Ōtara-Papatoetoe Local Board

 

OPEN  Minutes

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau on Monday, 18 July 2016 at 5.00pm.

 

present

 

Chairperson

Fa’anānā Efeso Collins

 

 

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

 

 

Members

Stephen Grey (from 5.18pm)

 

 

 

 

Mary Gush

 

 

 

 

Donna Lee (from 5.08pm)

 

 

 

 

John McCracken

 

 

 

 

ABSENT

 

 

Lotu Fuli

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

18 July 2016

 

 

 

1          Welcome

 

Fa’anānā Efeso Collins opened the meeting in karakia.

 

2          Apologies

 

Resolution number OP/2016/117

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board accept the apology from Lotu Fuli for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OP/2016/118

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Monday, 13 June 2016, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgements

 

 

 

Deputy Chair Robertson acknowledged Mose Auimatagi Junior from Papatoetoe who claimed the New Zealand Professional Boxing Association middleweight title on Friday 1 July 2016.

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

Secretarial Note: with the agreement of the meeting, item 9.1 was delayed and taken after item 13 and was taken at 5.11pm.


 

 

9          Public Forum

 

9.1

Public Forum - Accelerating Aotearoa

 

Judith Speight, Founder and Chief Executive of Accelerating Aotearoa Incorporated and Mary Aue, Founder and Chief Executive of Coconut Wireless were in attendance to speak to the board.  A copy of the documents tabled at the meeting has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

 

Resolution number OP/2016/119

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board thank Judith Speight and Mary Aue for their attendance and presentation.

 

CARRIED

 

Attachments

a     Accelerating Auckland briefing

b     Accelerating Auckland Park Jam

c    Park Jam and Geek Camp 274 report

d    Access2Employment

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Manukau Ward Councillors Update

 

A copy of Councillor Anae’s written report was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

 

Resolution number OP/2016/120

MOVED by Member MA Gush, seconded by Chairperson E Collins:  

That the Ōtara-Papatoetoe Local Board receive the written report from Councillor Arthur Anae.

CARRIED

 

Attachments

a     Written report from Councillor Anae.

 

 

Secretarial Note: Apologies received from Councillor Filipaina and Councillor Anae.

 

Secretarial Note: Member DI Lee joined the meeting at 5.09 pm.

 


 

 

13

Ōtara Papatoetoe Local Board members portfolio update

 

A copy of the written report from Deputy Chair Robertson was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

Resolution number OP/2016/121

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the verbal and written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

CARRIED

 

Attachments

a     Written report from Deputy Chair Robertson.

 

 

Secretarial note: Item 9.1 was taken at this time at 5.11pm.

 

Secretarial Note: Member SC Grey joined the meeting at 5.18 pm.

 

 

14

Sandbrook Community Buildings - Future Use

 

A copy of the photos tabled at the meeting has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

 

Resolution number OP/2016/122

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         receive the Sandbrook Community Buildings - Future Use report.

b)        defer their decision to demolish the Sandbrook Community Buildings until reports from the Community Empowerment Unit and Parks, Sports and Recreation, as noted Resolution number OP/2016/91, are presented to the 15 August 2016 business meeting, on the long term vision of Sandbrook Reserve, and alternative accommodation options for interested community groups if the these buildings are demolished.

c)      note when the reports from the Community Empowerment Unit and Parks, Sports and Recreation are received, the Sandbrook Community Buildings - Future Use report will be attached for reference.

CARRIED

 

Attachments

a     Missing Gate  

 

 

Secretarial Note: Member McCracken voted against this motion.

 

 


 

 

15

Ōtara-Papatoetoe Local Board Community Facilities Renewals Work Programme 2016/2017

 

Resolution number OP/2016/123

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the 2016/2017 work programme for Ōtara-Papatoetoe Local Board Parks, Sports and Recreation Renewals.

b)      note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

CARRIED

 

 

16

Otara-Papatoetoe Local Board Arts, Community and Events Work Programme 2016/2017

 

A copy of Attachment B, Community-led response to alcohol licensing and advertising tabled at the meeting has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

 

Resolution number OP/2016/124

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)            re-confirm funding of $86,800 for the events grants in table one below to be retained as event line items in the 2016/2017 Arts, Community and Events works programme under item 418.

 

Table one – Line item 418 Events Grants

 

Event

Budget

Line item 2016/17

Otara Christmas Parade

$20,000

$20,000

Papatoetoe Christmas Parade

$24,000

$24,000

Papatoetoe Garden Competition

$ 2,500

$ 2,500

White Ribbon Event

$ 2,100

$ 2,100

Papatoetoe Diwali Event

$15,000

$15,000

Counties Manukau Sporting Excellent Awards

$ 3,000

$ 3,000

Fire Truck Convention

$ 3,200

$ 3,200

Movies in Parks (Auckland Council Events Delivery) up to$12,000

$12,000

$12,000

Empowered Workshop x2 (Strategic Broker) up to $5,000

$5,000

$5,000

Total Event Line items

$86,800

$86,800

 

Secretarial note: Fire truck convention funding of $3,200 revoked OP/2016/168

b)        request Arts, Community and Events staff to advise the event organisers in table two below, that they will be required to apply to the contestable community grants for funding.

 

Table Two – Events removed from line items.

Event

Budget

Line item 2016/17

Otara Senior Xmas Function

$5,500

Nil

Papatoetoe Seniors Xmas Function

$5,500

Nil

Papatoetoe Sports Awards and

$3,800

Nil

Kiwanis Papatoetoe Junior Sports Awards

$1,500

Nil

Mrs Hunters Tea Party

$2,500

Nil

Race relations Day Manukau

$5,000

Nil

Dawson Lights up Event

$7,500

Nil

Ōtara Sports Awards

$3,800

Nil

Total moved to contestable community grants

$35,100

Nil

CARRIED

 

 

 

Resolution number OP/2016/125

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the 2016/2017 Arts, Community and Events work programme (Attachment A) as amended.

b)      agree funding of $1,000 to the Otara Network Action Committee towards hosting and supporting the Otara community network and safety meetings under item 2681.

c)      agree funding of $1,000 to a Papatoetoe society towards hosting and supporting the Papatoetoe community network and safety meetings under item 2681.

d)      agree funding of $6,000 to Pasifika Injury Prevention Aukilana Incorporated to deliver the Puataunofo Come Home Safely programme for safety in the workplace, Waiwise Aquatic Safety programme and Langi Mai Falls prevention project for seniors under item 2681.

e)      agree these allocations are subject to community arts organization funding agreements being entered with council, detailing outcomes and accountability processes:

                   i.           Papatoetoe Historical Society, $20,000 (item 2562)

                  ii.           Sistema Aotearoa Trust, $11,000 (item 2592).

f)          amend the work programme by deleting “Liquor licensing objections $10,000” from item 2681, Capacity Building: Kahahanga, and creating a new row “Community-led response to alcohol licensing and advertising” $10,000, with the details tabled (Attachment B).

g)         correct the work programme, item 2630, Youth Connections OP, by changing $100,000 to $50,000.

h)         delete the “Te Puke o Tara community centre work plan – additional $30k LDI” (item 2891) from the Arts, Community and Events Work Programme 2016/17, and transfer $30,000 to community grants (item 2307).

 

CARRIED

 

Attachments

a     Attachment B, Arts Community and Events work programme 2016/2017

 


 

17

Business Improvement District Programme draft work programme financial year 2016_2017

 

Resolution number OP/2016/126

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      Approve the Otara-Papatoetoe “Business Improvement District Local Economic Development draft work programme 2016-2017” as detailed in Attachment A to the report, with these changes to item 2240:

·   Delete the text in the “Further decision points for LB” column and substitute new text: “Funds will be released only after business associations provide accountability reports required under their 2015-2016 funding agreements, and the board accepts the reports as satisfactory”.

·   Delete the text in the “Lead Dept/Unit or CCO” column and substitute new text: “Community Empowerment Unit”.

b)      allocate $140,000 (net payment $103,333 after deducting CCTV value) from the 2016-2017 local board budget to Hunters Corner Town Centre Society Incorporated towards crime prevention, safety and economic development initiatives

c)      allocate $110,000 (net payment $98,333 after deducting CCTV value) from the 2016-2017 local board budget to Papatoetoe Main Street Society Incorporated towards crime prevention, safety and economic development initiatives 

d)      allocate $110,000 (net payment $73,334 after deducting CCTV value) from the 2016-2017 local board budget to Otara Business Association Incorporated towards crime prevention, safety and economic development initiatives

e)      agree these allocations are subject to the business associations entering funding agreements with council, detailing outcomes and accountability processes.

f)       apply $85,000 (out of these allocations) towards council maintenance and management of local public places CCTV systems, to include procuring the required services including maintenance, network costs and monitoring, to be managed by the Community Empowerment Unit.

g)      transfer the budget line (value $360,000) for the 2016-2017 bulk funding towards crime prevention, safety and economic development initiatives from the “Business Improvement District Local Economic Development Initiatives draft work programme 2016-2017” to the Community Empowerment Unit (CEU) of Arts Community and Events work programme.

CARRIED

 

 

18

Ōtara-Papatoetoe 2016/17 Local Economic Development Programme

 

Resolution number OP/2016/127

MOVED by Chairperson E Collins, seconded by Member SC Grey:   

That the Ōtara-Papatoetoe Local Board approve the 2016/17 local economic development programme (Attachment A).

 CARRIED

 

 

19

Approval of Proposed 2016/2017 Local Environment and Development Work

 

Member Grey declared an interest in this item and took no part in the discussion or voting on the matter.

 

A copy of a map tabled at the meeting has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

 

Resolution number OP/2016/128

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the allocation of $111,000 for environmental projects as summarised in the table below:

Project

Budget

Manukau Harbour Forum

$ 8,000

Southern Resource Recovery Scoping

$15,000

Ōtara Lakes and Waterways Vision Projects

Ōtara Lake and Waterways Vision – project coordinator

$25,000

Ōtara Lake and Waterways Vision – planting maintenance

$11,200

Ōtara Lake and Waterways Vision – trust brand development

$ 8,000

Ōtara Lake and Waterways Vision – riparian planting

$ 18,800

Ōtara Lake and Waterways Vision – community engagement

$ 5,000

Ōtara Lake and Waterways Vision - whole of community litter action plan

$20,000

Total budget

$ 111,000

 

b)      note that the Manukau Harbour Forum budget line will support year three of the Forum work programme as agreed by the board at its 21 March 2016 meeting.

c)      note that the Southern Resource Recovery Scoping Study budget line will support implementing a southern capacity-building and mentoring programme and the Roots Creative Entrepreneurs #makerhood project as agreed by the board at its 16 May 2016 meeting.

d)      note that any changes to this work programme will be brought back to the board for decision making.

e)      request that the scope of work for the Ōtara Lake and Waterways Project Co-ordinator includes:

                      i.        implementing the Placemaking: Ōtara Waterways and Lake Project Strategic Action Plan 2015 (OP/2015/136).

                    ii.        supporting the trust to source and secure supplementary investments from a variety of places, including regional, central government and globally, to implement the strategic action plan.

                   iii.        aligning funding needs with project timelines and outcomes and progressing new partnerships with the private sector.

f)       decline the Industry Pollution Prevention Programme (IPPP) and request Infrastructure and Environmental Services officers provide a report with additional evidence to the benefits of (IPPP) in the local board area including:  

                      i.        identifying the board’s contribution is measured in proportion of the Wiri business’s located in the Otara-Papatoetoe area;

                    ii.        an update on how the Industry Pollution Prevention Programme (IPPP) has improved the Manurewa local board’s business’s in Wiri, including a map of which business are involved and

                   iii.        the timeframe involved in implementing these programmes.

g)      transfer $20,000 to the community response fund pending the report from          Infrastructure and Environmental Services officers on the Industry Pollution          Prevention Programme noted in f).

CARRIED

 

Attachments

a     Industry Pollution Prevention Programme Map

 

 

20

Coastal Management Framework for the Auckland Region

 

Resolution number OP/2016/129

MOVED by Chairperson E Collins, seconded by Member SC Grey:  

That the Ōtara-Papatoetoe Local Board receive the report titled: Draft Coastal Management Strategy for the Auckland Region.

CARRIED

 

 

21

Housing for Older People Partnering Proposal

 

Resolution number OP/2016/130

MOVED by Member MA Gush, seconded by Chairperson E Collins:   

That the Ōtara-Papatoetoe Local Board provides feedback on the Housing for Older People (HfOP) Partnering Proposal and proposed policy as follows:

              i.        support retention of the current number of HfOP units, and so supports the governing body’s rejection of the option to sell HfOP.

            ii.        advocate for Auckland Council to build additional units, to respond to the increasing numbers of older people, and housing unaffordability.

           iii.        question whether the council’s minority representation on the community housing provider (CHP) will provide any real control.  Creation of the CHP brings with it similar issues to the creation of a CCO: loss of direct control of the activity.

           iv.        support obtaining Government funding for HfOP, but suggests that Auckland Council could negotiate with Government a direct funding mechanism, instead of the CHP.

            v.        support the proposal for monitoring and control by council to ensure the CHP follows the overarching objectives and decision-making criteria.  Detailed service level agreements between the council and CHP are also supported.

           vi.        oppose delegating to Panuku the power to sell land and buildings.  Sale decisions should be made by the governing body.

          vii.        support the focus in the new policy on improving tenant satisfaction.  Board members are aware of current tenant dissatisfaction.

        viii.        support maintaining maximum rents (proportion of national super) for existing tenants.  The board asks that existing tenants whose rents are below the current guideline are not subjected to sudden rent increases.

CARRIED

 

 

22

Draft 2016 Elected Members’ Expenses Policy

 

Resolution number OP/2016/131

MOVED by Member SC Grey, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      advise the governing body that it has no comment to make on the draft 2016           Elected Members’ Expense Policy.

b)      request consideration be given to simplify the expense claim process.

CARRIED

 

 

23

Local Dog Access Review - hearing panel

 

Resolution number OP/2016/132

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      revoke resolution OP/2016/86 f) to appoint a panel of the whole to receive, hear and deliberate on submissions and other relevant information and decide on changes to local dog access rules.

b)      appoint a panel comprising Efeso Collins as chair and member Mary Gush, with Deputy Chair Robertson as an alternate to hear and deliberate on the submissions and other relevant information and decide on changes to local dog access rules.

c)      confirm the hearing date to be Wednesday 31 August 2016, commencing at 10am in the Totara Room, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau.

CARRIED

 

 

24

Lotto signage review in the Otara Papatoetoe Local Board area

 

Resolution number OP/2016/133

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board note the review of Lotto signage report from Licensing and Compliance Services.

CARRIED

 

 

25

Governance Forward Work Calendar

 

Resolution number OP/2016/134

MOVED by Chairperson E Collins, seconded by Member SC Grey:  

That the Ōtara-Papatoetoe Local Board note the Ōtara-Papatoetoe Local Board Governance Forward Work Calendar.

CARRIED

 

 

26

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2016/135

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 7 and 29 June and 5 July 2016.

CARRIED

 

 

27

Chairpersons Announcements

 

Recommendation/s

There were no Chairpersons Announcements.

 

  

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

5.52 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................