Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 6 July 2016 at 3.04pm.

 

present

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Helga Arlington

 

 

Lee Corrick

 

 

Graeme Easte

Exited the meeting at 5.15pm.

 

Rachel Langton

 

 

Margi Watson

 

 

Tim Woolfield

Exited the meeting at 5.36pm.

 

 

ALSO PRESENT

 

Governing Body Members

Cathy Casey

Entered the meeting at 5.21pm.

 

Christine Fletcher

Entered the meeting at 4.49pm

Exited the meeting at 5.27pm.

 

 

 

 

 


Albert-Eden Local Board

06 July 2016

 

 

 

1          Welcome

 

            Chairperson PD Haynes opened the meeting and welcomed attendees with a Mihi (special greeting), as part of Auckland Council’s celebration of Matariki (Māori New Year).

 

            Nau mai e puanga, Nau mai e matariki, Nau mai i tenei wā, Kua roa ngā rā ano, Nau mai, haere mai enei mea hou.

            Welcome puanga, Welcome Matariki, Welcome this time, Days become long, Welcome to those things new.

            E ngā iwi i huihui nei, E ngā āpiha o Te Kaunihera o Tāmaki Makaurau, E ngā mema o te Poari, Ngā mihi nui kia koutou katoa, Nau mai, haere mai ki tēnei hui, Tēnā koutou, tēnā koutou, tēnā koutou katoa.

 

 

2          Apologies

 

Resolution number AE/2016/132

MOVED by Member LA Corrick, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)         Notes the apologies from Governing Body Members Cathy Casey and Christine Fletcher for lateness.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number AE/2016/133

MOVED by Deputy Chairperson GJ Fryer, seconded by Member GD Easte:  

That the Albert-Eden Local Board:

a)         Confirms the minutes of its ordinary meeting, held on Wednesday, 1 June 2016 and the minutes of its extraordinary meeting, held on Wednesday, 15 June 2016, as true and correct records.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

2016 Queens Birthday Honours Recipients

 

Resolution number AE/2016/134

MOVED by Chairperson PD Haynes, seconded by Member MJ Watson:  

That the Albert-Eden Local Board:

a)      Acknowledges Lexie Matheson’s appointment as an Officer of the New Zealand Order of Merit, for services to performing arts, education and LGBTIQ (Lesbian, Gay, Bisexual, Transgender and Queer) rights.

b)      Acknowledges Neil Ieremia’s appointment as an Officer of the New Zealand Order of Merit, for services to dance.

c)      Acknowledges Dr Tom Miller’s appointment as a Companion of the New Zealand Order of Merit, for services to medical research.

d)      Acknowledges Victoria Carter’s appointment as an Officer of the New Zealand Order of Merit, for services to arts, business and community and notes her former role as an Auckland City Councillor from 1998-2004 and chair of the Auckland Arts Festival from 1999-2015.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Gillian Dance – housing provisions for older people

 

Gillian Dance, resident, attended to address the meeting regarding housing provisions for older people.

 

Resolution number AE/2016/135

MOVED by Member GD Easte, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)         Thanks Gillian Dance, resident, for her presentation regarding housing provisions for older people and receives the presentation.

CARRIED

 

Attachments

a     Public Forum tabled document

 

 

10        Extraordinary Business

 

10.1

Consideration of an extraordinary item of business at Item 27

 

Officers have provided the board with a confidential Mt Albert Town Centre report and requested the board to discuss the matter in confidence during Item 27 of the business meeting as an item of extraordinary business.

The report was only finalised and circulated out to the board after the agenda for the Albert-Eden Local Board’s 6 July 2016 meeting had already been produced.  The issue is considered urgent noting that the report seeks the board’s funding commitment in order for the town centre project to continue to progress and the next board meeting is not scheduled until Wednesday, 3 August 2016.

 

Resolution number AE/2016/136

MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)         Considers an item of extraordinary business in confidence during Item 27 of the business meeting to discuss the Mt Albert Town Centre Update report.

CARRIED

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Auckland Transport  Update - July 2016

 

Ben Halliwell, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to the report.

 

Resolution number AE/2016/137

MOVED by Member TH Woolfield, seconded by Member GD Easte:  

That the Albert-Eden Local Board:

a)      Receives the Auckland Transport Update – July 2016 report, noting that the response to resolution AE2016/70 does not adequately respond to the board’s concerns about the Dominion Road alternative cycling routes, and requests the Auckland Transport Relationship Manager to add this to the next Transport portfolio holders meeting for discussion.

b)      Allocates up to $100,000 from the Transport Capital Fund for the Mt Albert Pedestrian Bridge project, subject to final approval by the Chair.

c)      Requests that Auckland Transport work with the Sandringham Street Festival organisers to discuss options to close the Sandringham town centre portion of Sandringham Road for an event on 29 October 2016.

d)      Thanks Ben Halliwell, Auckland Transport Elected Member Relationship Manager, for his attendance.

CARRIED

 

 

 

13

Community Lease Work Programme 2016/2017

 

Secretarial Note:       This item was withdrawn.

 

 

 

14

Albert-Eden Local Board Arts, Community and Events Work Programme 2016/2017

 

Resolution number AE/2016/138

MOVED by Chairperson PD Haynes, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)         Approves the 2016/2017 Arts, Community and Events work programme (Attachment A), subject to the following amendments:

            i.          Item 2090: That prior to the release of a 2016/2017 grant, the recipient             must have returned a completed application and accountability form if             they received a 2015/2016 grant, that has been reviewed and approved             by the Events portfolio holders

            ii.         Item 2090: That the empowering events workshop project be             transferred to Item 2695 and that the $5,000 be left as unallocated             funding

            iii.        Item 2695: Note that the budget will be not be restricted to only             supporting older person initiatives as outlined in the Activity             Description field

            iv.        Item 2376: That the activity description and activity benefits columns be             updated to accurately reflect the purpose and outcomes associated             with this initiative.

b)         Delegates authority to the Chair and Deputy Chair the power to review and approve the changes outlined in recommendation A.

c)         Delegates authority to the Arts and Culture portfolio members to make minor changes to arts-related initiatives, as outlined in the 2016/2017 Arts, Community and Events work programme up to a value of $10,000.

d)         Delegates authority to the Community Development portfolio members to make minor changes to community empowerment and community places-related initiatives, as outlined in the 2016/2017 Arts, Community and Events work programme up to a value of $10,000.

e)         Delegates authority to the Events portfolio members to make minor changes to events-related initiatives, as outlined in the 2016/2017 Arts, Community and Events work programme up to a value of $10,000.

f)          Delegates authority to the Economic Development portfolio members to make minor changes to the Local economic development – Arts, Community and Events initiative up to a value of $10,000.

CARRIED

 

 

15

Albert-Eden 2016/17 Local Economic Development Programme

 

Resolution number AE/2016/139

MOVED by Member RAJ Langton, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)      Approves the 2016/17 local economic development programme (attachment A) as follows;

i.        World Master Games/Lion Tour Leverage ($13,000)

ii.       Albert-Eden Business Awards ($25,000).

b)      Delegates authority to the Economic Development portfolio members to make minor changes to the 2016/2017 Local Economic Development work programme up to a value of $10,000.

c)      Notes that the Local economic development – Arts, Community and Events budget line forms part of the 2016/2017 Arts, Community and Events work programme.

CARRIED

 

 

16

Proposed local environment and local development work programme 2016/2017

 

Matthew Foster, Relationship Advisor, was in attendance to speak to this report.

 

Resolution number AE/2016/140

MOVED by Chairperson PD Haynes, seconded by Member GD Easte:  

That the Albert-Eden Local Board:

a)      Approves the allocation of $59,000 from its 2016/2017 Local Environmental Development budget line of $65,000 to environment projects to be delivered by the Infrastructure and Environmental Services directorate in 2016/2017 as detailed in this report and summarised in the table below: 

Project

Budget

Eco-Neighbourhoods

$24,000

Almorah Rock Forest protection and restoration

$8,000

Stream group grants

$13,000

Lower Meola Creek restoration

$14,000

Total budget

$59,000

 

b)      Requests that once the new financial year has started there is a discussion with environmental portfolio holders and staff to allocate the remaining budget of $6,000 to other environmental projects and initiatives, including the Mahoe Rock Forest restoration project.

c)      Approves the allocation of $3,440,000 for local development projects to be delivered by the Infrastructure and Environmental Services directorate in 2016/2017 as detailed in this report and summarised in the table below;

Project

Budget

Mt Albert town centre upgrade

$3,440,000

 

d)      Delegates authority to the Environment and Sustainability portfolio members to make minor changes to the 2016/2017 local environment and local development work programme up to a value of $10,000.

e)      Thanks Matthew Foster, Relationship Advisor, for his attendance.

CARRIED

 

 

 

17

Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund

 

Resolution number AE/2016/141

MOVED by Member RAJ Langton, seconded by Member TH Woolfield:  

That the Albert-Eden Local Board:

a)      Supports the purpose and intent of the Community access guidelines, as they provide cost-effective alternatives to addressing gaps in community facility provision.

b)      Supports the future use of the legacy Auckland City residual Hillary Commission fund being devolved to the seven central and Hauraki and Gulf Islands local boards based on:

          i.             allocating the remaining budget based on the Local Board Funding Policy formula (90 per cent population, 5 per cent deprivation and 5 per cent land area)

          ii.            allocating a portion of the total budget to the Great Barrier and Waiheke Local Boards.

c)      Recommends in the alternative, that if the legacy Auckland City residual Hillary Commission fund is not devolved to the seven central and Hauraki and Gulf Islands local boards, then the board supports the fund being allocated to the Central Facility Joint Partnership Committee towards the implementation of the Community access scheme.

d)      Requests that staff consider an investment proposal through the 2017/2018 Annual Plan process to seek additional budget to support this activity area, as this would ensure a better region-wide approach to the Community access scheme.

e)      Requests that staff work with the Sport and Recreation portfolio holders to determine if there are any community access opportunities specific to the Albert-Eden Local Board area.

f)       Requests that prioritisation criteria be developed, which outlines the sub-regional preference towards the legacy areas of Waitakere and Auckland City and be included in the Community Access Scheme Guidelines document.

g)      Requests that officers provide an evaluation report back to the Central Facility Partnership Committee on the outcomes delivered through the Community Access Scheme and the allocation of the legacy funding after 2 years of delivery.

CARRIED

 

 

 

Secretarial Note:       The Chairperson adjourned the meeting at 4.41pm.

                                    The Chairperson reconvened the meeting at 4.51pm.

                                    Governing Body Member Christine Fletcher entered the meeting at 4.49pm.

 

 

18

Housing for Older People Partnering Proposal

 

Resolution number AE/2016/142

MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)      Notes that the Housing for Older People Partnering proposal highlights the absence of any dedicated council-owned pensioner housing located in the Auckland isthmus.

b)      Supports in principal the development of and the additional housing for older people.

c)      Delegates authority to the Chair and Deputy Chair to finalise a submission on the Housing for Older People Partnering Proposal.

CARRIED

 

 

 

Secretarial Note:       Member GD Easte exited the meeting at 5.15pm.

 

 

19

Draft 2016 Elected Members’ Expenses Policy

 

Resolution number AE/2016/143

MOVED by Chairperson PD Haynes, seconded by Member RAJ Langton:  

That the Albert-Eden Local Board:

a)      Provides the following feedback to the proposed changes to the Draft 2016 Elected Members’ Expenses Policy as outlined in Table 1 of the report;

          i.             does not support the Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee approving international travel for local board members.

          ii.            supports the continuation of approving domestic travel outside of Auckland for both the chair and local board members through an agenda report to a business meeting.

CARRIED

 

Secretarial Note:       Item 22 was heard at this point.

 

 

20

Health, Safety and Well-being May 2016 Update

 

Resolution number AE/2016/144

MOVED by Member RAJ Langton, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)      Notes the report forwarded by the Audit and Risk Committee entitled “Health, Safety and Well-being May 2016 Update”.

CARRIED

 

 

21

Governance Forward Work Calendar

 

Resolution number AE/2016/145

MOVED by Member LA Corrick, seconded by Member MJ Watson:  

That the Albert-Eden Local Board:

a)      Notes the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

 

 

Secretarial Note:       Governing Body Member Cathy Casey entered the meeting at 5.21pm.

 

 

22

Governing Body Members' update

 

Resolution number AE/2016/146

MOVED by Deputy Chairperson GJ Fryer, seconded by Member TH Woolfield:  

That the Albert-Eden Local Board:

a)      Amends Standing Order 3.9.14 to allow Governing Body Members Cathy Casey and Christine Fletcher to have speaking rights.

 

b)      Receives the verbal updates from Governing Body Members' Cathy Casey and Christine Fletcher.

CARRIED

 

Secretarial Note:       Governing Body Member Christine Fletcher exited the meeting at 5.27pm.

 

 

23

Chairperson's Report

 

Resolution number AE/2016/147

MOVED by Member LA Corrick, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)         Receives Chairperson Haynes’ verbal Chairperson’s report.

CARRIED

 

 

24

Board Members' Reports

 

Resolution number AE/2016/148

MOVED by Member MJ Watson, seconded by Chairperson PD Haynes:  

That the Albert-Eden Local Board:

a)         Receives Member Watson’s Board Member Report.

b)         Receives the verbal reports from Members Arlington and Woolfield and Deputy Chairperson Fryer.

c)         Congratulates Friends of Oakley Creek for their on-going success in restoring Te Auaunga-Oakley Creek and winning the Supreme Award at the inaugural Auckland Council Biosecurity and Biodiversity Volunteer Awards.

CARRIED

 

 

25

Reports Requested/Pending

 

Resolution number AE/2016/149

MOVED by Member RAJ Langton, seconded by Member LA Corrick:  

That the Albert-Eden Local Board:

a)         Receives the list of reports requested/pending.

CARRIED

 

 

 

26

Albert-Eden Local Board Workshop Notes

 

Resolution number AE/2016/150

MOVED by Member MJ Watson, seconded by Member LA Corrick:  

That the Albert-Eden Local Board:

a)         Receives the workshop notes for the workshops held on the 8, 15 and 21 June 2016.

CARRIED

 

 

Secretarial Note:       Member TH Woolfield exited the meeting at 5.36pm.

27        Consideration of Extraordinary Items

 

Procedural motion to exclude the public

Resolution number AE/2016/151

MOVED by Chairperson PD Haynes, seconded by Member LA Corrick:  

That the Albert-Eden Local Board:

a)         Excludes the public from the following part(s) of the proceedings of this meeting.

b)         Agrees that Governing Body Member Cathy Casey be permitted to remain for confidential Item C1 Mt Albert Town Centre Update, after the public has been excluded, because of her knowledge of the Mt Albert area as the governing body member, which will help in the board’s decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Mt Albert Town Centre update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains financial information that should remain confidential until the Design and Construct Tender has been awarded (this is a competitive tender).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

CARRIED

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

  

 

5.37pm            The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

 

It was resolved while the public was excluded:

 

Motion – To move the meeting back in to open session

Resolution number AE/2016/152

MOVED by Chairperson PD Haynes, seconded by Member LA Corrick:  

a)         That the Albert-Eden Local Board meeting held on Wednesday, 6 July 2016, be moved back in to open session.

CARRIED

 

 

5.53pm.           The public was re-admitted.

 

 

 

5.53 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................