Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 7 July 2016 at 3.40pm.

 

present

 

Chairperson

Desley Simpson, JP

 

 

 

Members

Ken Baguley

 

 

 

 

Troy Churton

Exited the meeting at 6.19pm,  item 19

 

Kate Cooke, JP

 

 

 

 

Colin Davis, JP

 

 

 

 

Mark Thomas

Exited the meeting at 4.47pm,  item 9.3

 

ABSENT

 

Deputy Chairperson

Kit Parkinson

 

 

 


Ōrākei Local Board

07 July 2016

 

 

 

1          Welcome

 

2          Apologies

 

Resolution number OR/2016/35

MOVED by Chairperson DEC Simpson, seconded by Member T Churton:  

That the Ōrākei Local Board accepts the apology from Member Parkinson for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2016/36

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 2 June 2016 and the minutes of its extraordinary meeting, held on Thursday, 9 June 2016, be confirmed as true and correct records.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - St Heliers Business Association

 

 

 

 

 

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

 

 

 

 

 

 

Resolution number OR/2016/37

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)      thanks Wendy Caspersonn, St Heliers Business Association Manager for her attendance and presentation updating the Board on the St Heliers Business Association activities.

CARRIED

 

Attachments

a     St Heliers Village Association Presentation

 

 

9          Public Forum

 

9.1

Public Forum - East City BMX

 

 

 

 

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

 

 

 

 

Resolution number OR/2016/38

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Ōrākei Local Board:

a)        thanks Jude Eades, East City BMX for her attendance and presentation to the Board, noting a decision on the Colin Maiden Park Master Plan will be made at the Ōrākei Local Board August 2016 business meeting.

 

CARRIED

 

Attachments

a     East City BMX Presentation  

 

9.2

Public Forum - Mission Bay Bike Hire

 

 

 

 

 

Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

 

 

 

 

Resolution number OR/2016/39

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Ōrākei Local Board:

a)      thanks Jerome Kelsey and Karishma Kelsey, Mission Bay Bike Hire business owners for their attendance and presentation.

CARRIED

 

Attachments

a     Mission Bay Bike Hire Location Proposal

 

9.3

Public Forum - Nihill Reserve, Mission Bay

 

 

 

 

 

Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

 

 

 

 

Resolution number OR/2016/40

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)        thanks Robin Houlker for her attendance and presentation to the Board.

 

 

 

 

 

b)        requests confirmation from Pānuku Development Auckland of the revocation process and the associated public notification of the reserve land known as Nihill Reserve, Mission Bay to the Board before the end of July 2016.

 

 

 

 

CARRIED

 

Attachments

a     Nihill Reserve Submission  

 

9.4

Public Forum – 22 Peacock St, Glendowie

 

 

 

 

 

 

Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

 

 

 

 

Resolution number OR/2016/41

MOVED by Chairperson DEC Simpson, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)      thanks Helen Momota, Karaka Bay resident, Emily Karaka, Ngāti Tai ki Tāmaki, and Dr Mary Pearson, Karaka Bay resident for their attendance and presentation to the Board.

CARRIED

 

Attachments

a     Peacock Street, Glendowie Presentation

b     Peacock Street, Glendowie Photographs

 

10        Extraordinary Business

 

10.1

Extraordinary Business - UniSportsMed and The University of Auckland

 

 

 

 

 

The Ōrākei Local Board considered an item of extraordinary business at Item 36.1 in

the Consideration of Extraordinary Items section of the business meeting to consider

an amendment to resolutions c), d), e) and f) of resolution number OR/2016/10 Item 15 from the Ōrākei Local Board meeting held on 2 June 2016, concerning the lease terms granted to UniSportsMed and The University of Auckland for the occupancy of Buildings 750A and 751 at Colin Maiden Park.

 

 

 

 

The reason this item was not included on the agenda is that the matter came to the

Board’s attention after the close of the agenda.

 

 

 

 

 

This item is considered as extraordinary business is because the current lease agreement with The University of Auckland  will expire on 31 July 2016 and the next business meeting is on 4 August 2016.

 

 

 

 

 

 

Resolution number OR/2016/42

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)        considers an item of extraordinary business at Item 36.1 of the business meeting to consider an amendment to resolutions c), d), e) and f) of resolution number OR/2016/10 Item 15 from the Ōrākei Local Board meeting held on 2 June 2016, concerning the lease terms granted to UniSportsMed and The University of Auckland for the occupancy of Buildings 750A and 751 at Colin Maiden Park.

 

CARRIED

 

10.2

Extraordinary Business – 22 Peacock Street, Glendowie

 

The Ōrākei Local Board considered an item of extraordinary business at Item 36.2 in

the Consideration of Extraordinary Items section of the business meeting to discuss

22 Peacock Street, Glendowie.

 

 

 

 

 

The reason this item was not included on the agenda is that the matter came to the

Board’s attention after the close of the agenda.

 

 

 

 

 

 

The reason for urgency is that Auckland Transport is assessing materials in order to process an encroachment notice and the Board needs to provide a view to Auckland Transport prior to the Board’s 4 August 2016 business meeting.

 

 

 

 

 

 

 

Resolution number OR/2016/43

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)         considers an item of extraordinary business at Item 36.2 of the business meeting to discuss 22 Peacock Street, Glendowie.

 

CARRIED

 

11        Notices of Motion

 

There were no notices of motion.

 

Secretarial Note:       Item 36.2 was heard at this point.

Secretarial Note:       Item 36.1 was heard at this point.

 

12

Notice of Motion - Member Churton - Review of Workshop Times and Protocols

 

Resolution number OR/2016/44

MOVED by Member T Churton, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)      trials starting any remaining Ōrākei Local Board workshops to the end of term at 3.30pm.

The motion was put to the vote by a show of hands and declared LOST.

 

LOST

 

Secretarial Note:       Item 22 was heard at this point.

Secretarial Note:       Item 17 was heard at this point.

 

13

Ōrākei Local Board Arts, Community and Events Work Programme 2016/2017

 

Resolution number OR/2016/45

MOVED by Chairperson DEC Simpson, seconded by Member K Baguley:  

That the Ōrākei Local Board:

a)      approves the Ōrākei Arts, Community and Events Work Programme 2016/2017 as detailed in Attachment A, subject to the Chair, Deputy Chair, Member Cooke and Member Davis having delegated authority to finalise details of the work programme document and requests that Arts, Community and Events staff attend a meeting to work through these changes at the earliest opportunity.

 

CARRIED

 

 

14

Parks, Sport and Recreation Draft Annual Work Programme Financial Year 2016-2017

 

Resolution number OR/2016/46

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Ōrākei Local Board:

a)        approves the Ōrākei Local Parks Work Programme 2016/2017, Ōrākei Local Sports Parks Work Programme 2016/2017, Ōrākei Sport and Recreation Work Programme 2016/2017 and Ōrākei Leisure Work Programme 2016/2017 as detailed in Attachment A, subject to the Chair, Deputy Chair, Member Churton and Member Davis having delegated authority to finalise details of the work programme documents and requests that Parks, Sport and Recreation staff attend a meeting to work through these changes at the earliest opportunity.

CARRIED

 

 

15

2016/2017 Local Economic Development ATEED Work Programme

 

Resolution number OR/2016/47

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Ōrākei Local Board:

a)      approves the Ōrākei Local Economic Development ATEED Work Programme 2016/2017 as detailed in Attachment A, subject to the Economic Development portfolio holders having delegated authority to finalise details of the work programme document.

b)      approves $1,000 for the Young Enterprise Scheme for schools within the Ōrākei Local Board area.

c)      approves $25,000 in total for the following events; World Masters Games, Lions Tour and PGA Golf Event Leverage if tangible benefits to the Ōrākei Local Board area are proven.

CARRIED

 

 

16

Business Improvement District Programme Draft Work Programme Financial Year 2016/2017

 

Resolution number OR/2016/48

MOVED by Chairperson DEC Simpson, seconded by Member K Baguley:  

That the Ōrākei Local Board:

a)      approves the Ōrākei Business Improvement District Local Economic Development Initiatives Work Programme 2016/2017 as detailed in Attachment A, subject to the Economic Development  portfolio holders having delegated authority to finalise details of the work programme document.

 

CARRIED

 

 

17

Ōrākei Local Board Tree Protection Grants

 

Fran Hayton, Environmental Grants and Incentives Manager was in attendance to speak to this report.

 

 

Resolution number OR/2016/49

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)      refers the report on the 2016/2017 Ōrākei Local Board Tree Protection Grants Programme and attached criteria to a scheduled Ōrākei Local Board workshop.

b)      notes that future applications under the Ōrākei Local Board Tree Protection Grants Programme will be considered for funding from the 2016/2017 “Community, events and tree protection grants” budget.

CARRIED

 

 

18

Community of St Luke, St Heliers Community Centre and Glendowie Hall, Meadowbank Community Centre and Tahapa Hall Funding Agreements and Licences to Occupy and Manage

 

Secretarial Note: This item was withdrawn.

 

19

Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund

 

Resolution number OR/2016/50

MOVED by Chairperson DEC Simpson, seconded by Member K Baguley:  

That the Ōrākei Local Board:

a)      recommends that the allocation of the residual $2.5 million Hillary Commission Community Sport Fund be put toward the implementation of the Sport and Recreation Community Access Scheme with a priority given to identified need in the legacy Waitakere ($1.1 million) and Auckland ($1.39 million) City Council areas.

b)      recommends that the Parks, Sport and Recreation Committee devolves future decisions on the allocation of funding for community access schemes within the legacy Auckland City Council area to the Central Facility Partnership Committee.

c)      requests that prioritisation criteria be developed by staff and local board members, which outline the sub-regional preference towards the legacy areas of the former Waitakere City and Auckland City and be included in the Sport and Recreation Community Access Scheme Guidelines document (Attachment A).

d)      requests that officers provide an evaluation report back to the Central Facility Partnership Committee on the outcomes delivered through the Sport and Recreation Community Access Scheme document and the allocation of the legacy funding after two years of delivery of the $2.5 million Hillary Commission Community Sport Fund.

CARRIED

 

 

20

Approval of Proposed 2016/2017 Local Environment and Development Work

 

Resolution number OR/2016/51

MOVED by Member K Baguley, seconded by Chairperson DEC Simpson:   

That the Ōrākei Local Board:

a)         supports environment initiatives in our Local Board area.

b)        approves the Ōrākei Infrastructure and Environmental Services Work Programme 2016/2017.

c)         approves the allocation of $80,000 for environmental projects in the Ōrākei Local Board area to be delivered by the Infrastructure and Environmental Services Work Programme Attachment A directorate in 2016/2017 in the Ōrākei Local Board as detailed in this report and as summarised in the table below:

Project

Budget

Hobson Bay catchment care project

$33,000

Madills Farm stream restoration

$17,000

Restoration of a significant ecological area (SEA) in Remuera

$10,000

Streamside Assistance Programme

$20,000

Total budget

$80,000

 

d)      delegates authority to the Environment and Heritage portfolio members to finalise details of the work programme document and requests that Infrastructure and Environmental Services staff attend a meeting to work through these changes at the earliest opportunity.

CARRIED

 

 

21

Housing for Older People Partnering Proposal

 

Resolution number OR/2016/52

MOVED by Member K Baguley, seconded by Chairperson DEC Simpson:   

That the Ōrākei Local Board:

a)      notes there are no Housing for Older People units located in the Ōrākei Local Board area.

CARRIED

 

 

22

Auckland Transport Update - July 2016

 

Melanie Dale, Auckland Transport Elected Member Relationship Manager was in

attendance to speak to this report.

 

 

Resolution number OR/2016/53

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Ōrākei Local Board:

a)         receives the report entitled ‘Auckland Transport Update – July 2016’.

b)        requests Auckland Transport to provide a further update on the Meadowbank Pony Club safety and location issues regarding the Glen Innes to Tamaki Drive Shared Path at the Ōrākei Local Board August 2016 business meeting noting the tabled correspondence received between the Meadowbank Pony Club and New Zealand Transport Agency.

c)         notes with disappointment that the Auckland Transport report still does not contain renewals information for the Ōrākei Local Board area as discussed by the Chair with Auckland Transport’s Chief Executive Officer at the Local Board Chairs Forum on 23 May 2016 but notes the verbal update received stated this will be available online by the end of August 2016.

d)        notes the Auckland Transport achievements report will be part of the Board’s August 2016 business meeting agenda.

CARRIED

 

Attachments

a     Meadowbank Pony Club and New Zealand Transport Agency Correspondence

 

 

23

Draft 2016 Elected Members’ Expenses Policy

 

Resolution number OR/2016/54

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)      notes that the Elected Member terminology is incorrect in the draft 2016 Elected Members’ Expenses Policy.

b)      notes the suggested draft 2016 Elected Members’ Expenses Policy minimises the Elected Members input to Council spend and this is not what ratepayers deserve.

c)      seeks clarification on Local Board Members Parking Policy and the implementation of parking criteria by a Council Controlled Organisation, Auckland Transport, within Auckland to the detriment of elected Local Board members who are on Auckland Council business.

d)      expresses concern that the current parking arrangements for Local Board Members have lapsed on 30 June 2016 without any replacement in place from 1 July 2016.

CARRIED

 

 

24

Health, Safety and Well-being May 2016 Update

 

Resolution number OR/2016/55

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)      notes the report forwarded by the Audit and Risk Committee entitled “Health, Safety and Well-being May 2016 Update”.

CARRIED

 

 

25

Delegated feedback on the Proposed Variation to the Development Contributions Policy 2015

 

Resolution number OR/2016/56

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board submission on the Proposed Variation to the Development Contributions Policy 2015 as tabled be endorsed.

CARRIED

 

Attachments

a     Proposed Variation to the Development Contributions Policy 2015

 

 

26

Chairperson's Report

 

Resolution number OR/2016/57

MOVED by Chairperson DEC Simpson, seconded by Member K Baguley:  

That the Ōrākei Local Board:

a)        receives the Chairperson’s July 2016 report.

b)        requests Pānuku Development Auckland to provide the following information in relation to the commercial viability of redeveloping the Meadowbank Community Centre site with the following options:

1.  Four storey Residential

2.  Four storey Residential, with community space at ground floor level

3.  Four storey Residential with community space and a local board office.

c)        delegates authority to the Chair and Member Davis to work on an Ōrākei Local Board walkway naming policy and/or add an Ōrākei Local Board walkway naming section to an existing Ōrākei Local Board naming policy.

d)        requests confirmation that the Ōrākei Local Board area drainage and cesspit maintenance is increased over the autumn months.

e)        requests a copy of  the drainage and cesspit maintenance schedule for each suburb in the Ōrākei Local Board area for the 2015/2016, 2016/2017 and 2017/2018 years, noting autumn leaves continually cause flooding when not cleared regularly.

CARRIED

 

 

27

Board Member Report - Kit Parkinson

 

Resolution number OR/2016/58

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)         receives Member Parkinson’s report.

CARRIED

 

 

28

Board Member Report - Ken Baguley

 

Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

 

 

 

 

 

Resolution number OR/2016/59

MOVED by Member K Baguley, seconded by Member CH Cooke:  

That the Ōrākei Local Board:

a)         receives Member Baguley’s tabled report.

 

CARRIED

 

Attachments

a     Board Member Report – Ken Baguley

b     Local Board Transport Capital Fund Summary as at 30th June 2016

 

29

Board Member Report - Troy Churton

 

Resolution number OR/2016/60

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)         receives Member Churton’s report.

CARRIED

 

30

Board Member Report - Kate Cooke

 

Resolution number OR/2016/61

MOVED by Member CH Cooke, seconded by Chairperson DEC Simpson:  

That the Ōrākei Local Board:

a)         receives Member Cooke’s report.

CARRIED

 

31

Board Member Report - Colin Davis

 

Resolution number OR/2016/62

MOVED by Member CRJ Davis, seconded by Chairperson DEC Simpson:  

That the Ōrākei Local Board:

a)         receives Member Davis’s report.

CARRIED

 

32

Board Member Report - Mark Thomas

 

Resolution number OR/2016/63

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)         receives Member Thomas’s report.

CARRIED

 

33

Governance Forward Work Calendar

 

Resolution number OR/2016/64

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Ōrākei Local Board Governance Forward Work Calendar be noted.

CARRIED

 

34

Resolutions Pending Action

 

Resolution number OR/2016/65

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board resolutions pending action report be noted.

 

CARRIED

 

35

Local Board Workshop Record of Proceedings

 

Resolution number OR/2016/66

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board record of proceedings for the Ōrākei Local Board workshops held on 9 June 2016 and 23 June 2016 be noted.

 

 

 

CARRIED

 

36        Consideration of Extraordinary Items

 

36.1

Extraordinary Business - UniSportsMed and The University of Auckland

 

Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

 

 

 

 

Resolution number OR/2016/67

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)         receives the ‘Amendment to Resolution OR/2016/10 Item 15 relating to The University of Auckland at Colin Maiden Park 71 Merton Road St Johns’ report.

b)        agrees to revoke the following resolutions of the Ōrākei Local Board, adopted at its ordinary meeting held on Thursday, 2 June 2016:

          Resolution number OR/2016/10

c)     approves an option for UniSportsMed to expand their use onto the ground floor within and excluding the future maintenance depot portion of the ground floor of Building 750A from 1 September 2017 (or other later date) to be incorporated into their approved lease; and

d)     approves officers to negotiate with Auckland Radiology for a lease of available space not used by UniSportsMed and excluding the future maintenance depot portion of the ground floor of Building 750A.

e)     grants a further extension to The University of Auckland from 1 August 2016 until 31 August 2017 for occupying the ground floor within Building 750A, on commercial terms; and

f)              grants a further and final lease extension to The University of Auckland from 1 August 2016 until 31 December 2016 for the Gym Building 751 on commercial terms.

          and that the following be resolved in substitution thereof:

c)     approves an option for UniSportsMed to expand their use onto the ground floor of Building 750A from 1 January 2018 (or other date) to be incorporated into their approved lease; and

d)     approves officers to negotiate with Auckland Radiology for a lease of available space not used by UniSportsMed the ground floor of Building 750A.

e)      grants a further extension to The University of Auckland from 1 August 2016 until 31 December 2017 for the ground floor within Building 750A on commercial terms, (subject to allowing access for tenancy planning purposes with an option to reduce the office area portion if required by Council); and

f)       grants a further and final lease extension to The University of Auckland from 1 August 2016 until 31 December  2017 for the Gym Building 751 on commercial terms (subject to an agreed sharing arrangement with the University Cricket Club).

CARRIED

 

Attachments

a     Amendment to Resolution OR/2016/10 Item 15 relating to The University of Auckland at Colin Maiden Park 71 Merton Road St Johns Report

 

36.2

Extraordinary Business - 22 Peacock Street, Glendowie

 

Melanie Dale, Auckland Transport Elected Member Relationship Manager was in

attendance to speak to this report.

 

 

Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OR/2016/68

MOVED by Member T Churton, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)        requests Auckland Transport to report to the Board’s August 2016 business meeting detailing why it started peer reviewing certain reports when the proposal relating to 22 Peacock Street, Glendowie clearly does not satisfy vehicle crossing and encroachment licence policy or guidelines.

 

 

 

 

 

b)        requests Auckland Transport to suspend any further peer assessments relating to 22 Peacock Street, Glendowie until the further resolution of the Board in August 2016.

 

CARRIED

 

Attachments

a     22 Peacock Street, Glendowie

 

In closing of the meeting, the Chair thanked all officers for their attendance and input in

support of the above agenda items.

 

 

6.36 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................