Council Controlled Organisations Governance and Monitoring Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 5 July 2016 at 9.37am.

present

 

Chairperson

Deputy Mayor Penny Hulse

 

Deputy Chairperson

Cr Calum Penrose

 

Members

Cr Cameron Brewer

 

 

Member Precious Clark

 

 

Cr Ross Clow

 

 

Cr Chris Darby

 

 

Cr Denise Krum

 

 

Cr Dick Quax

From 9.41am, Item 10

 

Cr Penny Webster

 

 

Member Glenn Wilcox

 

 

Cr George Wood, CNZM

 

Ex-officio

Mayor Len Brown, JP

From 9.42am, Item C1

 

ABSENT

 

 

Cr Anae Arthur Anae

 

 

Cr Cathy Casey

 

 

Cr Linda Cooper, JP

 

 

ALSO PRESENT

 

 

Cr Hon. Christine Fletcher, QSO

From 10.36am, Item C2

 

Cr Sharon Stewart, QSM

From 10.06am, Item C1

 

IN ATTENDANCE

 

 

Ngaire Best

New Zealand Treasury

 

David Rankin

Director, Strategy and Engagement, Panuku Development Auckland

 

Penny Stonyer

New Zealand Treasury

 

Amy Tea

Sheffield Limited

 

Christien Winter

Sheffield Limited

 


Council Controlled Organisations Governance and Monitoring Committee

05 July 2016

 

 

Note:   In recognition of Te Wiki o te Reo Māori, Member G Wilcox addressed the committee in te reo Māori. Robert Newson, Kaihautu – Huānga Māori, Te Waka Angamua, was present to translate during the open and confidential sections of the meeting.

 

1          Apologies

 

Resolution number COU/2016/29

MOVED by Chairperson PA Hulse, seconded by Member G Wilcox:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         accept the apologies from Cr C Casey for absence on council business, Cr AJ Anae and Cr LA Cooper for absence, and from Cr D Quax and Cr C Fletcher for lateness.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number COU/2016/30

MOVED by Chairperson PA Hulse, seconded by Cr MP Webster:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 7 June 2016, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 


 

8          Notices of Motion

 

There were no notices of motion.   

 

9          Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

10        Procedural motion to exclude the public

Cr D Quax entered the meeting at 9.41am.

Resolution number COU/2016/31

MOVED by Chairperson PA Hulse, seconded by Member P Clark:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)        agree that Ngaire Best and Penny Stonyer, New Zealand Treasury, and David Rankin, Panuku Development Auckland, be permitted to remain for Confidential Item C1: Board Appointments – Tamaki Redevelopment Company Limited, after the public has been excluded, because of their knowledge of the item, which will help the Council Controlled Organisations Governance and Monitoring Committee in its decision-making.

c)         agree that Amy Tea and Christien Winter, Sheffield Limited, be permitted to remain for Confidential Items C1: Board Appointments – Tamaki Redevelopment Company Limited, and C2: Board appointments for Auckland Council’s Council Controlled Organisations (CCOs), after the public has been excluded, because of their knowledge of the items,  which will help the Council Controlled Organisations Governance and Monitoring Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Board Appointments - Tamaki Redevelopment Company Limited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about the candidates being recommended for appointment to the Tamaki Redevelopment Company board of directors.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2       Board appointments for Auckland Council's Council Controlled Organisations (CCOs)

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about the candidates being recommended for appointment to Auckland Council's CCOs.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

9.41am            The public was excluded.

 

11.02 am         The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Board Appointments - Tamaki Redevelopment Company Limited

 

Resolution number COU/2016/32

MOVED by Cr DA Krum, seconded by Deputy Chairperson CM Penrose:  

Restatement

d)         agree that the decisions will remain confidential until the appointment process is complete, and that the agenda report and attachments will remain confidential.

 

 

C2

Board appointments for Auckland Council's Council Controlled Organisations (CCO's)

 

Resolution number COU/2016/36

MOVED by Cr MP Webster, seconded by Cr GS Wood:  

Restatement

h)         agree that the agenda report, attachments and clauses c), e) and g) remain confidential, and that clauses a), b), d) and f) be made publically available at the conclusion of the appointment process.

 

 

Resolution number COU/2016/37

A motion was MOVED by Chairperson PA Hulse, seconded by Mayor LCM Brown:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         thank the interview panel members for their time and commitment to the process.

 

   

 

11.02 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................