Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 28 July 2016 at 6.00pm.

 

present

 

Chairperson

Julie Fairey

 

 

 

Deputy Chairperson

Harry Doig

 

 

 

Members

David Holm

 

 

 

 

Ella Kumar

 

 

 

 

Michael Wood

 

 

 

 

ABSENT

 

Member

Nigel Turnbull

 

Councillor

Cathy Casey

Auckland Council Elected Representative

 

 

 

 

ALSO PRESENT

 

Councillor

Christine Fletcher

Auckland Council Elected Representative

 

 

 

 

 

 

 

 

 

 


Puketāpapa Local Board

28 July 2016

 

 

 

1          Welcome

Member David Holm delivered the welcome message.

 

2          Apologies

Resolution number PKTPP/2016/158

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board accept the apology from Member Turnbull for absence.

CARRIED

 

3          Declaration of Interest

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2016/159

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board confirm the ordinary minutes of its meeting, held on Thursday, 30 June 2016, is true and correct.

CARRIED

 

5          Leave of Absence

There were no leaves of absence.

 

6          Acknowledgements

There were no acknowledgements.

 

7          Petitions

There were no petitions.

 

8          Deputations

There were no deputations.

 

9          Public Forum

9.1

Public Forum – Anne-Marie Coury - Seniors Hub

 

Anne-Marie Coury, president of Grey Power Auckland, attended to address the meeting regarding the seniors hub and seniors parks.

 

Resolution number PKTPP/2016/160

MOVED by Member DA Holm, seconded by Member E Kumar:  

That the Puketāpapa Local Board thank Anne-Marie Coury for her attendance.

CARRIED

 

10        Extraordinary Business

There was no extraordinary business.

 

11        Notices of Motion

There were no notices of motion.

 

 

 

12

Albert-Eden-Roskill Governing Body Members Update

 

Resolution number PKTPP/2016/161

MOVED by Member DA Holm, seconded by Member MP Wood:  

That the Puketapapa Local Board thank Governing Body Member Christine Fletcher for her update.

CARRIED

 

13

Chairperson's Report, July 2016

 

Resolution number PKTPP/2016/162

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board receive the Chair’s Report for July 2016.

CARRIED

 

14

Board Member Reports, July 2016

 

The Board Member reports were received separately.

 

14.1

Board member report - Harry Doig

 

 

Resolution number PKTPP/2016/163

MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)      receive the report for July 2016.

b)      adopt the Te Auaunga Awa Vision and Restoration Strategy and thank the partners involved in the development of this document.

c)      agree to allocate $3,000, including two coats of anti-graffiti paint, from the 2016/17 LDI Three Kings Plan Implementation for a mural on the Three Kings Tennis Pavilion.

CARRIED

 

14.2

Board member report - David Holm

 

Resolution number PKTPP/2016/164

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board receive the report for July 2016.

CARRIED

 

A copy of the report has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website.

 

Attachments

a     D Holm report, 21 June-20 July 2016

 

14.3

Board member report - Ella Kumar

 

Resolution number PKTPP/2016/165

MOVED by Member E Kumar, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board receive the report for July 2016.

CARRIED

 

A copy of the report and attachment has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website.

 

Attachments

a     E Kumar report, 26 June-25 July 2016

b     Puketāpapa Local Events Calendar for August 2016

 

14.4

Board member report - Michael Wood

 

Resolution number PKTPP/2016/166

MOVED by Member MP Wood, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board receive the report for July 2016.

CARRIED

 

A copy of the report has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website.

 

Attachments

a     M Wood report, 30 June-28 July 2016

 

15

Auckland Transport Report, Puketapapa Local Board, July 2016

 

Lorna Stewart, Elected Member Relationship Manager, was present and spoke to the item.

 

Resolution number PKTPP/2016/167

MOVED by Member DA Holm, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive the Auckland Transport report for July 2016.

Cape Horn Road

b)     note the failure of Auckland Transport in response to Resolution PKPPT/2016/19 to offer any solutions to the growing problems for residents and other users of Cape Horn Road caused by the bottleneck produced by irresponsible parking near the junction of Hillsborough Road

c)      note that Auckland Transport has taken measures to reduce bottlenecks, speeding and/or irresponsible parking in most similar roads in Blockhouse Bay and Hillsborough including Lewis Street, Gilletta Road, Goodall, Belfast and Carlton Streets

d)     recognise that safety is the main issue for residents as the bottleneck forces uphill vehicles to approach a narrow exit with very poor visibility at  times which often conflict with the approach of  downhill vehicles. Parked vehicles also hamper visibility for vehicles exiting number 6 Cape Horn Road

e)      questions why using parked cars as a speed calming feature is seen as a key argument for the status quo when these cars will come and go and vehicles entering Cape Horn Road are already constrained by the speed counter and slow down message at the top of the hill and by a Give Way sign

f)      advise Auckland Transport that advice by means of a letter box drop to fewer than 10 properties over an issue affecting over 70 properties is totally inadequate consultation

g)     note that the wider consultation carried out by Local Board initiative generated 25 individual email responses all of which sought measures to increase safety on Cape Horn Road

h)     request the officers responsible for the decision resulting from the consultation to be available to discuss alternative remedies to the concerns expressed by respondents with them

i)       request an update on the criteria used by Auckland Transport on where, when and who gets consulted on local concerns and projects and an opportunity to revise these

j)       suggest that the review of governance by Auckland Council include this issue as a case study on the need to improve engagement between local communities and Council Controlled Organisations

k)      request that resolutions b) to j) be forwarded to the Albert-Eden-Roskill ward councillors for their consideration.

HOP Gold Cards

l)       request that in view of:

             i)        the difficulties encountered in transferring gold card holders to HOP cards, including the cessation of mobile clinics;

            ii)        the shortage of HOP card outlets in Puketapapa

           iii)        the disruption to bus trips if many gold card holders without HOP cards are unexpectedly forced to pay full fares and

           iv)        the disincentive to off peak public transport use caused by the queues, expense and procedures involved in transfers

m)     that bus operators be asked extend the period of grace before payment is demanded until it is clear that the large majority of gold card users of public transport have adopted HOP cards.

Berm mowing

n)      request Auckland Transport to advise on the availability of lists of streets in Puketapapa where berms on private property have been mowed. The Board is seeking, at least quarterly, information showing which groups of lawns (not individual addresses) were mowed each week. This is for the purpose of identifying any gaps in delivery and educating owners as to roughly how often they can expect a mow.

o)      thank Lorna Stewart for her attendance.

CARRIED

 

16

Puketāpapa Local Board Community Facilities Renewals Work Programme 2016/2017

 

Hannah Alleyne, Senior Programme Planner – Community Facilities, Dawn Bardsley, Acting Parks Advisor - Puketāpapa and Tony Ashton, Portfolio co-ordinator - Community Facility, were present and spoke to the item.

 

Resolution number PKTPP/2016/168

MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)      approve the 2016/2017 work programme for Puketāpapa Local Board Community Facility Renewals

b)      note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

c)      thank officers, Hannah Alleyne, Dawn Bardsley and Tony Ashton for their attendance.

CARRIED

 

 

 

 

 

17

Masters Games Fund reallocation

 

Dawn Bardsley, Acting Parks Advisor – Puketāpapa, was present and spoke to the item.

 

Resolution number PKTPP/2016/169

MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)      allocate $205,000 of the board’s LDI CAPEX budget to the delivery of the Freeland Reserve concept plan and utilise $48,000 of the FY16/17 Green Assets OPEX budget to deliver soft landscaping aspects of the plan.

b)      thank officer, Dawn Bardsley, for her attendance.

CARRIED

 

18

New Road Name Approval for a Road and a Accessway Created by way of Subdivision at 985 Mount Eden Road, Three Kings

 

Jian Chen, Senior Subdivision Advisor, was present and spoke to the item.

 

Resolution number PKTPP/2016/170

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)      expresses its concern that the direction of this report was not workshopped with the Board prior to its presentation at the July business meeting

b)      defer decision-making on approving, pursuant to section 319(1)(j) of the Local Government Act 1974, the new road name Kimiora Street’ and accessway name ‘Hollowstone Way’ proposed by the applicant, for the new road and the accessway created by way of a subdivision at 985 Mount Eden Road, Three Kings to allow the Local Board to check with the local community before deciding

c)      thank officer, Jian Chen, for her attendance.

CARRIED

 

Precedence of Business (7.55pm)

Resolution number PKTPP/2016/171

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:   

That the Puketapapa Local Board agree that Item 21: Puketapapa Strategic Relationships Grants 2016/17 be accorded precedence at this time.

CARRIED

 

19

Community lease with Auckland Citizens Advice Bureaux Incorporated

 

Resolution number PKTPP/2016/172

MOVED by Deputy Chairperson HAJ Doig, seconded by Member MP Wood:  

That the Puketāpapa Local Board:

a)      approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B).

b)      approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B) subject to the following terms and conditions:

i)       the lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii)      rent will be $1.00 plus GST per annum.

iii)     Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).

 

iv)     that operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m2 of space occupied.

v)      provision is provided to allow for the addition and removal of premises during the term of the lease.

vi)     provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice.

vii)    the community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

viii)   all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

20

ATEED Six monthly report from 1 January to 30 June 2016

 

Resolution number PKTPP/2016/173

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board receive ATEED’s six monthly report for the period 1 January to 30 June 2016.

CARRIED

 

Member MP Wood left the meeting at 8.01 pm.

Member MP Wood returned to the meeting at 8.04 pm.

 

Secretarial Note: Item 21 was taken after Item 18 at 7.55pm.

21

Puketāpapa Strategic Relationships Grant 2016/17

 

Juanita de Senna, Strategic Broker – Puketāpapa, was present and spoke to the item.

 

Resolution number PKTPP/2016/174

MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      allocate $70,000 from the Community Grants Locally Driven Initiatives budget line for the Strategic Relationships Grant 2016/17

b)      allocate the remaining $72,000 of the Community Grants Locally Driven Initiatives budget line to be used for Quick Response and Local Grants

c)      adopt the attached Terms of Reference (Attachment A) for the 2016/17 Strategic Relationships Grant 2016/17.

d)      thank officer Juanita de Senna for her attendance.

CARRIED

The order of business resumed at Item 19: Community lease with Auckland Citizens Advice Bureaux Incorporated (7.57pm)

22

Governance Forward Work Calendar

 

Resolution number PKTPP/2016/175

MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board note the attached Governance Forward Work Calendar.

CARRIED

 

23

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2016/176

MOVED by Member E Kumar, seconded by Member DA Holm:  

That the Puketāpapa Local Board receive the workshop notes for 1, 15 and 22 June 2016.

CARRIED

 

24

Resolutions Pending Action Schedule

 

Resolution number PKTPP/2016/177

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board receive the Resolutions Pending Action schedule for July 2016.

CARRIED

  

 

25        Consideration of Extraordinary Items

There was no consideration of extraordinary items.  

 

 

 

 

 

8.08 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................