Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 28 July 2016 at 9:30am.

 

present

 

Mayor

Len Brown, JP

 

Deputy Mayor

Cr Penny Hulse

From 9.33am, Item 2

Councillors

Cr Anae Arthur Anae

 

 

Cr Cameron Brewer

 

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Ross Clow

From 9.34am, Item 2, Until 12.50pm, Item C1

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

From 9.33am, Item 2

 

Cr Hon Christine Fletcher, QSO

From 9.38am, Item 5.1

 

Cr Denise Krum

 

 

Cr Mike Lee

 

 

Cr Calum Penrose

 

 

Cr Dick Quax

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

From 9.52am, Item 5.1

 

Cr John Watson

 

 

Cr Penny Webster

 

 

Cr George Wood, CNZM

 

 

ALSO PRESENT

 

 

Simon Randall, Maungakiekie-Tāmaki Local Board Chair

 

Michael Wood, Puketāpapa Local Board Member

 

 

 


Governing Body

28 July 2016

 

 

 

1          Affirmation

 

His Worship the Mayor read the affirmation.

 

2          Apologies

 

Cr AM Filipaina entered the meeting at 9.33 am.

Deputy Mayor PA Hulse entered the meeting at 9.33 am.
Cr R Clow entered the meeting at 9.34 am.

Resolution number GB/2016/49

MOVED by Mayor LCM Brown, seconded by Cr W Cashmore:  

That the Governing Body:

a)         accept the apologies from Cr CE Fletcher and Cr WD Walker for lateness.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number GB/2016/50

MOVED by Mayor LCM Brown, seconded by Cr CM Penrose:  

That the Governing Body:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 30 June 2016, as a true and correct record.

CARRIED

 

5          Acknowledgements and Achievements

 

5.1

Acknowledgements

 

His Worship the Mayor acknowledged the passing of Frank Stowers and a moment of silence was observed.

 

The text of the acknowledgement has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr CE Fletcher entered the meeting at 9.38 am.

Cr WD Walker entered the meeting at 9.52 am.

 

Achievements

 

A document noting Auckland Council’s Group achievements for July 2016 was tabled.

 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Attachments

a     28 July 2016 - Governing Body - Item 5.1 Acknowledgements

b     28 July 2016 - Governing Body - Item 5.1 Auckland Council Group Achievements July 2016

6          Petitions

 

There were no petitions.

 

 

7          Public Input

 

7.1

Public Input - Penny Bright -  Process regarding the findings of the  Independent Hearings Panel and the Proposed Auckland Unitary Plan

 

Resolution number GB/2016/51

MOVED by Mayor LCM Brown, seconded by Cr C Darby:  

That the Governing Body:

a)      thank Penny Bright for her presentation about the process regarding the findings of the Independent Hearings Panel and the Proposed Auckland Unitary Plan.

CARRIED

 

 

8          Local Board Input

 

8.1

Local Board Input - Puketāpapa Local Board - Housing for Older People Partnering Proposal

 

Michael Wood, Puketāpapa Local Board Member, spoke at Item 11 - Adoption of the amendment to the Auckland Council Long-term Plan 2015-2025 on Housing for Older People.

 

 

8.2

Local Board Input - Maungakiekie-Tāmaki Local Board - Proposed Housing Development at Point England as Treaty settlement redress

 

Simon Randall, Maungakiekie-Tamaki Local Board Chair, spoke at Item C1 - Proposed housing development at Point England as Treaty settlement redress.

 

 

9          Extraordinary Business

 

There was no extraordinary business.

 

 

10        Notices of Motion

 

There were no notices of motion.

 

 

11

Adoption of the amendment to the Auckland Council Long-term Plan 2015-2025 on Housing for Older People

 

Michael Wood, Puketāpapa Local Board Member, spoke to this item.

 

The audit report from the Office of the Auditor-General, which forms part of Attachment C to the agenda report, was tabled, together with the remaining local board feedback.

 

Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

MOVED by Mayor LCM Brown, seconded by Cr GS Wood:  

That the Governing Body:

a)      note the consultation feedback received from the special consultative procedure on the proposed amendment to the Long-Term Plan 2015-2025.

b)      receive the audit report from the Office of the Auditor-General.

c)      adopt the amendment to the Long-term Plan 2015-2025 (Attachment C to the agenda report).

d)      delegate the authority and responsibility to the Mayor and the Group Chief Financial Officer for agreeing minor editorial changes to the amendment of the Long-term Plan 2015-2025 document.

e)      thank Michael Wood for his presentation and attendance.

 

 

An amendment was MOVED by Cr C Casey, seconded by Cr J Watson, and was subsequently withdrawn by the mover:

That the Governing Body:

c)    adopt the amendment to the Long-term Plan 2015-2025 (Attachment C to the agenda report) with the last line of page 174 amended to read “improvement of the quality and quantity of the HfOP portfolio”.

 

 

An additional motion, MOVED by Cr C Casey, seconded by Cr J Watson, was incorporated into the substantive motion with the agreement of the meeting:

That the Governing Body:

f)     request that staff compile a report to the appropriate committee(s) on the proposal that Liston Village be retained and incorporated in the proposed pensioner housing partnership.

 

 

The substantive motion was put.

 

Resolution number GB/2016/52

MOVED by Mayor LCM Brown, seconded by Cr GS Wood:  

That the Governing Body:

a)      note the consultation feedback received from the special consultative procedure on the proposed amendment to the Long-Term Plan 2015-2025.

b)      receive the audit report from the Office of the Auditor-General.

c)      adopt the amendment to the Long-term Plan 2015-2025 (Attachment C to the agenda report).

d)      delegate the authority and responsibility to the Mayor and the Group Chief Financial Officer for agreeing minor editorial changes to the amendment of the Long-term Plan 2015-2025 document.

e)      thank Michael Wood for his presentation and attendance.

f)       request that staff compile a report to the appropriate committee(s) on the proposal that Liston Village be retained and incorporated in the proposed pensioner housing partnership.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6,  Cr ME Lee requested that his dissenting vote be recorded.

 

Attachments

a     28 July 2016 - Governing Body - Item 11 - Audit report from the Office of the Auditor-General, part of Attachment C to the agenda report

b     28 July 2016 - Governing Body - Item 11 - Memo - Additional Local Board Feedback

 

 

 

 

 

12

Recommendations from the Finance and Performance Committee - SkyPath - Consideration of the Public Private Partnership (PPP) Proposal

 

Deputy Mayor PA Hulse left the meeting at 10.45 am.

Deputy Mayor PA Hulse returned to the meeting at 10.53 am.

 

Resolution number GB/2016/53

MOVED by Mayor LCM Brown, seconded by Cr C Darby:  

That the Governing Body:

a)      agree to proceed with the SkyPath project and that the hybrid Public Private Partnership proposal is the preferred procurement option to deliver SkyPath.

b)      authorise the Chief Executive to enter into all necessary agreements in relation to the SkyPath proposal, subject to minimal financial impacts, and to take any other actions in the Chief Executive’s delegation to facilitate the progress of the project.

c)      agree to make appropriate provision for the SkyPath project in the 2017/18 Annual Plan and the 2018 - 2028 Long-term Plan.

d)      support free access to SkyPath for children under five years of age, accompanied by a paying adult.

e)      support on-leash dog access to SkyPath, subject to negotiations with NZTA and compliance with health and safety regulations.

CARRIED UNANIMOUSLY

 

 

 

Note:   Pursuant to Standing Order 1.8.6, Cr LA Cooper requested that her dissenting vote against clause e) be recorded.

 


 

13

Unitary Plan - process for considering the recommendations of the Independent Hearings Panel

 

Resolution number GB/2016/54

MOVED by Mayor LCM Brown, seconded by Cr R Clow:  

That the Governing Body:

a)      confirm that the process for determining the recommendations of the Independent Hearings Panel is a two stage process comprising detailed consideration by the Auckland Development Committee, followed by final decision-making by the Governing Body.

A division was called for, voting on which was as follows:

For

Cr AJ Anae

Mayor LCM Brown

Cr C Casey

Cr W Cashmore

Cr R Clow

Cr LA Cooper

Cr C Darby

Cr AM Filipaina

Deputy Mayor PA Hulse

Cr ME Lee

Cr CM Penrose

Cr JG Walker

Cr MP Webster

Against

Cr C Brewer

Cr CE Fletcher

Cr DA Krum

Cr D Quax

Cr SL Stewart

Cr WD Walker

Cr J Watson

Cr GS Wood

Abstained

 

The motion was declared carried by 13 votes to 8.

CARRIED

 

 

 

14        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

15        Procedural motion to exclude the public

Resolution number GB/2016/55

MOVED by Mayor LCM Brown, seconded by Cr MP Webster:  

That the Governing Body:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

C1       Proposed housing development at Point England as Treaty settlement redress

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information provided by the Crown to council in confidence on the understanding the information is negotiation sensitive between hapū / iwi and the Crown.  If confidential information is made available, it will prejudice both those negotiations and the provision of similar information to council in the future.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

12.39pm          The public was excluded.

 

1.07pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Proposed housing development at Point England as Treaty settlement redress

 

Resolution number GB/2016/56

MOVED by Cr DA Krum, seconded by Cr CE Fletcher:  

That the Governing Body:

d)      agree that the report, attachments, and decisions remain confidential until advised by the Crown that the obligation of confidentiality is removed.

 

 

 

 

 

 

1.07 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................