Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Local Board Office,

7-13 Pilkington Road, Panmure on Thursday, 21 July 2016 at 6.00pm.

 

present

 

Chairperson

Simon Randall

 

 

 

Deputy Chairperson

Chris Makoare

 

 

 

Members

Brett Clark

 

 

 

 

Bridget Graham, QSM

 

 

 

 

Obed Unasa

 

 

 

 

Alan Verrall

 

 

 

 

 

 

 

 

 

ABSENT

 

Member

Josephine Bartley

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Maungakiekie-Tāmaki Local Board

21 July 2016

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed everyone present.

 

2          Apologies

 

Resolution number MT/2016/120

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)         accepts the apology from Member J Bartley for absence.

CARRIED

Secretarial note: Apologies noted for Governing Body Member D Krum for absence.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number MT/2016/121

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         confirms the extraordinary minutes of its meeting, held on Tuesday, 14 June 2016, as a true and correct record;

b)        confirms the ordinary minutes of its meeting, held on Thursday, 16 June 2016, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no requests for leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation : Chinese New Settlers Services Trust

 

Documents were tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

 

Resolution number MT/2016/122

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Gloria Gao, Social Services Manager and Bill Guan, Social Enterprise Manager, representing Chinese New Settlers Services Trust for their attendance.

CARRIED

 

Attachments

a     Presentation

b     Business Plan

c    Design process

 

9          Public Forum

 

9.1

Public Forum : Jim Jackson

 

A document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

 

Providing Jim Jackson the opportunity to present to the board on behalf of The Onehunga Enhancement Society, the Penrose Business Association, the Onehunga Business Association and the Manukau Harbour Restoration Society, regarding the current New Zealand Transport Agency proposal for the East West Link.

 

Secretarial note: In accordance with Standing Orders no. 3.20.6 the Chairperson ended Mr Jackson’s presentation early due to disrespect.

 

Attachments

a     Presentation

 

 

Adjournment of Meeting

Resolution number MT/2016/123

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tamaki Local Board:

a)         adjourned the meeting at 6.38pm and reconvened at 6.44pm.

CARRIED

 

9.2

Public Forum : Anthony Smith

 

Providing Anthony Smith on behalf of the Wai-o-Taiki Residents Association an opportunity to present to the board regarding the Prime Minister’s announcement concerning land swaps for housing development.

 

Resolution number MT/2016/124

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Anthony Smith, representing Wai-o-Taiki Residents Association for their attendance.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Governing Body Member's Update

 

Secretarial note: Apologies received from Governing Body Member D Krum for absence.

 

Secretarial note: Item 20 was taken before item 13 at 6.48pm.

 

13

Vehicle access barriers at Maybury Reserve

 

Resolution number MT/2016/126

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Pippa Sommerville, Parks Liaison and Development Team Leader, for their attendance;

b)      resolves to install two lockable removable bollards at the Maybury Street entrance to Maybury reserve to control vehicle access to the reserve;

c)      allocates the $2,870.00 to the cost of the installation of the bollards from local board’s LDI Capex fund.

CARRIED

 

Secretarial note: Item 19 was taken before item 14 at 6.52pm.

 

14

Watercare upgrade work at Maybury and Point England Reserves

 

Resolution number MT/2016/128

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-TamakiMaungakiekie-Tāmaki Local Board:

a)      thanks Simon Roche, Parks and Open Space Specialist, for their attendance;

b)      endorses the granting of an easement to Watercare Services over part of Maybury Reserve at 40 Maybury Street, Point England, Auckland 1072 (CT-10A/805, CT-26B/906, PT LOT 64 DP 44298 LOT 193 DP 43833 REC RESERVE GAZ 1982 P2578) and Point England Reserve at 254 Point England Road, Point England, Auckland 1072 (CT-26B/1115, LOT 1 DP 44920 LOT 16 DP 99636) for wastewater infrastructure as shown on the plans in Attachment A (page 15 of the agenda);

c)      grants landowner approval for the physical works associated with the removal and installation of wastewater infrastructure within Point England and Maybury Reserve, subject to conditions to be provided by the Head of Community Relations to manage construction effects and redirection of the public;

d)      approves the public notification and consultation with iwi about council’s intention to grant a License to Occupy for the closure and occupation of 9300m² of Maybury Reserve for a construction compound for 24 months as shown on the plans in Attachment A (page 15 of the agenda);

e)      appoints a panel of the full local board to consider and decide on any submissions or objections received following the public notification process.

 

CARRIED

 


 

15

Dunkirk Road Activity Centre funding agreement and licence to occupy and manage

 

A document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

 

Resolution number MT/2016/129

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Taylor Norman, Place Manager, and Sharon McGinity, Team Leader Community Led Delivery, Community Places for their attendance;

b)      approves a funding agreement and licence to occupy and manage with the Dunkirk Road Activity Centre Incorporated for year 2016-2017, terminating on 30 June 2017, for the operation of the Dunkirk Road Activity Centre;

c)      approves funding of $48,136 per annum (to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed) for Dunkirk Road Activity Centre Incorporated for operation of the Dunkirk Road Activity Centre;

d)      approves a licence to occupy and manage the Dunkirk Road Activity Centre to Dunkirk Road Activity Centre Incorporated at Mt Wellington War Memorial Reserve, 14-50 Dunkirk Road, Mt Wellington, being) Pt Lot 286 DP 39428 (Attachment A, page 55 of the agenda) with the following clauses:

i)       Term – 1 year commencing 1 July 2016;

ii)      Rent - $1.00 plus GST per term if requested;

e)      approves the tabled work programme for the 2016/17 financial year.

CARRIED

 

Attachments

a     Dunkirk Activity Centre work programme 2016/17

 

Secretarial note: Item 16 taken after item 18 at 7.24pm

 

16

Disposals recommendation report

 

Resolution number MT/2016/132

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      endorses the proposed disposal of Units 1-28, 150 Mt Wellington Highway, Mt Wellington comprised of an estate of stratum in freehold described as DP 204682 – unit subdivision of Lot 3 DP 203948 contained in computer freehold register NA133A/870, NA133A/871, NA133A/872, NA133A/873, NA133A/874, NA133A/875, NA133A/876, NA133A/877, NA133A/878, NA133A/879, NA133A/880, NA133A/881, NA133A/882, NA133A/883, NA133A/884, NA133A/885, NA133A/886, NA133A/887, NA133A/888, NA133A/889, NA133A/890, NA133A/891, NA133A/892, NA133A/893, NA133A/894, NA133A/895, NA133A/896 and NA133A/897; and

b)      endorses the proposed reserve revocation and disposal of approximately 85m2 of 7 Eastview Road, Glen Innes described as Lot 375 DP 43832 and Lot 22 DP 51028 contained in computer freeholder register CT-22B/348 and CT-9D/1445.

 

CARRIED

 

 


 

Secretarial note: Item 17 taken after item 15 at 7.12pm

 

17

Auckland Transport monthly report - July 2016

 

Resolution number MT/2016/130

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Lorna Stewart, Elected Member Relationship Manager, Auckland Transport, for their attendance;

b)      receives the report;

c)      endorses the new design for the Arthur Street bike parking project, which incorporates stainless steel Olympian stands rather than the “Toronto” corral, selected in April and instructs Auckland Transport to continue detailed design and construction to the original budget envelope of up to $55,000.

CARRIED

 

18

Approval of Proposed 2016/2017 Local Environment Work Programme

 

A document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

 

Resolution number MT/2016/131

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Desiree Tukutama, Relationship Advisor, for their attendance;

b)      approves the allocation of $100,000 to environmental projects as summarised in the table below:

Project

Budget

LDI Allocation

Industry Pollution Prevention Programme (Tamaki Estuary/Panmure Basin)

$20,000

$20,000

Industry Pollution Prevention Programme- Spill Training (Manukau Harbour)

$15,000

$15,000

Manukau Harbour Forum

$ 8,000

$ 8,000

Wai Care – community riparian restoration (Tamaki Estuary/Panmure Basin)

$12,000

$12,000

Water sensitive design in schools (Manukau Harbour)

$25,000

$25,000

Water sensitive design in schools (Tamaki Estuary/Panmure Basin

$20,000

$20,000

Total budget

$ 100,000

$ 100,000

c)      allocates $20,000 of its LDI budget for financial year 2016/17 to plastic bag reduction (Tamaki Wrap).

d)      notes that the Manukau Harbour water quality improvement budget line will support year three of the Manukau Harbour Forum work programme as agreed at its 17 March 2016 meeting;

e)      delegates to the environment portfolio holder to approve any minor changes or amendments to the environment work programme 2016/17.

CARRIED

 

Attachments

a     Environment work programme

 

19

Maungakiekie-Tamaki Board Community Facilities Renewals Work Programme 2016/2017

 

Resolution number MT/2016/127

MOVED by Member J Clark, seconded by Chairperson SD Randall:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Pippa Sommerville, Parks Liaison and Development Team Leader, for their attendance;

b)      approves the 2016/2017 work programme for Maungakiekie-Tāmaki Local Board Parks, Sports and Recreation Renewals;

c)      notes that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope;

d)      delegates to the appropriate portfolio holder to approve any minor changes or amendments to the parks, sports and recreational renewals work programme 2016/17.

CARRIED

 

20

Maungakiekie-Tamaki 2016/17 Local Economic Development Programme

 

Resolution number MT/2016/125

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks John Norman, Strategic Planner Local Economic Development, for their attendance;

b)      allocates $500 of its LDI budget for financial year 2016/17  to delivering the Young Enterprise Scheme in participating schools in the Maungakiekie-Tāmaki area.

CARRIED

 

21

ATEED six monthly report to Maungakiekie-Tamaki Local Board

 

Resolution number MT/2016/133

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      receives the ATEED six monthly report for the period 1 January to 30 June 2016.

 

CARRIED

 


 

22

Proposed Bylaw to Reduce Speed Limit at Cornwall Park

 

Resolution number MT/2016/134

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Jessica Trask, Local Board Advisor, for their attendance;

b)      supports in principle the reduction of the speed limit in Cornwall Park from 40km/h to 30km/h as it will:

i)       foster a stronger philosophy of pedestrian priority within Cornwall Park;

ii)      create a safer road network for all road users;

iii)     discourage the practice of ‘rat running’ through Cornwall Park;

iv)     indicate to visitors that the existing situation in relation to private vehicle access within Cornwall Park is expected to change in the future;

c)      expresses its desire for any speed limits to be consistent across Cornwall Park and One Tree Hill domain and so forward these resolutions to the Tūpuna Maunga Authority for their consideration.

CARRIED

 

23

Urgent Decisions by the Maungakiekie-Tamaki Local Board

 

Resolution number MT/2016/135

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      notes the decision made under urgency providing approval for Deputy Chairperson CL Makoare and Member J Bartley to attend the Beacon Pathways workshop on facilitating community-led placemaking on 28 and 29 July 2016 in Auckland at the cost of $691.30 per person (exc. GST).

CARRIED

 

Secretarial note:  Deputy Chairperson CL Makoare abstained from voting on the above resolution.

 

24

Governance Forward Work Calendar

 

Resolution number MT/2016/136

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      notes the attached Governance Forward Work Calendar.

CARRIED

 

25

Record of Maungakiekie-Tāmaki Local Board Workshops - June 2016

 

Resolution number MT/2016/137

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the record of Maungakiekie-Tāmaki Local Board:

a)      receives the workshops report for June 2016.

CARRIED

 

 

26

Board Members' Reports

 

Resolution number MT/2016/138

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      receives the board member JB Clark’s verbal report.

CARRIED

 

27

Chair’s Report to the Maungakiekie-Tamaki Local Board

 

A document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

 

Resolution number MT/2016/139

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)      receives Chairperson SD Randall’s verbal report.

CARRIED

 

Attachments

a     Maungakiekie-Tamaki Local Board submission on East West Link proposal

  

Adjournment of Meeting

Resolution number MT/2016/140

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tamaki Local Board:

a)         adjourned the meeting at 7.40pm and reconvened at 7.58pm.

CARRIED

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

29        Procedural motion to exclude the public

Resolution number MT/2016/141

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Proposed housing development at Point England

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information provided by the Crown to council in confidence on the understanding the information is negotiation sensitive between Hapū / Iwi and the Crown. If confidential information is made available, it will prejudice both those
negotiations and the provision of similar information to council in the future..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

7.59pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

8.35pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Proposed housing development at Point England

 

That the Maungakiekie-Tamaki Local Board agrees that the resolutions and report will not be restated in the open section of the minutes until advised that the obligation of confidentiality is removed.

  

 

 

8.35 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

 

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:........................................................