I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 19 July 2016

6.00pm

Devonport-Takapuna Local Board Chamber
Takapuna Service Centre
Level 3
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Joseph Bergin

 

Deputy Chairperson

Dr Grant Gillon

 

Members

Mike Cohen, QSM, JP

 

 

Dianne Hale, QSO, JP

 

 

Jan O'Connor

 

 

Allison Roe, MBE

 

 

(Quorum 3 members)

 

 

 

Neda Durdevic

Local Board Democracy Advisor

 

13 July 2016

 

Contact Telephone: (09) 486 8593

Email: sonja.tomovska@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Portfolio

Responsibilities

Primary

Associate

Governance

Board leadership

Board-to-Council and Board to Board relationships

Board to CCO relationships (strategic governance matters)

Civic duties

Advocacy (local, regional and central government)

Community partnerships

Relationships with Māoridom

Relationships with youth

Relationships with government

Unitary Plan

Policy and planning:

-          local board plan

-          local board agreement

-          local area plan

Chairperson

Deputy Chairperson

Economic development and town centres

 

 

Finance

Key relationships with ATEED

Business Improvement Districts

Establish and promote local priorities in relation to economic development and tourism

Town centre renewal, design and maintenance

Town centre marketing and community safety

Member Bergin

Member Hale

Events

Coordinating the Board events calendar

Liaising with event organisers and applicants

Local event sponsorship

Filming applications, feedback on behalf of the Board and production company liaison

Member Roe

Member Cohen

Community development and resilience

Community development

Neighbourhood relationships

Community advocacy

Community safety (excluding town centres)

Graffiti removal

Relationships with Civil Defence Emergency Management Group

Community preparedness disaster response relief and recovery

Artistic and cultural service levels

Promoting artistic endeavour

Member Cohen

Member Roe

Parks and natural environment

Neighbourhood parks and reserves (including esplanade reserves and the coastline)

Design and maintenance

Plantings, playgrounds, tracks and bollards

Local priorities in relation to regional environmental management

Coastal management including mangrove encroachment and erosion mitigation

Restoration of wetlands, streams and waterways

Member Cohen

Member Gillon

Transport and infrastructure

Transport projects and policy matters including roading, footpaths and public transpory.

Infrastructure projects and policy matters (e.g. water, stormwater)

Member O’Connor

Member Hale

Regulatory and heritage

Oversight of regulatory activities including:

-          bylaws

-          consent processes (including input in to decisions on notifications for resource consent applications)

-          licensing and compliance

Liquor licensing and enforcement

Historic, built and Natural Heritage issues

Member Hale

Member Gillon

Recreational and community facilities

Stewardship of recreation centres and community facilities

Libraries (including events and services relating to libraries and recreation centres)

Local arts facilities and amenities

Member Gillon

Member O’Connor

Greenways

Transportation and recreation projects and policy relating to walking, cycling and greenways

Member Roe

Member Cohen

 

 


Devonport-Takapuna Local Board

19 July 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    8

9          Public Forum                                                                                                                  8

10        Extraordinary Business                                                                                                8

11        Notices of Motion                                                                                                          8

12        Notice of Motion - Lake Pupuke Contamination                                                        9

13        Notice of Motion - Removal of protected trees Clifton Road                                 21

14        Landowner approval and new community lease to Yachting New Zealand Incorporated for hardstand area, Takapuna Beach Reserve.                                                        25

15        Approval of proposed 2016/2017 local environment and development work programme                                                                                                                                       39

16        New Road Name Approval For Subdivision at 28 Kenmure Avenue, Forrest Hill 45

17        Draft 2016 Elected Members’ Expenses Policy                                                        59

18        Disposal recommendation report - 2 Forrest Hill Road, Forrest Hill and 1/328 Lake Road, Hauraki                                                                                                                          65

19        Auckland Transport Monthly Update - July 2016                                                    75

20        Monthly Local Board Services report - June 2016                                                  95

21        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987                 99

22        Governance forward work calendar                                                                        103

23        Ward Councillors Update                                                                                         107

24        Board Members' reports                                                                                           109

25        Chairperson's reports                                                                                               111

26        Record of Briefing/Community Forum - 17 May, 24 May, 7 June and 28 June 2016    115  

27        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

28        Procedural Motion to Exclude the Public                                                               117

21        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

a.      3 Norwood Road, Bayswater                                                                          117

b.      2/53 Milford Road, Milford                                                                               117

c.      4 Flagstaff Terrace, Devonport                                                                       117  

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)              A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)             A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 14 June 2016, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

            The order of public forum is to be confirmed.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Devonport-Takapuna Local Board

19 July 2016

 

 

Notice of Motion - Lake Pupuke Contamination

 

File No.: CP2016/14430

 

  

 

In accordance with Standing 3.11.1, the following Notice of Motion has been received from Member Grant Gillon, for inclusion on the agenda for the Devonport-Takapuna Local Board meeting being held on Tuesday, 19 July, 2016.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      requests, from relevant officers and organisations, an urgent report and update on the recent pollution at Lake Pupuke including timelines, details of response, actions taken, and measures taken to ensure a repeat does not occur and including details of any community communication.

 

 

Attachments

No.

Title

Page

aView

Member Gillon - Notice of Motion - Lake Pupuke Contamination

11

      

Signatories

Authors

Neda Durdevic - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

19 July 2016

 

 











Devonport-Takapuna Local Board

19 July 2016

 

 

Notice of Motion - Removal of protected trees Clifton Road

 

File No.: CP2016/14432

 

  

 

In accordance with Standing 3.11.1, the following Notice of Motion has been received from Member Grant Gillon, for inclusion on the agenda for the Devonport-Takapuna Local Board meeting being held on Tuesday, 19 July, 2016.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      requests, from relevant officers and organisations, an urgent report and update on the removal of protected and other Pohutakawa trees including timelines, details of response, actions taken, measures taken to ensure a repeat does not occur including details of any community communication.

 

 

Attachments

No.

Title

Page

aView

Member Grant Gillon - Notice of Motion - Removal of protected trees Clifton Road

23

     

Signatories

Authors

Neda Durdevic - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

19 July 2016

 

 


Devonport-Takapuna Local Board

19 July 2016

 

 

Landowner approval and new community lease to Yachting New Zealand Incorporated for hardstand area, Takapuna Beach Reserve.

 

File No.: CP2016/14589

 

  

 

Purpose

1.       To receive the application from Yachting New Zealand Incorporated (YNZ) seeking a community lease to develop and construct a hardstand for YNZ and North Shore Waka Ama Incorporated, extending to 1050m2 within the Northern Activity Zone of the Takapuna Beach Reserve (the hardstand).

2.       To decide whether to provide:

a)      landowner approval for the hardstand.

b)      consent to enter into a conditional agreement to lease for 1050m2 of Takapuna Beach Reserve to YNZ for a period of two years to:

i.        enable YNZ to secure any necessary consents and funding required to construct a new hardstand area, and

ii.       enable Auckland Council, the preferred campground operator and YNZ to meet specified conditions.

c)      consent to grant a community lease to YNZ for 700m2 on Takapuna Beach Reserve once the proposed the conditions specified in the agreement to lease have been satisfied, and the hardstand has been completed.

3.       To approve the specified conditions for the conditional agreement to lease.

4.       If required, to set a process in order to develop and provide any further specific operating conditions or other requirements on the proposed use to minimise adverse impacts to surrounding properties and activities.

Executive summary

5.       On 15 December 2015, the Devonport-Takapuna Local Board confirmed its support for an upgraded campground activity in the Northern Activity Zone of Takapuna Beach Reserve, and made a decision to proceed with an expressions of interest process to grant a lease on a footprint 90 per cent of the current Takapuna Beach Holiday Park. While agreeing to a reduced footprint, the local board did not specify what the remaining 10 per cent area (770m2) could be used for.

6.       Following this decision, Yachting New Zealand Incorporated (YNZ) has applied for an agreement lease to construct a 1050m2 hardstand. It then requires a lease of approximately 700m2 for up to 30 yachts and 10 support boats comprising its High Performance Sailing Programme. Concurrently, North Shore Waka Ama has indicated that a lease application is being prepared for a lease of 350m2. This will be the subject of a further report once the information is received, but will be conditional upon the hardstand being constructed by YNZ.

7.       The site proposed by YNZ for its hardstand currently falls within the lease footprint of the Takapuna Beach Holiday Park, which is operating on a ‘holdover’ month-to-month basis. It is not possible to grant an unconditional lease to YNZ without determining the lease for the holiday park.

8.       An alternative path which would still allow the local board to consider the YNZ application on its merits, would be to grant landowner approval and agreement to lease conditional on:

i.        the local board confirming the future location of the upgraded campground and location of the YNZ hardstand area;

ii.       appointment of a preferred operator through the expressions of interest process being led by Panuku Development Auckland;

iii.      the preferred operator securing any necessary consents to occupy, develop and manage an upgraded campground site;

iv.      compliance with the provisions of the Reserves Act 1977, the Takapuna Beach Reserve Management Plan (TBRMP) and Auckland Council Community Occupancy Guidelines July 2012; and

v.       confirming an appropriate traffic management plan for the integration of the activities carried out by the various lease and licence holders on the reserve.

9.       In considering whether to grant landowner approval and a conditional agreement to lease, the local board should consider the following factors:

i.        A hardstand for marine-related activity is contemplated by the TBRMP to be located in the Northern Activity Zone of the reserve immediately adjacent to Alison Avenue.

ii.       The size of hardstand for YNZ (700m2) is considered appropriate if the co-location of yachts and support craft is required to enable YNZ to operate its High Performance Sailing Programme effectively.

iii.      The reduction in the campground area by 10 per cent could affect the financial return from the upgraded campground. However, other factors (including the level of council’s investment in the redeveloped campground, the mix of accommodation options and campground users and the length of lease term) will also be influential in determining the commercial viability of a campground with a reduced lease footprint.

iv.      Careful configuration of the hardstand area and the upgraded campground should minimise any potential impacts on the amenity of the campground and the experience of campground users.

v.       Increases in traffic and boat-trailer manoeuvring along the access way will potentially have an adverse effect on the amenity values of the unstructured recreation area between The Promenade and the campground. This will require resolution through the development of a joint traffic management plan between the campground and marine-activity lessees.

vi.      The development of the hardstand for North Shore Waka Ama will require the vehicle access way to be moved eastwards into the unstructured recreation area with an estimated loss of open space of 60m2. The small size of this area (approximately1038m2) makes it more vulnerable to conflict between different user groups and adverse effects from activities occurring in adjacent parts of the reserve.

vii.     The development of a hardstand area and upgraded campground means that any increase in the amount of open space available for unstructured recreation, which the TBRMP outlines as being desirable for providing relief to the central activity area of the reserve, will not be able to be achieved.

10.     A lease to North Shore Waka Ama for 350m2 hardstand is contemplated by the TBRMP and could be granted regardless of any decision on YNZ’s application. However, the proposal outlined in the application under consideration will require reconfiguration of the road access way which would impact on the unstructured open space area of the reserve. All costs of any upgrade of the site would need to be met by North Shore Waka Ama if YNZ were not party to the redevelopment of the area.

11.     Landowner approval conditions will be finalised once the final configuration of all uses on the site are determined, and will be reported to the local board for approval.

 

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the application from Yachting New Zealand for the construction of the hardstand, and subsequent occupation of their portion of the hardstand.

b)      ensure that any decision has specific regard to the importance of maintaining and enhancing the unstructured recreation space between The Promenade, the campground and the coastal walkway.

c)      decide whether to provide:

i.        landowner approval in principle for the hardstand with landowner conditions to be confirmed and reported to the local board for approval once the final configuration of all uses on the site are determined.

ii.       consent to enter into a conditional agreement to lease for 1050m2 of Takapuna Beach Reserve to Yachting New Zealand for a period of two years commencing 1 September 2016 to enable the construction of a hardstand for use by YNZ and North Shore Waka Ama Incorporated, subject to:

a)      Yachting New Zealand, Auckland Council and the preferred campground operator to meet specified conditions;

b)      Yachting New Zealand to secure any necessary consents and funding required to construct a new hardstand area; and

c)      Yachting New Zealand to construct the hardstand once the matters referred to in clause d i) and ii) above have been satisfied.

d)      consent to grant a community lease to Yachting New Zealand for 700m2 being Part Lots 4, 5 and 6 DP 18501 on Takapuna Beach Reserve upon practical completion of the hardstand, noting the following proposed lease terms:

i.        Term – 10 years from the date of practical completion with one 10 year right of renewal;

ii.       Rent – $1.00 per annum, if requested;

iii.      Provision of a community outcomes plan as approved being attached to the lease agreement; and

iv.      All other terms and conditions in accordance with Auckland Council Community Occupancy Guidelines 2012, The Takapuna Beach Reserve Management Plan (2013) and the Reserves Act 1977.

e)      approve the specified conditions for the agreement to lease as follows:

i.        upon a decision being made by the local board in respect to any future location of an upgraded campground activity;

ii.       upon an expressions of interest process being completed identifying a preferred operator for the proposed campground activity;

iii.      upon the preferred operator of the proposed campground securing any necessary consents to occupy, develop and manage an upgraded campground site;

iv.      compliance with the provisions of the Reserves Act 1977, the Takapuna Beach Reserve Management Plan and Auckland Council Community Occupancy Guidelines July 2012; and

v.       development of an agreed traffic management plan for the integration of the activities carried out by the various lease and licence holders on the Reserve, as any encroachment into the open space to resolve traffic issues will require a commensurate increase in the area held for public open space and may require the adjustment of the location and scale of the hardstand.

 

 

Comments

12.     The Northern Activity Zone of the Takapuna Beach Reserve is bounded by The Promenade, Alison Avenue, Earnoch Avenue and the coast. The zone currently contains the Takapuna Beach Holiday Park, informal boat storage area for North Shore Waka Ama, a storage building for the Takapuna Boating Club, the Takapuna Beach Café, a small area of open space for unstructured recreation activities and a coastal walkway (refer to Attachment A).

13.     The Takapuna Beach Reserve Management Plan (TBRMP) states that this area is the most modified part of the reserve, and will be notionally split into two undefined parts for unstructured and structured activities. Structured activities include a boat storage hardstand, launching facilities, marine-related activities, and any ancillary structures. It is envisaged that if a proposal for these activities is forthcoming, it will be confined to that part of the zone immediately adjacent to Alison Avenue and limited in area so that any intrusion into the open space is minimised.

14.     The TBRMP also contemplates self-contained motorhome accommodation with only essential facilities to service this activity.

15.     Since the adoption of the TBRMP, the local board resolved in October 2014 to develop a concept plan for the Northern Activity Zone for public consultation (resolution DT/2014/266). The local board also resolved to establish a working party “to ensure the appropriate accommodation of activities contemplated by the management plan” (resolution DT/2014/258).

16.     During this time, the Harbour Access Trust (HAT) advanced its proposal for a community marine activity hub in the Northern Activity Zone through a separate resource consent process. The purpose of the hub was to provide an integrated facility to accommodate Yachting New Zealand (high performance centre and hardstand), North Shore Waka Ama, and the Takapuna Boating Club, as well publicly accessible meeting space, toilets, showers and changing facilities. The proposal also intended to create additional public open space for unstructured recreation activities as contemplated in the TBRMP.

17.     At its meeting on 21 April 2015, the local board endorsed the options developed by the working party and resolved to undertake consultation with the community on four potential land use options (resolution DT/2015/57). The options consulted on were:

·        revert land to use as public open space;

·        retain the Takapuna Beach Holiday Park with upgrades;

·        proceed with the community marine activity hub as proposed by Harbour Access Trust; and

·        proceed with the community marine activity hub, plus an upgraded Takapuna Beach Holiday Park activity.

 

18.     Consultation was undertaken from Monday 11 May to Sunday 7 June 2015. The consultation results were reported back to the 4 August 2015 local board meeting. Auckland Council received 7,807 pieces of feedback, with the majority of respondents selecting the option of retaining the Takapuna Beach Holiday Park with upgrades as their first preference (80 per cent).

19.     The local board resolved at its 4 August 2015 meeting to request, based on the results of the feedback a detailed report outlining the process, indicative costs and timelines associated with retaining the Takapuna Beach Holiday Park with upgrades from relevant subject matter experts within council (resolution DT/2015/156).

20.     On 15 December 2015, the local board received a report on the process, indicative costs and timelines associated with retaining and upgrading the Takapuna Beach Holiday Park and seeking a lessee for its operations. The local board resolved to support an upgraded campground activity in the Northern Activity Zone of the reserve, and requested that Panuku Development Auckland proceed with an open expressions of interest process to grant a lease (resolution DT/2015/250).

21.     The local board also resolved that the upgraded campground would operate on a reduced footprint (90 per cent of the current leased area of 7272m2), although potential uses for the remaining 10 per cent (727m2) were not defined in any resolution carried.

22.     On 2 June 2016, the resource consent application for the community marine activity hub was withdrawn by the Harbour Access Trust.

Yachting New Zealand (YNZ) application

23.     YNZ has applied for landowner approval within the Northern Activity Zone of Takapuna Beach Reserve to develop a hardstand (1050m˛ in area) to support its high performance sailing programme and North Shore Waka Ama’s purposes (refer to Attachment B). It is proposed that the developed hardstand be leased and occupied by both YNZ and North Shore Waka Ama under the terms of two separate community leases. The proposed lease area for YNZ would provide a hard stand area for of 700m2 that would provide a storage area for approximately 30 YNZ high performance yachts as well as up to 10 coaching and safety boats.

24.     YNZ’s constitution states as one of its objectives :

“To foster and promote the sport of yachting and the recreation of yachting and boating in all its forms and in particular:

a)      competitive yachting and recreational yachting and boating; 

b)      international and national competition and the participation by New Zealand sailors;

c)      high performance programmes for sailors who aspire to participate in international competition;

d)      development programmes promoted by YNZ and its member clubs;

e)      recruitment, training, qualification and registration of race officials to the standards required for the implementation of both YNZ’s and ISAF’s Racing Rules of Sailing; and

f)       recruitment, training, qualification and registration of coaches to serve at school, club and national levels of the sport”

25.     YNZ represents the needs and interests of 250 member clubs, classes, commercial and non-commercial organisations and their members from across New Zealand, from grass roots through to high performance sport. It promotes the participation, development and success of sailing as an innovative, inclusive and lifelong sport and its strategic goals are designed to achieve its vision of “Access, Enjoyment and Success”.

North Shore Waka Ama application

26.     North Shore Waka Ama has indicated that it will apply for a lease of 350m2 of the developed hardstand area for its purposes.  YNZ and North Shore Waka Ama have agreed to work together to deliver a functional, safe and fit for purpose hard stand. North Shore Waka Ama currently occupies a smaller area between the campground and Takapuna Boating Club’s facility on the northern end of the reserve.

27.     The proposed site will enable an increase in the number and facilitate better storage of craft that can be accommodated at this location.  North Shore Waka Ama intends to store the boats in an east- west pattern, as opposed to a north-south pattern that it currently uses, to make manoeuvring of the waka easier and safer for both its members and the general public that uses the unstructured open space area on the reserve.

28.     This reconfiguration of the North Shore Waka Ama site will encroach on the existing vehicle access way that is used by its members and the lessee and guests of the campground. To change the route of the access way will require land currently available for unstructured recreation.   

Implications for process to upgrade campground          

29.     The proposed lease area for the YNZ hardstand currently forms part of the Takapuna Beach Holiday Park. The present lease between Auckland Council and Real Kiwi Holiday Company Limited for the campground expired 31 March 2013, and the tenant has continued to operate on a “holdover basis” month to month. It is not possible to consider the YNZ application without also considering the wider process that the local board has initiated to seek expressions of interest for the redevelopment and operation of an upgraded campground.

30.     If YNZ were to be granted unconditional landowner approval, it would trigger the determination of the campground lease as the area proposed is currently occupied by a kitchen, laundry and ablutions block and two chalets. Having not reached the point of selecting a preferred operator for the upgraded campground who would be able to invest in rebuilding these facilities, the campground would have to close, with the potential loss of any existing use rights under the Resource Management Act.

31.     The alternative option if the local board were of a mind to receive and consider the YNZ application would be to put in place steps to ensure that the process for constructing and granting a community lease for the hardstand are aligned with the process for the redevelopment and operation of the upgraded campground. 

Assessment against Takapuna Beach Reserve Management Plan (TBRMP)

32.     On the basis that the local board does want to consider the YNZ application on its merits, council staff have assessed the proposal against the following objectives and policies of the TBRMP (italicised):

“The following formal use agreements will be continued or established under section 54 of the Reserves Act 1977: …hardstand. Facility and purpose: Boat storage, hardstand, launching facilities, marine related activities, and any ancillary structures adjacent to Alison Avenue (and possibly under Alison and Earnoch Avenues if this is achievable).”

33.     A boat storage and hardstand facility adjacent to Alison Avenue is contemplated by the TBRMP subject to it meeting other criteria in the management plan:

“Any proposal would need to be limited in area such that intrusion into the reserve is minimised, and will not significantly adversely affect the public open space and use attributes of the rest of the zone.”

34.     The hardstand proposal will have a temporary impact on the open space attributes of the area of publicly accessible reserve between the campground and The Promenade, while construction of the hardstand is occurring.

35.     The proposed construction site within the reserve will be fully fenced off with no public access being permitted during the construction period. To enable construction of both YNZ and North Shore Waka Ama’s hardstand to occur at the same time, the current storage of North Shore Waka Ama’s larger boats would need to be relocated from the area backing onto Alison Ave to the flat grass area of the reserve for the period of construction. A suitable storage system that would entail minimal use of the flat grass area would be implemented. North Shore Waka Ama has advised that owners of smaller waka would store them at their homes.

36.     Public access to the Takapuna Beach Café would remain during the construction period. Construction vehicles would use the vehicular access way between The Promenade and the proposed hardstand site.

37.     In terms of long-term impacts on the reserve, there are four aspects to consider in respect of YNZ:

·        whether YNZ have provided sufficient justification for the 700m2 area of hardstand they have proposed;

·        the impact on the viability of any future redeveloped campground;

·        potential ongoing impacts on the access to the campground; and

·        impacts on unstructured open space between the campground and The Promenade.

Justification for 700m2 area of hardstand

38.     Between 2005 and 2010, YNZ considered six other sites for a hardstand at Long Bay, Browns Bay, Murrays Bay, Milford, Okahu Bay, and Devonport. All of these sites were rejected because they did not offer all of the characteristics required for YNZ’s high performance sailing programme. Variously, the sites did not provide adequate flat land, safe launching and retrieval of boats, did not have the potential for adequate parking or storage facilities, or were too distant from the Millennium Institute of Sport and Health, where athletes spend 30% of their time.

39.     YNZ have outlined that the increase in the footprint required for the hardstand is due to the need to accommodate safety and coaching boats that were previously proposed to be stored under cover as part of the original community marine activity hub proposal.

40.     On the basis that safety and coach boats are integral to the efficient operation of the high performance sailing programme, it is considered that YNZ have provided sufficient justification for the area of hardstand requested.

Impact on the viability of any future redeveloped campground

41.     An initial feasibility report for upgrading the campground was prepared by Howarth HTL in 2015. The report considered what the impact on the viability of the campground would be if its area was reduced by 500m2.

42.     The report noted that the campground was already relatively small, and that a reduced footprint would impact on the rental price that would be received for the redeveloped campground. Depending on the location of the hardstand, the report commented that it could reduce the desirability of some sites, although at the time that the report was written it considered a potential hardstand location on the southern boundary of the campground, rather than the western boundary included in this application.

43.     Activities such as boat manoeuvring (particularly in the morning) will likely mean that the upgraded campground will need to be configured in a way that accommodation and campsites are well separated from the hardstand area. The attractiveness of those parts of the campground closer to the water and the advantages of co-locating campground infrastructure near the hardstand area should allow this separation to occur. This in turn would assist in mitigating any visual and noise-related effects from the hardstand.

44.     As noted in the Howarth HTL report, other factors may have a greater impact on the viability of any future campground, including the level of council’s investment in redeveloping the campground, the configuration and mix of accommodation options, the number of long-term stay users and the length of term offered to any lessee.

45.     If the local board were to consider granting conditional landowner approval for a hardstand area, it is recommended that the configuration of the hardstand area and the campground be considered together to ensure that any potential impacts are mitigated or minimised, and opportunities to optimise the campground’s visitor offering are realised.

Potential impacts of hardstand on access to campground

46.     The proposed hardstand will predominantly be operational from Monday to Friday between the hours of 7.30am and 6.00pm. YNZ state that there will be training over weekends approximately once a month, as training clinics take place at the various clubs around the country. The boats will be stored fully rigged and launched on beach trailers/trolleys that will be stored back on the hard stand area.

47.     Potential impacts to consider are:

·        Increased traffic on the access way between the campground and The Promenade.

There would be a theoretical maximum of 160 yacht and support boat trailer movements per day excluding weekends, assuming that trailers are taken from the hardstand area and returned after launching, then same again on return of yachts and boats to shore. The number of yachts and boats will fluctuate depending on how many yachts are taken out on the water or taken to other locations. Returning trailers to the hardstand will offset YNZ’s current use of the carpark next to the boat ramp at the end of The Promenade.

·        Congestion from campground users wanting to exit and enter campground at the same time as boats are being manoeuvred between the hardstand and The Promenade.

An upgraded campground with a lower proportion of long-stay visitors will generate increased traffic using the access way, unless an alternative access point into/out of the campground is created, e.g. from Earnoch Avenue. It is recommended that a traffic management plan be developed for the campground, YNZ, North Shore Waka Ama and Takapuna Boating Club lessees to determine how traffic will be managed into the site.

Impacts on unstructured open space between the campground and The Promenade

48.     The plans submitted by YNZ and North Shore Waka Ama show that the access way from The Promenade to the campground will need to be moved eastwards to accommodate waka under the proposed lease. It is estimated that this will reduce the amount of unstructured open space by approximately 60m2. The small size of this area (1038m2) makes it more vulnerable to conflict between different user groups and adverse effects from activities occurring in adjacent parts of the reserve (e.g. traffic movements and boat stacking). This can lead to a reduction in amenity value for reserve users.

49.     It is recommended that in granting either YNZ or North Shore Waka Ama landowner approval, there be no net loss of unstructured open space in this part of the reserve. This would be achieved through final sizing and configuration of the hardstand areas and campground, and specifically taking into account the need to protect and enhance the unstructured open space area, as well as the coastal walkway on the seaward side of the campground.

Ensure that the reserve remains predominantly accessible for unstructured recreation

50.     The reserve will have a reduction of approximately 60m2 of unstructured recreation space if YNZ develop a hardstand area for North Shore Waka Ama as outlined in their application. The YNZ part of the hardstand will be incorporated within the current footprint of the campground. The development of hardstand areas, together with the intention to retain and upgrade the campground, means that any increase in the amount of open space available for unstructured recreation (which the TBRMP outlines as being desirable for providing relief to the central activity area of the reserve) will be difficult to realise.

Ensure that the informal character of the reserve is not compromised by structures associated with leases and licences, and that the natural, cultural and physical values of the reserve are maintained and enhanced.

51.     The informal character of the reserve will not be compromised as the hardstand does not require the creation of any structures and the area adjoining Allison Avenue is already occupied by campground buildings and set well back from the coast.

Agreement to lease and community lease

52.     An agreement to lease will allow YNZ to secure funding, consents and develop the facility prior to entering into a lease that will endure whilst the completed hardstand is occupied for the approved purpose.

53.     If the local board choses to grant landowner approval to YNZ and enter into an agreement to lease it will be conditional on:

i.        the local board confirming the future location of the upgraded campground and location of the YNZ hardstand area;

ii.       appointment of a preferred operator through the expressions of interest process being led by Panuku Development Auckland;

iii.      the preferred operator securing any necessary consents to occupy, develop and manage an upgraded campground site;

iv.      compliance with the provisions of the Auckland Council Community Occupancy Guidelines 2012, the Takapuna Beach Reserve Management Plan (2013) and the Reserves Act 1977; and

v.       confirming an appropriate traffic management plan for the integration of the activities carried out by the various lease and licence holders on the reserve.

54.     Ideally this will happen within the period of the agreement to lease so that both YNZ and the new campground operator can develop the site at the same time thus keeping disruption to a minimum. The term of the agreement to lease is recommended to be two years from 1 September 2016.

55.     The terms of the proposed community leases to both YNZ and North Shore Waka Ama will accord with those specified in Auckland Council Community Occupancy Guidelines 2012.

56.     A key risk with the proposed approach is that the appointed campground operator may experience delays in obtaining resource or building consent, or (if public notification is required) consent under the Reserves Act for the proposed lease. It is proposed that YNZ be given the opportunity to invoke a break clause in the agreement to lease that would enable it to end negotiations.

Consideration

Local board views and implications

57.     The Devonport-Takapuna Local Board has allocated decision-making authority to approve community leases and licences. A workshop was held with local board representatives on 7 June and 13 July 2016 to discuss the application.  

Māori impact statement

58.     Iwi with historic and cultural links to Takapuna Beach and waka ama groups were key stakeholders in the development of the TBRMP, and a range of specific outcomes were identified and feedback incorporated into the reserve management plan. 

59.     An objective of the TBRMP is to work collaboratively with mana whenua representatives on issues of importance to Māori in the management of Takapuna Beach Reserve. The supporting policy states that  mana whenua representatives, facilitated through the council’s Te Waka Angamua (Māori Strategy and Relations) department, will participate in decision-making on management issues of importance to Māori.

 

60.     YNZ have undertaken extensive consultation with Ngāi Tai ki Tamaki, Ngāti Whātua Ōrākei, Te Kawerau, Ngāti Maru and Ngāti Paoa during the design process of the community marine activity hub and the preparation of the resource consent application, which included the hard stand component. A number of amendments were made to the proposal in response to iwi views, including amendments to the landscaping and processes for engagement with mana whenua is ongoing as the design team seeks to work through detailed and developed design phases and the integration of Maori design principles into the design. To date, YNZ has held five hui with mana whenua and intend to continue meeting regularly to discuss the place-based application of the Te Aranga design principles.

Implementation

61.     As the proposal is contemplated and in conformity with the TBRMP, the proposed lease would not need to be notified under section 54(2) of the Reserves Act 1977 if the local board were to resolve to grant landowner approval and conditional agreement to lease.

62.     Landowner approval conditions will be finalised once the final configuration of all uses on the site are determined and will be reported to the local board for approval. Documentation will be prepared by council at no cost to the local board and applicant.

 

 

Attachments

No.

Title

Page

aView

Aerial view of Takapuna Beach Reserve Northern Activity Zone

35

bView

Proposed Hardstand Takapuna Beach Reserve

37

     

Signatories

Authors

Maureen Buchanan - Lease Advisor

Matthew Ward - Team Leader Parks and Open Space Specialists (North/West)

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

19 July 2016

 

 



Devonport-Takapuna Local Board

19 July 2016

 

 



Devonport-Takapuna Local Board

19 July 2016

 

 

Approval of proposed 2016/2017 local environment and development work programme

 

File No.: CP2016/13251

 

  

 

Purpose

1.       To approve the proposed 2016/2017 local environment and development work programme for the Devonport-Takapuna Local Board.

Executive summary

2.       The Devonport-Takapuna Local Board has identified aspirations in their Local Board Plan 2014-2017 to ensure ‘our heritage and environment is cherished and looked after’, and to create ‘great town and metropolitan centre infrastructure that encourages new business’.

3.       To give effect to these aspirations the local board has committed $50,000 in their locally driven initiatives (LDI) budget to local environment projects for 2016/2017. This budget includes funding for:

·        $20,000 for North West Wildlink assistance programme,

·        $10,000 for Takapuna Beach business pollution prevention, and

·        $20,000 for water sensitive design for schools programme,

4.       The local board also has $250,000 in its asset based services (ABS) budget for the Hurstmere Road upgrade project.

5.       To deliver on these projects, a proposed work programme has been prepared and discussed at a workshop with the board on 17 May 2016 (refer to Attachment A).

6.       This report recommends that the board approve this local environment and development work programme and associated budgets for 2016/2017.

 

Recommendations

That the Devonport-Takapuna Local Board:

a)      approve the allocation of $300,000 for environment and development projects to be delivered by the Infrastructure and Environmental Services directorate in 2016/2017 as detailed in this report and summarised in the table below:

Project

Budget

North West Wildlink assistance programme

$20,000 (locally driven initiatives)

Takapuna Beach business pollution prevention programme

$10,000 (locally driven initiatives)

Water sensitive design programme

$20,000 (locally driven initiatives)

Hurstmere Road upgrade project

$250,000 (asset based services)

Total budget

$300,000

b)      note that any changes to this work programme will be brought back to the board for decision making.

 

 

Comments

7.       To deliver the local board plan outcome of ‘our heritage and environment is cherished and looked after, the board has allocated $50,000 of its locally driven initiatives (LDI) budget to support the delivery of a local environment work programme.

8.       To deliver the local board plan outcome ‘great town and metropolitan centre infrastructure that encourages new business’, the board has $250,000 in its asset based services (ABS) budget available for a development project in Hurstmere Road.

9.       Staff met with the board at a workshop on 17 May 2016 to discuss the options for allocation of its local environment and development budget, and to develop a work programme for 2016/2017. Based on these discussions, it is proposed that four projects be delivered by the Infrastructure and Environmental Services directorate (I&ES), as part of the board’s environment and development work programme in 2016/2017. A brief description of each of these projects is provided below.

North West Wildlink assistance programme ($20,000 LDI)

10.     This programme will target biodiversity hotspot areas such as Shoal Bay; Ngataringa Bay and Lake Pupuke, supporting participation by individuals or groups to deliver the key initiative in the local board plan to ‘encourage activity that enhances good environmental outcomes’.

11.     The programme will provide technical advice and practical support to private landowners and community groups to undertake restoration activities to protect and enhance native biodiversity and create an effective ecological corridor.

12.     The programme is currently focused on Shoal Bay and Ngataringa Bay, which reflects the significance of these areas for biodiversity, and as important ecological steps in the North-West Wildlink.

13.     Deliverables for 2016/17 include:

·        engaging individuals and groups to expand action across local board biodiversity areas;

·        establishing a comprehensive predator control programme around the coastal margins of the bays; and

·        controlling weeds and planting native trees to enable native wildlife to return and spread across the landscape.

14.     There are opportunities to work with mana whenua who are developing areas around the board area such as the special housing areas in Shoal Bay and Ngataringa Bay.

15.     Key milestones and performance indicators are detailed in the attached work programme.

Takapuna Beach business pollution prevention programme (IPPP) ($10,000 LDI)

16.     A professional will be engaged to undertake site visits to at least 60 of the potentially highest risk commercial properties connected to Takapuna Beach, via the stormwater network.  Pollution risks will be identified at the site and discussed with business owners.  A report that identifies practical solutions to eliminate or reduce pollution risks, and improve environmental management practices, will be prepared and provided to the business owner.  The project will also include the installation of ‘blue fish’ signs on stormwater drains on business premises and in the town centre to highlight the connection between stormwater drains and the beach. 

17.     The Takapuna Business Association has expressed an interest in promoting and supporting this pollution prevention programme.

18.     Expected deliverables for this programme include:

·        educating and empowering Takapuna Beach businesses about spill prevention;

·        minimising the risk of harm to local waterways; and

·        reducing contaminants entering waterways via stormwater drains.

19.     Key milestones and performance indicators are detailed in the attached work programme.

Water sensitive design programme ($20,000 LDI)

20.     This programme will be offered to all schools and early childhood centres (ECE’s) in the board area. Approximately 6 to 10 interested schools and ECE’s will be provided a free rain water barrel or water tank installation, in exchange for hosting a water wise workshop, to which parents and the surrounding community will be invited. 

21.     The workshops will provide information about water sensitive design, and will focus on issues such as the challenges of population growth and increasing urban development, flood risk mitigation, and improving the health of urban waterways. Practical examples of water sensitive design, including a demonstration of the rain barrel installation will be provided.  The intent is to educate the community about the effects of stormwater and the practical things that can be done to reduce these effects, including recognising the potential of stormwater as a resource.

22.     Key milestones and performance indicators are detailed in the attached work programme.

Hurstmere Road upgrade project ($250,000 ABS)

23.     This is a multi-year project to undertake streetscape improvement works in Hurstmere Road.

24.     The project will enhance the retail vitality of Hurstmere Road, drive increased growth and investment, and ensure Hurstmere Road has the required infrastructure to accommodate future growth.

25.     It will also deliver direct benefits for town centre users through improved amenity, attractiveness, safety, and ease of movement within the streetscape environment and support local business patronage.

26.     Key milestones and performance indicators are detailed in the attached work programme.

Consideration

Local board views and implications

27.     The projects noted above align with the local board outcomes to ensure ‘our heritage and environment is cherished and looked after’ and to create ‘great town and metropolitan centre infrastructure that encourages new business’ as noted in the Devonport Takapuna Local Board Plan 2014-2017.

28.     As detailed above this draft environmental and development work programme was discussed with the board at a workshop on 17 May 2016, and feedback has been incorporated into the recommendations in this report.

Māori impact statement

29.     This report provides information for environment and development projects. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

30.     Some of the identified activities are of interest to Māori and, where appropriate, provisions for mana whenua participation, contribution, and consultation will be incorporated. The table below highlights how each project in the board’s work programme is expected to contribute to Māori outcomes or which requires consultation and engagement.

Project

Māori Outcome Assessment

Environment Programmes

No specific consultation with Māori on the environment LDI funded work programmes has been undertaken. Māori have an interest in projects designed to improve water quality and the mauri of the environment. Whilst there has been no direct engagement, there are opportunities to work with mana whenua who are developing areas around the local board such as special housing areas in Shoal Bay and Ngataringa Bay.

Hurstmere Road upgrade project

Consultation with mana whenua will begin in October 2016 before concept design completion in November 2016.

Implementation

31.     There are no further implementation issues arising from this report. Regular reporting on project delivery will be through the quarterly report from I&ES, or as required.

 

Attachments

No.

Title

Page

aView

Devonport Takapuna I&ES work programme 2016/2017

43

     

Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

19 July 2016

 

 


Devonport-Takapuna Local Board

19 July 2016

 

 


Devonport-Takapuna Local Board

19 July 2016

 

 

New Road Name Approval For Subdivision at 28 Kenmure Avenue, Forrest Hill

 

File No.: CP2016/13701

 

  

 

Purpose                

1.       The purpose of this report is to seek approval a road name from the Devonport-Takapuna Local Board for the new private road being constructed to serve 7 lots within the 23 lot subdivision being undertaken by TJT Home Ltd, at 28 Kenmure Avenue Forrest Hill.

Executive summary

2.       At the Devonport-Takapuna Local Board meeting on 19 April 2016, the board rejected the names presented and referred the item back to the developer for further consideration of proposed names that are more in keeping with the local area” (Resolution Number DT/2016/57).

3.       The names previously presented by the applicant included ‘Teeland Place’, ‘Theresa Terrace’ and ‘Pioneer Close’ as their preferred names, along with alternative names ‘Opuawanga’, ‘Waipapa’, and ‘Onerahi’ as suggested by local iwi groups.

4.       The applicant has had regard to the matters raised by the board with their previous application, and has submitted in their order of preference High Hills Way or Rise, Pleasant Way or Rise, Oakheart Way or Rise, or Karauna Way or Rise as alternative names for the private road. The guidelines suggest that, as a short enclosed road, it could be referred to as Close, Way, Mews or Rise.

5.       The names High Hills, Oakheart and Karauna, have been assessed against the Auckland Council’s road naming guidelines and are deemed to meet the criteria. The name Pleasant has been used in other areas of Auckland, and therefore, does not meet the guidelines.

6.       The names have also been assessed under New Zealand Post and Land Information New Zealand (LINZ) criteria for the avoidance of duplication within the wider Auckland region, and all meet the criteria.

 

Recommendation

That the Devonport-Takapuna Local Board:

a)      consider for approval either of the proposed road names High Hills Way, Oakheart Way or Karauna Way for the new private road constructed within the subdivision being undertaken by TJT Home Ltd at 28 Kenmure Avenue, Forrest Hill, in accordance with Section 319(1)(j) of the Local Government Act 1974.

 

Comments

7.       The naming of private roads serving six or more lots is a requirement of Land Information New Zealand (LINZ).

8.       The applicant has had regard to the matters raised by the board with their previous application, and has submitted in their order of preference either High Hills Way or Rise, Pleasant Way or Rise, Oakheart Way or Rise or Karauna Way or Rise as alternative names for the private road.

9.       The applicant considers the names meet the board’s criteria and the council road naming guidelines (refer to Attachment B). The democracy advisor investigated the use of the proposed names, and found that the name Pleasant was used in other areas of Auckland, and therefore, does not meet the guidelines.

10.     The council road naming guidelines require that road names reflect either:

·           a historical or ancestral linkage to an area;

·           a particular landscape, environmental or biodiversity feature; or

·           an existing theme or introduce a thematic identity in an area.

11.     Names also need to be easily identifiable, easy to pronounce and spell, and be intuitively clear to minimise confusion. The use of Māori names is encouraged where appropriate and names should not be duplicated in the wider Auckland region for safety reasons.

12.     The names are all deemed to meet the road naming guidelines in that:

·        High Hill Way or Rise reflects the rising topography of the land;

·        Oakheart Way or Rise is in keeping with other names in the locality, being of English or Scottish origin i.e Kenmure, Blakeborough, Ravenwood, Grenada, Selwyn, Parr, Aberdeen, Knightsbridge etc.; and

·        Karauna Way or Rise is a Māori translation for crown, and reflects the neighbourhood of Crown Hill within which the subdivision is located, rather than the general area of Forrest Hill more associated with the land and neighbourhoods further to the west.

13.     A map showing the location of the private road is attached as Attachment A.

14.     The Auckland Council, by way of the Long-term Plan 2012 - 2022, allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to  the local boards.

15.     The applicant has indicated an interest to attend the meeting.

Consideration

Local board view and implications

16.     The Auckland Council, by way of the Long-term Plan 2012–2022, allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to local boards.

17.     The decision sought from the Devonport-Takapuna Local Board on this report does not trigger any significant policy, and is not considered to have any immediate impact on the community.

18.     The decision sought from the Devonport-Takapuna Local Board on this report is not considered to have any legal or legislative implications.

Māori Impact Statement

19.     The applicant undertook consultation with local iwi groups in conjunction with the original application. No further consultation has been undertaken with local iwi groups, given the board declined all of the previous names suggested and presented through the applicant.

Implementation

20.     The Northern Consenting Subdivision Team will ensure that appropriate road name signage will be installed by the applicant at their full cost once an approval is obtained for the new road name.

21.     The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable from the applicant in accordance with council’s Administrative Charges Policy.

 

 

Attachments

No.

Title

Page

aView

28 Kenmure Ave Private Rd location map

49

bView

Auckland Council Road Naming Guidelines

51

     

Signatories

Authors

John Benefield – Senior Subdivisions Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

19 July 2016

 

 


Devonport-Takapuna Local Board

19 July 2016

 

 









Devonport-Takapuna Local Board

19 July 2016

 

 

Draft 2016 Elected Members’ Expenses Policy

 

File No.: CP2016/13200

 

  

 

Purpose

1.       To seek the views of the Devonport-Takapuna Local Board on the draft 2016 Auckland Council Elected Members’ Expenses Policy.

Executive summary

2.       Each electoral term, the Remuneration Authority requires all councils to adopt an expenses policy, and forward the adopted policy to the Remuneration Authority for its approval.

3.       The expenses policy provides the rules for elected members’ reimbursement for expenses they incur whilst performing their duties.

4.       The governing body last adopted an expenses policy in July 2014. The Remuneration Authority has requested the council’s policy for July 2016 to June 2019. The governing body will be asked to adopt the 2016 policy at their 21 July Finance and Performance Committee meeting.

5.       Staff have reviewed the operation of the current policy and have updated the policy to:

·        have clear principles of what is considered appropriate elected member expenditure;

·        remove the duplication of Remuneration Authority allowance tables; and

·        replace complicated travel, development and conference attendance  approvals with a ‘one up’ approach, that requires Chairperson, or senior staff approval.

6.       The amended policy is attached as Attachment A.  In addition to the substantive changes, the language and presentation of the policy have been updated to make it more accessible.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      provide comments on the draft 2016 Elected Members’ Expense Policy to the governing body.

 

 

Comments

7.       The Remuneration Authority (the Authority) sets remuneration for elected positions in local government annually. It also sets the rules for reimbursement of costs met by members in the undertaking of their duties.

8.       In its determination, the Authority details some work-related expenses for elected members:

·        the maximum allowances payable by councils to elected members for certain activities, such as transport and communications; and

·        the criteria for, and amounts payable to, elected members sitting on resource consent hearings.

9.       Additionally, the Authority determines the nature of reimbursements made to elected members for costs undertaken on council business.

10.     The Authority requires each council to adopt an expenses policy. The current policy was last approved in July 2014.  It is necessary to review and update the policy prior to sending it to the Authority for approval.

11.     The Auckland Council Elected Members’ Expenses Policy sets out the council’s rules, under which elected members may be reimbursed or paid allowances for personal costs, that arise in the course of council business.

12.     In the draft policy, general travel, accommodation and insurance claim rules have been retained. The continued requirement for a business case for international travel and the publication of all elected member expenditure, will ensure transparency. Staff will continue to support the elected members with the required paperwork. The proposed changes relate to the authorisation of expenditure and the introduction of the council’s Elected Member Development Programme.

Substantive changes

Professional development and attendance at conferences

13.     The new policy includes provisions related to the 2016-2019 Elected Member Development Programme. Professional development included in the core professional development programme will be pre-authorised. This means that elected members will not be required to provide a business case for development or attendance at conferences that are covered by the professional development programme.

14.     Pre-authorisation is subject to the principles of the policy. The funds must be budgeted for and authorised by the appropriate senior manager.

15.     If elected members want to undertake professional development activities outside the elected members’ core professional development programme, a written request must be made to the Manager Democracy Service or to the Manager Local Board Services.

Domestic travel approval

16.     Changes have been made to approvals. The draft policy reflects a ‘one up’ approach that requires chairperson or senior staff approval.

17.     Currently elected members are required to seek authorisation from a senior staff member and either the Mayor, the Deputy Mayor, the chairperson of a committee of the whole, or the chairperson of their local board.

18.     To make authorisations more efficient, the draft policy has been amended to allow the Governance Director or the Manager Democracy Services to authorise travel and sundry expense claims for governing body members.

19.     For local board members, the draft policy has been amended with the Governance Director proposed as the approver for local board members and chairpersons.

International travel approval

20.     For international travel for the Mayor and the Deputy Mayor, in addition to the Chief Executive, the Chairperson of the Finance and Performance Committee has been added as an approver. This gives additional flexibility for approval if the Chairperson of the Audit and Risk Committee is not available at that time.

21.     For all other elected members the draft policy proposes that the Mayor or Deputy Mayor or the Chairperson of the Risk and Audit Committee or the Chairperson of the Finance and Performance Committee and the Chief Executive or the Governance Director are the approvers.

22.     For sundry expense claims following international travel, the draft policy has been amended to allow the Chief Executive or the Governance Director to authorise the Mayor and the Deputy Mayor claims; the Governance Director or Manager Democracy Services to authorise governing body member claims; and the Governance Director or the Manager Local Board Services to authorise local board member claims.  

23.     The probity check to this approach is threefold:

·    the trip must meet the principles of the policy;

·    it must be authorised by a chairperson or senior staff member (a ‘one up’ authorisation); and

·    all expenditure incurred by elected members on council business, continues to be published.

24.     The new approvals are in the table below. Changes are underlined.

 

Item

Proposed

Previous term

Approvals for domestic travel outside of Auckland – Mayor

No change

·    The chairperson of the Audit and Risk Committee

·    or the chairperson of the Finance and Performance Committee

Approvals for domestic travel outside of Auckland – Deputy Mayor

·    The Mayor; or

·    the chairperson of the Audit and Risk Committee or the Chairperson of the Finance and Performance

 

·    The Mayor

·    or the chairperson of a Committee of the Whole

Approvals for domestic travel outside of Auckland – councillors

The Governance Director or the Manager Democracy Services

·    The Deputy Mayor

·    or the chairperson of a Committee of the Whole

Approvals for domestic travel outside of Auckland – local board chairperson

The Governance Director or the Manager Local Board Services

·    Governance Director

·    and report to business  meeting

Approvals for domestic travel outside of Auckland – local board members

The Governance Director or the Manager Local Board Services

·    The local board chairperson

·    and report to business  meeting

Approvals for international travel - Mayor

·    A business case;

·    the chairperson of the Audit and Risk Committee or the chairperson of the Finance and Performance Committee; and

·    the Chief Executive

·    A business case;

·    the chairperson of the Audit and Risk Committee; and

·    the Chief Executive

Approvals for international travel– Deputy Mayor

·    A business case;

·    the chairperson of the Audit and Risk Committee or the chairperson of the Finance and Performance Committee; and

·   the Chief Executive

·    A business case;

·    the Mayor or the chairperson of a committee of the whole; and

·    the Chief Executive

Approvals for international travel – governing body members

·    A business case;

·    the Mayor or the Deputy Mayor or the Chairperson of the Audit and Risk Committee or the Chairperson of the Finance and Performance Committee; and

·   the Chief Executive or Governance Director

·    A business case;

·    the Mayor or the Deputy Mayor; and

·    the Chief Executive or the Director Governance

Approvals for international travel – local board members

·    A business case and both:

·    the Mayor or the Deputy Mayor or the chairperson of the Audit and Risk Committee or the chairperson of the Finance and Performance Committee

·   and the Chief Executive or Governance Director

·    A business case;

·    Endorsement by the local board; and

·    then approval by the Chief Executive or the Director of Governance

If urgent approval is needed:

·    endorsement by the chairperson;

·    then approval by the Chief Executive or the Director Governance; and

·    then retrospective endorsement by the local board

Development programmes and conferences

Pre-approved, subject to the cost falling within the annual professional development budget

Various authorisation depending on the role of the requester

Hosting official visitors

If necessary, budget holder approval

Personal expenditure can be reimbursed

 

25.     Other changes have been made throughout the policy to update, clarify or align the policy with current good practice. In addition the language and presentation of the policy have been updated to make it more accessible.

Consideration

Local board views and implications

26.     This report is seeking local board views.

Māori impact statement

27.     This policy is a requirement of the Remuneration Authority. It is for internal use and does not have specific implications for Māori.

Implementation

28.     The Elected Members’ Expenses Policy will come into force once approved by the Remuneration Authority. This is expected to be in July 2016.

 

 

Attachments

No.

Title

Page

aView

Draft Auckland Council Elected Members’ Expense Policy 2016 (Under Separate Cover)

 

     

Signatories

Authors

Jo Iles - Business Hub Manager, Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Lou Lennane - Acting Manager Local Board Services

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

19 July 2016

 

 

Disposal recommendation report - 2 Forrest Hill Road, Forrest Hill and 1/328 Lake Road, Hauraki

 

File No.: CP2016/13517

 

  

 

Purpose

1.       To seek the Devonport-Takapuna Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend the divestment of two council owned properties located at 2 Forrest Hill Road, Forrest Hill and 1/328 Lake Road, Hauraki.

Executive Summary

2.       Panuku is required to identify properties from within council’s portfolio that may be suitable for potential sale to a combined value of $45 million by 30 June 2017.  Capital receipts from the sale of surplus properties contributes to the Auckland Plan outcomes, and the Long-term Plan 2015-2025, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.  The council-owned properties presented in this report have been identified as potentially surplus to council requirements through a review process.

3.       The first property presented in this report, 2 Forrest Hill Road, Forrest Hill, is a flat, vacant site that was acquired in 2005 for the Wairau-Taharoto Corridor upgrade and road widening.  This work has now been completed.  The rationalisation process for this site commenced in December 2015.  Consultation with council and its council controlled organisations (CCOs), iwi authorities, and the Devonport-Takapuna Local Board has now taken place.  No alternative service uses have been identified for this property through the rationalisation process.  Due to this, Panuku recommends divestment of this site. 

4.       The second property presented in this report, 1/328 Lake Road, Hauraki is a flat site comprising a half share of 394m2.  It was acquired by the North Shore City Council (NSCC) for the Lake Road widening and Esmonde Interchange project in 2006.  This work has now been completed.  The rationalisation process for this site commenced in December 2015.  Consultation with council and its council controlled organisations (CCOs), iwi authorities and the Devonport-Takapuna Local Board has now taken place.  No alternative service uses have been identified for this property through the rationalisation process.  Due to this, Panuku recommends divestment of this site. 

5.       A resolution approving the disposal of these sites is required for the governing body’s consideration before any divestment of the subject properties can be progressed.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 2 Forrest Hill Road, Forrest Hill, being an estate in fee simple comprising approximately 650m2 more or less being Section 1 SO Plan 484419 contained in computer freehold register 701352.

b)      endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 1/328 Lake Road, Hauraki being an estate in fee simple comprising a half share of approximately 394m2 more or less being Section 1 SO Plan 434310 contained in computer freehold register 539589.

 

Comments

6.       Panuku and the Auckland Council Corporate Finance and Property team work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and that may be suitable to sell. 

7.       Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project.  Once a property has been internally cleared of any service requirements, Panuku Development Auckland then consults with local boards, mana whenua and ward councillors.  All sale recommendations must be approved by the Panuku Development Auckland Board before it makes a final recommendation to the Auckland Council governing body. 

Property information – 2 Forrest Hill Road, Forrest Hill

8.       2 Forrest Hill Road, Forrest Hill is a 650m2, flat, vacant site.  The Proposed Auckland Unitary Plan (PAUP) zoning of this site is mixed housing suburban.  It has an indicative value of $450,000.

9.       2 Forrest Hill Road was acquired by the former NSCC for the purpose of the Wairau-Taharoto Corridor Upgrade and road widening in 2005.  A dwelling that was located on the site was subsequently removed to enable the roading works to be completed.  Pursuant to section 114 of the Public Works Act 1981, an area of 91m˛ and 105m˛ were declared road and vested in the NSCC and Auckland Council, in 2007 and 2015 respectively.

10.     Following completion of the roading works for which 2 Forrest Hill Road was acquired, the Auckland Transport Board confirmed this property was surplus to its transport and infrastructure requirements in July 2015.  It was subsequently transferred to Auckland Council Property Limited (now Panuku).

11.     The rationalisation process for 2 Forrest Hill Road commenced in December 2015.  No expressions of interest were received during internal consultation. 

12.     Council’s Heritage team was invited prior to the internal consultation process to raise any archaeological issues.  The Closed Landfills and Contaminated Land Response team were also asked to assess this site prior to the internal consultation commencing to ensure any possible contamination issues were identified.  No issues were raised. 

Property information – 1/328 Lake Road, Hauraki

13.     1/328 Lake Road is a flat site comprising a half share of 394m2.  The Proposed Auckland Unitary Plan (PAUP) zoning of this site is mixed housing suburban.  It has a capital value of $330,000.

14.     1/328 Lake Road was acquired by the NSCC in 2006 for the purpose of the Lake Road widening and Esmonde Interchange project.  The commercial building that was located on the site was subsequently removed to enable the roading works to be completed.  In 2010, an area of 31m˛ of the original property acquired was declared to be road.

15.     1/328 Lake Road was acquired for a public work in accordance with the Public Works Act 1981.  However, it is exempt from the offer back obligations set out in section 40 of the Public Works Act, as the former owners executed a Deed of Waiver agreeing to waive its rights under section 40 of the Act to have the property offered back to it by the council.

16.     Following completion of the roading works for which 1/328 Lake Road was acquired, the Auckland Transport Board confirmed this property was surplus to its transport and infrastructure requirements in July 2015.  It was subsequently transferred to Auckland Council Property Limited (now Panuku).  Auckland Transport advised that the New Zealand Transport Authority (NZTA) provided funding in advance to the then NSCC, to assist with the purchase of the land required for the Lake Road project.  Consequently, NZTA will be entitled to 54% of the net proceeds from the sale of this type of property once funds are received.

17.     The rationalisation process for 1/328 Lake Road commenced in December 2015.  No expressions of interest were received during internal consultation. 

18.     Council’s Heritage team was invited prior to the internal consultation process to raise any archaeological issues.  The Closed Landfills and Contaminated Land Response team were also asked to assess this site prior to the internal consultation commencing to ensure any possible contamination issues were identified.  No issues were raised. 

Consideration

Local board views and implications

19.     Panuku attended a workshop with the Devonport-Takapuna Local Board about both of these properties in June 2016.  At the workshop, the Devonport-Takapuna Local Board queried if either of sites were suitable for Parks purposes.  Panuku followed this up with the Parks and Recreational Policy team, which advised the following:

2 Forrest Hill Road, Forrest Hill

20.     Parks operational staff discussed the possibility of the space being developed as a gateway to Devonport-Takapuna from the industrial area of Wairau Park.  However, the Parks team formed a view that it was not essential to retain this site.

1/328 Lake Road, Hauraki

21.     While this site offers some additional space for the adjacent park, it is not considered essential to retain this site.

22.     This report provides the Devonport-Takapuna Local Board with an opportunity to formalise its view regarding both of the subject properties. 

Māori impact statement

2 Forrest Hill Road, Forrest Hill

23.     13 mana whenua iwi authorities were contacted regarding the potential sale of 2 Forrest Hill Road, Forrest Hill on 3 February 2016. The following feedback was received; noting that some feedback received is commercially sensitive and cannot be included in this report.

·        Te Runanga o Ngāti Whatua

No site specific feedback received for this site, noting that as per earlier conversations with Te Runanga representatives, it is understood that any cultural significance considerations will be raised at hapū level and that all Ngāti Whatua hapū have been contacted about properties in their rohe.

·        Ngāti Whatua Kaipara

No feedback received for this site.

·        Ngāti Whatua Ōrākei

Ngāti Whatua Ōrākei has expressed a potential commercial interest in this property.

·        Te Kawerau a Maki

No feedback received for this site.

·        Ngāi Tai ki Tamaki

No feedback received for this site.

·        Ngāti Tamaoho

No feedback received for this site.

·        Te ākitai - Waiohua

Te ākitai has expressed a potential commercial interest in this property.

·        Ngāti Te Ata - Waiohua

No site specific feedback received for this site; however Ngāti Te Ata has expressed general cultural interest across Tāmaki Makaurau, has potential commercial interest in any council owned land that comes available for sale in their rohe and notes specific association with the south western area of Auckland, focusing around Manukau and the western coastline.

·       Ngāti Paoa

·         Ngāti Paoa has reinforced their desire to be kept in the loop for property disposals.

·       Ngaati Whanaunga

·         No feedback received for this site.

·       Ngāti Maru

·         No feedback received for this site.

·        Ngāti Tamatera

·         No feedback received for this site.

·       Te Patukirikiri

·         No feedback received for this site.

1/328 Lake Road, Hauraki

24.     13 mana whenua iwi authorities were contacted regarding the potential sale of 1/328 Lake Road, Hauraki on 3 February 2016. The following feedback was received; noting that some feedback received is commercially sensitive and cannot be included in this report.

·    Te Runanga o Ngāti Whatua

No site specific feedback received for this site, noting that as per earlier conversations with Te Runanga representatives, it is understood that any cultural significance considerations will be raised at hapū level and that all Ngāti Whatua hapū have been contacted about properties in their rohe.

·    Ngāti Whatua Kaipara

No feedback received for this site.

·    Ngāti Whatua Ōrākei

    Ngāti Whatua Ōrākei has confirmed they have no commercial interest in this property.

·    Te Kawerau a Maki

    No feedback received for this site.

·    Ngāi Tai ki Tamaki

    No feedback received for this site.

·    Ngāti Tamaoho

    No feedback received for this site.

·    Te ākitai - Waiohua

    Te ākitai has expressed a potential commercial interest in this property.

·    Ngāti Te Ata - Waiohua

    No site specific feedback received for this site; however Ngāti Te Ata has expressed general cultural interest across Tāmaki Makaurau, has potential commercial interest in any council owned land that comes available for sale in their rohe and notes specific association with the south western area of Auckland, focusing around Manukau and the western coastline.

·    Ngāti Paoa

    Ngāti Paoa has reinforced their desire to be kept in the loop for property disposals.

·    Ngaati Whanaunga

    No feedback received for this site.

·    Ngāti Maru

    No feedback received for this site.

·    Ngāti Tamatera

    No feedback received for this site.

·    Te Patukirikiri

    No feedback received for this site.

Implementation

2 Forrest Hill Road, Forrest Hill

25.     The results of the rationalisation process to date indicate that 2 Forrest Hill Road is not required for current or future service requirements.  Panuku will recommend to the Finance and Performance Committee that this site be divested.  Due to the size, shape and zoning of this property, it would be suitable for residential development.  Panuku will explore this as part of its disposals process, should the property be approved for divestment.

26.     2 Forrest Hill Road was acquired for a public work in accordance with the Public Works Act 1981.  However it is exempt from the offer back obligations set out in section 40 of the Public Works Act as the former owners executed a Deed of Waiver agreeing to waive its rights under section 40 of the Act to have the property offered back to it by the council.

1/328 Lake Road, Hauraki

27.     The results of the rationalisation process to date indicate that 1/328 Lake Road is not required for current or future service requirements.  Panuku will recommend to the Finance and Performance Committee that this site be divested.  Due to the size and shape of this property, it could likely only be sold to an adjoining landowner.

28.     Auckland Transport has advised that the NZTA provided funding to the NSCC to assist with the purchase of land for the Lake Road widening project.  Due to this, NZTA will be entitled to 54% of the net proceeds of sale, should this site be approved for disposal.

 

Attachments

No.

Title

Page

aView

Images of 2 Forrest Hill Road, Forrest Hill

71

bView

Images of 1/328 Lake Road, Hauraki

73

 

Signatories

Authors

Letitia McColl – Team Leader Portfolio Review, Portfolio Strategy, Panuku Development Auckland

Authorisers

Marian Webb - Manager Portfolio Strategy, Panuku Development Auckland

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

19 July 2016

 

 



Devonport-Takapuna Local Board

19 July 2016

 

 


Devonport-Takapuna Local Board

19 July 2016

 

 

Auckland Transport Monthly Update - July 2016

 

File No.: CP2016/14133

 

  

 

Purpose

The Auckland Transport Monthly Update - July 2016 to the Devonport-Takapuna Local Board’ report is attached.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)         note the Auckland Transport Monthly Update - July 2016.

b)         allocate $15,000 from its Local Board Transport Capital Fund to the Clarence Street Safety Upgrade, which will allow the engagement of the existing consultant to continue additional work on traffic calming.

c)         allocate an additional $27,000 from its Local Board Transport Capital Fund to the Rosmini to Akoranga Pedestrian Access Project, and approve Auckland Transport to move to construction, starting 1 October 2016.

d)         approve Auckland Transport to proceed with the Sunnynook Bus Station Walking Cycling Connections project, within the road reserve outside Sunnynook Park, at a firm estimate of cost for works of $267,000.

 

 

 

Attachments

No.

Title

Page

aView

Auckland Transport monthly update - July 2016

77

     


Devonport-Takapuna Local Board

19 July 2016

 

 

















Devonport-Takapuna Local Board

19 July 2016

 

 


Devonport-Takapuna Local Board

19 July 2016

 

 


Devonport-Takapuna Local Board

19 July 2016

 

 

Monthly Local Board Services report - June 2016

 

File No.: CP2016/12957

 

   

 

Purpose

1.       The purpose of this report is to provide members with an overview of recent Devonport-Takapuna Local Board activity.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the report.

b)      approve a contingency of $3000 from its Locally Driven Initiatives (LDI) planning and development budget, to cover venue hire and catering necessary for the effective functioning of the Greater Takapuna Reference Group.

c)      ratify feedback submitted on the Community Access Scheme, noting that the board’s feedback will be considered by the Parks, Recreation and Sport Committee on 20 July 2016.

d)      ratify feedback submitted on the Housing for Older People Partnering Proposal, noting that the board’s feedback will be considered by the Governing Body on 28 July 2016.

e)      allocate $7,208 from the Event Partnership Fund for one Movies in Parks event for the 2016/2017 financial year, and agree to an amount of funding for pre-movie entertainment options.

 

 

Board briefings

2.       Devonport-Takapuna Local Board briefings occurred on 17 May, 24 May, 7 June and 28 June 2016; the records of which are attached to a separate report on this agenda.

3.       The board briefing on 26 July is scheduled to cover the following:

·    Proposed review of scheduled archaeological sites; and

·    The Greater Takapuna Reference Group.

Portfolio Matters

Governance

Funding provision for the Greater Takapuna Reference Group for 2016-17 financial year

4.       The Greater Takapuna Reference Group (GTRG) was set up in early 2016. It is a body of representatives from various sectors in Takapuna that could assist the board by providing stakeholder insights on key developments in greater Takapuna, starting with the development of council property in central Takapuna.

5.       At the time the group was established, it was not supported with any funding from the Devonport-Takapuna Local Board to cover ancillary costs, such as those incurred by managing GTRG meetings (including venue hire and catering). That omission was corrected at the 19 April 2016 business meeting, where the board committed $5,000 from its Locally Driven Initiatives (LDI) planning and development budget to cover incidental costs necessary for the effective and timely functioning of the GTRG.

6.       Only $1,105 was spent from the 19 April budget commitment. During the board business meeting on 14 June, the board resolved to use surplus funding to cover shortfalls in the community grants round. As the funding was from the board’s operational funding, the surpluses were unable to be carried over to the new financial year.

7.       The GTRG will meet monthly through to November 2016. The board is likely to be briefed in August or September 2016 about the work that has been done by the group. The meetings for the balance of the year will mainly be used to educate the group on a range of technical matters relevant to the groups’ mandate; including planning, transport, parking and streetscape upgrades.

8.       Based on earlier meeting and catering costs, staff recommend a total of $600 per meeting be provided for catering and venue hire. Therefore, the total amount required to cover meeting costs through to the end of the calendar year will total $3,000. To ensure the GTRG is able to function smoothly for the balance of the year, staff recommend the board approve $3,000 from its Locally Driven Initiatives (LDI) planning and development budget to support these meetings.

9.       Any additional costs relating to the GTRG for the balance of this calendar year are unlikely, but should any further costs arise they will be put to the board separately for approval as required.

Sport and Recreation Community Access Scheme guidelines

10.     On 24 June 2016, the Devonport-Takapuna Local Board submitted feedback on the Community Access Scheme, which is included as Attachment A (under separate cover).

11.     This item was originally presented at the 14 June business meeting. A resolution from the June meeting specified that a working party be set-up to discuss and provide feedback on the draft guidelines, which met on 21 June. The Parks, Sport and Recreation Committee will consider the board’s feedback on 20 July.

Housing for Older People Partnering Proposal and Policy

12.     On 15 July, the Devonport-Takapuna Local Board submitted feedback on the Housing for Older People Partnering Proposal, which is included as Attachment B (under separate cover).

13.     This item was originally brought to the 14 June business meeting. A resolution from the June meeting specified that a working party be set-up to discuss and provide feedback on the draft guidelines, which met on 29 June. The Governing Body will consider the board’s feedback on 28 July.

Movies in Parks

14.     It is recommended that the board fund one Movies in Parks event for the 2016/2017 financial year. The cost for one movie will be $7,208 and would come from the Event Partnership Fund, and would exclude pre-movie entertainment options. Local boards have the ability to build in and provide for additional costs, such as pre-movie entertainment, to personalise the experience for their residents.

15.     It is therefore recommended that the board now consider the amount of funding for these optional extras in order to include it with the cost of the movie. The below table gives an indication of these optional extras:

Other Costs

Pre-Movie entertainment

$600

Photographer

$500

Parking management

$250

 

Consideration

Local board views and implications

16.     Local board views and decisions are sought via this report.

Māori impact statement

17.     There are no specific impacts on Māori arising from this report.

Implementation

18.     There are no implementation issues identified in this report.

 

Attachments

No.

Title

Page

aView

Feedback on the Sport and Recreation Community Access Scheme Guidelines (Under Separate Cover)

 

bView

Feedback on Housing for Older People Partnering Proposal (Under Separate Cover)

 

     

Signatories

Authors

Chris Dee - Senior Local Board Advisor

Haley Scovell - Local board Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

19 July 2016

 

 

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

File No.: CP2016/13830

 

  

 

Purpose

1.       This report seeks a decision for special exemption from some of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive Summary

2.       An application for an exemption for a swimming or spa pool has been received from the owners of:

·         3 Norwood Road, Bayswater;

·         2/53 Milford Road, Milford; and

·         4 Flagstaff Terrace, Devonport (revocation deferred from 14 June 2016).

3.       The local board must now resolve to grant, grant subject to conditions, or decline the exemptions sought.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      determine the application, by way of resolution, to grant the application for special exemption as sought for the property at 3 Norwood Road, Bayswater, with the condition that NZS 8500-2006 clause (a-k) is met at all times and the spa remain in the same location.

b)      determine the application, by way of resolution, to grant the application for special exemption as sought for the property at 2/53 Milford Road, Milford, with the condition that NZS 8500-2006 clause (a-k) is met at all times and the spa remain in the same location.

c)      determine the application, by way of resolution, to revoke the existing exemption for 4 Flagstaff Terrace, Devonport, as the owner of the property and the circumstances relating to the exemption have changed, and there is a significant danger to young children.

 

Comments

Background

2.       Auckland Council pool inspectors have inspected each property for which an application for special exemption from the Fencing of Swimming Pools Act 1987 (the Act) has been received. In each case, the swimming pool fencing does not comply with the Act. The details of the non-compliance are specified in the attachments to this report.

3.       The council’s pool inspectors have consulted with the applicants in each case. The applicants have been made aware of the council’s requirements to ensure fencing is compliant with the Act, and they have chosen to seek a special exemption from those requirements.

Legislative implications

4.       Compliance with the Act is a mandatory requirement for all pool owners, unless exemptions are granted by the local board.

5.       The Act requires pool owners to fence their pool, or all or some of the immediate pool area including the pool itself.  Specific detail on this is contained in the schedule to the Act. If a pool does not have a complying fence it is an offence under the Act, unless exempt.

6.       An exemption can only be granted by the local board after consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

7.       The definition of the immediate pool area, which is “the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool”, is a key consideration for granting an exemption.

8.       Where a building forms part of the pool fence and there are doors opening into the pool area, the local board may grant an exemption from compliance with clauses 8 and 10 of the schedule to the Act. It may exempt, if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw; and the door is fitted with a locking device, that when properly operated, prevents the door from being readily opened by children under the age of six years.

9.       When granting a special exemption the local board may impose reasonable conditions relating to the property or the pool or reflecting other relevant circumstances. These may include:

a)      making the exemption personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption; and/or

b)      granting the exemption for a fixed term irrespective of changes of ownership.

10.     Any exemption granted or condition imposed may be amended or revoked by the local board by resolution. The rules of natural justice would, however, dictate that this action should not be taken without informing the pool owner and giving them the opportunity to be heard.

Consideration

Local board views and implications

11.     Local boards have delegated authority to approve exemptions to the Fencing of Swimming Pools Act.

12.     Before making an exemption, the local board must consider:

·         the particular characteristics of the property and the pool;

·         any other relevant circumstances; and

·         conditions it may be necessary to impose.

 

13.     The local board must also be satisfied that the exemption would not significantly increase the danger to young children.

14.     The local board may resolve to grant, grant subject to conditions, or decline the application for special exemption.

15.     If the application is declined the applicant will be required to fence the pool in accordance with the Act.

Maori impact statement

16.     There are no particular impacts on Maori that are different from those of other pool owners.

Implementation

17.     The decision must be made by resolution.

 

Attachments

No.

Title

Page

aView

3 Norwood Road, Bayswater (Under Separate Cover) - Confidential

 

bView

2/53 Milford Road, Milford (Under Separate Cover) - Confidential

 

cView

4 Flagstaff Terrace, Devonport (Under Separate Cover) - Confidential

 

     

Signatories

Authors

Phillip Curtis - Senior Swimming Pool Specialist

Authorisers

Sally Grey - Manager Weather Tightness & Compliance

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

19 July 2016

 

 

Governance forward work calendar

 

File No.: CP2016/14418

 

  

 

Purpose

1.       To present the Devonport-Takapuna Local Board with its updated governance forward work calendar.

Executive Summary

2.       The governance forward work calendar for the Devonport-Takapuna Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities;

·        clarifying what advice is expected and when; and

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar.

 

 

Attachments

No.

Title

Page

aView

Governance forward work calendar August - October 2016

105

     

Signatories

Authors

Neda Durdevic - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 



Devonport-Takapuna Local Board

19 July 2016

 

 



Devonport-Takapuna Local Board

19 July 2016

 

 

Ward Councillors Update

 

File No.: CP2016/14229

 

  

 

Purpose

1.       The Devonport-Takapuna Local Board allocates a period of time for the Ward Councillors, Cr Chris Darby and Cr George Wood, to update the board on the activities of the governing body.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      thank Cr Chris Darby for his update to the Devonport-Takapuna Local Board on the activities of the governing body.

b)      thank Cr George Wood for his update to the Devonport-Takapuna Local Board on the activities of the governing body.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

19 July 2016

 

 

Board Members' reports

File No.: CP2016/14230

 

  

 

Executive Summary

An opportunity is provided for members to update the board on the projects and issues they have been involved with since the last meeting.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive any verbal reports of members.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

19 July 2016

 

 

Chairperson's reports

File No.: CP2016/14232

 

  

 

Executive Summary

An opportunity is provided for the chairperson to update the board on the projects and issues he has been involved with since the last meeting.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)   receive the chairperson’s report.  

 

Attachments

No.

Title

Page

aView

Chairperson's report - July 2016

113

    

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

19 July 2016

 

 



Devonport-Takapuna Local Board

19 July 2016

 

 

Record of Briefing/Community Forum - 17 May, 24 May, 7 June and 28 June 2016

 

File No.: CP2016/14352

 

  

 

Purpose

1.       The purpose of this report is to record the Devonport-Takapuna Local Board briefings and community forums held on 17 May, 24 May, 7 June and 28 June 2016.

Executive Summary

2.       At the briefing held on 17 May 2016, the Devonport-Takapuna Local Board was briefed on:

i.        Annual Plan 2016/2017

3.       At the briefing and community forum held on 24 May 2016, the Devonport-Takapuna Local Board heard briefings on:

i.        Clarence Street Pedestrian Improvements

ii.       New North Network

iii.      Killarney Street

iv.      Coastal Management Framework for the Auckland Region

v.      Community Forum:

·    Rebecca McMillan Devonport Community House and Community Garden

·    Ruth Jackson Proposed plans for Takapuna carpark  

·    Semisi Pone, Project Revival Charity Trust (Inc) – Takapuna Beach Clean-up

·    Ian Lim – Younite 

·    Claudia Page – Killarney Street

4.       At the briefing and community forum held on 7 June 2016, the Devonport-Takapuna Local Board heard briefings on:

i.    Rationalisation of 2 Forrest Hill Road and 1/328 Lake Road

ii.    Local grants – round 2

iii.   Community Forum:

·    Te’eva Matafai The Pacific Events and Entertainment Trust

·    Janferie Bryce-Chapman – Age Concern North Shore

·    Depot Art Space – Lynn Lawton

5.       At the briefing and community forum held on 28 June 2016, the Devonport-Takapuna Local Board heard briefings on:

i.    Fort Takapuna Barracks

ii.    Community Groups presentations:

·    Maria Teape and Dave Veart – Devonport Peninsula Trust

·    Rachael Bro and Joan Larnder – Takapuna North Community Trust

·    Lisa Rogers and Faye Freeman – Lake House Arts

·    Alastair Fletcher – Devonport Museum

·    Owen Melhuish and John Sullivan – North Shore Brass

·    Yvonne Powley and Steve McLuckie – ANCAD

·    James Bell and Peter Burn – North Shore Theatre and Arts Trust

iii.   Community Forum:

·    Glenn Cox and David Frank – North Harbour Sports Council – Regional Sport and Recreation in the local area

·    Rachael Findlay-Clarke and Peter McNee – Sunnynook Community Association

·    Tessa Dunleavy – Devonport Children’s Project Business Plan

6.       The record of the briefing held on:

·    17 May 2016 is attached to this report as Attachment A,

·    24 May 2016 is attached to this report as Attachment B,

·    7 June 2016 is attached to this report as Attachment C, and

·    28 June 2016 is attached to this report at Attachment D.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the record of the briefing and community forums held on 17 May, 24 May, 7 June and 28 June 2016.

 

 

 

Attachments

No.

Title

Page

aView

Record of briefing held on 17 May 2016 (Under Separate Cover)

 

bView

Record of briefing held on 24 May 2016 (Under Separate Cover)

 

cView

Record of briefing held on 7 June 2016 (Under Separate Cover)

 

dView

Record of briefing held on 28 June 2016 (Under Separate Cover)

 

     

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

     

 


Devonport-Takapuna Local Board

19 July 2016

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Devonport-Takapuna Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

21        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment a - 3 Norwood Road, Bayswater

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

21        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment b - 2/53 Milford Road, Milford

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

21        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment c - 4 Flagstaff Terrace, Devonport

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.