I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 20 July 2016

4.30pm

Local Board Office
2 Glen Road
Browns Bay

 

Hibiscus and Bays Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Julia Parfitt, JP

 

Deputy Chairperson

Greg Sayers

 

Members

David Cooper

 

 

Janet Fitzgerald, JP

 

 

Gaye Harding-Kirikiri

 

 

Gary Holmes

 

 

Lovisa Rasmussen

 

 

Lisa Whyte

 

 

(Quorum 4 members)

 

 

 

Vivienne Sullivan

Local Board Democracy Advisor

 

14 July 2016

 

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Portfolio

Description

Local Board Members

Local planning, policy and governance

Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes

Julia Parfitt –Chairperson
Greg Sayers - Deputy Chairperson

Arts and culture

Arts centres, art programmes

Greg Sayers – Lead
Julia Parfitt -Alternate

Events

General oversight of events programme
music in parks, movies in parks

Greg Sayers and Julia Parfitt

Community services and facilities

Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections

Julia Parfitt –Lead
Janet Fitzgerald - Alternate

Youth

Local board Youth Forum, Youth Representative

Lovisa Rasmussen – Lead
Gaye Harding-Kirkiri - Alternate

Libraries

 

Lisa Whyte –Lead
Gaye Harding-Kirkiri - Alternate

Recreation services

Pools, multi-sport facilities

Gaye Harding-Kirkiri – Lead
Lisa Whyte - Alternate

Parks

Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval

David Cooper –Lead
Julia Parfitt –Alternate
Janet Fitzgerald – Lead
Lovisa Rasmussen - Alternate

Built and natural environment

Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation

Janet Fitzgerald – Lead
Julia Parfitt - Alternate

Economic Development

Economic development plans, developing ATEED relationship, broadband

Gary Holmes – Lead
Gaye Harding-Kirkiri -Alternate

Street environment and town centres

Gateways and mainstreet upgrades, Urban design champion

David Cooper and Gary Holmes – Leads
Janet Fitzgerald -Alternate

Transport

 

David Cooper – Lead
Gary Holmes – Alternate
Janet Fitzgerald – Lead
Greg Sayers - Alternate

Regulatory, bylaws and compliance

Bylaw policy feedback

Gaye Harding-Kirkiri -Lead

Julia Parfitt -Alternate

Resource consent applications

Input into notification decisions for resource consent applications

Gary Holmes – Lead
Janet Fitzgerald - Alternate

Communications and engagement

Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP

Julia Parfitt – Lead
Lovisa Rasmussen -Alternate

Finance

Budget overview, financial prudence and reporting, local board funding policy

Lisa Whyte – Lead
Julia Parfitt - Alternate

Civil defence/ emergency management

 

David Cooper –Lead
Greg Sayers -Alternate

Urban Design Champion

 

Gary Holmes – Lead
Janet Fitzgerald - Alternate


Hibiscus and Bays Local Board

20 July 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

7.1     Use of Orewa Library Carpark during the Nautilus remedial works             5

8          Deputations                                                                                                                    5

8.1     Traffic Speed Glenvar Road                                                                               5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Use of Orewa Library car park for remedial work to Nautilus Building                 7

13        Approval of proposed 2016/2017 local environmental work programme             81

14        Housing for Older People Partnering Proposal                                                       87

15        Hibiscus and Bays 2016/2017 Local Economic Development Work Programme 131

16        Draft 2016 Elected Members’ Expenses Policy                                                      137

17        Approval of a New Road Name for the Subdivisions at 19 and 21 Bounty Road, Long Bay                                                                                                                                     157

18        Auckland Transport Update to Hibiscus and Bays Local Board July 2016       163

19        Governance Forward Work Calendar                                                                     173

20        Ward Councillors Update                                                                                         175

21        Local Board Members Reports                                                                                177

22        Record of Workshop Meetings                                                                                179  

23        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

24        Procedural Motion to Exclude the Public                                                               197

C1       Acquisition of open space land - Gulf Harbour                                                     197

C2       Acquisition of open space land - Orewa                                                                 197  

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 15 June 2016, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

7.1       Use of Orewa Library Carpark during the Nautilus remedial works

1.       Mr Jonathan Ma, the owner of Emideli Cafe has forwarded a petition of 267 signatures requesting that the local board reconsider the use of the Orewa Library car park by the contractors working on the Nautilus remedial works.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Thank Mr Ma for the petition requesting the reconsideration of the use of the Orewa Library car park by contractors working on the Nautilus remedial works.

 

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Traffic Speed Glenvar Road

Mr Keith Gray has requested a deputation to discuss traffic speed in Glenvar Road, Torbay.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Mr Gray for his deputation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Hibiscus and Bays Local Board

20 July 2016

 

 

Use of Orewa Library car park for remedial work to Nautilus Building

 

File No.: CP2016/15157

 

  

Purpose

1.       To seek Landowner Approval (in principle) and a Licence to Occupy for use of part of the Orewa Library car park by Prendos New Zealand Limited acting as agent for Nautilus Body Corporate.

Executive summary

2.       Building issues at the Nautilus building in Orewa have recently been resolved legally and the remedial work is planned to be carried out through four stages over an estimated 24 month period from the date of building consent.

3.       Nautilus’ project management company, Prendos New Zealand Limited, have advised that the only viable method of getting building materials to the areas of work are to either crane or hoist from the ground level as access for moving materials is limited through two residential lifts and corridors. There is no access from the lower car parks of the building to the podium of the building.

4.       Prendos New Zealand Limited has requested use of part of the Orewa Library car park to securely store building materials, locate site offices and install a materials hoist.  Building materials will be lifted to the podium level using a building hoist (not a crane) for an estimated 24 month period.

5.       A similar request was first presented to the Hibiscus and Bays Local Board at the workshop held on 29 July 2015 and the implications of this proposal were discussed with staff from both Libraries and Community Facilities departments.  It was presented again at the Hibiscus and Bays Local Board meeting held on 16 September 2015 for further discussion and clarification. No approval was granted at that time.

6.       This report provides an opportunity for the local board to make a decision on the Nautilus Body Corporate request for use of part of the Orewa Library car park as part of the remedial work on the Nautilus building in Orewa.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Provide Landowner Approval in principle to Nautilus Body Corporate, through Prendos New Zealand Limited (their agent) and Legacy Construction (main contractor) and a Licence to Occupy for part of the Orewa Library car park to complete remedial work on the Nautilus building Orewa subject to the following conditions:

i.        that further information is provided by Prendos New Zealand Limited regarding an approved Health and Safety and Traffic Management Plans to enable appropriate conditions of occupation of part of and access to the Orewa Library car park

ii.          that a formal Licence to Occupy be issued for use of part of the Orewa Library car park for the duration of the project estimated at 24 months from the date approval of the Building Consent and incorporating these conditions

iii.         that the proposed container in the Orewa Library car park providing pedestrian access to the retail parking at the Nautilus be illuminated and inspected regularly for safety

iv.      that access is permitted during the hours of 6:00am and 9:00am for longer hi-ab trucks to deliver site offices and storage containers into the Orewa Library car park at the start of the project and at the conclusion of the project to remove these items

v.       that an independent Health and Safety Auditor be appointed by Auckland Council to be paid for by Prendos New Zealand Limited for the duration of the project to complete regular audits of the area around the library, access way and car park. These audits will be conducted at least monthly or more often as required

 

vi.      that Prendos New Zealand Limited install signage (as part of their Health and Safety Plan) at the Orewa Library car park and access way to warn drivers of changes to parking arrangements, way finding and any hazards.  All signage to have Auckland Council approval prior to installation

 

vii.     that Legacy Construction’s Site Safe Health and Safety Plan, specify that there are no deliveries of any description into the Orewa Library car park between the hours of 10.00am – 2.00pm

 

viii.    that Prendos New Zealand Limited establish a communications plan to inform the public about the project and to provide updates for the duration of the project. Auckland Council to approve the communication plan prior to public release

 

ix.      that a peer review of the Opus traffic report (Attachment A) be undertaken by Auckland Transport in relation to truck vehicle movements from Moana Avenue into the access way to the Orewa Library car park.  Auckland Transport to make recommendations and a suitable Traffic Management Plan to be put in place

x.       that a bond of sufficient value to cover renewal of the entire access way and car park at Orewa Library be held by Auckland Council for the duration of the project

 

xi.      that a condition survey of the Orewa Library car park and access way is completed prior to the project starting at the cost of Prendos New Zealand Limited.   At the conclusion of the project the entire driveway and car park are to be returned to Auckland Council in a same or better condition 

 

xii.     that any defects to the Orewa Library car park driveway identified during the project will be repaired immediately, at the cost of Prendos New Zealand Limited, to ensure public safety

 

xiii.    that Auckland Council charge Prendos New Zealand Limited for the Licence to Occupy part of the Orewa Library car park for the duration of the project

 

xiv.    that those funds are held by Auckland Council for improvements to Orewa Library, above and beyond business as usual, at the end of the Nautilus remediation project

 

xv.     that a condition survey of the Orewa Library building be completed prior to works starting on site and at the conclusion of the Nautilus remediation project, as the cost of Prendos New Zealand Limited 

 

xvi.    that the three Accessible car parks outside the Orewa Library on the access way to the car park remain unimpeded at all times.

 

xvii.   that larger trucks, maximum size 8m long, have access to the Orewa Library car park for the hours of 6.00am to 9.00am Monday to Saturday.  ‘Spotters’ to ‘walk’ all deliveries into the Orewa Library car park. The two car parks identified for turning of the larger trucks to be available for public use from 9.00am Monday to Saturday and all day Sunday

 

xviii.  that all site deliveries by small trucks and vans into the Orewa Library car park have ‘Spotters’ to ‘walk’ them into site

 

xix.    that alternative parking be provided for the Orewa Library staff in the Nautilus retail car park. Fourteen car park spaces to be provided for the duration of the Nautilus remediation project

 

xx.     that building wash downs (including window cleaning) are to be completed on the Orewa Library building six monthly for the duration of the Nautilus remediation project at the cost of Prendos New Zealand Limited

 

xxi.    that power supply and use for the Nautilus remediation project is at the cost of Prendos New Zealand Limited

 

xxii.   that a working group be established for the duration of the Nautilus remediation project with representatives from Nautilus Body Corporate, Prendos New Zeland Limited, Legacy Construction, Auckland Council Libraries, Auckland Council Community Facilities and other representatives of Auckland Council as appropriate.

 

Comments

7.       Building issues at the Nautilus building in Orewa have recently been resolved legally and the remedial work is planned to be carried out through four stages over an estimated 24 month period from the date of building consent. The application is for 24 months and notes that it is not unusual for remedial projects to take longer. Any possible extension to this timeframe would be documented by the working group and applied for as an extension to the Landowner Approval and Licence to Occupy.

8.       The primary areas that require repair are the cladding of the exterior of the building and the apartment decks from levels four through to level 12. This is the tallest building in Orewa and is situated to the south of Orewa Library.

9.       A request was first presented to the Hibiscus and Bays Local Board at the workshop held on 29 July 2015 and the implications of this proposal were discussed with staff from both Libraries and Property departments at that time.  It was presented again at the Hibiscus and Bays Local Board meeting held on 16 September 2015 for further discussion and clarification.

10.     The work is planned to be carried out through four stages over an estimated 24 month period from the date of building consent approval. The Community Facilities Department have been advised that there is no access from the lower car parks of the Nautilus building to the podium of the Nautilus building, other than to go through the two residential lifts and corridors. The building materials that will need to be delivered to the areas of work include large window units, prefabricated exterior cladding, tiles, structural steel and screed.

11.     Nautilus’ project management company, Prendos New Zealand Limited (Prendos), has advised that the only viable method of getting these materials to the areas of work are to either crane or hoist from the ground level.

12.     Prendos report that they and Legacy Construction have worked on many remedial projects often in sensitive situations; for example large schools where similar safety concerns exists regarding the movement of trucks within school grounds.  Another example provided is that Legacy Construction have recently worked on remediation projects within Rangitoto College.  They also report that they undertake alterations and construction projects at supermarkets and Auckland University while buildings remain in public use.

13.     There are two main options for accessing the Nautilus building podium. These are through Keith Morris Lane or via the Orewa Library car park.  Both of these options carry a range of health and safety risks and inconveniences to the local community.

14.     Prendos have determined Keith Morris Lane is the best road option, but this would adversely affect local businesses as gantries would be positioned in front of the building and there would be limited access for pedestrians through this space.  Car parking in this area would be reduced and the road reduced to one lane. This is not the applicant’s preferred option.

15.     A third option was considered using partial access of the Orewa Library car park and neighbouring properties but was deemed impractical due to lack of maneuvering space and the need to gain approval from landowners.

16.     Prendos has requested that they utilise part of the Orewa Library car park to securely store building materials, locate site offices and install a hoist. The intention is to hoist building materials to the podium level using a building hoist (not a crane).

17.     Prendos advise that Legacy Construction will provide comprehensive and Site Specific Health and Safety plans which will include a Traffic Management Plan.  Prendos will provide these to Auckland Council if requested for its review. Auckland Council will require an independent Health and Safety auditor of their choice be appointed for the duration of the project to audit the car park and areas surrounding the Orewa Library on a regular cycle.

18.     Prendos advise they will provide alternative car parking for Orewa Library staff and safe pedestrian access via an open ended container.

19.     Prendos advise that Legacy Construction (main contractor for remedial work of the Nautilus building) will transport workers to the Nautilus site by vans through the period of the contract.  This will lessen the load on local parking spaces in the Orewa town centre.

20.     Larger trucks, maximum size 8m long, will have access to the Orewa Library car park for the hours of 6.00am to 9.00am Monday to Saturday.  ‘Spotters’ to ‘walk’ these deliveries into the Orewa Library car park. The two car parks identified for turning of the larger trucks to be available for public use from 9.00am Monday to Saturday and all day Sunday. Deliveries during normal business hours (i.e. after 9:00am) using smaller trucks will have ‘Spotters’ to ‘walk’ these trucks onto site.  Vans delivering materials during normal business hours will also need to have ‘Spotters’.  Further investigation to establish peak visitor times at Orewa Library needs to be reviewed along with proposed vehicle movements for the project. 

21.     The period between 10.00am and 2.00pm is deemed the high usage time, to accommodate visitors to the library and no deliveries of any type will be allowed during that period. The contractor will schedule smaller truck and van deliveries outside 10.00am and 2.00pm. 

22.     Three Accessible car parks in the access way to the Orewa Library are frequently used by visitors to the library.  The proposed plan (Attachment B) shows the accessible car parks and these are to remain unimpeded for the duration of the project.

23.     The public will need to be informed of Orewa Library car parking changes and also any hazards from project vehicles.  Signage to be installed by Prendos after consultation with Auckland Council in the access way and Orewa Library car park.

24.     Prendos propose two exceptions to the 8m truck as longer trucks will need to hi-ab their site offices and storage containers into position at the start of the project and also to remove them at the end of the project.  These hi-ab truck movements are to occur between the hours of 6:00am and 9:00am.

25.     The proposed layout of the site compound will allow for a 1.5m wide access path to the rear of the Orewa Library.  Book deliveries will be serviced through this area as well as provide an alternative exit from the library.

26.     Staff recommend that the applicant provide six monthly building wash downs (including window cleaning) of the Orewa Library for the duration of the project.

27.     Prendos advise that crane usage and street closures for larger loads will be required and approval for this is to be submitted separately through Auckland Transport and Auckland Council for the use of public roads (Tamariki Avenue).  However the majority of the remedial work will be limited to the Orewa Library car park site. 

28.     The use of part of the Orewa Library car park site will limit impact to the retail shops in the Nautilus building fronting Keith Morris Lane as Keith Morris Lane will remain open and there will be no requirement for gantries within this area.

29.     Prendos will need to ensure daily inspections of the Orewa Library car park and access way to ensure safety for the public.  Any damage created by truck movements to be repaired once identified.

30.     In order to ensure public safety, while using the Orewa Library car park, Auckland Council will monitor for any issues.  Any concerns will be raised with the working group and are expected to be remedied swiftly.

31.     Prendos agree to develop a communication strategy for the project in liaison with Auckland Council to ensure the public are informed of the project and its impacts on the areas surrounding the Nautilus building.

32.     Staff recommend that a condition survey of the Orewa Library access way and car park be completed prior to the project starting to ensure that at the completion of the project the Orewa Library car park is returned  to Auckland Council in the same or better condition than current state, at Prendos’ cost.

33.     Staff recommend that a condition survey of the Orewa Library building be completed prior to the project starting at Prendos’ cost.  The survey information can then be reviewed if there are any concerns arising from the project.

34.     Staff recommend that a bond be held, for the duration of the project, for use of the Orewa Library car park.  Value of bond to be held must cover the cost of renewal of entire driveway and car park.

35.     A working group is to be established prior to the project starting.  The purpose of the working group is to resolve project concerns, report monthly on issues, health and safety issues exceptions, as the project is executed.  The working group is to comprise representatives from Nautilus Body Corporate, Prendos, Legacy Construction, Auckland Council Libraries, Auckland Council Community Facilities and any other Auckland Council representatives as appropriate.

36.     As of July 11th 2016, building consent had not been secured by Prendos, however, a pre-application meeting is being held this week.

 

Options:

Keith Morris Lane

37.     Keith Morris Lane is classified as a ‘local’ road, it is 8m wide, and sits to the west of the Nautilus. Due to its large size, Keith Morris Lane could potentially be utilised as a secure area to store and hoist building materials onto the mezzanine level of the Nautilus.

38.     In a traffic impact assessment report that was commissioned by Prendos, Opus International Consultants have advised that the road could be partially closed, by using the frontage of the Nautilus apartments for the working compound. Keith Morris lane would then become a one way operating street for the period of the works. This would only be for the length of the construction compound, and may not be required for the length of Keith Morris Lane. There would be a loss of eight car parks in total due to the need of repositioning the western car parks so that they vehicles can reverse out safely, and taking into account car parks lost from the addition of a construction compound. Pedestrian access to the retail shops would be maintained using a secure gantry. Construction traffic is expected to have a minor impact on parking for the duration of the project.

39.     There are several large trees along this stretch, however all appear to be clear of the western lane. 

40.     An advantage of using Keith Morris Lane is that there are no vehicle entrances to any private businesses at the northern end of the lane, however the side of the Radiology Laboratory is close to the road. Four other businesses have their pedestrian entrances at the southern end of Keith Morris Lane, although a commercial protective gantry could be used to help protect them from noise and dust etc.

41.     Construction traffic would use Centreway Road for access to Keith Morris lane. Centreway Road is a 9m wide district arterial road with 895 vehicles passing per hour at peak periods (two way count) From Centreway Road, construction traffic would enter via Moana Avenue and exit again via Tamariki Avenue.

42.     Opus have confirmed that their data modelling has highlighted very little traffic impact on the adjacent network on Centreway Road and Hibiscus Highway. They have also stated that “there are no traffic operational or safety reasons for not implementing a partial closure of Keith Morris Lane to carry out this work”.

 

Orewa Library car park

43.     The Orewa Library car park option has several obvious Health and Safety issues that include but are not limited to the following:

·        increased construction traffic within the area which will require traffic management, construction traffic accessing the car park via a busy crossing and over an adjacent zebra crossing (Attachment C),

·        Impeded visibility of traffic exiting the access way for pedestrian traffic crossing from the neighbouring pharmacy.

·        Emergency evacuation procedures will need to be updated to consider responsibilities and possible scenarios from the library building. This may require a fire report at Prendos’ cost.

·        The project will bring increased noise levels to the area surrounding the Nautilus building as the remediation work is completed.

44.     With decreasing customer car parks at Orewa Library there is the potential for congestion on Moana Avenue initially when the project begins.  New World car park is another option for library patrons as the New World management support visitors parking there for 120mins.  However it is understood that contractors will be towed if they use the New World car park. 

45.     Auckland Council will constantly review, during the project, the arrangement for use of the Orewa Library car park to ensure obligations are met and guidelines adhered to and liaise with Prendos on changes or corrective actions required to ensure the safe operation of the Orewa Library car park.

46.     Orewa Library report weekly visitor numbers over 6,000.  Library staff have concerns that there will be a significant reduction in visitor numbers for the duration of the project in addition to a reduction of customer satisfaction.

47.     The plan to use part of the Orewa Library car park does not affect any vegetation.

48.     If the project proceeds within the library car park then Auckland Council can review Health and Safety Plans, Traffic Management Plans and be in a position to remedy through the agent or working group.

 

Keith Morris Lane / Orewa Library car park joint usage

49.     Prendos advise that site set up can only occur on one site due to the hoist and cost of site set up to gain access to the Nautilus building podium.  Joint  site usage is not seen as a viable option.

Consideration

Local board views and implications

50.     An earlier request was presented to the Hibiscus and Bays Local Board at the workshop held on 29 July 2015 and the implications of that proposal were discussed with staff from both Library and Property departments.  It was presented again at the Hibiscus and Bays local board meeting held on 16 September 2015 and no approval was granted at that time.

51.     This report provides further information and an opportunity for the local board to make a decision on the Prendos New Zealand Limited request to use part of the Orewa Library car park to enable access for remedial work required on the Nautilus building in Orewa.

Māori impact statement

52.     There are no particular impacts on Māori which are different from general users of the Orewa Library car park.

Implementation

53.     The local board decision regarding Nautilus Body Corporate utilising part of the Orewa Library car park for site access would be confirmed via a formal communication to Prendos. A formal Licence to Occupy would be drawn up for both parties, based on the conditions in this report and any further conditions that may come from the relevant documents still to be received.

 

Attachments

No.

Title

Page

aView

OPUS Traffic Assessment Report

15

bView

Footprint Plan

71

cView

Selected images extracted from the OPUS report

73

      

Signatories

Authors

Julie Pickering - Manager Operations (North)

Authoriser

Agnes McCormack Head of Operational Management and Maintenance , Community Facilities

 


Hibiscus and Bays Local Board

20 July 2016

 

 

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Hibiscus and Bays Local Board

20 July 2016

 

 

Approval of proposed 2016/2017 local environmental work programme

 

File No.: CP2016/13228

 

  

Purpose

1.       To approve the proposed 2016/2017 local environmental work programme for the Hibiscus and Bays Local Board totaling $120,000.

Executive summary

2.       The Hibiscus and Bays Local Board has identified an aspiration in their Local Board Plan 2014-2017 to achieve ‘a protected and enhanced environment,’ in their local board area.

3.       To give effect to this aspiration the local board has committed $120,000 in total to local environmental projects in their Locally Driven Initiatives budget for 2016/2017. This funding includes:

·        $18,000 for Love our Bays riparian restoration project

·        $15,000 for the Love our Bays water sensitive design in schools project

·        $50,000 for the North West Wildlink Assistance Programme

·        $7,000 for Weiti Wildlink projects: Silverdale Pollution Prevention Programme

·        $30,000 for Weiti Wildlink projects: Weiti River Restoration Programme.

4.       To deliver on these budgets a proposed work programme has been prepared and discussed at a workshop with the Hibiscus and Bays Local Board on 25 May 2016 (Attachment A).

5.       This report recommends that the Hibiscus and Bays Local Board approve this local environmental work programme and associated budgets for 2016/2017.

 

Recommendations

That the Hibiscus and Bays Local Board:

a)      approves the allocation of $120,000 from the local board Locally Driven Initiatives operational budget for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2016/2017 as detailed in this report and summarised in the table below

Project

Budget

Love our Bays riparian restoration project

$  18,000

Love our Bays water sensitive design in schools project

$  15,000

North West Wildlink Assistance Programme

$  50,000

Weiti Wildlink projects: Silverdale Pollution Prevention Programme

$   7,000

Weiti Wildlink projects: Weiti River Restoration Programme

$  30,000

Total budget

$120,000

b)      notes that any changes to the 2016/2017 local environment work programme will be brought back to the local board for decision making.

 

 

Comments

6.       To deliver local board plan outcomes of ‘protecting and enhancing the quality of our waterways’ and ‘support the development of the North West Wildlink’ the Hibiscus and Bays Local Board (local board) has allocated $120,000 of its Locally Driven Initiatives (LDI) operational budget to support the delivery of a local environmental work programme.

7.       Staff met with the local board at a workshop on 25 May 2016 to discuss the options for allocation of this local environment budget and to develop a work programme for 2016/2017. Based on these discussions, it is proposed that five projects be delivered by the Infrastructure and Environmental Services directorate (I&ES) as part of the local board’s environmental work programme in 2016/2017. A brief description of each of these projects is provided below.

 

Love our Bays riparian restoration project ($18,000)

8.       This project builds upon riparian restoration work undertaken in 2015/2016 in Manly Park and Huntly Road Reserve.

9.       The previous year’s plantings will be maintained and the planting expanded in Manly Park to further sections of the stream within the reserve. This will provide an opportunity to continue and expand community involvement and build the focus on achieving healthy waterways.

 

Love our Bays water sensitive design in schools project ($15,000)

10.     This programme will be undertaken in local schools. Host schools will be the focus of a workshop and information session to which surrounding schools are invited. The host schools will be provided with a rain water barrel or tank.

11.     The programme will provide information about water sensitive design to address the challenges of population growth, and increasing urban development. It will also provide practical examples of water sensitive design and an understanding of stormwater as a resource that can be managed to mitigate flood risk and improve the health of urban waterways.

 

North West Wildlink Assistance Programme ($50,000)

12.     The Hibiscus and Bays Local Board has a key initiative in their local board plan to ’support the development of the North West Wildlink’ and a key initiative to ‘identify local areas that can contribute to the regional wildlink project and support community restoration initiatives at these sites’. This project is designed to give effect to the local board initiatives.

13.     This programme will provide technical advice, practical support and facilitation to private landowners and community groups to undertake restoration to improve biodiversity and native habitat linkages in priority areas across the North West Wildlink within the local board area.

14.     Feedback from key community groups will be used to shape the future approach to deliver this assistance programme. The assistance programme will continue to build on community-led restoration activities aiming to engage and encourage more people and groups to take action across the whole local board area.

 

Weiti Wildlink projects: Silverdale Pollution Prevention Programme ($7,000)

15.     This project builds upon the success of the Industry Pollution Prevention Programme delivered in the Silverdale area. Local businesses were supportive of the programme and advocating for site workers to adopt best practice principles. 

16.     The project will involve the engagement of an expert to undertake key tasks such as spill training and re-visits to sites. Local businesses and industries have also expressed an interest in being actively involved in the site visits to enable them to better promote continued best practice amongst their members.

17.     A field day will be held at a local business to showcase best practice pollution prevention management.  Fish signs will also be supplied to businesses to highlight the connection between stormwater drains and the waterways.

 

Weiti Wildlink projects: Weiti River Restoration Programme ($30,000)

18.     This project builds upon and extends the riparian restoration work on the banks of the Weiti River in Silverdale carried out with the previous year’s budget. The project has support from local communities and businesses. An opportunity has arisen to extend the riparian restoration work upstream in the reserve at 36 Hibiscus Coast Highway as this land is returning to local board ownership and management.

19.     The project will include community riparian planting along the Weiti River for a distance of almost 300 metres to a depth of seven to eight metres in the reserve at 36 Hibiscus Coast Highway. This will include site preparation, provision of native plants, and the community day co-ordination. Planting will be undertaken in June 2017.

20.     The planting will be planned in partnership with Local and Sports Parks to be consistent with the reserve’s concept plan while achieving a sufficient width of planting to provide ecological benefits.

Consideration

Local board views and implications

21.     The projects noted above align with the local board outcomes to ‘protect and enhance the quality of our waterways’ and ‘support the development of the North West Wildlink’ as noted in the Hibiscus and Bays Local Board Plan.

22.     As detailed above this draft environmental work programme was discussed with the local board at a workshop on 25 May 2016 and feedback has been incorporated into the recommendations in this report.

Māori impact statement

23.     This report provides information for environmental projects. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

24.     Some of the identified activities are of interest to Māori and, where appropriate, provisions for mana whenua participation, contribution, and consultation will be incorporated. The table below highlights how each project in the local board’s work programme is expected to contribute to Māori outcomes or which requires consultation and engagement.

Project

Māori Outcome Assessment

Environmental Programme

No specific consultation with Māori on the environmental LDI funded work programme has been undertaken. Māori have an interest in projects designed to improve water quality and the mauri of the environment. Whilst there has been no direct engagement there are opportunities to work with mana whenua in the North West Wildlink and riparian restoration projects.

 

Implementation

25.     There are no further implementation issues arising from this report. Regular reporting on project delivery will be through the quarterly report from I&ES, or as required.

 


 

Attachments

No.

Title

Page

aView

Hibiscus and Bays I and ES work programme 2016/2017

85

     

 

Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

20 July 2016

 

 


Hibiscus and Bays Local Board

20 July 2016

 

 


Hibiscus and Bays Local Board

20 July 2016

 

 

Housing for Older People Partnering Proposal

 

File No.: CP2016/11601

 

  

Purpose

1.       To seek feedback on Auckland Council’s Housing for Older People Partnering Proposal.

Executive summary

2.       The council currently owns 1,412 Housing for Older People units spread across 62 sites in the north, south and west of Auckland covering 26 hectares of land. A list of these sites is included in the Housing for Older People Consultation document (Attachment A).

3.       In June 2015 the Auckland Development Committee resolved to explore how council could deliver the Housing for Older People service through a partnership approach. In December 2015 the Auckland Development Committee endorsed Panuku Development Auckland to proceed with undertaking feasibility work with a preferred partner on the partnering proposal.

4.       The partnering proposal, in summary, is for the council to:

·        partner with a third-party social housing provider to create a new legal entity in the form of a new community housing provider.  The community housing provider will  have control over the portfolio assets, including responsibility for maintenance and tenancy services through a long-term lease, and will seek access to government subsidies

·        delegate to Panuku the authority to work with the third party community housing provider to redevelop the portfolio under a framework arrangement; and

·        adopt a new policy on “Housing for Older People Partnering” to apply to all decision-making on the proposal.

5.       This proposal allows the council to benefit from external expertise to:

·        improve the quality of housing - the community housing provider will be able to access the income related rent subsidy from central government to help improve and develop the portfolio

·        improve tenant satisfaction – more tenants are dissatisfied with the service the council is currently able to provide. Partnering with a third party social housing provider will bring in new expertise into the operations so we can find new innovative and cost effective ways to lift satisfaction and redevelop the portfolio to improve the quality of housing

6.       As the Housing for Older People portfolio is a strategic asset under both the Local Government Act 2002 and the council’s Significance and Engagement Policy, the proposal to transfer control of the portfolio triggers a statutory requirement to publicly consult on the proposal, and to amend the Long-term Plan 2015-2025 through a special consultative procedure, before the council can agree to adopt the proposal.

7.       The governing body approved a consultation document at its meeting on 25th May 2016 which will form the basis of this consultation during the month of June 2016.

8.       Local boards are now invited to submit formal feedback on the partnership proposal (Attachment A) and a proposed new policy on Housing for Older People Partnering (Attachment B) through business meetings in June and July 2016.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Provide feedback on:

i.          the Housing for Older People Partnering Proposal and

ii.          the proposed Housing for Older People Partnering Policy

 

Comments

9.       Auckland Council currently owns 1,412 Housing for Older People (HfOP) units spread across 62 sites in the north, south and west of Auckland covering 26 hectares of land. The portfolio is currently operated by Auckland Council’s Arts, Community and Events (ACE) and Community Facilities departments.

10.     In 2013 the government changed how social housing would be delivered in New Zealand by making a number of reforms. This included providing third party social housing providers with an income related rent subsidy (IRRS), which was historically only provided to Housing New Zealand. Councils and council-controlled organisations are still unable to access this subsidy.

11.     In June 2015, the Auckland Development Committee (ADC) resolved to explore changing how the council would deliver the HfOP service. It agreed to explore a partnership approach, where the council would partner with a third party social housing provider in the management of the portfolio and to establish a new community housing provider (CHP).

12.     The council is committed to maintaining 1,412 units within the HfOP portfolio, as a strategic asset, and may seek to increase the number, subject to further council approval on additional funding and any consultation requirements.

13.     In December 2015 the ADC endorsed Panuku Development Auckland (Panuku) to proceed with undertaking feasibility work with the preferred partner on a partnering proposal. Panuku, on behalf of council, issued a request for proposal and the council currently has a non-binding arrangement with The Selwyn Foundation as the potential third party social housing provider that council may enter into partnership arrangement with.

 

What Auckland Council is proposing:

14.     The council is proposing that it partner with a third party social housing provider to enter into a management agreement over the council’s 1,412 units and delegate Panuku Development Auckland (Panuku) to act on council’s behalf to develop the portfolio.

15.     Management agreement:

i.        Partner with a third party social housing provider to form a new legal entity, in which the council will have a minority interest. This will be a CHP to manage the council’s HfOP portfolio.

ii.       The legal structure of this CHP will likely be in the form of a limited partnership (NZ registered) between Auckland Council and the third-party social housing provider under a framework arrangement.

iii.      The CHP will have control over the portfolio assets, which includes responsibility for maintenance and tenancy services. Legal ownership will remain with the council.

iv.      It will include a long-term lease which from an accounting perspective requires a write-off of the assets from the council balance sheet.

v.       The CHP will be structured to be able to receive IRRS. We are not able to quantify how much will be received under this scheme as the subsidy, which is paid to the housing provider, is based on a percentage of a tenants income. It will reflect the difference between the income related rent and the market rent. It will also only be paid out for future tenants not current tenants.

vi.      The council will provide a $32.5 million capital grant to the CHP, which is equivalent to the current budget for the portfolio renewal maintenance.

16.     Development agreement:

i.        Delegate to Panuku, a council-controlled organisation, the authority to act on behalf of Auckland Council to work with the third-party social housing provider to redevelop the portfolio.

ii.       Panuku, as Auckland Council’s development agency, will provide skills and expertise to support the development of HfOP portfolio.

iii.      This includes, over time, selling some land and buildings to help fund the improvement of the quality of the HfOP portfolio.

iv.      The council will provide a $20 million development loan facility which will support the development until sales proceeds can be realised. The sales proceeds will cover repayment of the facility and any associated interest.

17.     These will be carried out in accordance with the new policy to be adopted. A representation of this is shown in Attachment A.

 

Why is Auckland Council proposing this?

18.     The proposal allows the council to benefit from external expertise to improve tenant satisfaction and the quality of its social housing. There are a few areas of this portfolio that need improvement.

19.     To improve the quality of housing:

Currently, the HfOP portfolio has many poor quality units.  This is clearly not acceptable for the council or its tenants. By partnering with a third party social housing provider we will be able to ensure over time that:

i.        the portfolio can benefit from new external funding from the government, through access to the IRRS

ii.       the portfolio will be upgraded and new housing developed to reflect modern standards

iii.      the portfolio will become more connected to public transport and other necessary services.

20.     To improve tenant satisfaction:

More and more tenants are dissatisfied with the service the council is currently able to provide, as shown in Graph 1. This is unlikely to improve without some change to how we provide the service. Partnering with a third party social housing provider will improve our tenant satisfaction by:

i.        adding new expertise into the operations of the service so we can find new innovative, cost effective ways of lifting satisfaction.

ii.       redeveloping the portfolio to improve the quality of housing, giving our tenants a better quality of life.

 

 

 

 

 

 

 

 

 

Graph 1:        Long-term Plan 2015-2025, Level of Service Measure:
Tenant satisfaction over time

Title: Graph 1: Long-term Plan 2015-25, Level of Service Measure: Tenant satisfaction over time. - Description: This graph shows how this proposal is projected to improve tenant satisfaction over time, as outlined in the council's Long-term Plan.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How does the proposal compare with other options?

21.     The council has been developing the HfOP partnership model proposal since April 2015. The options were developed on the basis that the council has opted to continue to provide housing for older people. Three main practical options (including the proposal) are explained in the following table. Other options identified by the council are listed in the Supporting Information but have not been considered as reasonably practical options at this stage.

Option

Service level impact

Rates impact

Debt impact

Achieves the council’s objectives?

Advantages

Disadvantages

Status Quo:

Continue to manage and develop the housing without external support.

Actual tenant satisfaction levels are at 64 per cent which is well under the target average of 75 per cent. This means the council will be increasingly unlikely to meet its targets over time.

No impact – however tenant satisfaction levels are unlikely to be met.

No impact – however tenant satisfaction levels are unlikely to be met.

·   Does not grow the community housing sector.

·   Does not improve quality of housing.

·   Does not access non ratepayer funding.

·   The council retains full control over the assets.

·   No costs associated with change.

·   Does not address the falling tenant satisfaction.

·   Reliant on rates funding.

Sell or gift portfolio to a CHP:

Sell or gift the units and land to an existing CHP with conditions to ensure the provision of social housing remains.

 

Tenant satisfaction will likely decrease, as it will be difficult for the council to control the quality of housing.

Neutral to slightly positive

The sales proceeds would depend on the conditions placed on the sale. Depending on the conditions placed this could significantly reduce the proceeds from the sale.

Slightly positive to negative

The debt impact would depend on whether the council would still provide the capital grant for improvements to the housing, and any other conditions placed on the sale.

Partly. The council is no longer responsible for providing 1,412 housing for older people units. But, this may grow the wider community housing sector.

·   The council no longer has any risk for operating the portfolio.

·   This may grow the wider community housing sector.

·   The council will have no ownership or control over the units.

·   Long term provision of the service is not guaranteed.

·   The council would not own land and buildings as assets.

The proposal (partnering with a third-party housing provider under management and development agreements)

 

 

Tenant satisfaction will increase, as the council will be able to rely on new expertise from the third party social housing provider, unlock access to government funding and can redevelop the portfolio to improve quality.

Negligible to

slightly negative

Negative

(Debt increases by $48.4 million for the management agreement and a further potential $20 million for the development loan facility).

 

Yes. The proposal aims to increase tenant satisfaction to targeted levels.

·   Allows for an improvement of the quality of housing.

·   Unlocks access to government funding.

·   The council will lose some control over the units.

·   Requires monitoring of an external entity.

·   Development could cause disruption for tenants.

 

 

Proposed Housing for Older People Partnering Policy

22.     In order to include this change in the current Long-term Plan 2015-2025 (LTP), a new enabling policy will need to be adopted.

23.     This policy sets key decision making criteria that are designed to ensure that the council will maintain or improve the quality of housing and tenant satisfaction without overly exposing the council to financial impacts and risk, through:

·        general decision making on the council’s HfOP portfolio

·        the management of the HfOP portfolio by the new CHP

·        the arrangements for the possible redevelopment and/or sale of parts of the HfOP portfolio

24.     A copy of the proposed policy is included in Attachment B.

 

Requirement to consult

25.     The HfOP portfolio is considered a strategic asset under both the Local Government Act 2002 and the council’s Significance and Engagement Policy. Any proposal to transfer control or ownership of a strategic asset(s) triggers a statutory requirement to publicly consult and to provide for it in the long-term plan.

26.     In order to include this in the current LTP, a new enabling policy will need to be adopted.

27.     Public consultation in June 2016 and feedback from local boards will inform the governing body’s decision on the partnership proposal and the proposed new policy on HfOP partnering.

 

Public consultation

28.     A consultation document (Attachment A) and supporting information has been approved by the governing body and will be used to consult with the public regarding the proposal to transfer control of the HfOP portfolio to a CHP and redevelop the current housing units.

29.     The consultation document lists the advantages and disadvantages of the proposal as well as the two key alternatives in page 8. The assumptions underlying the proposal, including risks and details on the options analysis, are set out in the supporting information in pages 53, 54 and 56 (Attachment C).

30.     The consultation document also provides three main options that have been identified for the delivery of the council’s HfOP service, with the preferred option being the partnership proposal.

31.     The public consultation period is 1 June 2016 – 1 July 2016.

32.     The consultation document was delivered to 1,412 units, local board offices, service centres and libraries before 1 June 2016.

33.     The consultation document includes a feedback form which is expected to be the primary mechanism Aucklanders will use to provide their feedback on this consultation.  The feedback form is also made available online, in local board offices, service centres and libraries. Feedback forms can be submitted via freepost, email or completed online.

34.     There are various Have Your Say (HYS) events planned across the region. The locations were picked so that they are easily accessible for HfOP tenants to attend. These events are listed below for your perusal:

Venue

Date

Time

Takapuna Library

7 June 2016 (Tuesday)

9am – 1pm

Devonport Library

8 June 2016 (Wednesday)

9am – 1pm

Northcote Library

9 June 2016 (Thursday)

11am – 3pm

Glenfield Library

10 June 2016 (Friday)

10am – 11am

New Lynn War Memorial Library

14 June 2016 (Tuesday)

9am – 1pm

Titirangi Library

15 June 2016 (Wednesday)

11am – 3pm

Waitakere Central Library

16 June 2016 (Thursday)

9am – 1pm

Te Atatu Peninsula Community Centre

17 June 2016 (Friday)

2pm – 3pm

Mangere Town Centre Library

21 June 2016 (Tuesday)

9am – 1pm

Sir Edmund Hillary Library, Papakura

22 June 2016 (Wednesday)

9am – 1pm

Pukekohe Library

23 June 2016 (Thursday)

9am – 11am

Waiuku Library

23 June 2016 (Thursday)

12pm – 2pm

Otara Senior Citizens’ Club

24 June 2016 (Friday)

10am – 11am

35.     Public feedback will also be collected at HYS events scheduled from 7 to 24 June 2016. The primary purpose of these events is for elected members or delegates to listen to the views of Aucklanders.  Staff will ensure public feedback is accurately recorded.

36.     The role of elected members (and delegates) at these events is to listen and to provide members of the public with an opportunity to provide their views verbally. 

37.     Staff recommend that delegations are made to councillors, local board members and staff to hear feedback. This is to ensure there is a sufficient number of people able to have spoken interaction with public.

38.     Staff will be in contact with tenants to coordinate logistics to ensure that they have the opportunity to attend the HYS events.

39.     The ShapeAuckland website will be the digital hub for the HfOP communications and engagement campaign. There are a variety of ways in which digital and social media channels will be used to support the communications campaign.

Consideration

Local board views and implications

40.     Local board members have received updates through quarterly performance reports, on the region-wide initiative led by Panuku to investigate options to partner with community housing providers to manage and develop the HfOP portfolio.

41.     A briefing for local board members was held on this initiative on 30 November 2015.

42.     Local board members were updated in May 2016 through a memo outlining the consultation process as well as invitations to attend HYS events to hear public feedback.

43.     Local boards are now invited to submit formal feedback through business meetings in June and July 2016.

44.     The report to be presented to the governing body at its meeting on 28 July 2016 will include all feedback received from local boards. Feedback from the local boards will inform the governing body decision on this matter.

Māori impact statement

45.     The new CHP will have a role in giving effect to outcomes directed by the council’s Māori Responsiveness Framework. This includes recognition and protection of Māori rights and interests within Tāmaki Makaurau and addressing and contributing to the needs and aspirations of Māori. In order to do this, throughout the development of this proposal various Māori groups have been consulted with. To progress this engagement Panuku has established a Mana Whenua Governance Group comprising four senior representatives of Mana Whenua, plus senior representatives of Panuku and the preferred partner.

 

Implementation

46.     A report containing consultation feedback and advice on adopting the HfOP Partnering Policy to amend the LTP 2015-2025 and a delegation to Panuku to carry out the partnering arrangement will be presented to the governing body at the meeting on 28 July 2016.

 

 

 

Attachments

No.

Title

Page

aView

Consultation Document

95

bView

Housing for Older People Partnering Policy

123

cView

Extract from the supporting document (reference page 5 of the report)

127

     

Signatories

Authors

Kat Teirney - Team Leader – Community Facilities, South

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Karen Lyons - Manager Local Board Services

 


Hibiscus and Bays Local Board

20 July 2016

 

 





























Hibiscus and Bays Local Board

20 July 2016

 

 




Hibiscus and Bays Local Board

20 July 2016

 

 

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Hibiscus and Bays Local Board

20 July 2016

 

 

Hibiscus and Bays 2016/2017 Local Economic Development Work Programme

 

File No.: CP2016/14280

 

  

Purpose

1.       To approve the Hibiscus and Bays Local Economic Development Work programme for the 2016/2017 financial year.

Executive summary

2.       This report introduces the proposed 2016/2017 financial year Local Economic Development Work Programme for the Hibiscus and Bays Local Board as set out in Attachment A.

3.       The proposed Local Economic Development Work Programme comprises support for the Young Enterprise Scheme, Implementation of town centre plan actions relating to the visitor economy and economic activity, and leverage off of the World Masters Games 2017.

4.       The total value of the Local Economic Development Programme is $31,000

5.       The local board is being asked to approve the 2016/2017 Local Economic Development Work Programme.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approves the 2016/2017  Local Economic Development Work Programme (Attachment A) as follows.

i)       Young Enterprise Scheme ($1,000)

ii)       World Masters Games Leverage ($15,000)

iii)      Implementation of town centre plan economic development actions ($15,000).

 

 

Comments

 

Background

6.       The 2016/2017 Local Economic Development Work Programme (LED) has been developed having regard to the local board’s priorities for local economic development set out in the Local Board Plan (2014).

7.       The proposed LED programme comprises the following activities:

 

Young Enterprise Scheme ($1,000)

8.       The Young Enterprise Scheme (YES) provides a practical hands on experience for young people to develop and execute a business idea. The YES is delivered in Auckland on behalf of the Young Enterprise Trust by Auckland Tourism Events and Economic Development (ATEED). The local board currently has two schools participating in the YES, Kingsway School and Long Bay College.

9.       Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

10.     In delivering YES, ATEED organise the Auckland regional events. These comprise two key events; a Dragon’s Den in May and the Regional Awards in October (the winners of these awards attend the national awards in Wellington in November).

11.     In 2015 the Dragons Den and Regional Awards events were held in five sub-regional locations: North, West, Central, South and East Auckland. However, the success of the programme and the resulting growth has resulted in substantially increased event costs. Each event is now required to cater for approximately 300-400 students, plus teachers, business mentors and supporters. The cost of venue hire and the associated cost of delivering these events amounts to approximately $5,000 per event. In total, this equates to approximately $50,000 (5x Dragon’s Den and 5x Regional Awards) to run the programme on a sub-regional basis.

12.     Due to the rising costs, ATEED has had to centralise these events into one centralised Dragon’s Den event in May 2016 and one regional event in October 2016.

13.     Initial feedback from schools and the local community has been that they perceive considerable value in the delivery of the events at the local (sub-regional) level - in terms of the connections built between schools, and with businesses. Therefore in order to respond to the feedback ATEED is seeking local board support to deliver an expanded programme of events being held in five sub-regional locations, and respond to the feedback that has been received from participants.

14.     Auckland employers and tertiary institutions have also been asked and are contributing both financially and ‘in kind’ to support delivery of the YES in the Auckland region.

15.     A contribution is sought from local boards where there are schools participating in the YES. The amount of support requested has been worked out using a formula of $500 per school in the local board area. It ranges from $500 to $3,500 per local board. The Hibiscus and Bays Local Board is being asked to contribute $1,000 to the YES as two schools are currently participating in the YES.

 

World Masters Games Leverage ($15,000)

16.     The World Masters Games 2017, will attract visitors to the Hibiscus and Bays Local Board area. The World Masters Games alone is expected to bring approximately 25,000 competitors to Auckland to compete in 28 sporting disciplines at over 45 venues across Auckland. This presents a great opportunity for the local board to work with the business associations and other local businesses to maximise the benefits of the high number of competitors and visitors that will be coming to Auckland and the Hibiscus and Bays Local Board area to participate in the games in 2017.

17.     It is proposed that the local board allocates $15,000 towards partnering with business associations to leverage off of these four events to increase the economic benefits of the events to the local board area.

18.     Activities that could be undertaken include, the development of promotional offers to encourage visitors to stay and eat in the local board area and visit local attractions. Activation/entertainment and short term visual improvements/artworks in local centres focused around the events could be implemented to make the centres more attractive and give visitors a reason to visit, stay longer and spend in the local area.


 

Implementation of town centre plan actions ($15,000)

19.     The local board has developed centre plans for Silverdale, Orewa, and Browns Bay, with a further centre plan for Whangaparaoa in development. The allocation of $15,000 will enable the local board to assist with the implementation of any actions identified within those plans in relation to local economic development. 

20.     Activities could include investigating ways to attract people to international events being held in the local board area in partnership with business associations.

 

Consideration

Local board views and implications

21.     The proposed LED programme was presented to the local board at the 25 May 2016 workshop, and has been amended to reflect the comments received at that workshop. Specifically the addition of funding towards the implementation of town centre plan economic development actions.

Māori impact statement

22.     There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with iwi and consider any impacts on Māori arising from the specific project being undertaken.

 

Implementation

23.     Following approval by the local board the LED team at ATEED will begin to implement the programme as approved by the local board. Where there is a need, further scoping of activities will be undertaken and presented back to the local board as required.

 

 

Attachments

No.

Title

Page

aView

Hibiscus and Bays ATEED Work Programme 2016/2017

135

     

Signatories

Authors

John Norman, Strategic Planner Local Economic Development

Authorisers

Paul Robinson  - Manager Local Economic Growth - ATEED

 



Hibiscus and Bays Local Board

20 July 2016

 

 

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Hibiscus and Bays Local Board

20 July 2016

 

 

Draft 2016 Elected Members’ Expenses Policy

 

File No.: CP2016/12750

 

  

Purpose

1.       To seek the views of the Hibiscus and Bays Local Board on the draft 2016 Auckland Council Elected Members’ Expenses Policy.

Executive summary

2.       Each electoral term, the Remuneration Authority requires all councils to adopt an expenses policy and forward the adopted policy to the Remuneration Authority for its approval.

3.       The expense policy provides the rules for elected members’ reimbursement for expenses they incur whilst performing their duties.

4.       The governing body last adopted an expenses policy in July 2014. The Remuneration Authority has requested the council’s policy for July 2016 – June 2019. The governing body will be asked to adopt the 2016 policy at their 21July 2016 Finance and Performance Committee meeting.

5.       Staff have reviewed the operation of the current policy and have updated the policy to:

·    have clear principles of what is considered appropriate elected member expenditure

·    remove the duplication of Remuneration Authority allowance tables

·    replace complicated travel, development and conference attendance  approvals with a ‘one up’ approach that requires senior elected member or senior staff approval.

6.       The amended policy is attached.  In addition to the substantive changes, the language and presentation of the policy have been updated to make it more accessible.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      provide comments on the draft 2016 Elected Members’ Expense Policy to the governing body.

 

Comments

7.       The Remuneration Authority (the Authority) sets remuneration for elected positions in local government annually. It also sets the rules for reimbursement of costs met by members in undertaking their duties.

8.       In its determination, the Authority details some work-related expenses for elected members:

·        the maximum allowances payable by councils to elected members for certain activities, such as transport and communications

·        The criteria for and amounts payable to, elected members sitting on resource consent hearings.

9.       Additionally, the Authority determines the nature of reimbursements made to elected members for costs undertaken on council business.

10.     The Authority requires each council to adopt an expenses policy. The current policy was last approved in July 2014.  It is necessary to review and update the policy prior to sending it to the Authority for approval.

11.     The Auckland Council Elected Members’ Expenses Policy (the policy) sets out the council’s rules under which elected members may be reimbursed or paid allowances for personal costs that arise in the course of council business.

12.     In the draft policy, general travel, accommodation and insurance claim rules have been retained. The continued requirement for a business case for international travel and the publication of all elected member expenditure will ensure transparency. Staff will continue to support the elected members with the required paperwork. The proposed changes relate to the authorisation of expenditure and the introduction of the council’s Elected Member Development Programme.

 

Substantive changes

Professional development and attendance at conferences

13.     The new policy includes provisions related to the 2016-2019 Elected Member Development Programme. Professional development included in the core professional development programme will be pre-authorised. This means that elected members will not be required to provide a business case for development or attendance at conferences that are covered by the development programme.

14.     Pre-authorisation is subject to the principles of the policy. The funds must be budgeted for and authorised by the appropriate senior manager.

15.     If elected members want to undertake development activities outside the elected members’ core development programme, a written request must be made to the Manager Democracy Service or the Manager Local Board Services.

 

Domestic travel approval

16.     Changes have been made to approvals. The draft policy reflects a ‘one up’ approach that requires senior elected member or senior staff approval.

17.     Currently elected members are required to seek authorisation from a senior staff member and either the Mayor, the Deputy Mayor, the chairperson of a committee of the whole or the chairperson of their local board.

18.     To make authorisations more efficient the draft policy has been amended to allow the Governance Director or the Manager Democracy Services to authorise travel and sundry expense claims for governing body members.

19.     For local board members, the draft policy has been amended with the Governance Director proposed as the approver for local board members and chairpersons.

 

International travel approval

20.     For international travel for the Mayor and the Deputy Mayor, in addition to the Chief Executive, the Chairperson of the Finance and Performance Committee has been added as an approver. This gives additional flexibility for approval if the Chairperson of the Audit and Risk Committee is not available at that time.

21.     For all other elected members the draft policy proposes that the Mayor or Deputy Mayor or the Chairperson of the Risk and Audit Committee or the Chairperson of the Finance and Performance Committee and the Chief Executive or the Governance Director are the approvers.

22.     For sundry expense claims following international travel, the draft policy has been amended to allow the Chief Executive or the Governance Director to authorise the Mayor and the Deputy Mayor claims; the Governance Director or Manager Democracy Services to authorise governing body member claims; and the Governance Director or the Manager Local Board Services to authorise local board member claims.  

23.     The probity check to this approach is threefold:

·    the trip must meet the principles of the policy

·    it must be authorised by a senior elected member or senior staff member (a ‘one up’ authorisation) and

·    all expenditure incurred by elected members on council business continues to be published.

 

24.     The new approvals are in the table below. Changes are underlined.

 

Table 1. Changes to approvals

Item

Proposed

Previous term

Approvals for domestic travel outside of Auckland – Mayor

No change

·    The Chair of the Audit and Risk Committee

·    or the Chair of the Finance and Performance Committee

Approvals for domestic travel outside of Auckland – Deputy Mayor

·    The Mayor or

·    The Chair of the Audit and Risk Committee or the Chair of the Finance and Performance

 

·    The Mayor

·    or the Chair of a Committee of the Whole

Approvals for domestic travel outside of Auckland – councillors

The Governance Director or the Manager Democracy Services

·    The Deputy Mayor

·    or the Chair of a Committee of the Whole

Approvals for domestic travel outside of Auckland – local board chair

The Governance Director or the Manager Local Board Services

·    Governance Director

·    and report to business  meeting

Approvals for domestic travel outside of Auckland – local board members

The Governance Director or the Manager Local Board Services

·    The Local Board Chair

·    and report to business  meeting

Approvals for international travel - Mayor

·    A business case and both:

·    The Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee

·    And the Chief Executive

A business case and both:

·    the Chair of the Audit and Risk Committee

·    and the Chief Executive

Approvals for international travel– Deputy Mayor

·    A business case and both:

·    The Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee

·   And the Chief Executive

A business case and

 

Both:

·    the Mayor or the Chair of a Committee of the Whole

·    and the Chief Executive

Approvals for international travel – Governing Body members

·    A business case and both:

·    The Mayor or the Deputy Mayor or the Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee

·   And the Chief Executive or Governance Director

A business case and

 

Both:

·    the Mayor or the Deputy Mayor

·    and the Chief Executive or the Director Governance

Approvals for international travel – local board members

·    A business case and both:

·    The Mayor or the Deputy Mayor or the Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee

·   And the Chief Executive or Governance Director

A business case and

 

Both:

·    Endorsement by the Local Board

·    then approval by the Chief Executive or the Director Governance

 

If urgent approval is needed:

·    Endorsement by the Chair

·    then approval by the Chief Executive or the Director Governance

·    then retrospective endorsement by the Local Board

Development programmes and conferences

Pre-approved, subject to the cost falling within the annual professional development budget

Various authorisation depending on the role of the requester

Hosting official visitors

If necessary, budget holder approval

Personal expenditure can be reimbursed

 

25.     Other changes have been made throughout the policy to update, clarify or align the policy with current good practice. In addition the language and presentation of the policy have been updated to make it more accessible.

Consideration

Local board views and implications

26.     This report is seeking local board views.

Māori impact statement

27.     This policy is a requirement of the Remuneration Authority. It is for internal use and does not have specific implications for Māori.

Implementation

28.     The Elected Members’ Expenses Policy will come into force once approved by the Remuneration Authority. This is expected to be in July 2016.

 

 

 

Attachments

No.

Title

Page

aView

Draft Auckland Council Elected Members’ Expense Policy 2016

143

 

 

Signatories

Authors

Jo Iles, Business Hub Manager, Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Lou Lennane - Acting Manager Local Board Services

Rex Hewitt – Relationship Manager

 

 















Hibiscus and Bays Local Board

20 July 2016

 

 

Approval of a New Road Name for the Subdivisions at 19 and 21 Bounty Road, Long Bay

 

File No.: CP2016/13904

 

  

 

Purpose    

1.       To approve a new road name for the private road being constructed to serve two subdivisions comprising six lots being undertaken by Messrs Wadman, Scott, Oxenius and Golden Homes, at 19 and 21 Bounty Road, Long Bay.

 

Executive Summary

2.       At its meeting on 20 April 2016 the Hibiscus and Bays Local Board approved the name Tiki Lane, for the private road.

3.       Tiki Lane came about through consultation with local iwi groups by Messrs Wadman, Scott, Oxenius and Golden Homes (the Applicant).

4.       The Applicant has objected to that name as it was not one of their preferred options.

5.       The Applicant has requested that the local board reconsider the road naming and has submitted in their order of preference the new names Long Beach Lane, Coastal Court or Bows Lane as alternative names for the private road.

6.       The names have been assessed under the council road naming guidelines and NZ Post and Land Inforamtion New Zealand criteria.

7.       Bows Lane has been rejected as there is a duplication with Bow Place in Onehunga.

8.       No further consultation has been undertaken with local iwi groups.

9.       The guidelines suggest that as a short enclosed road it could be referred to as either a Lane, Close, Way or Mews.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve either of the proposed road names Long Beach Lane or Coastal Court for the new private road constructed within the subdivisions being undertaken by Messrs Wadman, Scott, Oxenius and Golden Homes at 19 and 21 Bounty Road, Long Bay in accordance with Section 319(1)(j) of the Local Government Act 1974.

 

Comments

10.     The naming of private roads serving six or more lots is a requirement of Land Information New Zealand, (LINZ).

11.     The name Tiki Lane came about through the Applicant’s consultation with local iwi groups. However their preferred names included Park Lane, Park View Lane and Park View Mews. These names were not favoured by the local board due to the duplication with Park Rise in Campbells Bay.

12.     All of the Applicant’s original names, along with Tiki Lane, have been rechecked against the councils road naming guidelines and NZ Post and LINZ criteria. None are now considered to be appropriate as the same or similar names are already used elsewhere within the wider Auckland region.  In specific reference to the use of Tiki, there is already a Tiki Street in New Lynn and Remuera and as such the further duplication of the name is not considered appropriate, primarily for emergency services safety reasons.

13.     The Applicant has requested that the local board reconsider the road naming and has submitted in their order of preference the names Long Beach Lane, Coastal Court or Bows Lane as alternative names for the private road.

14.     The Council road naming guidelines require that road names reflect either:

·    a historical or ancestral linkage to an area or;

·    a particular landscape, environmental or biodiversity feature or

·    an existing theme or introduce a thematic identity in an area.

15.     Names also need to be easily identifiable, easy to pronounce and spell and intuitively clear to minimise confusion. The use of maori names is encouraged where appropriate and names should not be duplicated in the wider Auckland region for safety reasons.

16.     The new names have been assessed under the Council road naming guidelines and NZ Post and LINZ criteria and Bows Lane has been rejected as there is a duplication with Bow Place in Onehunga.

17.     The guidelines suggest that as a short enclosed road it could be referred to as either a Lane, Close, Way or Mews.

18.     A map showing the location of the private road is attached (Attachment A).

19.     The Auckland Council, by way of the Auckland Council Long-term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to  the local boards.

 

Consideration

Local Board Views and Implications

20.     The decision sought from the Hibiscus and Bays Local Board on this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

21.     The decision sought from the Hibiscus and Bays Local Board on this report is not considered to have any legal or legislative implications.

Maori Impact Statement

22.     The Applicant undertook consultation with local iwi groups in conjunction with the original application. No further consultation has been undertaken.

Implementation Issues

23.     The Northern Consenting Subdivision Team will ensure that appropriate road name signage will be installed by the Applicant at their full cost once an approval is obtained for the new road name.

24.     The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable from the Applicant in accordance with council’s administrative charges.


 

Attachments

No.

Title

Page

aView

19 - 21 Bounty Road Private Road location map

161

     

Signatories

Authors

John Benefield – Senior Subdivisions Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

20 July 2016

 

 


Hibiscus and Bays Local Board

20 July 2016

 

 

Auckland Transport Update to Hibiscus and Bays Local Board July 2016

 

File No.: CP2016/14364

 

  

Purpose

1.       To provide updates to the Hibiscus and Bays Local Board on the current status of its Local Board Transport Capital Fund projects, responses to resolutions made by the local board and issues raised by elected members, and provide information on matters of specific application and interest to the Hibiscus and Bays Local Board.                 

Executive summary

2.       This report provides information on:

·        Digital advertising screens;

·        East and central suburbs New Network

·        New bus station and park and ride at Rosedale

·        The Auckland bike market

·        NZ Post's new electric delivery vehicles

·        Consultations on regulatory processes;

·        The local board’s transport capital fund; and

·        Issues raised by elected members.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Transport Update to the Hibiscus and Bays Local Board July 2016.

b)      allocate a further $159,000 of its Local Board Transport Capital Fund to Project 411, noting that up to $45,000 of this is for work to be carried out on private land and will be reimbursed by the Torbay Business Improvement District to the local board’s transport capital fund, and that it includes a 10% construction contingency which will be returned to the fund if not required.

 

Comments

Digital Advertising Screens

3.       Auckland Transport (AT), together with media supplier QMS (www.qmsmedia.co.nz), are installing a series of digital advertising screens across the network.  This is the first stage of AT’s digital advertising implementation and the first screens are being installed at Britomart Transport Centre, Newmarket Train Station and Akoranga Bus Station.

4.       The purpose of the trial is to confirm that the design and technology incorporated into the screens are appropriate for use across the public transport network.  The prototype screens are displaying adverts on an eight second loop, including a link to a survey being run by AT from 29 June – 24 July 2016 to gauge public reaction.

5.       Other smaller format screens are planned for locations in ferry terminals, car parks, bus and train stations.

 

East and central suburbs complete Auckland New Network

6.       The last major areas of Auckland’s new bus network have now been finalised with the AT Board’s approval of the new networks for east Auckland and the central suburbs. These areas join completed networks in the south, west and North Shore.

7.       In finalising the networks for the east and central suburbs, AT staff are satisfied they have struck a good balance between the needs and concerns of people and the core principles of the New Network, which aim for greater frequency and better connections.

8.       In east Auckland approximately 1200 submissions were received during public consultation, resulting in changes to ten routes out of the 15 services proposed, timetable changes to eight services, the introduction of two new services and the removal of two services.

9.       In the central suburbs there were 3743 individual pieces of feedback received. 

10.     The final network has been designed as a result of this feedback taking into account practical and budgetary constraints.  In total 53 proposed routes were consulted on, route changes were made to 18, 11 routes were removed and 12 new routes added. 

11.     It has taken nearly four years and enormous effort to reach this point, but the integrated public transport network being delivered will meet the demands of a growing city and help with congestion.

12.     The New Network provides a coherent platform which is future-proofed so that it can be expanded and improved in step with new developments rather than complex and disruptive overhauls being required time and again. It will be strengthened later this year by the introduction of ‘Simpler Fares’, a zone-based fare system that will make bus and train travel, including transfers within a zone, a much cheaper option overall. 

13.     South Auckland will be the first of the major areas to be implemented at the end of October 2016, followed by west Auckland in mid-2017, east Auckland and the central suburbs in late 2017 and the North Shore in early 2018.

 

New bus station and park and ride at Rosedale

14.     AT is investigating a new bus station and park and ride at Rosedale on the North Shore.

15.     The work is in conjunction with the New Zealand Transport Agency’s plans to extend the Northern Busway from Constellation Station to Albany Station. As a part of this, AT will look at local road improvements and additional feeder bus services that could help transport people in and out of the station from the East Coast Bays, North Harbour and Rosedale.

16.     With projections indicating a population growth of 100,000 by 2046, mostly around North Shore metro centres and in northern greenfield areas, AT anticipates that the greatest travel demand will continue to be to the city centre area. The new Rosedale Station would mean another location to catch the highly successful Northern Express service, with park and ride facilities and future links to the North Shore’s bus and cycling and walking network.

17.     The Northern Busway continues to be a highly successful and vital public transport link to and from the city centre and within the North Shore.

18.     The goal will be to create an additional destination station for people who work, go to school, do business or attend sporting activities in the area.

 

Big turnout for bike market

19.     Over 5000 people attended Auckland’s biggest ever bike market at Queen’s Wharf in the city centre on Sunday, 12 June 2016.

20.     Held at the Cloud, Queens Wharf, Auckland City, and organised by AT’s cycling and walking team, the Great Auckland Bike Market was hugely successful and a fun day out for thousands.  People came to buy, sell or swap bikes or bike parts, whilst others made a day of it, enjoying the many bike-orientated activities and games.

21.     There were also free repairs, maintenance workshops, entertainment, street food, fashion, and a chance for people to try the new and pre-loved bikes before they bought.

22.     The event had to be moved to a bigger venue this year to accommodate the expected numbers.

 

NZ Post's new electric delivery vehicles

23.     The first of New Zealand Post's bright red electric buggies have landed in Auckland and their nationwide rollout starts this year. The 50 vehicles, from Norwegian manufacturer Paxster AS, are earmarked for parcel and mail delivery and are similar to battery-powered mobility vehicles, but a little larger and have better manoeuvrability because of their larger wheels.

24.     The mix of products being carried by NZ Post is changing, with more parcels and fewer letters to deliver, enabling NZ Post to combine the delivery of parcels and mail in residential areas instead of both a courier and postman providing deliveries in the same street.

25.     NZTA approved the vehicles for operation on public roads but left the issue of public footpath use to individual councils. They have been part of a successful pilot of combined parcel and mail delivery in Taranaki, as well as road trials in Auckland and Wellington.

26.     AT, as the road controlling authority for Auckland, is now working through NZ Post’s proposals, assessing the particular footpaths where the vehicles will not be allowed, such as those in busy pedestrian areas in shopping centres and around schools.

27.     The vehicles will be in operation by mid-2017. 

 

Consultations

28.     A proposal to install NSAAT restrictions on Beach Road, Waiake, to prevent cars parking on the inside bend and causing drivers to travel beyond the centreline, increasing the likelihood of head-on collisions, was forwarded to the local board's Transport Portfolio Leads (TPLs) on 16 May 2017. Member Fitzgerald advised her support for the proposal. Member Cooper queried the extent of the restrictions on the western side of Beach Road and the reason for these. He was advised that the restrictions would prevent parked vehicles impeding the flow of other vehicles travelling over the bridge. No objections to the proposal were received from the local board.

29.     Documentation relating to the proposed installation of NSAAT restrictions on Zealandia Road, Manly, to improve accessibility and visibility, was sent to the local board's TPLs on 24 May 2016. Member Fitzgerald advised that she supported the proposal, adding that the road is narrow and parking on one side is sufficient in her opinion. Member Cooper advised that he supported Member Fitzgerald's comments. No objections to the proposal were received from the local board.

30.     Feedback was sought from the local board’s TPLs on a proposal to introduce designated bus stops during peak school times on Riverside Road, Orewa, on 27 May 2016.  No objections were received to the proposal.

31.     Documentation describing proposed improvements at several sites in Murrays Bays associated with the Murrays Bay Safer Communities’ Project was sent to the local board's TPLs on 7 June 2016. With regard to the proposed improvements at 673 Beach Road, Member Cooper suggested that the speed cushions be illustrated for the purposes of the consultation, given the problems they present, particularly for small cars. With regard to the 541 Beach Road improvements, he suggested that, to minimize parking loss, angle parking adjacent to the new footpath be retained and the church be asked to replace its angle parking with parallel parking at 539 and 541 Beach Road, which would result in the loss of approximately four spaces instead of the eight proposed. Member Cooper advised that he supported the proposed safety improvements at the Beach Road and Sunrise Avenue intersection; the Garadice Road and Montgomery Avenue intersection; the Sunrise Avenue and Clematis Avenue intersection; and those at Murrays Bay Beach. No objections were received from the local board.

32.     Feedback on proposed improvements at the pedestrian crossing adjacent to the Silverdale Street/Curley Avenue intersection, Silverdale, was requested from the local board's TPLs on 14 June 2016. Member Fitzgerald advised that, whilst she considers it unfortunate that a couple of car parks will be lost, the safest option is the ultimate solution, particularly as the business members' representatives were supportive. No objections were received from the local board.

33.     Documentation illustrating a proposal to install NSAAT restrictions on Finchley Road, Torbay, extending to the driveway at 67 Carlisle Road, to improve driver visibility and the need for passing vehicles to cross the centre line, was forwarded to the local board's TPLs on 15 June 2016. No objections to the proposal were received from the local board.

34.     Documentation explaining a proposal to install shelters at the existing bus stops on Millwater Parkway, Silverdale, adjacent to Central Boulevard, was sent to the local board's TPLs on 27 June with a request for response no later than Friday, 8 July 2017.

35.     Documentation explaining a proposal to install a No U-Turn sign at the intersection of East Coast Road/Hibiscus Coast Highway/Brian Smith Drive, Silverdale, to improve safety in the area, was sent to members on 30 June 2016 with a request for comment no later than 6 July 2016. Member Fitzgerald advised that she had absolutely no objection to the proposal.

36.     Documentation describing a proposal to install NSAAT restrictions on the slip road at 653 Beach Road, Rothesay Bay, which is very narrow and where parked cars are causing visibility and accessibility issues for both drivers and residents, was sent to members on 5 July 2016 with a request for comment no later than 20 July 2016.

 

Update on the Hibiscus and Bays Local Board’s Transport Capital (LBTCF) Projects

37.     The following table summarises the Hibiscus and Bays LBTCF activities as at 13 June 2016:

 

Construction of the following LBTCF projects nominated by the Hibiscus and Bays Local Board has now been completed:

·        East Coast Road - footpath guardrail in the vicinity of Spencer Road (Project 094);

·        Safety improvements on Awaruku Road, Torbay (Project 096);

·        Duck Creek Road, Stillwater – new footpath (Project 097);

·        Titan Place to Silverdale Township, Silverdale – new footpath (Project 098);

·        504 Beach Road, Murrays Bay – footpath upgrade (Project 099);

·        201-246 Centreway Road, Orewa – new footpath (Project 100);

·        Grand Drive to Tauranga Place, Orewa – new walkway and footpath (Project 101);

·        Car parking along the southern side of Duck Creek Road adjacent to Stillwater Reserve, Stillwater (Project 209);

·        St John’s School, Mairangi Bay – new footpath (Project 229);

·        Construction of a 280m long footpath on the southern side of Whangaparaoa Road from 601 Whangaparaoa Road to Cedar Terrace (Project 232);

·        Provision of a safe crossing point on Tavern Road, Silverdale (Project 240);

·        Provision of lighting on Western Reserve, Orewa (Project 346);

·        Provision of parallel car parks at 8 Galbraith Green, Silverdale (Project 383);

·        Glenvar Road, Torbay - relocation of edge line (Project 385);

·        Okura River Road bus stop hardstand area (Project 395);

·        Provision of a connecting footpath from the existing path on Waiwera Place, Waiwera, to the footpath in the beach front reserve, plus shrub trimming / clearance and minor changes to the park fence (Project 409);

·        Installation of two speed advisory signs on Hibiscus Coast Highway, Orewa, to the north and to the south of the CBD (Project 444)

38.     Mosaics and art poles have been installed on the Mairangi Bay Art Walk (Project 091) and asphalt surfacing of the slip lane at 2 – 16 Hastings Road was completed before the end of May 2016 (see photos below). The final application of coloured surfacing in the slip lane was delayed because of inclement weather but this will be completed as soon as possible.

 

 

 

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39.     Completion of Project 445, a 3m wide concrete shared path over a section of Orewa Recreation Reserve and Orewa Domain has also been delayed because of inclement weather. However, this work will also be completed as soon as possible.

40.     AT staff met with the Torbay Working Party on 25 June 2016 and with Hibiscus and Bays Local Board members on 29 June 2016 to discuss increased costs for Project 411, Plaza Revitalisation, and delays to the start of construction resulting from the extended tendering process.

41.     As a result of discussions with the successful tenderer subsequent to these meetings, a further reduction of $12,000 has been negotiated, resulting in a total increase of funds required over and above those previously allocated of $159,000. Included in this are a 10% construction contingency and a sum of $45,000 which will be repaid to the local board’s transport capital fund by the Torbay Business Improvement District.

42.     Discussions with the successful tenderer have also resulted in an increase in the working hours from 9.00 a.m. - 4.00 p.m. Monday to Friday, to 9.00 a.m. - 5.00 p.m. Monday to Friday, and the introduction of work on Sundays from 9.00 a.m. to 5.00 p.m. The extended hours will allow for construction only in those areas out of the road corridor so that additional traffic management will not be required at these times.

43.     It is anticipated that construction will begin on 5 September 2016, to allow the work to be completed during finer weather over an anticipated sixty day construction timeframe.

44.     As noted above, funds remaining to the local board in its transport capital funds total $521,977. It is anticipated that the Mairangi Bay Art Walk (Project 091) and the Orewa Recreation Reserve and Domain Shared Path (Project 445) will be completed during July 2016 and that the final costs will be below those allocated by the local board for each of these projects.

45.     Given that the local board has resolved to retain 50% of the $599,885 allocated to it for the 2016/2017 financial year until after the appointment of the local board in October 2016 (HB/2015/134), it is recommended that the additional $159,000 required be allocated to Project 411 to allow construction to begin.      

 

Issues Update

46.     The following Issues Update comprises issues raised by elected members and local board services staff to 5 June 2016:


 

Location

Issue

Status

1

419 Beach Road, Mairangi Bay

Request for additional signage at 419 Beach Road, Mairangi Bay.

On 11 May 2016 Member Holmes asked that a One Way sign be installed at the entrance to the car park at 419 Beach Road, Mairangi Bay, if appropriate, and a sign indicating that exiting the car park is not permitted. On 28 June 2016 Member Holmes and the local board's Transport Portfolio Leads (TPLs) were advised that, from on-site observations by engineers, vehicles exiting onto Beach Road from the car park do so infrequently, sight distances for those exiting are considered sufficient and that there is therefore no significant safety issue. On this basis, AT’s engineers are unable to justify the installation of the requested signage. However, because the current vehicle access arrangements were implemented as a resource consent condition, the request has been forwarded to Auckland Council’s Compliance team for further investigation.

2

Moreton Drive, Manly

Request for Give Way controls and traffic calming measures on Moreton Drive, Manly.

At a TPL meeting on 3 May 2016 member Parfitt asked that Give Way controls be installed at the intersection of Moreton Drive and Monyash Road, Manly, and that traffic calming measures be installed around the curve on Moreton Drive to improve the safety of parents and children entering and leaving the child care facility at 5 Moreton Drive. On 13 June 2016 member Parfitt and the local board's TPLs were advised that AT’s engineers had noted during their site visit that traffic travelled slowly through this area, but that the installation of a new kerb build out would reduce speeds even further. They therefore plan to add the project to the minor safety works’ candidate list for prioritisation and, once funding has been provided for the 2017/2018 financial year, this project will hopefully be amongst those with the greatest safety and operational needs and therefore proceed. This prioritisation process will be completed by April 2017. Regarding the request for a Give Way at Monyash Road/Moreton Drive, the engineers confirmed that signage and road marking are already in place.

3

Penlink

Request regarding funding allocated to the Penlink project.

On 20 May 2016 Crs Wayne Walker and Watson asked what the additional $4m capital expenditure budgeted in the Annual Plan for 2016/2017 would be spent on. The line item in the Annual Plan indicates that an opportunity has arisen to align the timing of some minor works required for Penlink with the requirements of the developer. On 9 June 2016 the councillors were advised that the funds will be used to address historic Public Works Act (PWA) agreements, entered into by Rodney District Council and triggered by construction of an access road by a private developer. The PWA matters relate to the need to relocate various buildings (houses, barns, stock yards) located within the Penlink designation and will ensure that the clauses within the historical PWA can be affected before construction of the access road. If this funding isn’t used in the 2016/2017 year it will be carried forward until it is required.

4

64 Deep Creek Road, Torbay

Further request for NSAAT restrictions outside the property at 64 Deep Creek Road, Torbay.

Member Cooper raised a second request for NSAAT restrictions outside 64 Deep Creek Road, Torbay, on 28 May 2016, advising that Deep Creek Road has become the default feeder for trucks accessing the new development in Long Bay, and that these vehicles, together with buses, find transiting through the area difficult because of the number of parked cars. He noted that white triangle markings which indicated no parking are not given any account by drivers, who continue to park in the area of the triangle, and it is particularly difficult for rubbish trucks to access bins at the road side.
Following further investigations, on 14 June 2016 the local board's TPLs were advised that the engineers had agreed to extend existing NSAAT restrictions adjacent to the driveway and that these should be installed within the next two months.

5

Whangaparaoa Road Dynamic Laning

Queries about Whangaparaoa Road Dynamic Laning Project.

Member Parfitt requested a response to concerns raised by a resident of Chenery Road, Whangaparaoa, in relation to the proposed dynamic laning project on Whangaparaoa Road, on 1 June 2016. The resident uses the median for access to his street, and believes the pedestrian crossing which crosses Whangaparaoa Road will be affected. He also notes that, to date, he has received no contact from AT on the matter. The local board's TPLs were reassured by return that the trial would not proceed without consultation with those affected. They were advised that the design for the trial had not been completed, nor had the communications plan, and that members of the public would have their concerns addressed during the public consultation process.

6

Browns Bay General

Request for bike racks in Browns Bay.

Member Parfitt requested consideration of the installation of bike racks near Countdown supermarket, near New World supermarket and near the Post Shop on the beach front, perhaps somewhere towards the bathing sheds, in Browns Bay on 7 June 2016. The suggestion was that the racks could have slots for five bikes and be uncovered initially to save on capital expense, then covered in subsequent years’ budgets. She was advised that the request for bike racks in Freyberg Park and  in the Council-owned ‘triangle' formed by the library, the Senior Citizens and Pre School properties should be referred to Auckland Council Parks staff for consideration. Member Parfitt and the local board's TPLs were advised on
30 June 2016 that the request had been added to AT's Bike Parking candidate register, which considers the installation of bike racks at town centres, near public transport facilities and community facilities within the AT road reserve. These locations will be investigated for their feasibility as part the 2016/2017 Bike Parking Programme.

7

Mairangi Bay Village

Maintenance issues in Mairangi Bay Village.

On 21 June 2016 member Parfitt advised that the silver bike rack outside Paper Moon at the corner of Beach Road and Montrose Terrace, Mairangi Bay, was loose and wobbling and needed to be cemented before further damage occurs; the brick work/paving throughout the whole Village needed a good sand/water blast as it had become very slippery; the paving outside 386 Beach Road was sinking badly in places, becoming dangerous; and areas under the rubbish bins were absolutely filthy and require regular cleaning. Referred to Road Corridor Maintenance.

8

Clyde/Anzac Road intersection, Browns Bay

Request for improvements to pedestrian safety at the intersection of Clyde/Anzac Road, Browns Bay.

On 28 June 2016 member Parfitt requested improvements to pedestrian safety at the roundabout on Clyde Road, Browns Bays, a popular crossing point where there should therefore be pedestrian refuges on all four approaches. Referred to Road Safety.

9

East Coast Road, Torbay

Request for additional road markings on East Coast Road, Torbay.

At a local board TPL meeting on 23 June 2016, member Parfitt requested that the word SLOW be added to the red textured road marking recently installed on East Coast Road in the vicinity of Glenvar Road, Torbay. Referred to Traffic Operations.

10

Whangaparaoa Town Centre Parking

Request for update on 2014 Whangaparaoa Town Centre Parking study.

Member Fitzgerald requested an update on changes to parking for Whangaparaoa Town Centre, consulted on in 2014. The study included all three parking areas - Main Street, Wade River Road and Whangaparaoa Road. Subsequent to the study, members were advised that the proposal was being reviewed after consideration of the feedback received to ensure that the most appropriate time restrictions are installed for this commercial centre. Referred to Parking Design staff.

11

Whangaparaoa Road, Whangaparaoa

Parked cars causing visibility issues on Whangaparaoa Road, Whangaparaoa.

Cr Wayne Walker forwarded a complaint from a resident on 30 June 2016 about cars being parked on Whangaparaoa Road near the Peninsula Club Retirement Village, in the vicinity of 141 Whangaparaoa Road, creating visibility issues for both pedestrians crossing the road and for passing traffic, asking that the complaint be investigated and that the necessary action be taken to ensure that this practice is stopped. Referred to traffic operations.

 

 

Consideration

Local board views and implications

47.     This report is for the local board’s information.

Māori impact statement

48.     No specific issues with regard to the Māori impact statement are triggered by this report.

Implementation

49.     There are no implementation issues.

 

 

Attachments

There are no attachments for this report.    

 

Signatories

Authors

Ellen Barrett, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager   

 


Hibiscus and Bays Local Board

20 July 2016

 

 

Governance Forward Work Calendar

 

File No.: CP2016/13708

 

  

 

Purpose

1.       To present the local board with a governance forward work calendar.

Executive Summary

2.       This report contains the governance forward work calendar: a schedule of items that will come before the board at business meetings and workshops over the next 12 months. The governance forward work calendar for the local board will be distributed under separate cover.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required

·    clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the Governance Forward Work Calendar.

 

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

20 July 2016

 

 

Ward Councillors Update

 

File No.: CP2016/13706

 

  

Executive Summary

1.       The Hibiscus and Bays Local Board allocates a period of time for the Ward Councillors, Cr Wayne Walker and Cr John Watson, to update them on the activities of the governing body.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Councillors Walker and Watson for their update.

 

 

Attachments

There are no attachments for this report.    

 

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

20 July 2016

 

 

Local Board Members Reports

 

File No.: CP2016/13707

 

  

Executive Summary

1.       This is an opportunity for local board members to update the Hibiscus and Bays Local Board on projects and issues they have been involved with.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the information.

 

 

Attachments

There are no attachments for this report.    

 

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

20 July 2016

 

 

Record of Workshop Meetings

 

File No.: CP2016/13643

 

  

Executive Summary

1.       The Hibiscus and Bays Local Board held workshop meetings on 27 April 2016, 4, 11 and 25 May 2016, 1, 8, 22 and 29 June 2016.  Copies of the workshop records are attached.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Endorse the records of the workshop meetings held on 27 April 2016, 4, 11 and 25 May 2016, 1, 8, 22 and 29 June 2016.

 

Attachments

No.

Title

Page

aView

Workshop Record 27 April 2016

181

bView

Workshop Record 4 May 2016

183

cView

Workshop Record 11 May 2016

185

dView

Workshop Record 25 May 2016

187

eView

Workshop Record 1 June 2016

189

fView

Workshop Record 8 June 2016

191

gView

Workshop Record 22 June 2016

193

hView

Workshop Record 29 June 2016

195

    

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

20 July 2016

 

 



Hibiscus and Bays Local Board

20 July 2016

 

 



Hibiscus and Bays Local Board

20 July 2016

 

 



Hibiscus and Bays Local Board

20 July 2016

 

 



Hibiscus and Bays Local Board

20 July 2016

 

 



Hibiscus and Bays Local Board

20 July 2016

 

 



Hibiscus and Bays Local Board

20 July 2016

 

 



Hibiscus and Bays Local Board

20 July 2016

 

 


     

 


Hibiscus and Bays Local Board

20 July 2016

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Hibiscus and Bays Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Acquisition of open space land - Gulf Harbour

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report idebtifies land that council seeks to acquire for oepn space purposes..

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report idebtifies land that council seeks to acquire for oepn space purposes..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C2       Acquisition of open space land - Orewa

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes..

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.