting any shortfall of costs in establishing the parking contract including signage, so that Auckland Transport’s involvement pursuant to its delegation is cost neutral.  The Auckland Transport delegations are provided as Attachment B of the agenda.

CARRIED

 

 

13

Auckland Bowling Club Incorporated - Proposed New Lease Auckland Domain 100 Stanley Street

 

The Lease Advisor was present in support of this item.

 

Resolution number ADC/2016/24

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson S Chambers:  

That the Auckland Domain Committee:

a)      authorise officers to negotiate a new lease with the Auckland Bowling Club Incorporated for an initial  term of seven (7) years commencing 1 April 2012  with one right of renewal of seven (7) years.

b)      note that the matter of management of the adjacent car park and associated car parking revenue shall not be included in the proposed Auckland Bowling Club Lease nor subject to its own lease.

c)      request that officers negotiate new lease terms that include provision for the Auckland Bowling Club to partner with other groups, allow access for other Auckland Domain users and generally be in accordance with Council’s Community occupancy guidelines.

d)      delegate to the General Manager Community Facilities, approval of final details of a lease subject to meeting the conditions in this resolution.

CARRIED

 

 

Cr Lee left the meeting at 7.30pm

 

14

Auckland Domain Event Approvals and Reporting for July to December 2016

 

The Event Facilitator – Central was present in support of this item.

 

Resolution number ADC/2016/25

MOVED by Chairperson CE Fletcher, seconded by Member G Wilcox:  

That the Auckland Domain Committee:

a)      approve in principle the following events to take place on the Auckland Domain:

Event Name

Event Date

Pink Star Walk

8 October 2016

Coca Cola Christmas in the Park

10 December 2016

 

b)      note the annual event calendar update (Attachment A) of the report.

CARRIED

  

 

 

15        Consideration of Extraordinary Items

 

There were no extraordinary items.  

 

 

 

 

7.35 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS TRUE AND CORRECT BY

THE CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER 8.1.4 ON

 

 

 

DATE:............................................................................

 

 

 

CHAIRPERSON:...........................................................

 

 

 

LEAD OFFICER:…………………………...……………..