I hereby give notice that an ordinary meeting of the Puketāpapa Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 28 July 2016

6.00pm

Fickling Convention Centre
546 Mt Albert Road
Three Kings

 

Puketāpapa Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Julie Fairey

 

Deputy Chairperson

Harry Doig

 

Members

David Holm

 

 

Ella Kumar

 

 

Nigel Turnbull

 

 

Michael Wood

 

 

(Quorum 3 members)

 

 

 

Brenda  Railey

Democracy Advisor

 

19 July 2016

 

Contact Telephone: 021 820 781

Email: brenda.railey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Puketāpapa Local Board

28 July 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Albert-Eden-Roskill Governing Body Members Update                                           7

13        Chairperson's Report, July 2016                                                                                 9

14        Board Member Reports, July 2016                                                                            19

15        Auckland Transport Report, Puketapapa Local Board, July 2016                        61

16        Puketāpapa Local Board Community Facilities Renewals Work Programme 2016/2017                                                                                                                                       69

17        Masters Games Fund reallocation                                                                             73

18        New Road Name Approval for a Road and a Accessway Created by way of Subdivision at 985 Mount Eden Road, Three Kings                                                                         93

19        Community lease with Auckland Citizens Advice Bureaux Incorporated            99

20        ATEED Six monthly report from 1 January to 30 June 2016                                129

21        Puketāpapa Strategic Relationships Grant 2016/17                                              141

22        Governance Forward Work Calendar                                                                     151

23        Record of Puketāpapa Local Board Workshop Notes                                          155

24        Resolutions Pending Action Schedule                                                                   161  

25        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 30 June 2016, as a true and correct record.

 

5          Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

 


Puketāpapa Local Board

28 July 2016

 

 

Albert-Eden-Roskill Governing Body Members Update

 

File No.: CP2016/14797

 

  

 

Purpose

1.       The purpose of this report is for the Albert-Eden-Roskill Governing Body Members to provide a verbal update to the Board.

 

 

Recommendation/s

That the Puketapapa Local Board thank Governing Body Members for their update.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 July 2016

 

 

Chairperson's Report, July 2016

 

File No.: CP2016/14798

 

  

 

Purpose

1.       The purpose of this report is to inform the Puketāpapa Local Board on the Chairperson’s portfolio activities.

 

Recommendation/s

That the Puketāpapa Local Board receive the Chair’s Report for July 2016.

Attachments

No.

Title

Page

aView

J Fairey report, 20 June to 17 July 2016

11

    

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 July 2016

 

 

Page_000001


Page_000002


Page_000003


Page_000004


Page_000005


Page_000006


Page_000007


Puketāpapa Local Board

28 July 2016

 

 

Board Member Reports, July 2016

 

File No.: CP2016/14799

 

  

 

Purpose

1.       The purpose of this report is to provide Board members with an opportunity to update the local board on the projects they have been involved with since the last meeting.

Executive Summary

2.       Board Member reports are attached for the month of July 2016, providing an update their portfolio work.

It is anticipated that Board members will speak to their reports at the meeting.

 

Recommendation/s

That the Puketāpapa Local Board receive the Member reports for July 2016.

 

Attachments

No.

Title

Page

aView

Harry Doig report, 20 June to 17 July 2016

21

bView

H Doig attachment:

Te Auaunga Awa (Oakley Creek) He Rautaki Puna Ora o Te Auaunga
Vision and Restoration Strategy for the Upper Catchment

23

    

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 July 2016

 

 

Page_000001


Page_000002


Puketāpapa Local Board

28 July 2016

 

 

Page_000001


Page_000002


Page_000003


Page_000004


Page_000005


Page_000006


Page_000007


Page_000008


Page_000009


Page_000010


Page_000011


Page_000012


Page_000013


Page_000014


Page_000015


Page_000016


Page_000017


Page_000018


Page_000019


Page_000020


Page_000021


Page_000022


Page_000023


Page_000024


Page_000025


Page_000026


Page_000027


Page_000028


Page_000029


Page_000030


Page_000031


Page_000032


Page_000033


Page_000034


Puketāpapa Local Board

28 July 2016

 

 

Page_000035



Puketāpapa Local Board

28 July 2016

 

 

Page_000036


Puketāpapa Local Board

28 July 2016

 

 

Auckland Transport Report, Puketapapa Local Board, July 2016

 

File No.: CP2016/14803

 

  

 

Purpose

1.       The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area since the last report.

Monthly Overview

2.       A workshop was held with the Local Board on 1 June, to update the local board on the light rail project.

 

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the Auckland Transport report for July 2016.

 

Consultation

3.       No consultations were forwarded to the Local Board for comment in the last reporting period.

 

Reporting Back

Resolution PKPPT/2016/19 February 2016 – Cape Horn Road, Mt Roskill.

Request Auckland Transport to carry out a consultation with residents of Cape Horn Road to determine the level of support for the removal of 3 to 4 parks on the eastern side of the road (outside No.4) to remove the bottleneck caused by parking on both sides of the road and report back to our April business meeting.

4.       Consultation was undertaken with residents of Cape Horn Road on a proposal to install approximately eighteen metres of NSAAT (no stopping at all times) parking restriction on the eastern side of Cape Horn Road.

5.       Following the consultation, a number of further site visits to Cape Horn Road have taken place, including one that was attended by the transport portfolio lead with Auckland Transport officers.  

6.       The majority of residents who responded were in favour of the proposal and some additional requests or comments were also received.

7.       After careful consideration of this proposal, Auckland Transport has made a decision to not proceed with the NSAAT parking restriction outside No 4 Cape Horn Road.  Some of the points supporting this decision that were received through the consultation feedback included:

·        Installing the NSAAT restriction will push the issue further down the road

·        Cars parking in this location act as a speed calming feature and removing this parking will increase speeds downhill.

8.       A letter to submitters will go out in July advising of the decision.


 

Local Board Capital Projects

9.       The Puketapapa Local Board has access to the Local Board Transport Capital Fund (LBTCF) for the construction of transport related projects in its area. This fund is administered by Auckland Transport.  Each year, Local Board’s transport capital fund allocation is $379,117, and this amount can be accumulated within each electoral term.

10.     As the electoral term extends beyond the financial year, it is also possible to anticipate the allocation from the first year of the new electoral term. Puketapapa Local Board has resolved to anticipate funds from the first year of 2016-17 Transport Capital Fund budget towards delivery of the Ernie Pinches to Sandringham Road cyclepath.

11.     The figures below are based on the allocated budget for the projects.  Indications at the moment are that there will be savings on the Duncumb Street project and some savings also on the Keith Hay Park lighting project.  This means that the funds available to the local board for 2016/17 year may show an increase in the next reporting period.

Financials

Current Local Board Capital Projects

Duncumb Street Greenway

12.     The Duncumb Street shared path and the traffic calming project on Duke Street were delivered together.  These projects are both now completed.

Fearon Park Pathway

13.     This will be managed by Auckland Council Parks.

Ernie Pinches to Wesley Community Centre cycleway

14.     Detailed design still in progress as some reworking was required.  Additional consultation with property owners and Wesley Intermediate School was also identified and completed. 

15.     Discussions with Auckland Council’s arborist on the removal or relocation of the puriri trees on Sandringham Road has indicated that four of these trees of are a height to be deemed “protected trees” and consent is needed for their removal.

16.     Auckland Transport has asked the Local Board though the Chair, transport portfolio lead and parks lead to consider its position on the tree removal.  If the larger trees are to be retained, the shared path will be of an inconsistent width (2.5-2.8 metres) in parts rather than the optimal three metres.

17.     If the trees are to be removed, tree consent will be required for removal of the protected trees.  It is expected that many of the smaller trees will be able to be relocated in the new berm area.

18.     Due to some reworking of the detailed design for the shared path, the construction of the cycleway is now likely to begin in mid-September.

Keith Hay Park Lighting Project

19.     The lighting project in the northern half of Keith Hay Park is now completed.  A site visit on the evening of 7 July showed the lights were indeed operational and giving excellent light.

Keith Hay Park Carpark Realignment, Richardson Rd

20.     This project has been deferred until after October 2016 and linked to delivery of the southern section of the lighting for Keith Hay Park.

SH20 Seat Project

21.     The seat has now been installed.

Other Matters

Mt Roskill Safe Routes Cycle Scheme Update

22.     Steady progress is being made on this project despite Auckland experiencing wetter than normal June weather.  Some delays have also occurred when rock has been struck onsite as breaking through rock layers can add a substantial amount of time to tasks.

23.     The newly created angle parking on Somerset Road was marked up in early July and further road marking has seen the mid-line on Somerset Road shift toward SH20, creating space for the pick-up and drop-off zones.  Signs for these zones have now been installed and this area should be completed by the end of July.

24.     Planting along the route is in progress and the plant species to be used detailed in the resource consent from Auckland Council.  The local board expressed some concern on flax being used, however it’s been clarified that the species being used is a dwarf species and AT has been assured that it should not present any maintenance difficulties in the longer term.

25.     The local board has made a request for the mid-block crossing on May Road to be commissioned as soon as possible – it is expected that an update on when this will occur will be available at the board meeting. 

26.     Stage One of the project is due for completion at the end of September.  Some work on Stage 2 has also commenced with planting areas and some preparatory work on the rain gardens on McKinnon Street.

Learner Licence Workshops

27.     As part of AT’s young driver programme for the 16/17 financial year, Auckland Transport is running free two day learner licence workshops for 16-24 year olds at three different venues; including the Fickling Centre in Three Kings. These workshops will run three times a month.

28.     The purpose of these workshops is to help prepare young people in the community for their learner licence test through various activities and workbooks that Auckland Transport’s community transport team have created.  A poster/flyer is attached for the Three Kings venue with the dates from July of this year to June 2017.

29.     More information is available at www.at.govt.nz/youngdrivers.

 

 

Auckland Transport News

Double Decker Buses

30.     In late May, double decker buses began operating along Mount Eden Road on the 277 route Waikowhai to the city return and the 274 route Three Kings to the city return.   Members of the Puketapapa Local Board rode on the inaugural journey.

31.     These new buses have created 450 more seats for the peak morning and evening runs, an increase of 15% on these busy routes.  These buses have USB chargers, better climate control and of course, great views.

Digital Advertising Screens

32.     Auckland Transport, together with media supplier QMS (www.qmsmedia.co.nz), is installing a series of digital advertising screens across the network.  This is the first stage of Auckland Transport’s digital advertising implementation. The first digital screens are being installed at Britomart Transport Centre, Newmarket Train Station and Akoranga Bus Station.

33.     The purpose of the trial is to confirm the design and technology incorporated into the screens are appropriate for use across the public transport network.  The prototype screens are displaying adverts on an 8 second loop, including a link to a survey being run by AT from 29th June – 24th July to gauge public reaction.

34.     Other smaller format screens are planned for locations in ferry terminals, car parks, and bus and train stations.

Central and East Suburbs New Network Consultation Decisions

35.     The Auckland Transport Board approved the new networks for east Auckland and the central suburbs, these areas now join the completed network which includes the south, west and north shore.

East Auckland

36.     About 1200 submissions were received during public consultation.  There have been changes to ten routes out of the 15 services proposed, eight services will have timetable changes, two new services have been introduced and two services removed.  A key aspect of the final network is that the majority of bus services from the east will terminate at Panmure Station as it is far quicker to get to the city by train.

Central Suburbs

37.     There were 3743 individual pieces of feedback.  The final network has been designed as a result of this feedback taking into account practical and budgetary constraints.  In total 53 proposed routes were consulted on, route changes were made to 18, 11 routes were removed and 12 new routes added.

38.     Some key features include:

·        a new Blue Link service – a 15 minute service that will run the full length of Tamaki Drive to St Heliers - as well as an all-day route from West Tamaki Rd, Kohimarama Rd and Kepa Rd to the city.

·        a modified version of the popular Outer Link service has been retained

·        a new route from St Lukes via Kingsland and Ponsonby to the Wynyard Quarter

·        main arterial routes such as Manukau Rd and Remuera Rd will have improved all-day frequencies, especially in the evenings

39.     South Auckland is the first of the major areas that will be implemented, this is scheduled for the end of October 2016.  West Auckland will go live in the middle of next year, east Auckland and the central suburbs in late 2017 and the north shore in early 2018.

 

 

No Heavy Rail to Airport

40.     Auckland Transport’s Board considered the issue of mass transit to the airport at its June meeting.  Essentially, the board opted not to go any further with investigations into a heavy rail link, but to progress work on light rail and possible improved bus services to the airport.

Quay Street Cycleway Opens

41.     Auckland’s waterfront will be an improved urban space and an even busier cycle route following the recent opening of the Quay St Cycleway.

42.     On the waterfront side of Quay St, the 1km, two way cycleway goes from Princes Wharf at Lower Hobson Street to Plumer Street. The $2.18m cycleway has been delivered by Auckland Transport in partnership with the NZ Transport Agency and the Urban Cycleways Programme.

43.     The cycle route into the city centre along Tamaki Drive is the busiest route in Auckland, and this will make cycling from the east even more attractive. A new cycle counter on the promenade has been provided, a first for Auckland, and it will highlight the number of people cycling along this popular route.

Consideration

Issues Raised by Local Board Members

Location or Name of Issue

Description

 

AT Response

Melrose Road

On Melrose Rd, not far from its intersection with Oakdale is a sharp corner. It’s been reported that there have been some loss of control crashes. On one side of the road is a sign warning of dangerous corner – can this sign be replicated and appear on the other side of the road as well to warn of the corner?

AT is performing some safe speed testing at this corner.  It’s possible a chevron board may be installed to warn drivers of the corner. This requires discussion with the adjacent property owner.

Invermay Road

Request for information on maintenance works and observation of park and riders narrowing the road.

Maintenance information sent to portfolio holder. 

This road is not classified as a narrow road, therefore AT would not strip parking.

(Auckland Transport considers a street to be narrow if the road is less than 6.5 metres wide. At a minimum, this width allows two metres worth of parking on each side of the road while retaining a 2.5 metre through lane, which emergency services have confirmed is the minimum space required for their vehicles to have access)

While parked vehicles may reduce the traffic flow on Invermay Road to a single lane, there are a number of opportunities where opposing vehicles can pass at driveways.

Seacliffe Road

Concerns raised by local ratepayers group of trucks coming up Seacliffe Road to access Hillsborough Road and speeds on the downhill section of the road and around the corner by the small group of shops.

This issue has been logged.

Traffic counts will need to be done to assess the speeds and any heavy traffic. Due to the time of the year and school holidays this may take a while to achieve.

 

Freeland Avenue

Request for removal of parking restrictions by the preschool has been supported by the principal. AT to follow up on if this can proceed.

Issue logged

Griffen Park Road/Hillsborough Road Corner

The community patrol has asked if the left only signage from Griffen Park Road to Hillsborough Rd can be made more obvious please.

Issue logged

 

 

 

Attachments

No.

Title

Page

aView

Dates for the Learner Licensing Programme

67

     

Signatories

Authors

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

 


Puketāpapa Local Board

28 July 2016

 

 

Page_000001


Puketāpapa Local Board

28 July 2016

 

 

Puketāpapa Local Board Community Facilities Renewals Work Programme 2016/2017

 

File No.: CP2016/12167

 

  

 

Purpose

1.       To approve the 2016/2017 work programme for Community Facilities renewals.

Executive summary

2.       Renewals funding is identified at a high level through the long-term plan and a capital works programme is prepared for approval annually. The programme ensures that each council facility can operate to the current level of service articulated in the relevant asset management plan.

3.       Attachment A provides the proposed 2016/2017 work programme for Community Facilities renewals for local board approval.

 

Recommendation/s

That the Puketāpapa Local Board:

a)      Approves the 2016/2017 work programme for Puketāpapa Local Board Community Facility Renewals

b)      Note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

 

Comments

4.       Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn, and participate in a wide range of social, cultural, art, and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

5.       Investment in this renewals programme will ensure that council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

6.       The renewals programme process ensures that the proposed Community Facility renewals work programme (Attachment A) has received extensive input and assessment from business owners, facility users, and Community Facilities staff.

Consideration

Local board views and implications

7.       Council staff will report quarterly to the local board on how the programme is tracking, and discuss with the local board any arising key risks and notify the local board when projects are completed.

Māori impact statement

8.       The Puketāpapa Local Board Community Facility renewals work programme 2016/17 will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori. Parks and open spaces, as well as sport and recreation activity contributes significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua appropriate consultation will follow.

Implementation

9.       This work programme will be implemented as part of Community Facilities’ usual business practice.

10.     Work programme implementation will be reported quarterly to the local board. The first-quarter report will outline the programme’s delivery schedule.

11.     Where multi-year projects are presented for bundles of assets, assets (listed within each project line) will be renewed in order of priority with as many singular assets being renewed, within the allocated budget, as possible.

12.     Where bundles of assets are presented as projects over multiple years, the assets (listed within each project line) will be renewed in order of priority with as many singular assets being renewed, within the allocated budget, as possible.

 

Attachments

No.

Title

Page

aView

Puketapapa Local Board Community Facilities Renewals Work

71

     

Signatories

Authors

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 July 2016

 

 

Page_000001


Puketāpapa Local Board

28 July 2016

 

 

Page_000002


Puketāpapa Local Board

28 July 2016

 

 

Masters Games Fund reallocation

 

File No.: CP2016/15129

 

  

 

Purpose

Purpose

1.       To confirm the funding to be returned to the Puketāpapa Local Board (local board) from the Masters Games Fund and provide options for reallocation of this funding.

Executive summary

2.       The local board allocated $205,000 to develop baseball facilities at Mount Roskill War Memorial Park (MRWMP) of which $165,000 was spent on the development of a new baseball facility. The remaining $40,000 remains in the local board’s LDI CAPEX envelope.

3.       The Governing Body allocated funding to the Masters Games Fund (MGF) for distribution to upgrade facilities in parks for the World Masters Games in April 2017.

4.       The new baseball facility at MRWMP will be used for the World Masters Games competition.

5.       It has been confirmed that the $165,000 spent from the local board’s LDI CAPEX budget will be reimbursed by the MGF. This reimbursement will be made in August 2016 and will be available until June 2018 for the board to deliver other projects.

6.       This report identifies three projects that require funding for the local board’s consideration. Of these options, it is recommended that the $205,000 is allocated to implementation of the concept plan for Freeland Reserve.

7.       A Green Assets budget that is managed by Community Facilities is available this year to supplement any capital works projects which require OPEX funding for the delivery of green aspects of CAPEX projects. Currently there is $48,000 available within this budget for FY17 and there are no projects identified as requiring this funding.

8.       This report seeks local board approval for the green assets budget to be utilised to deliver soft landscaping elements of the Freeland Reserve concept plan.

 

Recommendation/s

That the Puketāpapa Local Board:

a)      allocate $205,000 of the board’s LDI CAPEX budget to the delivery of the Freeland Reserve concept plan and utilise $48,000 of the FY16/17 Green Assets OPEX budget to deliver soft landscaping aspects of the plan.

 

 

Background

 

9.       The Central City Baseball Club are being relocated from Fearon Park to Mt Roskill War Memorial Park (MRWMP) due to inadequate space in Fearon Park to accommodate the club after the proposed upgrade works planned for this financial year is underway.

10.     In Financial Year (FY) 14/15 $95,000 from the Puketāpapa Local Improvements Budget was spent on design, consent and purchase of materials for a baseball back fence in the new location at MRWMP.

11.     In FY15/16 an additional $110,000 was allocated from the board’s LDI CAPEX budget for the installation of a fence and dugouts of which $70,000 was spent with the remaining $40,000 unspent. In total $165,000 has been spent to date to develop baseball facilities at MRWMP and the board has $40,000 currently unallocated LDI CAPEX for FY16/17.

12.     In April 2017 the World Masters Games is coming to New Zealand and baseball is a key component of this competition. Total funding of $1,700,000 has been set aside by the World Masters Games Fund for upgrading and installing assets across all parks accommodating the games. $200,000 was initially earmarked from this fund for the installation of baseball facilities suitable for this level of baseball competition.

13.     MRWMP was chosen as the preferred location for the baseball component of the competition based on its location and the current plans for a baseball facility at the park. Costs associated with implementation of this project have been agreed to be covered by the World Masters Games Fund. Work is already underway on this facility which is being funded by the local board. The World Masters Fund has agreed to reimburse the $165,000 that the local board has spent to date. This will be returned to the board’s LDI CAPEX envelope in August 2016.

14.     This $165,000 combined with the remaining $40,000 unallocated in the local board’s LDI CAPEX budget means a total of $205,000 is able to be allocated to alternative projects at the board’s discretion.

Options for Masters Games Fund reallocation

 

15.     At the 28 April 2016 business meeting the local board considered a range of projects for the allocation of LDI CAPEX funding. Three projects were considered as being of high priority but were deferred to FY18/19 as insufficient funds were available for their delivery. Due to the reimbursement of funding from the Masters Games Fund one of these projects is now able to be brought forward for planning and delivery.

16.     Option A: Monte Cecilia Park playground development

In FY17 the local board has allocated $20,000 to the design and consent of a new playground in Monte Cecilia Park in accordance with the recently approved master plan. No further funding is currently allocated to the installation of the playground. If funding of $205,000 was allocated, this could fund a small to medium sized playground at Monte Cecelia Park.

Consideration of option A

a)      Interest from iwi and Auckland Council’s Heritage team is anticipated in the design stage of the playground and consequently cultural or heritage elements may be incorporated in the final design. Consideration will also be given to the style and design of the playground to ensure the elements included are not incongruous to the Pah Homestead and are in keeping with sculptural elements that have been incorporated into the surrounding park.

b)      Cost estimates will be available once the concept planning and consultation on the design of the playground have been undertaken this year. It will also be evident if the playground can be delivered in stages once the concept is finalised.

c)      An allocation of $205,000 may not be adequate to fund the delivery of a playground that meets the expectations of all park stakeholders, responds to cultural and heritage expectations and is in keeping with the unique character of this park.

 

 

 

 

 

 

17.       Option B: Freeland Reserve concept plan development

A concept plan for Freeland Reserve and the adjacent Turner Reserve was completed in February 2015 (see Attachment A to this report). It is anticipated that an allocation of $205,000 CAPEX and $48,000 OPEX would be sufficient for the planning, consent and delivery of physical works as set out on page 11 of the plan, which would complete the work on both of these reserves.

Consideration of option B

a)      The work outlined in the concept plan for nearby Turner Reserve was prioritised and completed last year. Construction of new paths, planting of the stream and improvements to the community garden and signage were identified on the concept plan as projects that would enhance and activate Freeland Reserve but were not progressed as funding was not available at that time.

b)      No detailed design has been undertaken yet, but ball park figures indicate that if $205,000 CAPEX was allocated the paths and boardwalks on the plan should be able to be fully delivered.

c)      In order to deliver the soft landscaping included in the concept plan for Freeland Reserve a large proportion of the planting could be funded by the Green Assets OPEX budget. The green assets budget is an annual OPEX budget managed by Community Facilities, and is available this year to supplement any capital works projects which require OPEX funding to deliver green elements of a project. Currently there is $48,000 available within this budget for FY17 and there have been no other projects identified as requiring this funding.

d)      The waterway located at Freeland Reserve is a tributary of Te Auaunga Awa/Oakley Creek. The funding of this project would contribute to the outcomes of the Te Auaunga Awa Strategy, restore mauri to the area and improve the health of the waterway both in Freeland Reserve and in the lower catchment area.

e)      Construction of paths would also facilitate pedestrian access around and through the reserve from nearby streets and provide linkages with the recently upgraded Turner Reserve playground. If planning was undertaken over the next few months it is anticipated that the project could be delivered prior to the 30 June 2018.

18.       Option C. Waikowhai Park playground upgrade

The Waikowhai Playground has been assessed and found not to be in need of a full renewal however some component parts of the playground are requiring renewal or repair. An allocation of $205,000 would contribute to the full renewal and upgrade of the playground.

Consideration of option C

a)      Assets are assessed annually in parks by the asset team and are given a condition rating score between one and five. A condition four or five asset is rated as being in the poorest condition and requiring renewal.

b)      Some elements of the playground at Waikowhai Reserve are rated condition three and some are condition four. This means that only some elements of the playground would be eligible for renewals funding over the next two years.

c)      The playground could be considered for full renewal funding in FY19 depending on revised condition ratings at that time however the Masters Games Fund must be allocated and spent by June 2018.

d)      There is no concept or master plan for this reserve or play area, and landfill remediation work is planned to occur over the next two years. Details of the landfill remediation project at this stage are not clear and although it is unlikely that the playground will be affected by this work. This detail is unable to be confirmed until plans being developed by the contaminated land team are finalised. Consequently this option is not recommended.

19.     The local board is under no obligation to allocate this funding immediately (or to any of the above projects), however it should be noted that any new project can take two years for the design, consent and delivery stages to be completed.

Māori impact statement

20.     There is no impact on Iwi from the reimbursement of this funding however any decision on the project chosen for reallocation will impact on the level of engagement with iwi moving forward. Potential impacts are detailed on a case by case basis below.

A.   Monte Cecilia playground: The playground is located near to an historic pa site. Iwi have been involved in the development of the concept plan and have signalled their interest in engagement on the design process for the new playground. This engagement will be undertaken in the design stage, and on-going engagement throughout the delivery stage is anticipated.

B.   Freeland Reserve concept plan: Iwi have been extensively involved in the development of the Te Auaunga Awa strategy. This project contributes to meeting outcomes outlined in the Strategy including the restoration of the mauri of the waterway located in Freeland Reserve through planting identified in the concept plan. It would also facilitate all weather access in and around the reserve.

C.  Waikowhai Reserve playground upgrade. As this is a coastal reserve, iwi would have an interest in this area and would be invited to be involved in the design process for the playground.

21.     Due to the previous involvement with iwi and the desire to restore mauri to Te Auaunga Awa it is likely that Freeland Reserve stream restoration would be the preferred option for mana whenua. These options have not been consulted on however and this recommendation is dependent on the Green Asset OPEX Budget being allocated to the riparian planting and revegetation at Freeland Reserve.

Implementation

 

22.     Budget will become available for reallocation from the local boards LDI CAPEX budget in August 2016. The board can resolve to allocate funding to one of the projects above or hold funding for further consideration of these and other options.

23.     Once a project is allocated budget, a project brief will be finalised with the Parks Advisor and Parks Portfolio Holder of the local board. The project will then be assigned a Project Manager and will be planned for delivery over the FY17 and FY18 years.

 

Attachments

No.

Title

Page

aView

Freeland and Turner Reserve concept plans

79

     

Signatories

Authors

Dawn Bardsley – Acting Parks Advisor - Puketapapa

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Victoria Villaraza - Relationship Manager

 



Puketāpapa Local Board

28 July 2016

 

 

Page_000001


Puketāpapa Local Board

28 July 2016

 

 

Page_000002


Puketāpapa Local Board

28 July 2016

 

 

Page_000003


Puketāpapa Local Board

28 July 2016

 

 

Page_000004


Puketāpapa Local Board

28 July 2016

 

 

Page_000005


Puketāpapa Local Board

28 July 2016

 

 

Page_000006


Puketāpapa Local Board

28 July 2016

 

 

Page_000007


Puketāpapa Local Board

28 July 2016

 

 

Page_000008


Puketāpapa Local Board

28 July 2016

 

 

Page_000009


Puketāpapa Local Board

28 July 2016

 

 

Page_000010


Puketāpapa Local Board

28 July 2016

 

 

Page_000011


Puketāpapa Local Board

28 July 2016

 

 

Page_000012


Puketāpapa Local Board

28 July 2016

 

 

Page_000013



Puketāpapa Local Board

28 July 2016

 

 

New Road Name Approval for a Road and a Accessway Created by way of Subdivision at 985 Mount Eden Road, Three Kings

 

File No.: CP2016/14320

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Puketāpapa Local Board to name a new road to vest and a private accessway, created by way of a subdivision at 985 Mount Eden Road, Three Kings (Council reference: R/SUB/2015/3398).

Executive summary

2.       Auckland Council has road naming guidelines which set out the requirements and criteria of the Council for naming a new road and a private accessway serving more than 5 dwellings. These requirements and criteria have been applied in this situation to ensure consistency of road naming for Auckland Council.

3.       Following assessment against the road naming criteria, the name ‘Kimiora Street’ for the new road and name ‘Hollowstone Way’ for the private accessway (the applicant’s preferred names), were determined to meet the road naming policy criteria.

4.       Fletcher Residential Limited (the applicant) approached 8 local iwi groups, of which some have provided a list of names that have meaningful Maori identity. Of the names offered by Te Akitai Waiohua’s contribution and the support of Ngati Tamaoho, Ngati Maru and Ngaitai ki Tamaki, the applicant has suggested ‘Kimiora Street’ as the name of the road, and  ‘Hollowstone Way’ as the name for the private accessway. 

5.       On the 4 December 2015 the applicant sent correspondence to local iwi groups (Ngāti Whātua Ōrākei, Ngāti Tamaoho Trust, Ngāti Tai Ki Tamaki, Ngāti Maru, Ngāti Te Ata, Te Kawerau a Maki and Te Akitai Waiohua Iwi Authority). No objections or comments to the name proposed were received.

6.       The road name ‘Kimiora Street’ and accessway name ‘Hollowstone Way’, proposed by the applicant, are recommended for approval to the Local Board.

 

Recommendation/s

That pursuant to section 319(1)(j) of the Local Government Act 1974, Puketāpapa Local Board consider for approval the new road name Kimiora Street’ and accessway name ‘Hollowstone Way’ proposed by the applicant, for the new road and the accessway created by way of a subdivision at 985 Mount Eden Road, Three Kings.

 

Comments

7.       The site is located, by way of subdivision, at 985 Mount Eden Road, Three Kings, and is legally described as Lot 1 DP 37020.

8.       Auckland Council granted a land use resource consent (R/LUC/2015/415) on 27 March 2015 for the construction of 78 residential units with associated plaza area, basement garaging, car parking, infrastructure works and two new roads to vest. A subdivision consent was approved on 8 March 2016 to subdivide around the proposed buildings approved under the land use consent. As part of the subdivision consent, a new road will be created to be vested in Auckland Council and a private accessway will be constructed to service the dwellings proposed. This road naming application relates to road and accessway are identified in figure one. They would, respectively, be constructed at the North-South and East-West local roads, linking Mount Eden Road with the existing Haul Road located to the north of the development site.

9.       The Auckland Council Road Naming Guidelines allows that where a new road or accessway need to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road names for the Local Board’s approval. The applicant has the preferred names ‘Kimiora Street’ and ‘Hollowstone Way’ for the road and the accessway, and have suggested ‘Waharoa Street’ and ‘Hauhauterangi Street’, and ‘Besser Way’ and ‘Connelly Way’ as the alternative options.

Figure one: Location of proposed road.

Decision Making

10.     The Auckland Council, by way of the Auckland Council Long Term Plan (2012 – 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

11.     The applicants proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.  All names adhere to the general principles and objectives. The significance of the proposed names are outlined in the table below.

Preference

Proposed road name

The significance of the proposed road name.

First

Kimiora Street

‘Kimi’ means ‘to seek/search’; ‘ora’ means ‘vitality/sustenance’. The overall meaning is to seek vitality/sustenance. This is considered a relevant name as the new development is likely to bring liveliness/nourishment to the area. In addition to this Hero Potini, the Chair Te Taiao Roopuu of Ngaati Tamaoho Trust, has stated that this name has special significance to Ngaati Tamaoho because of prior whanau connections to the area. ‘Kimiora’ was proposed by Ngaati Tamaoho and is supported by Ngai Tai Ki Tamaki and Ngati Maru.

The proposed use of ‘Street’ accurately reflects the type of road being named.

The name has been accepted by Land Information New Zealand and New Zealand Post.

Alternative suggestion

Waharoa Street

‘Waharoa’ means ‘Entrance, Gateway, Main Gateway’. This name is considered to be appropriate as the Three Kings SHA is the first stage of the wider Three Kings Development, and from Mt Eden Road forms the entranceway into the development. ‘Waharoa’ was proposed by Te Akitai o Waiohua.

The proposed use of ‘Street’ accurately reflects the type of road being named.

The name has been accepted by Land Information New Zealand and New Zealand Post.

Alternative suggestions

Hauhauterangi Street

‘Hauhauterangi’ was the Priest of the Tainui waka and refers to the name of the waters of the area. This name is linked to Riukiuta ‘Big King’. This name is considered to be appropriate due to its cultural significance to the area. ‘Hauhauterangi’ was proposed by Ngati Te Ata.

The proposed use of ‘Street’ accurately reflects the type of road being named.

The name has been accepted by Land Information New Zealand and New Zealand Post.

 

Preference

Proposed name for the accessway

The significance of the proposed road name.

First

Hollowstone Way

Winstone commenced the manufacture of ‘Hollowstone’ concrete blocks in New Zealand’s first concrete masonry manufacturing plant, in the north-east section of site where the development is located. This name is considered to be appropriate as it reflects the heritage of the area.

The proposed use of ‘Way’ accurately reflects the type of road being named.

The name has been accepted by Land Information New Zealand and New Zealand Post.

Alternative suggestion

Besser Way

Winstone commenced the manufacture of Hollowstone concrete blocks in New Zealand’s first concrete masonry manufacturing plant, in the north-east section of site where the development is located. These hollowstone concrete blocks were made using a Besser Vibrapac machine. This name is considered to be appropriate as it reflects the heritage of the area.

The proposed use of ‘Way’ accurately reflects the type of road being named.

The name has been accepted by Land Information New Zealand and New Zealand Post.

Alternative suggestions

Connelly Way

Winstone Ltd purchased the site in 1922 from William Connelly who had acquired the fee simple in May 1884. This name is considered to be appropriate as it reflects the heritage of the area.

The proposed use of ‘Way’ accurately reflects the type of road being named.

The name has been accepted by Land Information New Zealand and New Zealand Post.

 

12.     As the applicant’s preferred names (Kimiora Street and Hollowstone Way) meets the criteria, it is recommended for the board’s consideration.

Consideration

Significance of Decision

13.     The decision sought from the Puketāpapa Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community

Māori impact statement

14.     The decision sought from the Puketāpapa Local Board on this report is linked to the Auckland Plan Outcome: ‘A Maori identity that is Auckland’s point of difference in the world’. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

15.     The proposed names ‘Kimiora Street’ and ‘Hollowstone Way’ were selected from the list of the names provided by Te Akitai Waiohua, Ngati Tamamaoho, Ngati Maru, Ngatitai ki Tamaki, and Ngati Te Ata.

16.     The Applicant has consulted the 8 local iwi listed for the Puketāpapa Local Board Area, advising of the proposed street names and asking for comments and alternative options. No objection was raised or alternative names suggested by any of the 8 local iwi contacted.

Consultation

17.     The applicant has spoken with the local iwi groups and has consequently included evidence of meaningful consultation with the names Kimiora Street and Hollowstone Way.

18.     New Zealand Post and Land Information New Zealand (LINZ) have commented that the proposed names Kimiora Street’ and ‘Hollowstone Way’ meet their criteria and standards.

Financial and Resourcing Implications

19.     The cost of processing the approval of the proposed names is recoverable in accordance with Council’s Administrative Charges. The applicant is responsible for the installation of the road name signage as part of the subdivision.

Legal and Legislative Implications

20.     The decision sought from the Puketāpapa Local Board for this report is not considered to have any legal or legislative implications

Implementation

21.     The Resource Consent Project Management Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jian Chen - Senior Subdivison Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 July 2016

 

 

Community lease with Auckland Citizens Advice Bureaux Incorporated

 

File No.: CP2016/14819

 

  

 

Purpose

1.       To seek approval to grant a community lease for multi-premises to Auckland Citizens Advice Bureaux Incorporated. Premises are located in nineteen local board areas as follows:

·     Albert-Eden

·     Devonport-Takapuna

·     Henderson-Massey

·     Hibiscus and Bays

·     Howick

·     Kaipātiki

·     Māngere-Ōtāhuhu

·     Manurewa

·     Maungakiekie-Tāmaki

·     Orākei

·     Ōtara-Papatoetoe

·     Papakura

·     Puketāpapa

·     Rodney

·     Upper Harbour

·     Waiheke

·     Waitākere Ranges

·     Waitematā

·     Whau

Executive summary

2.       Auckland Council and Auckland Citizen Advice Bureaux Incorporated (the Bureaux) have negotiated a revised Strategic Relationship Agreement (Attachment A) and a new Funding Agreement which was approved by the Regional Strategy and Policy Committee 7 April 2016.

3.       This provides an opportunity for the existing thirty two occupation agreements, inherited from legacy councils, to be surrendered and replaced with a multi-premises lease. The initial term of the lease would be for two years with two rights of renewal each being for a three year period.

4.       The change to a multi-premises lease has been discussed with the Bureaux who have welcomed the initiative as it would simplify their administration and enhance budgeting.

5.       There have been meetings with most local boards with Bureaux premises who were overall supportive of the multi-premises lease.

 

Recommendation/s

That the Puketāpapa Local Board:

a)      approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B).

b)      approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B) subject to the following terms and conditions:

i)        The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii)       Rent will be $1.00 plus GST per annum.

iii)      Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).

 

iv)      That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m2 of space occupied.

v)      Provision is provided to allow for the addition and removal of premises during the term of the lease.

vi)      Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice.

vii)     The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

viii)    All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

 

 

Comments

The Bureaux Background

 

6.       On 20 September 2012 the Bureaux was incorporated under the Incorporated Societies Act 1908. The aim of the Bureaux is to:

·     Ensure that individuals do not suffer through ignorance of their rights and responsibilities;

·     Assist those who are unable to express their needs effectively;

·     To exert a responsible influence on the development of social policies and services, both locally and nationally.

 

7.       Currently, the Bureaux and its associated societies occupy 32 premises provided by council throughout Auckland. All these have varying agreements in respect of the terms and conditions:

·     Thirty are council-owned premises with various occupation arrangements in place;

·     Two are commercially owned and leased to council.

 

8.       A review of the occupation agreements with the Bureaux identified benefits that would accrue if these agreements were brought together as one lease with consistent terms and conditions, aligned with the Strategic Relationship Agreement (SRA) and Funding Agreement (FA) and Long-term Plan funding rounds.

 

9.       Under the SRA, the Bureaux have agreed to meet local community objectives by providing communities with high quality information, advice, referral and client advocacy services that:

·     Are accessible and responsive to the needs of our diverse communities;

·     Inform and empower people;

·     Encourage people to be actively involved in shaping their communities and the city;

·     Contribute to the development of regional social policy;

·     Collaborate with Auckland Council on the development of the strategic direction for the provision of the Citizens Advice Bureau services.

 

10.     Relationships between local boards and local Bureaux are at different stages of development. The SRA supports development of successful long-term local board-Bureaux relationships by increasing information sharing between the board and Bureaux through quarterly and annual reports on service usage and emerging local issues.

 

Premises Background

11.     The Bureaux and its associated societies have agreed to surrender existing occupation contracts and to enter into a regional multi-premises lease identifying the separate sites occupied by the Bureaux.

12.     Attachment B lists the Bureaux premise(s) for inclusion in this local board area. Attachment C Regional Bureaux Sites shows all the Bureaux locations across the region.

13.     Two sites listed below are owned by the Crown and held in trust by council as noted in the table below, these leases will require a clause to recognise that the properties may in the future be required for Treaty of Waitangi settlement purposes. These sites are:

Local Board Area

Building Name

Location

Maungakiekie-Tāmaki

CAB Office

100 Line Rd Glen Innes

Kaipātiki

Library building

5 Ernie Mays St Northcote

 

14.     Three sites are unclassified local purpose reserves. These sites can be leased pursuant to section 61 (2A) of the Reserves Act without the need to classify or advertise. The details of each will be placed on a schedule of sites to be classified subsequently. The sites are:

 

Local Board Area

Building Name

Location

Maungakiekie-Tāmaki

CAB Office Plunket Rooms

100 Line Rd Glen Innes

Waiheke

CAB office building

141 Ocean View Rd Oneroa

Whau

New Lynn Library Building

3 Memorial Drive

Options

 

15.     This report proposes that all council managed premises for the Bureaux be granted under a multi-premises community lease providing the thirty two sites with a common lease document with standard terms and conditions. A multi-premises lease will enable more efficient, consistent and streamlined lease management. Importantly it will provide the Bureaux with the following:

·     Accommodation with a defined lease period;

·     Known costs to further assist their budget planning and financial controls;

·     Reduce both the Bureaux and council’s administrative costs thereby assisting the former to focus on their primary outcomes.

 

16.     The regional premises meet the current service delivery needs of the Bureaux. No asset delivery study has been undertaken, but will be as part of the work programme in the SRA between council and the Bureaux. The proposed lease accommodates this future asset study by allowing for more streamlined addition and removal of premises to meet both the changing accommodation and business needs of the Bureaux.

17.     Some sites are currently under consideration by local boards regarding configuration of current space or relocation to other premises. These are Panmure, Sylvia Park, Glen Innes, (Maungakiekie-Tāmaki Local Board) and Glen Eden (Waitākere Ranges Local Board).

18.     The proposed multi-premises lease will allow for a more flexible optimization of the network while retaining local boards delegated authority.

19.     This proposal was developed in consultation with the Arts Community and Events Department, Legal Services, and Corporate Finance and Property and in close working relationship with the Bureaux.

20.     The local board can alternatively choose not to adopt the proposed recommendation, where its respective Bureaux will be omitted from the multi-premises agreement and managed as individual leases. The multi-premises agreement can still be entered into by supporting local boards and progressed without the participation of all, though this would significantly reduce the efficiencies to be gained by the approach.

Consideration

Local board views and implications

21.     The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

22.     Local Board budgets will be affected by the proposed change to rental and operational fees. However, the change is related to asset-based service budgets and does not need to be topped up by individual LDI funding for local boards showing a negative effect. Conversely, Local Boards receiving more revenue will not have ability to spend the additional funds showing in their accounts. Budgets will be adjusted at the first review in August to manage this.

23.     A portfolio meeting has been held with most local boards and they were presented with the proposal for a multi-premises community lease. General acceptance of the approach for a multi-premises lease was indicated and no concerns were raised. 

24.     There are no local board risks identified for the proposal as it allows for a more networked and flexible management of the premises while retaining local boards delegated authority.

25.     The SRA supports the achievement of the following 2014-2017 Local Board Plan priorities:

·     A strong sense of belonging and local identity

·     People with a voice who can make a contribution

Māori impact statement

26.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

27.     Support for Maori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Maori Responsiveness Framework. An aim of community leasing is to increase targeted support for Maori community development projects. Additionally it seeks to improve access to facilities for Maori living in the local board area.

Implementation

28.     The multi-premises community lease will outline consistent terms and conditions for each of the Bureaux

29.     There are no significant cost implications for Auckland Council.

 

Attachments

No.

Title

Page

aView

Attachment A Strategic Relationship Agreement

105

bView

Attachment B Bureaux Sites

123

cView

Attachment C Regional Bureaux Sites

125

     

Signatories

Authors

Ron Johnson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 July 2016

 

 

Page_000001


Page_000002


Page_000003


Page_000004


Page_000005


Page_000006


Page_000007


Page_000008


Page_000009


Page_000010


Page_000011


Page_000012


Page_000013


Page_000014


Page_000015


Page_000016


Page_000017


Page_000018


Puketāpapa Local Board

28 July 2016

 

 

 

Puketapapa

Mt Roskill

Mt Roskill Community Library Building 546 Mt Albert Rd

$500

$1

$2,000

$1,501

 



Puketāpapa Local Board

28 July 2016

 

 

Page_000001


Puketāpapa Local Board

28 July 2016

 

 

Page_000002


Puketāpapa Local Board

28 July 2016

 

 

Page_000003



Puketāpapa Local Board

28 July 2016

 

 

ATEED Six monthly report from 1 January to 30 June 2016

 

File No.: CP2016/15069

 

  

 

Purpose

1.       To provide the six monthly report from ATEED on their activities in the local board area

Executive summary

2.       This report provides the Puketāpapa Local Board with highlights of ATEED’s activities in the local board area for the six months from 1 January to 30 June 2016.

 

Recommendation/s

That the Puketāpapa Local Board:

a)      receive ATEED’s six monthly report for the period 1 January to 30 June 2016.

 

 

Comments

3.       This report provides the local board with an overview of ATEED activities for discussion.

Consideration

Local board views and implications

4.       This report is presented for local board discussion

Māori impact statement

5.       Māori, as stakeholders in the council, are affected and have an interest in any report on local activities. However, this performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Māori.

Implementation

6.       The report is for information only.

 

 

Attachments

No.

Title

Page

aView

ATEED Six monthly report from 1 January to 30 June 2016

131

     

Signatories

Authors

Richard Court, ATEED Manager Operational Strategy & Planning

Authorisers

Paul Robinson, ATEED Local Economic Growth Manager

 


Puketāpapa Local Board

28 July 2016

 

 

Page_000001


Page_000002


Page_000003


Page_000004


Page_000005


Page_000006


Page_000007


Page_000008


Page_000009


Puketāpapa Local Board

28 July 2016

 

 

Puketāpapa Strategic Relationships Grant 2016/17

 

File No.: CP2016/14855

 

  

 

Purpose

1.       To seek approval from the Puketāpapa Local Board to proceed with the 2016/17 Strategic Relationships Grant.

Executive summary

2.       The board ran a pilot for the Strategic Relationships Grant in the 2015/16 financial year. It allocated approximately $75,000 to seven groups. Grants ranged from $7,000 to $20,000. Some applicants have existing relationships with the board, while others were groups that the board has not previously worked with. This extension of ‘reach’ into the community delivered on one of the key goals of the pilot.

3.       The pilot helped clarify the board’s thinking about the outcomes it is seeking from this fund. Rather than fund specific project work, the board is keen to develop strategic relationships with groups whose values, goals and priorities are aligned with the board’s. To that end the board has clarified the purpose and funding amount in the attached Terms of Reference (Attachment A).

4.       At its 30 June 2016 business meeting the board approved $142,000 to be allocated to Community Grants from its Local Discretionary Initiatives (LDI) budget.

5.       At workshops the board has informally discussed allocating $70,000 of the Community Grants LDI to the Strategic Relationship Grant 2016/17, which is consistent with the pilot’s funding pool.

 

 

Recommendation/s

That the Puketāpapa Local Board:

a)      allocate $70,000 from the Community Grants Locally Driven Initiatives budget line for the Strategic Relationships Grant 2016/17

b)      allocate the remaining $72,000 of the Community Grants Locally Driven Initiatives budget line to be used for Quick Response and Local Grants

c)      adopt the attached Terms of Reference (Attachment A) for the 2016/17 Strategic Relationships Grant 2016/17.

 

 

Comments

6.       The Strategic Relationship Grant sits alongside the board’s other contestable grants (Quick Response, Local Grants, Neighbours Day) in the Local Grants Programme 2016/17. This programme was approved by the board at its 28 April 2016 business meeting.

7.       The Quick Response and Local Grants are funded from the Community Grants LDI. The Neighbours Day fund is from the Placemaking: Neighbourhood Development  LDI.

8.       The distinctions between these funds are outlined in the table below:

 

 

 

Grant name

a)  Neighbours Day Fund

 

b)  Quick Response Grants

c)  Local Grants and Community Match Fund

 

d)  Strategic Relationships Grant

Minimum and maximum amounts

Indicative amount per grant:

Up to $200 worth of supermarket vouchers

Minimum amount per grant: $300

 

Maximum amount per grant: $750

Maximum amount per grant:

$5,000

 

Indicative amount per grant:

$10-20,000

Number of rounds per year

1

4

2

1

Timing

Applications open around January 2017

Applications open:

June 2016

October 2016

February 2017

April 2017

Applications open:

June 2016

March 2017

Applications open: August/September 2016

Comments

Small grants to support local Neighbours Day events

 

·              Small grants to supplement other funding and ensure a project/ event can take place. Simplified application process

Medium sized grants

Large grants to support organisations that are delivering on outcomes that are aligned with the board’s

 

9.       The purpose of the Strategic Relationships Grant is to build relationships with community groups that are delivering the priority outcomes that are identified in the Terms of Reference. Rather than fund specific project work, the board is keen to develop strategic relationships with groups whose goals are aligned with the board’s.

10.     The creation of a Strategic Relationship Fund is consistent with the Puketapapa Local Board Plan 2014, which has the principles of collaboration and community capacity building embedded throughout it. A number of key initiatives in the plan point to the value of supporting, working with and empowering the communities of Puketapapa. These include key initiatives that seek to:

·        Strengthen relationships with mana whenua and the Maunga Authority

·        Support existing community networks and organisations

·        Build community capacity to deliver events

·        Support youth mentoring and inter-agency collaboration of youth focused agencies

·        Support volunteering across a range of sectors (environmental, community, sport, health)

·        Support local business groups, business mentoring and social enterprise

·        Work collaboratively on greenways initiatives

11.     The proposed total funding pool of the Strategic Relationships Grant 2016/17 is $70,000 with an indicative funding amount for each grant of around $10-20,000.

 

 

 

 

 

 

12.     The board has identified the following priority funding areas:

Themes

Local Board Priority Examples

Mana Tangata

To enhance or give potential to people and communities

·    creation of a sense of ownership and pride in Puketapapa through community-led place making

·    supporting migrant and refugee communities

·    improving health and well-being for the people of Puketapapa (referencing models such as the Five Ways to Wellbeing)

Mana Taiao

To enhance or give potential to the physical environment

·    increased use of the cycle network and other active transport modes

·    initiatives to reduce carbon and other vehicle emissions

·    restoration of the harbour and waterways to greater health and ecological sustainability

·    sustainability programmes and waste minimisation

Mana Taurite

To enhance or give potential to equity and equality

·    recognition and affirmation of Maori culture as the foundational culture in our area

·    reduction of socio-economic inequalities in our community

·    support for the provision of healthy, affordable housing

 

Consideration

Local board views and implications

13.     The local board reviewed the outcome of the pilot and considered changes to the Terms of Reference at a workshop on 6 July 2016.

Māori impact statement

14.     No specific engagement with Maori has been undertaken. However one of the proposed priority outcomes is ‘Maori culture is recognised and affirmed as the foundational culture in our area’. This aligns with the Maori Responsiveness Framework.

15.     The local board have adopted a Maori cultural framework for its funding priority areas.

Implementation

16.     The following implementation timetable has been developed:

August / September 2016:

Implement an Expressions of Interest process

October 2016

 Assessment of applications undertaken

November 2016

Workshop of applications with the local board

December 2016

Decisions made  on the granting of strategic relationship grants

December 2016:

Funding Agreement signed by the successful applicants

2017 (date to be confirmed)

Recipients report to the board on the outcomes of the project

 

17.     The attached Terms of Reference requires successful applicants to provide evidence that the grant has been used for the agreed purpose and stated outcomes have been achieved.  The following accountability measures will be required for all successful applicants:

·        Meet Council standard financial accountability requirements

·        Quarterly reporting to the local board on key milestones, via relevant portfolio meeting

·        Presentations to the local board, as agreed, to discuss progress and learnings

 

 

Attachments

No.

Title

Page

aView

Puketāpapa Local Board Strategic Relationships Grant 2016/17 - Terms of Reference

145

     

Signatories

Authors

Mary Hay - Local Board Advisor - Puketapapa

Authorisers

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 July 2016

 

 

Page_000001


Page_000002


Page_000003


Page_000004


Page_000005


Puketāpapa Local Board

28 July 2016

 

 

Governance Forward Work Calendar

 

File No.: CP2016/14800

 

  

 

Purpose

1.       To present to the board with a 12 month governance forward work calendar.

Executive Summary

2.       This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings and workshops over the next 12 months. The governance forward work calendar for your board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required and when

·    clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Recommendation/s

That the Puketāpapa Local Board note the attached Governance Forward Work Calendar.

 

Comments

5.       Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

·    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

·    Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

·    Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled:

Governance role

Examples

Setting direction/priorities/budget

Capex projects, work programmes, annual plan

Local initiatives/specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, cluster workshops

 

9.       Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10.     All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11.     The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

Attachments

No.

Title

Page

aView

Governance Forward Work Calendar,  July 2016

153

     

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 July 2016

 

 

Page_000001


Puketāpapa Local Board

28 July 2016

 

 

Record of Puketāpapa Local Board Workshop Notes

 

File No.: CP2016/14801

 

  

 

Purpose

1.       The purpose of this report is to provide a summary of Puketāpapa Local Board (the Board) workshop notes.

Executive Summary

2.       The attached summary of workshop notes provides a record of the Board workshop held in June 2016.

These sessions are held to give an informal opportunity for board members and officers to discuss issues and projects and note that no binding decisions are made or voted on at workshop sessions.

 

 

Recommendation/s

That the Puketāpapa Local Board receive the workshop notes for 1, 15 and 22 June 2016.

 

Attachments

No.

Title

Page

aView

Workshop Notes for June 2016

157

    

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 July 2016

 

 

Page_000001


Page_000002


Page_000003


Page_000004


Puketāpapa Local Board

28 July 2016

 

 

Resolutions Pending Action Schedule

 

File No.: CP2016/14802

 

  

 

Purpose

1.       The purpose of this report is to provide the Board with a schedule of resolutions that are still pending action.

Executive summary

2.       Updated version of the Resolutions Pending Actions schedule is attached.

 

Recommendation/s

That the Puketāpapa Local Board receive the Resolutions Pending Action schedule for July 2016.

 

Attachments

No.

Title

Page

aView

Resolutions Pending Action Schedule for July 2016

163

     

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 



Puketāpapa Local Board

28 July 2016

 

 

Page_000001


Puketāpapa Local Board

28 July 2016

 

 

Page_000002


Puketāpapa Local Board

28 July 2016

 

 

Page_000003


Puketāpapa Local Board

28 July 2016

 

 

Page_000004


Puketāpapa Local Board

28 July 2016

 

 

Page_000005


Puketāpapa Local Board

28 July 2016

 

 

Page_000006