Henderson-Massey Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Thursday, 21 July 2016 at 3.30pm.

 

present

 

Chairperson

Vanessa Neeson, JP

 

 

 

Deputy Chairperson

Shane Henderson

 

 

 

Members

Brenda Brady, JP

 

 

 

 

Peter Chan, JP

 

 

 

 

Warren Flaunty, QSM

 

 

 

 

Will Flavell

 

 

 

 

Tracy Kirkley

 

 

 

 

Luke Wilson

 

 

 

 

ABSENT

 

 

Member Tracy Kirkley

 

 

 


 

1          Welcome

            The Chairperson welcomed those present.

 

2          Apologies

 

Resolution number HM/2016/105

MOVED by Member WI Flavell, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)         accepts the apology from Member Tracy Kirkley for absence.

CARRIED

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are registered interests of elected representatives of the Henderson-Massey Local Board:

 

BOARD MEMBER

ORGANISATION

POSITION

Vanessa Neeson, JP (Chairman)

Ranui Sector Trial

Chair

Shane Henderson (Deputy Chairman)

Waitemata Community Law Centre

Employee

Brenda Brady, JP

Safer West Community Trust
District Licensing Committee

Trustee
Member

 Peter Chan, JP

Cantonese Opera Society of NZ
Asian Leaders Forum
NZ-Hong Kong Business Ass.
NZ-China Business Ass.
Auckland Chinese Environment Protection Association (ACEPA)

Whau Coastal Walkway Trust

Member
Member
Member
Member
Advisor 

 

Trustee

Warren Flaunty, QSM

Westgate Pharmacy
NorSGA Properties
Westgate Pharmacy Ltd
The Trusts Community Foundation Ltd

Life North West Pharmacy

Rodney Local Board
Waitemata District Health Board
Waitakere Licensing Trust
Massey Birdwood Settlers Ass.
Taupaki Residents & Ratepayers Ass.

Contractor
Director
Director
Director
Director

Elected Member
Elected Member
Elected Member
Member
Member

Will Flavell

Rutherford College

Literacy Waitakere Board

Employee

Board Member

Tracy Kirkley

District Licensing Committee      

Churches Education Commission

St Dominic’s College, Henderson

Member

Contractor

Trustee

Luke Wilson

NZ Police
D.A.R.E. - West

Waitakere Rotary – Board member

Silver Fern Motor Sports - Board

Employee
Member

Board member

Board member

 

 

4          Confirmation of Minutes

 

Resolution number HM/2016/106

MOVED by Deputy Chairperson SP Henderson, seconded by Member MFP Chan:  

That the Henderson-Massey Local Board:

a)  confirm the ordinary minutes of its meeting, held on Thursday, 7 July 2016, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.


 

Precedence of Business

Resolution number HM/2016/107

MOVED by Chairperson VS Neeson, seconded by Member B Brady:  

a)         That the : agree that Items 13 to 17 be accorded precedence at this time.

CARRIED

 

13

Proposed local environment and local development work programme 2016/2017

 

Resolution number HM/2016/108

MOVED by Chairperson VS Neeson, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)      Approve the allocation of $15,000 for environmental projects to be delivered in 2016/2017 as follows:

·         Environmental Action Plan                         $5000

·         Kaitiaki project – Paa Harakeke                  $10,000

b)      approve the 2016/17 environmental work programme from paragraph 11 to 16 of this report.

c)       request Ecomatters Environment Trust fulfil accountability requirements for the 2015/16 year before any funding is approved for the 2016/17 year.

d)      Agrees that the funding agreement outcomes, outputs and expected results will be workshopped with the Board prior to being entered into.

e)      delegates approval  of the Schedule of Outcomes to the 2016/17 Ecomatters funding agreement to the Chairman and Environmental portfolio holder

f)       approve the asset based funding of $30,226,781 for development and septic tank pumpout projects to be delivered by the Infrastructure and Environmental Services directorate in 2016/2017 as detailed in this report and summarised in the table below.

 Project

Budget

Library build (Westgate NorSGA)

$10,275,000

Community Centre (Massey North)

$7,649,000

Open Spaces (Massey North)

$8,849,000

Stormwater PC15 (Totara Ponds)

$3,407,000

Septic Tank Pumpout Programme

$46,781

Total budget

$30,226,781

 

 

 

CARRIED

 


 

14

Community Places 2016/17 Venue Hire Fees and Charges

 

Resolution number HM/2016/109

MOVED by Member WI Flavell, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)      agrees to adopt the 2016/2017 community centre and venue for hire fees, as per attachment A.  To be applied to all new and existing hirers.

b)      requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of quarterly reporting arrangements.

 

CARRIED

 

15

Update:  Proposed refurbishment of Te Atatu South Community Centre

 

Resolution number HM/2016/110

MOVED by Member B Brady, seconded by Member MFP Chan:  

That the Henderson-Massey Local Board:

a)      approve the concept design of the refurbishment of the Te Atatu South Community Centre.

b)      approve the allocation of $30,000 from the Henderson Massey Local Board Locally Driven Initiatives CAPEX fund for the detailed design and updated quantity surveyors estimate of the Te Atatu South Community Centre refurbishment.

c)      approve the immediate installation of a switchboard and heat pumps which is estimated to cost $40,402 and will be funded from the 2016/2017 Henderson Massey Local Board Renewals budget.

d)      Notes that the area marked library in the plans in Attachment A was decommissioned many years ago and is no longer used for this purpose.

CARRIED

 

 

16

Change of Operation for the Glendene Community Hub

 

Resolution number HM/2016/111

MOVED by Member LW Wilson, seconded by Deputy Chairperson SP Henderson:  

That the Henderson-Massey Local Board:

a)      approve the transition of the governance and management of the Glendene Community Hub to the Glendene Community Society. 

b)      approve a funding agreement with Glendene Community Society for 10 months from 1 September 2016, terminating on 30 June 2017, for the operations of Glendene Community Hub.

c)      approve funding for Glendene Community Society of $57,288 to be adjusted in accordance with Council’s agreed inflationary adjustment, once confirmed.

d)      approve a licence to occupy and manage Glendene Community Hub by the Glendene Community Society, at 82 Hepburn Road, Glendene being Part of Lot 41 DP 48056 contained in NA1925/33, and with the following terms:

i)       Term of ten months commencing 1 September 2016

ii)      Rent of $1.00 plus GST per term if requested.

e)         Delegate the approval of the Outcomes Schedule for the Glendene Community             Society funding agreement for the 10 months ended 30 June 2017 to the Chairman       and Community Facilities portfolio holder.

CARRIED

 

Secretarial note:          Tabled document has been placed on file and can

 

Attachments

a     Glendene Community Hub Work Programme

 

17

Manutewhau Walk Reserve Community Orchard Project

 

Resolution number HM/2016/112

MOVED by Member WW Flaunty, seconded by Member LW Wilson:  

That the Henderson-Massey Local Board:

a)    approve the Manutewhau Walk Reserve Community Orchard Project as outlined in paragraphs 8 to 16 of this report.

b)    approve the site location for the Manutewhau Walk Reserve Community Orchard Project as shown in attachments A and B of this report.

CARRIED

 

  

Adjournment of Meeting

Resolution number HM/2016/113

MOVED by Chairperson VS Neeson, seconded by Member B Brady:  

a)    That the Henderson-Massey local board agrees this meeting be adjourned to until 4.12 pm.

CARRIED

 

 

12

Historic encroachment at Fred Taylor Park, Whenuapai.

 

Resolution number HM/2016/114

MOVED by Chairperson VS Neeson, seconded by Member WW Flaunty:  

That the Henderson-Massey Local Board:

a)      Approve a commercial lease in favour of All Seasons Properties Limited for the continued occupation of approximately 1250 square metres of lot Part Lot 2 DP 35878 Fred Taylor Park for the continuation of Lendich Construction Limited existing business activities on the following terms:

i)       the term of the lease is for a maximum of 5 years  with no right of renewal

ii)      the annual rental to be charged at a market rate that reflects the commercial use of the land as determined by a registered commercial valuer.

iii)     the lease to provide only for existing commercial activities and use activities

iv)     the lease to be non-transferable and non-renewable

v)      relocation of the fence and reinstatement of the parkland to a quality consistent with balance of Fred Taylor Park within 30 Days of lease expiry at no cost to council

vi)     all reasonable costs associated with granting of a lease to be met by the leaseholder; and

vii)    All regulatory and statutory approvals obtained prior to commencement of the lease and activity.

b)                Requires the income from the lease be allocated to the Henderson-Massey local           board for investment in the Fred Taylor Park.

c)         Delegate to the Tier 4 Managers Parks and Community facilities the authority to             approve all other terms and conditions associated with the lease.

 

CARRIED

 

18        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

X.XX pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................