Hibiscus and Bays Facilities and Reserves Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Facilities and Reserves Committee held in the Local Board Office, 2 Glen Road, Browns Bay, on Wednesday, 27 July 2016 at 12.30pm.

 

present

 

Chairperson

Janet Fitzgerald, JP

 

 

 

Deputy Chairperson

Gaye Harding-Kirikiri

 

 

 

Members

David Cooper

 

 

 

 

Julia Parfitt, JP

 

 

 

 

 

 

 

 

 

ABSENT

 

Member

Lisa Whyte

 

 

 

 

 


Hibiscus and Bays Facilities and Reserves Committee

27 July 2016

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

Resolution number HIB/2016/20

MOVED by Member JG Parfitt, seconded by Chairperson J Fitzgerald:  

That the Hibiscus and Bays Facilities and Reserves Committee:

a)         accept the apology from member LM Whyte for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HIB/2016/21

MOVED by Member DR Cooper, seconded by Member JG Parfitt:   

That the Hibiscus and Bays Facilities and Reserves Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 22 June 2016,  as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Approval of new agreement to lease to Te Herenga Waka o Orewa Incorporated at Wade Landing Reserve Tavern Road Silverdale

 

Karen Walby, Community Lease Advisor was in attendance for this item. 

 

Resolution number HIB/2016/22

MOVED by Chairperson J Fitzgerald, seconded by Member JG Parfitt:  

That the Hibiscus and Bays Facilities and Reserves Committee:

a)      approve a new agreement to lease to Te Herenga Waka o Orewa Incorporated for a portion of Wade Landing Reserve comprising parts of; Allotment 31 Parish of Okura, Allotment 235 Parish of Okura, Allotment 345 Parish of Okura and all of Allotment 256 Parish of Okura situated at Tavern Road, Silverdale (Attachment A) to enable it to complete the development of its Marae site. The terms of the new agreement to lease will reflect those contained within the existing agreement excepting:

i)       term – one year commencing 6 August 2016.

 

CARRIED

 

 

 

13

Approval to revoke part of resolution number HIB/2016/19 with regard to a community lease to Hibiscus Mens Shed Trust at Silverdale War Memorial Park

 

Karen Walby, Community Lease Advisor was in attendance for this item.

 

Resolution number HIB/2016/23

MOVED by Member JG Parfitt, seconded by Member DR Cooper:  

That the Hibiscus and Bays Facilities and Reserves Committee:

a)        revoke clause f) of resolution number HIB/2016/19 granting a community lease to Hibiscus Mens Shed Trust for the council-owned Skyline shed at Silverdale War Memorial Park as shown in Attachment A to this report.

b)        note that should the council-owned Skyline shed be demolished that the asset register is to reflect that a replacement shed, if required by the local board, will be funded from the renewals budget.

 

CARRIED

 


 

14

Record of Workshop Meeting

 

Resolution number HIB/2016/24

MOVED by Deputy Chairperson GA Harding-Kirikiri, seconded by Member JG Parfitt:  

That the Hibiscus and Bays Facilities and Reserves Committee:

a)      endorse the record of the workshop meetings held on 8 April 2016, 13 May 2016, 10 June 2016 and 8 July 2016 .

 

CARRIED

  

 

15        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

12.35 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Facilities and Reserves Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................