Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Great Barrier Local Board held in the Council Chambers, Auckland Town Hall, Queen St, Auckland on Wednesday, 13 July 2016 at 6.30pm.

 

present

 

Chairperson

Izzy Fordham

 

 

 

Deputy Chairperson

Susan Daly

 

 

 

Members

Jeff Cleave

 

 

 

 

Judy Gilbert

 

 

 

 

Christina Spence

 

 

 

 

 

ABSENT

 

 

Councillor Mike Lee

 

 

 

 

IN ATTENDANCE

 

Nicola MacDonald

Ngati Rehua Ngatiwai ki Aotea

Kate Jones

 

Angela Jones

 

Maria Kingi and David Storck

 

Helen Jones

 

Jo Findlay

 

Andrew and Shona Rishworth

 

 


Great Barrier Local Board

13 July 2016

 

 

 

1          Welcome

 

Chairperson IM Fordham opened the meeting and welcomed everyone present. Member J Cleave led the meeting in a karakia.

 

A minutes silence was observed to acknowledge the passing of Peter Davies.

 

 

2          Apologies

 

That the Great Barrier Local Board:

a)         note the apology for absence from Councillor Mike Lee.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number GBI/2016/98

MOVED by Chairperson IM Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)           confirm the ordinary minutes of its meeting, held on Wednesday, 8 June 2016 and the extraordinary minutes of its meeting, held on Wednesday, 22 June 2016, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Nicola MacDonald - Ngati Rehua Ngatiwai ki Aotea

 

Nicola MacDonald from Ngati Rehua Ngatiwai ki Aotea was in attendance to present to the Great Barrier Local Board in respect to the Treaty settlement.

 

Resolution number GBI/2016/99

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)           Note the Public Forum presentation.

b)          Thank Nicola MacDonald from Ngati Rehua Ngatiwai ki Aotea for her Public Forum presentation.

 

CARRIED

 

 

9.2

Helen Jones - Proposed Aotea Boardriders Club (ABC) clubhouse

 

Helen Jones was in attendance to present to the Great Barrier Local Board in respect to proposed Aotea Boardriders Club (ABC) clubhouse. A document was tabled in respect to this item.

Helen Jones also tabled a document on behalf of John Ogden referred to as attachment A.

A copy of the tabled documents has been placed on the official minutes and can be viewed on the Auckland Council website as a minute attachment.

 

Resolution number GBI/2016/100

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)          Note the Public Forum presentation.

b)          Thank Helen Jones for her Public Forum presentation.

 

CARRIED

 

Attachments

a     20161307 GBLB - Tabled Item 9.2A - Helen Jones for John Ogden

b     20161307 GBLB - Tabled Item 9.2B - Helen Jones

 

 

9.3

Kate Jones - Proposed Aotea Boardriders (ABC) clubhouse location

 

Kate Jones was in attendance to present to the Great Barrier Local Board in respect to proposed Aotea Boardriders Club (ABC) clubhouse location. She tabled a document and spoke on behalf of John Darroch.

A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website as a minute attachment.

 

Resolution number GBI/2016/101

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)           Note the Public Forum presentation.

b)          Thank Kate Jones for her Public Forum presentation.

 

CARRIED

 

Attachments

a     20161307 GBLB - Tabled Item 9.3 - Kate Jones for John Darroch

 

 

9.4

Maria Kingi and David Storck - Proposed Aotea Boardriders (ABC) clubhouse location

 

Maria Kingi and David Storck were in attendance to present to the Great Barrier Local Board in respect to proposed Aotea Boardriders Club (ABC) clubhouse location. A document was tabled in respect to this item.

A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website as a minute attachment.

 

Resolution number GBI/2016/102

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)          Note the Public Forum presentation.

b)          Thank Maria Kingi and David Storck for their Public Forum presentation.

 

CARRIED

 

Attachments

a     20161307 GBLB - Tabled Item 9.4 - David Storck and Maria Kingi

 

 

9.5

Jo Findlay - Aotea Boardriders Club (ABC) clubhouse

 

Jo Findlay was in attendance to present to the Great Barrier Local Board in respect to proposed Aotea Boardriders Club (ABC) clubhouse location.

 

Resolution number GBI/2016/103

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)           Note the Public Forum presentation.

b)          Thank Jo Findlay for her Public Forum presentation.

 

CARRIED

 

 

9.6

Andrew and Shona Rishworth - Aotea Boardriders Club (ABC) clubhouse

 

Andrew and Shona Rishworth were in attendance to present to the Great Barrier Local Board in respect to proposed Aotea Boardriders Club (ABC) clubhouse location.

 

Resolution number GBI/2016/104

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)           Note the Public Forum presentation.

b)          Thank Andrew and Shona Rishworth for their Public Forum presentation.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

Secretarial note Item 16 was heard at this point.

 

12

Approval of 2016/2017 local environment work programme

 

Resolution number GBI/2016/105

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)      Approve the allocation of $231,000 for environmental projects as summarised in the table below;

Project

Budget

Community Pest Coordinator

$15,000

Tryphena freshwater management programme

$20,000

Septic tank management

$20,000

Biodiversity Biosecurity Officer

$45,000

Environmental Enhancement projects

Argentine ant and plague skink surveillance

$15,000

Kaitoke fire site – weed control and rodent monitoring

$10,000

Leptinella conservation

$5,000

Rabbit and cat control

$26,000

Treasure Islands Ambassador Programme

$15,000

West coast bays weed survey

$10,000

Ecology conversations

$50,000

Total budget

$231,000

b)      Defer agreement of projects to be funded from the $25,000 marine protection initiative budget line to allow for consideration of implications arising from pending Tiriti o Waitangi Treaty of Waitangi settlements.

c)      Note that $10,000 has been carried forward from 2015/2016 to fund monitoring of remediated culverts, and to develop a biodiversity jewels brochure.

d)      Request that Infrastructure & Environmental Services officers work closely with the board members/ environment portfolio holders on the proposed information for the septic tank management project.

e)      Request that Infrastructure & Environmental Services officers provide the board with a rabbit control work plan with outcome indicators and costs of delivery including multi-year.

 

CARRIED

 


 


13

Great Barrier Local Board Arts, Community and Events Work Programme 2016/2017

 

Resolution number GBI/2016/106

MOVED by Chairperson IM Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)      Approve the 2016/2017 Arts, Community and Events work programme (Attachment A).

b)      Approve funding of $30,000 to Aotea Family Support Group to develop and deliver a range of community support and capacity building services to the local community.

c)      Allocate $12,000 from the Community Response Fund budget to the Community Health Trust budget.

d)      Approve funding of $42,000 to Great Barrier Island Community Health Trust to support the community worker to deliver a range of community support and capacity building services to the local community.

e)      Approve funding of $31,000 to Destination Great Barrier Island to manage the Claris Visitor Centre (I-Site), and advance Great Barrier Island as a destination in the delivery of marketing, promotion and economic outcomes.

f)       Approve the following community arts organisation funding agreements:

i)          GBI Community Heritage and Arts Village, $10,000

ii)         GBI Community Heritage and Arts Village (for local art), $15,000 (capex).

g)      Request that the Community Grants (ID# 2297) and Local Events Contestable Fund (ID# 2060) be combined into one work programme line – Community Grants (including events) to align with the board’s Locally Driven Initiatives (LDI) opex budget line for local community services as discussed on 25 May 2016 LDI Great Barrier Local Board workshop.

 

CARRIED

 

Note: Under Standing Order 1.8.6 (LBS 3.15.5 Member JJ Gilbert requested that her dissenting vote to resolutions c) and d) be recorded.

 

 

14

Great Barrier Local Board Community Facilities Renewals Work Programme 2016/2017

 

Resolution number GBI/2016/107

MOVED by Chairperson IM Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)      Approve the 2016/2017 work programme for Great Barrier Local Board Community Facility Renewals.

b)      Note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

 

CARRIED

 

Secretarial note Item 15 was heard after item 20. Items 17-20 were heard at this point.

 

15

AoteaOra Community Trust - Great Barrier Feasibility Study

 

Resolution number GBI/2016/108

MOVED by Chairperson IM Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)      Consider next steps post receipt of the final Great Barrier Feasibility Study.

b)      Thank the AoteaOra Community Trust and Shirley Johnson for all the hard work on this important and significant project.

 

CARRIED

 

 

16

Housing for Older People Partnering Proposal

 

Kat Teirney - Manager Community Occupancy, Community Places was in attendance to present to the Great Barrier Local Board in respect to the Housing for Older People Partnering Proposal report.

 

Resolution number GBI/2016/109

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)      Provide feedback on:

i.     the Housing for Older People Partnering Proposal and

ii.    the proposed Housing for Older People Partnering Policy

b)          Delegate the community development portfolio holders to provide feedback on the housing for older people partnering proposal in consultation with the other board members for completion by 20 July 2016.

c)           Thank Kat Teirney - Manager Community Occupancy, Community Places for her attendance and presentation on Housing for Older People Partnering Proposal report.

 

CARRIED

 

 

17

Wild Places conference 10-11 August 2016

 

Resolution number GBI/2016/110

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)      Approve Board Member JC Cleave to attend the Wild Places conference on 10-11 August 2016 on the basis that the conference programme is relevant to the Local Board and Environment Committee’s work programmes.

b)      Confirm that the Wild Places conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy and from the Elected Members Professional Development budget 2016/17.

c)      Request that Board Members J Cleave, JJ Gilbert and CA Spence provide the board a report back from the Wild Places conference.

 

CARRIED

 

18

Health, Safety and Well-being May 2016 Update

 

Resolution number GBI/2016/111

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)      Note the report forwarded by the Audit and Risk Committee entitled “Health, Safety and Well-being May 2016 Update”.

 

CARRIED

 

 

19

Correspondence

 

Documents were tabled in respect this item. A copy of the tabled documents has been attached to the official minutes and can be viewed on the Auckland Council website.

A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website as a minute attachment.

 

Resolution number GBI/2016/112

MOVED by Chairperson IM Fordham, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)         Note the correspondence for the month of June 2016.

 

CARRIED

 

Attachments

a     20161307 GBLB - Tabled Item 19A - James Heyward

b     20161307 GBLB - Tabled Item 19B - Letter from Aotea Gas & Garden

 

 

20

Chairperson's report

 

Secretarial Note:  The chairperson vacated the chair in favour of the Deputy Chairperson at 7.38pm.

The Chairperson, IM Fordham left the meeting.

 

Resolution number GBI/2016/113

MOVED by Member J Cleave, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)         Note the Chairperson’s report.

 

CARRIED

 

Deputy Chairperson SP Daly vacated the chair. Chairperson IM Fordham returned to the meeting and resumed the chair at 7.39pm.

 

Secretarial note Item 15 was heard at this point.


 

21

Board Members' Reports

 

Resolution number GBI/2016/114

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

a)         That the report of Board Member Susan Daly be noted.

b)         That the report of Board Member Jeff Cleave be noted.

c)         That the report of Board Member Judy Gilbert be noted.

d)         That the report of Board Member Christina Spence be noted.

 

CARRIED

 

 

22

Governance Forward Work Calendar

 

Resolution number GBI/2016/115

MOVED by Chairperson IM Fordham, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)      Note the Great Barrier Local Board Governance Forward Work Calendar.

 

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

8.05 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................