I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 20 July 2016

4.30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Bill McEntee

 

Deputy Chairperson

Michael Turner

 

Members

Stuart Britnell

 

 

Brent Catchpole

 

 

Graham Purdy

 

 

Katrina Winn

 

 

(Quorum 3 members)

 

 

 

Trish Wayper

Local Board Democracy Advisor

 

14 July 2016

 

Contact Telephone: (09) 295 1331

Email: Patricia.Wayper@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Papakura Local Board

20 July 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Tracy Shackleton - Papakura Town Centre Manager               5

8.2     Deputation - Ruth Sinclair - Papakura Pony Club Inc                                     6

8.3     Deputation - Glenn Archibald - Massey Park                                                   6

9          Public Forum                                                                                                                  6

9.1     Public Forum - Dianne Cartmer - Proposed Bus Route                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Councillors' Update                                                                                                       9

13        Bruce Pulman Park Trust - Request for Loan Guarantee                                      11

14        Auckland Transport Update - July 2016                                                                   33

15        Approval of 2016/2017 Papakura Local Environment Work Programme              37

16        Approval to change Parks development funding from Local Discretionary Initiatives Operational Budget to Local Discretionary Initiatives Capital Budget                 43

17        Papakura 2016/2017 Local Economic Development Programme                          45

18        Renaming of an “isolated” section of Takanini School Road, Takanini to Aeronautic Road                                                                                                                                       49

19        Replacement of Sugar Sweetened Beverages with Healthier Alternatives within the Papakura Local Board area                                                                                        55

20        Draft 2016 Elected Members’ Expenses Policy                                                        59

21        ATEED Six Monthly Report to the Papakura Local Board                                     79

22        Papakura Local Board Submissions and Responses                                             91

23        Governance Forward Work Calendar                                                                     107

24        Papakura Local Board Achievements Register 2013-2016 Electoral Term        109

25        For Information: Reports referred to the Papakura Local Board                        123

26        Papakura Local Board Workshop Notes                                                                125  

27        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Board Member will lead the meeting in prayer.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 15 June 2016, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Tracy Shackleton - Papakura Town Centre Manager

Purpose

1.       This report is to enable Tracey Shackleton, Town Centre Manager to present to the Board regarding the Auckland Transport contract that has been put in place in regards to the Cross Street banners and the flags on the poles.

 

Recommendation/s

That the Papakura Local Board:

a)      Thank Tracey Shackleton Papakura Town Centre Manager for her presentation to the Board regarding the Auckland Transport contract that has been put in place in regards to the Cross Street banners and the flags on the poles.

 

 

 

8.2       Deputation - Ruth Sinclair - Papakura Pony Club Inc

Purpose

1.       This report is to enable Ruth Sinclair from the Papakura Pony Club Inc to present to the board.

 

Recommendation/s

That the Papakura Local Board:

a)      Thank Ruth Sinclair for her presentation to the Board regarding the Papakura Pony Club Inc site at Opaheke Park.

 

 

 

8.3       Deputation - Glenn Archibald - Massey Park

Purpose

1.       This report is to enable Glenn Archibald to present to the Board regarding Massey Park.

 

Recommendation/s

That the Papakura Local Board:

a)      Thank Glenn Archibald his presentation to the Board regarding Massey Park.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Dianne Cartmer - Proposed Bus Route

Purpose

1.       Dianne Cartmer would like to speak to the board concerning the proposed new bus routes by Auckland Transport

 

Recommendation/s

That the Papakura Local Board:

a)      Thanks Dianne Cartmer for her presentation to the board.

 

 

 

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Papakura Local Board

20 July 2016

 

 

Councillors' Update

 

File No.: CP2016/14283

 

  

 

Purpose

1.       An opportunity is provided for Councillors’ Calum Penrose, Sir John Walker and Bill Cashmore to update the Board on Governing Body issues they have been involved with since the last meeting.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the Councillors’ update be received.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

Bruce Pulman Park Trust - Request for Loan Guarantee

 

File No.: CP2016/06968

 

  

 

Purpose

1.   To seek the views of the Papakura Local Board for consideration by the Finance and Performance Committee regarding the request from Bruce Pulman Park Trust for Council to:

·   approve the Trust borrowing up to $7M from HEB Land Holding Limited (Ltd);

·   approve the Related Party Transaction between Bruce Pulman Park Trust and HEB Land Holding Ltd;

·   provide a loan guarantee facility of up to $4M to HEB Land Holding Ltd;

·   approve, as an option for the Trust, to defer first principal repayment due under the $4M loan arrangement with Council from 31 December 2017 out to 31 March 2018;

·   increase the annual operational grant funding to $450,000, utilising a reduction in the interest rate charged on the Councils $4M from 5.66% pa to 3.66% pa.

Executive Summary

2.   The Bruce Pulman Park Trust leases land from Council which it is developing into a significant sports and recreation facility in southern Auckland.  In 2014, Auckland Council approved a loan of $4M to the Trust towards the construction of the Indoor Court Centre.  The loan agreement contains restrictions preventing the Trust from borrowing further funds without Council’s prior approval.

3.   The Trust has chosen to undertake further enhancements to the Indoor Court Centre which it wishes to complete by early 2017 so that the facility can be used as a venue for the 2017 World Masters Games. The overall project costs have risen to $27.1M.

4.   The Trust wishes to borrow up to $7M from a related party, (related by virtue of similar directors and shareholders), HEB Land Holding Ltd to help cover the additional costs.  The 2014 Loan Agreement with Council requires the Trust to obtain Council’s prior written approval to both the additional borrowings, and transactions with related parties.

5.   The Trust subsequently also asked for increased operational funding from $372,000 to $450,000 per annum from 2016-2017 to cover costs associated with the provision of the sports fields and other facilities at Bruce Pulman Park.  The provision of this operational funding is a requirement of the 2002 and 2014 lease arrangements.

6.    When considering the requests from the Trust, Council staff have identified a number of matters that need further discussion and negotiation with the Trust to bring about changes to

a)      previously agreed provisions in the 2002, 2009 and 2014 lease agreements; and

b)      governance arrangements of the Trust to reflect the role Bruce Pulman Park plays in the network of recreation facilities across the Auckland region.

7.   Having assessed the request from the Trust, Council staff would recommend:

a)      a loan guarantee facility of up to $4M in favour of HEB Land Holding Ltd, conditional on the normal arrangements for loan guarantees being implemented, with added conditionality requiring Bruce Pulman Park Trust to undertake both the review of governance and modifying the lease agreements to the satisfaction of Auckland Council, failure to do so being termination events for the loan guarantee facility.

b)      Reducing the interest rate on the $4M loan from Council to the Trust from 5.66% per annum to 3.66% per annum, with the interest savings of $80,000 in 2016-2017 forming part of the contribution to the Trust towards operational funding of $450,000 in 2016-2017, recognising the $372,000 direct contribution the Council will make to the Trust in 2016-2017.

 

Recommendation/s

That the Papakura Local Board:

a)         Consider the report regarding the request from Bruce Pulman Park Trust for a loan             guarantee of up to $4M from Auckland Council in favour of HEB Land Holding Ltd             and provide feedback to the Finance and Performance Committee accordingly.

 

Comments

Request Received from the Bruce Pulman Park Trust

8.       In April 2014 the Finance and Performance Committee approved a request from Bruce Pulman Park Trust (the Trust) for a community loan of $4 million to support the continued development of the Indoor Court Centre at Bruce Pulman Park.  At the time, the costs of completing the enhanced development had risen from $10.9M in 2010 to $17M in 2014 as a result of an enlarged facility.   This loan is additional to the $3.9M grant approved by Papakura District Council in respect of this facility.

9.       Further expansion and enhancements to the facility (Stage 2) has resulted in the latest (March 2016) overall budget of $27.1M.

10.     In order to cover the additional costs, the Trust is looking to borrow a further sum of up to $7M from HEB Land Holding Limited (a company related to one of the trustees of the Trust) to complete the second stage development.  

11.     The Trust is seeking a loan guarantee facility from Auckland Council to cover part of the loan in favour of HEB Land Holding Limited of up to $4 million for five years.  The balance of the loan from HEB Land Holding Limited to the Trust ($3M) would be unsecured.  The letter of request is at Attachment A.

12.     The Trust is also seeking a variation to the existing $4M Term Loan Agreement for an option to defer the date of payment of the first principal amount of $500,000 from 31 December 2017 out to 31 March 2018 if the Trust needs to do so for cashflow reasons.  This variation requires Auckland Council consideration and approval.

13.     Under the terms of the existing $4M Term Loan Agreement between Auckland Council and the Trust dated 17 September 2014, the Trust is also required to obtain Council’s approval prior to borrowing or incurring any other loan, overdraft or other form of borrowing (clause 9.5(a) of the General Terms), and for transactions with related parties.

14.     In seeking approval for the loan guarantee, the Trust is also seeking approval for the increased borrowings as required under clause 9.5(a) as noted in paragraph 10 above.  If approved, total loans taken out by the Trust will be around $11M.

15.     The Bruce Pulman Park Trust is proposing that the Auckland Council loan be fully repaid by December 2019 (if the three month deferral option described in paragraph 12 is not exercised, or by March 2020, if it is), after which principal repayments will begin to be made on the loan from HEB Land Holding Limited. 

Trust Sources of Funding

16.     Loan repayments of the Council loan facility are essentially being funded from distributions the Trust receives from the Manukau Counties Community Facilities Charitable Trust (MCCFCT).  The Trust is the largest single recipient of funding from the MCCFCT.

17.     Under the terms of the existing Council loan facility, the grants received in years 2 and 3, (of the Council loan), from MCCFCT will be used to finance the Indoor Court Centre project, following which the grants received in years 4 and 5 (late 2017 to late-2019) would be used to repay the Council loan at the rate of $2M per annum (plus interest).

18.     The following table illustrates the donations received by the Trust from MCCRCT since 2009:

Year

Donation

2016

$2,428,593

2015

$3,023,638

2014

$2,746,896

2013

$3,158,995

2012

$3,110,474

2011

$2,717,691

2010

$1,853,353

2009

$1,589,513

 

19.     The financial reports of the Trust indicate very healthy trading results for the nine years ended 31 March 2015.  Accumulated surpluses exceed $22 million, with the vast majority of this funding being redirected back into the development of the park and facilities.  A summary of the trading results for each of the Trust and MCCFCT is included at Attachments B and C.

20.     The Trust shares two trustees in common with MCCFCT: Noeline Hodgins and Bruce Pulman.  The significance of this being that there is probably a reasonable expectation that the Trust will continue to be a significant beneficiary of the MCCFCT for the foreseeable future, ensuring that the Trust has sufficient funding to undertake and complete the Indoor Courts Centre development at Bruce Pulman Park, and then to repay the loan in the last two years of the proposed term.  A copy of the summary sheets obtained from Charities Services outlines key information about each entity are attached as Attachments D and E.

21.     A copy of the latest MCCFCT Grants Distribution Policy dated 31 October 2013 has been provided.  This has been prepared in accordance with the provisions of the Gaming Act 2003.  The authorised purposes of the Trust include the following items:

o Grants for the provision, maintenance and development of facilities and activities at Bruce Pulman Park, including additions to the park by way of land purchase;

o Funds for the charitable purposes of the Bruce Pulman Park Trust for community sporting and other community activities;

Additional Loan from HEB Land Holding Limited

22.     The Trust has advised that it wishes to borrow up to $7M from a related party, HEB Land Holding Ltd; subject to Auckland Council approving a loan guarantee in favour of HEB Land Holding Ltd; with repayments to commence only once the $4M Council loan has been fully repaid.  The Trust has supplied documentation in support of the request, including copies of the draft loan agreement between the Trust and HEB Land Holding Ltd.

23.     Ordinarily, if approved, Council would enter into a number of legal agreements with the other parties to record the terms and conditions under which the loan guarantee would be provided by Council.    There would typically be conditions precedent that needed to be satisfied before the loan guarantee would become operative. 

24.     Due to the nature of the conditions which would be implemented in respect of this guarantee facility it will be impractical for these conditions precedent to be met by the Trust, instead they can be included as conditions subsequent.  The nature of and reason for the conditionality is discussed below.

Added Conditionality for Loan Guarantee

Changes to lease agreements

25.     There are two leases in respect of Bruce Pulman Park.  These effectively mirror each other regarding terms and conditions.  The agreements were entered into by the former Papakura District Council and extend a larger than normal number of rights to the lessee (i.e. the Trust).

26.     The basic terms of the agreement are as follows:

a.       Thirty-three year term commencing from 1 August 2001 with a right of renewal for a minimum of a further 33 years, on essentially the same terms and conditions.

b.       $1 per annum rent, with no rent reviews.

c.       The trust will not pay any land rates on the leased area.

d.       The trust would undertake a certain minimum level of improvements at the park.   However in approving the lease agreement, the Council in its capacity as lessor (not regulatory), pre-approved all matters relating to the improvements (including alterations, additions and renewal), giving the Trust full and unfettered discretion to decide all matters relating to the nature of improvements at the park.

e.       If, for any reason, the Trust is unable to complete the work on the improvements within a reasonable period of time, the Trust is permitted to advise the Council, following which the Council (although under no obligation to do so) can either complete the work itself, or provide funding to the Trust to complete the works.  Any amount advanced shall be a debt owing to the Council, unless agreed otherwise.

27.     The effect of these clauses is that provided the improvements are consistent with the stated “Permitted Use of the Land” the Trust has the ability to develop the park as it wishes, produce and amend plans for improvements as it desires, and should there be any funding shortfall, it can request Council to assist to remedy the situation (which by implication means provide funding), although Council is under no obligation to do so.

28.     Of further concern for Council is the potential for dis-connect between the proposed and actual development of the park (facilities), and the obligations this places on Council by way of infrastructure development and provision of consequential operational funding as provided for under the leases.

29.     Ideally, major facilities developments at the park should be discussed with the Papakura Local Board and/or Auckland Council prior to the Trust committing to progressing the project.  This will allow the Local Board and Council time to consider, agree, plan and budget for any obligations that may arise from the proposed development.

30.     Auckland Council needs to be in a position where it can properly consider the ‘cost’ of the developments at Bruce Pulman Park and its obligation to provide funding for these and weigh this up against other projects and demands for funding across other areas of Council’s operations.

31.     Coupled with this discussion is the need to determine where Bruce Pulman Park sits within the wider Council network of parks.  Although the park was originally conceived as of local significance for Papakura and its immediate environs, the park is developing into regional importance due to the activities that are being undertaken there, and the nature of the lease agreement means that many decisions relating to Councils obligations under the lease will be considered by committees of the whole, or the Governing Body.

32.     It is acknowledged however that this particular arrangement at Bruce Pulman Park represents a precedent and was the first Public/Private/Partnership (PPP) arrangement for the new Auckland Council to deal with.

33.     Given the planned future development of the park by the Trust, (subject to availability of funding), it may be appropriate for Council and the Trust to enter discussions regarding the terms and conditions of the leases to determine whether the agreements need to be modified to reflect the nature of Auckland Council and its plans for the future development of greater Auckland and where the park sits within the great Auckland Council parks network.  This acknowledges the different priorities that exist within Auckland Council versus what existed at the time the original agreements were entered into under the former Papakura District Council.

Changes to governance

34.     The Trust has been considering a number of issues relating to the future governance of the Trust, in particular issues such as trustee renewal / rotation; on-going operational sustainability; future direction (policies, strategic and business planning).

35.     The Trust has held informal discussions with Council staff and indicated a willingness to work with Council to investigate options to review the governance of general operations of the Trust.  Given the previous reliance on a few trustees taking the lead on a number of projects and issues of the Trust, Council staff are encouraged by this willingness to work together to review governance overall, including working to seek a suitable mix of trustees, clarity of role and the future direction of the Trust.

Increased Annual Operational Funding

36.     The Trust has raised the matter of Council providing increased operational funding in    respect of the costs of providing Bruce Pulman Park.

37.     In 2015-2016 operational funding of $372,000 was provided by Council to the Trust.  The Trust is seeking an increased grant of $450,000 per annum for 2016-2017 onwards.  The 2016-2017 and subsequent year’s operational funding is budgeted to be $385,000.

38.     This request for additional operational funding support has been reviewed by Council staff to determine whether it is fair and reasonable when compared to the cost incurred by Council for similar facilities  / activities.  The outcome of this process has been that while the make-up of the individual items differs, the overall estimate of the cost of the work is very similar.

39.     Council staff have therefore examined options of how this increased funding could be accommodated.  As mentioned in earlier paragraphs, Council approved a community loan of $4M to the Trust in 2014.  The Trust has been drawing down against the loan since 2014 and by June 2016 the full $4M had been paid to the Trust.  Interest is payable on the loan at the rate 5.66% per annum.  To date, all interest charges have been paid in full and on time.

40.     Council staff have examined the option of reducing the interest rate by 200 points (2.0 percentage points) from 5.66% to 3.66%.  This results in an annual saving in 2016-2017 in excess of $80,000.  If this ‘savings’ is added to the 2016-2017 annual operational funding, this results in the Trust effectively receiving equivalent operational funding of $450-460,000.

41.     An interest rate of 3.66% per annum is significantly lower than the Trust could ever borrow funds, but still provides Council a margin over its current cost of borrowing.

42.     If the interest reduction is applied to the remainder of the term of the Council loan the resultant savings are as follows:

 

5.66%

3.66%

 

Savings

Rounded

2016-2017

 $      226,762

 $       146,634

 

 $  80,128

$80,000

2017-2018

 $      205,175

 $       141,825

 

 $  63,350

$63,000

2018-2019

 $        99,050

 $        82,350

 

 $  16,700

$16,500

2019-2020

 $         7,075

 $        13,725

 

-$    6,650

-$6,500

Totals

 $      538,062

 $       384,534

 

 $153,528

$153,000

 (Assumes a deferred start to loan repayments from Dec 2017 to March 2018) 

 

 

43.     When applied against the budgeted annual operating funding, it indicates that additional real funding support is not required until 2018-2019:

Bruce Pulman Park Trust

 

2016-2017

2017-2018

2018-2019

2019-2020

 

 

 

 

Operational Funding Budgeted

           372,000

           385,000

           385,000

           385,000

 

 

 

 

Interest Savings

             80,000

             63,000

             16,500

-              6,500

 

 

 

 

 

Total

           452,000

           448,000

           401,500

           378,500

 

 

 

 

Balance required to achieve $450,000

 

               2,000

             48,500

             71,500

 

 

 

 

Total

           452,000

           450,000

           450,000

           450,000

 

 

 

 

 

 

44.     If the 2016-2017 operational funding remains the same at $372,000, the interest savings of $80,000 provides the necessary funding of $450,000 in 2016-2017 with no actual additional funding required from Council.  An increase in the base funding to $385,000 in 2017-2018 and beyond means that no additional funding is required in 2017-2018, however $48,500 is needed in 2018-2019 and $71,500 in 2019-2020.  This provides sufficient time for Council to consider these increases and to make the necessary budget provisions if it wishes to provide funding at this level.

Conditions subsequent

45.     The request for a loan guarantee facility usually necessitates the borrower paying the guarantor a fee in exchange for the guarantor providing the guarantee.  It is not usual for Council to charge such a fee, however it is normal for Council to require that certain conditions precedent are met by the borrower prior to the guarantee becoming operative.  These are recorded in a Guarantee Side Deed.

46.     The Trust has indicated it needs to access the funds from HEB Land Holding Limited as soon as possible in order for the next phase of construction work to proceed.  In order to facilitate this, and as the guarantee is with a private company, not a trading bank, it will be possible to include conditions subsequent (rather than conditions precedent) that the borrower would agree to undertaking in order for the guarantee to remain operative.  Failure of the Trust to fulfil the undertakings would leave Council with the option of terminating the agreements, including the guarantee facility. 

47.     Items to be included (but not limited to) in the conditions attached to the guarantee should include:

a)   A review of governance arrangements of the Trust on terms acceptable to Council;

b)   A review of the leases and other legal agreements with the intention of modifying them to reflect the changed position and circumstances of the parties since they were first entered into in 1998;

c)   Repayment of the Council loan is to be prioritised over any other loans, principally the HEB Land Holdings Ltd loan, and failure to do so will represent a termination event;

d)   Limitations of further facility development at Bruce Pulman Park until the loans are repaid;

e)   Security arrangements for the existing loan arrangement are to be extended to cover the duration of any loan guarantee provided;

48.     Failure to undertake the activities outlined above (para 42) within agreed timeframes can be inserted as a termination event of the loan guarantee, thereby terminating the guarantee arrangement.  This arrangement would also have the effect of terminating of the HEB Land Holding Ltd loan under the termination events clause in the proposed loan agreement between the Trust and HEB Land Holding Ltd.

Security for the Loan Guarantee

49.     As part of the loan documentation implemented in 2014, the lease agreements were varied to include cross-default clauses between the loan and lease agreement.  A General Security Agreement in favour of Council was also registered against the assets of the Trust.

50.     The variations to the lease and General Security Agreement will be reviewed to determine if further amendments are required to extend the period of the cross-default provisions for the duration of the loan guarantee to ensure on-going security to Council.

Risks

51.    Ensuring repayment of the Council’s $4M is paramount, and if the guarantee facility is approved, the legal agreements will be reviewed (and if necessary strengthened) to ensure this occurs.

52.    Failure to approve the loan guarantee facility may result in the Trust seeking assistance directly from Council to complete the facility in accordance with the provisions of the existing lease arrangements.

53.    The Trust has signalled a desire to complete construction of the Indoor Court Centre in readiness for the World Masters Games in 2017.  There are no requirements by World Masters Games organisers for new facilities to be constructed.  Use of existing or newly completed facilities is encouraged.  Therefore, although there is no contractual obligation for the Trust to complete the Indoor Court Centre in readiness for the World Masters Games in 2017, failure to have the facility available may reflect badly on the Trust, Council, city and country as a whole.

54.    Given the existing provisions of the lease agreements which give wide reaching powers to the Trust to amend the plans without reference to Council (in its capacity as lessor), without prohibitions being included in the legal agreements, it is possible that there could be further enhancements to the Indoor Court Centre, or other facilities, which will put further strains on the budgets for the project.

55.    Despite best intentions, project costs for the Trust could increase to a level beyond current or future levels of available funding.

56.    The BPPT could commence other projects that divert funds away from completing the Indoor Court Centre facility, although the intention is to limit this exposure by added conditionality in the legal agreements.

57.    Under the terms of the various agreements relating to the leases and loan, and those that would be put in place for a loan guarantee facility, should a termination event occur that results in the foreclosure of the loan, guarantee and/or leases, the facility at Bruce Pulman Park would revert to Council control and ownership. 

Options for the Community Loan Guarantee

58.    There are basically two options available to Auckland Council in respect of this request for a loan guarantee.  These include:

a)         Not approving the loan guarantee request, or

b)         Approving the request.

Not Approving the Loan Guarantee

59.    Not approving the loan guarantee may result in HEB Land Holding Ltd withdrawing its offer to advance the $7M to the Trust preventing or slowing the completion of the final stages of the Indoor Court Centre facility.

60.    Based on past financial results, budgets and general knowledge of the grant funding environment, the Trust is very unlikely to be able to raise the funds needed from any other sources soon enough to enable the development to be completed in time for the World Masters Games in 2017, (although as noted previously,  the Trust is not contracted to complete the facility in time for the games).

61.    As noted in paragraph 57 above, the Trust must also obtain Council’s prior written approval before entering into any arrangements to borrow further funds from either third or related parties.

62.    In addition, should the Trust wish to borrow funds from others sources, it is likely that any lender will require security for the loan.  As the underlying land is owned by Council, it will not be possible for the Trust to offer mortgage security to a third-party lender.  Instead, the Trust may again request that Council act as guarantor for the loan arrangement in which case further legal arrangements would need to be implemented and Council would be under contractual arrangements to the bank and have to rely on the Trust fulfilling its obligations under the contracts.

63.    Under the terms of the lease agreements the Trust can also seek assistance directly from Council to help finance the completion of the facility. 

Approving the Loan Guarantee as Requested

64.    The 2014 $4M Council loan to the Trust was documented in a comprehensive loan agreement, where the Trust has provided the following undertakings (abbreviated to only show relevant clauses):

9.5 Undertakings:  The Borrower undertakes to the Council that it shall:

(a)   not borrow or incur any other loan, overdraft or other form of borrowing without the prior written consent of the Council;

(e)  provide to the Council all financial and other information in relation to it and its assets, business and activities, including copies of its financial accounts, as reasonably requested by the Council from time to time;

(f)    not grant or agree to grant any charge or security interest in relation to its assets or business without the prior written consent of the Council; 

(g)   not sell, dispose of, transfer, or assign any of its major assets (including any land owned or leased by the

(i)    not enter into any Related Party Transactions unless:

       (i)         Council has consented in writing to the Related Party Transaction or the Related Party Transaction was disclosed to Council prior to the date of this Agreement; or

       (ii)        the Borrower can objectively demonstrate that the Related Party Transaction is on bona fide arms-length terms; and

(j)    if requested, permit the Council (or any authorised officer or agent of the Council) to inspect its premises, financial accounts, documents and records.

9.6 Breach of Undertaking: Without limiting the rights of the Council, the Borrower acknowledges and agrees that in the event of a breach [of] its undertakings in clause 9.5, any money it receives as a result, up to an amount equal to 100% of the amount of the Loan and any interest outstanding, will be held by the Borrower on trust for and payable to the Council.

65.    The current request comprises three components:

a.       Approval to borrow further funds;

b.       Approval to enter into a Related Party Transaction**; and

c.       Consideration and approval of Council providing a loan guarantee facility in favour of HEB Land Holdings Limited. 

** HEB Land Holdings Limited is a related party by virtue of Bruce Pulman being a Director of the company and trustee of Bruce Pulman Park Trust and Manukau Counties Community Facilities Charitable Trust, plus the 100% shareholder, Pulman Trustees Limited, is in turn 100% owned by Mr Robert Bruce Pulman and Mrs Jessie Florence Pulman.

66.    Adequate and suitable security for the loan must be provided by the Trust, although this is likely to be limited to cross-default provisions in the loan and lease agreements and the General Security Agreement currently in place.

 

Approve the Loan from HEB Land Holding Ltd

67.    As noted earlier in this report, under the terms of the leases, the Trust has the unfettered ability to develop Bruce Pulman Park as it determines at it sole discretion.  This includes both the nature and scale of the developments.  The provisions in the lease agreements provide that where the Trust requires additional funding to complete a development, it can seek assistance from Council to either complete the work or provide funding to enable the work to be completed.  If Council, who is under no obligation to do so, undertakes the work or provides funds, the value of the works/funds shall become a debt owing by the Trust to the Council.

68.    In this instance a related third party is offering to provide the funding necessary to complete the development, on an interest free basis, with repayments of the loan only occurring once the Council loan has been fully repaid or otherwise satisfied.   A copy of the draft loan agreement has been supplied to Council staff to review.  The agreement appears to have been modelled on the Council loan agreement documentation.  If the guarantee is approved, approval of the final form of the loan agreement will be required by Council prior to the document being executed.

69.    If a loan guarantee is approved, further legal agreements to record the transaction will be developed that ensures Councils first ranking position to be repaid is maintained and prioritised.

Approval of Related Party Transaction

70.    As noted above, the proposed loan from HEB Land Holding Limited is a related party transaction because of the directorships and shareholdings.  The Trust has a record of undertaking related party transactions, and in this instance the company is willing to advance the funds in a situation where a bank may not be able to because of prior Council lending and the limitations of the Trust providing security.

Recommended Course of Action

71.    Council staff having considered the information provided by the Trust are of the opinion that:

a.       The loan from HEB Land Holding Limited to the Bruce Pulman Park Trust for an amount of up to $7M be approved;

b.       The Related Party transaction between Bruce Pulman Park Trust and HEB Land Holding Limited be approved;

c.       A loan guarantee facility of up to $4M be provided by Auckland Council in favour of HEB Land Holding Ltd;

d.       The interest rate on the existing $4M community loan being reduced from 5.66% per annum down to 3.66% per annum, noting that in 2016-2017 this represents a saving to the Trust of $80,000.  When added to the annual operational funding of $372,000 the total financial support for operational purposes will total $452,000 in 2016-2017.  Interest savings in subsequent years will provide the basis for discussions on future year operational funding requirements.

e.       The first principal repayment date in respect of the $4M Auckland Council loan being moved from 31 December 2017 to 31 March 2018, if required by the Trust;

f.       The loan guarantee being condition subsequent on:

1.      The Trust undertaking a review of governance in conjunction with Auckland Council and to reflect the role Bruce Pulman Park plays in the network of recreation facilities across the Auckland region;

2.      The existing lease agreements be reviewed with the intention of updating them to reflect the changed circumstances of the contracting parties and to reflect the role Bruce Pulman Park plays in the network of recreation facilities across the Auckland region;

3.      Failure to undertake both the review of governance and modifying the lease agreements to the satisfaction of Auckland Council being termination events for the loan guarantee facility.

Local Board views and implications

72.    This report seeks the views of the Papakura Local board which will be fed through to the Finance and Performance Committee.

Māori impact statement

73.    Provision of a loan guarantee facility and increased operational funding to the Trust will have little direct impact on Maori.  However the demographic make up of users of Bruce Pulman Park and its facilities would suggest that a large number of the Maori community would be users of the park and would therefore benefit from the completion of the various facilities at the park, including the Indoor Court Centre.

Implementation

74.    If the request to approve the loan from HEB Land Holding Ltd is approved, there are a number of legal matters arising that will need to be comprehensively documented.  Legal Services are currently providing advice on this matter and will be actively involved in all discussions relating to the development of the legal agreements.

75.    The review of governance and the lease arrangements will necessitate Council staff working closely with the Trust to reach agreement on the scope of the review and the extent of the changes to the leases.

 

Attachments

No.

Title

Page

aView

Bruce Pulman Park Trust Request for Loan Guarantee

23

bView

BPPT Trading Results to 31 March 2016

25

cView

MCCFCT Trading Results to 31 March 2016

27

dView

BPPT Charities Services Summary

29

eView

MCCFCT Charities Services Summary

31

     

 

 

Signatories

Authors

Leigh Redshaw - Strategic Funding Advisor

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

Page_000001


Page_000002


Papakura Local Board

20 July 2016

 

 

Page_000001


Papakura Local Board

20 July 2016

 

 

Page_000001


Papakura Local Board

20 July 2016

 

 

Page_000001


Page_000002


Papakura Local Board

20 July 2016

 

 

Page_000001


Page_000002


Papakura Local Board

20 July 2016

 

 

Auckland Transport Update - July 2016

 

File No.: CP2016/14753

 

  

 

Purpose

1.       This report updates the Board on the current status of its Local Board Transport Capital Fund and projects, responds to: resolutions made by the Board and issues raised by board members and, provides information on matters of specific application and interest to the Papakura Local Board.

Executive summary

2.       This report provides information on the following Local Board Transport Capital Fund projects:

 

a)      The covered walkway between rail station platform and Railway Street West

b)      Refresh of signage in Papakura

c)      Arimu Road – Traffic calming

d)      Clark Road – Traffic calming

 

3.       And also provides information on:

a)      The status of the Papakura Local Board’s Transport Capital Fund

b)      Issues raised by Papakura Local Board

 

 

Recommendation/s

That the Papakura Local Board:

a)      Receives the report Auckland Transport Update – July 2016

 

 

Discussion

Papakura Local Board Transport Capital Fund (LBTCF)

 

4.       The Papakura Local Board is allocated $306,184 per annum from the Local Board Transport Capital Fund (LBTCF).

5.       The Board’s current Local Board Transport Capital Fund projects are summarised in the table below:

Project

Description

Status

Projected Cost

Connection of Railway Station and Town Centre

(Project Id: 432,433,434)

Looking at ways of cognitively linking the town Centre with the Railway station.

The Board have agreed to focus on the following projects:

·    Covered walkway between platform and Railway Street West

·    Extension of walkway along Railway Street West & Averill St

·    Beautification  greenery (on hold)

 

Following the December 2015 Board meeting the Board deferred consideration of the parklet outside the library and public space at the art gallery carpark.

The Board have reviewed and provided feedback on the detailed design.

Auckland Transport has determined that a Resource Consent will not be required for the walkway. The project team are going through the Building Consents process.

Fabrication of the structure is underway, and building consent is expected to be received in mid-July. Foundations start date has been delayed by wet weather and utility services issues, these should commence in the next week.

$760,000 has been allocated out of the LBTCF for design and construction of Covered Walkway.

Colour Treatments - Intersections

Road treatment (red) on 4 entrance intersections into Papakura

 

Auckland Transport has confirmed this area is due for resurfacing in the following financial year. The transport leads have agreed to put the project on hold.

$3,113 has been spent out of the LBTCF for design of this project.

Refresh of signage in Papakura

Directional Signage to motorway and key destinations around the Papakura CBD.

 

Standard signage has been installed. Public Transport signage is currently being manufactured with installation expected in late July

Approved to a maximum of $110,300, budgeted for $41,000

Arimu Road

Traffic calming

A rough order of cost for two options was given to the Transport Leads in March 2016. The Transport Leads are determining whether they will proceed with this proposal.

TBC

Clark Road

Traffic calming

A rough order of cost was prepared in March 2016. The Transport Leads are determining whether they will proceed with this proposal.

TBC

6.       See below for a financial update of expenditure against the Local Board Capital Fund as of the 7th of July 2016.

 

General Information Items

 

Digital Advertising Screens

7.       Auckland Transport, together with media supplier QMS (www.qmsmedia.co.nz), are installing a series of digital advertising screens across the network.  This is the first stage of Auckland Transport’s digital advertising implementation. The first digital screens are being installed at Britomart Transport Centre, Newmarket Train Station and Akoranga Bus Station.

8.       The purpose of the trial is to confirm the design and technology incorporated into the screens are appropriate for use across the public transport network.  The prototype screens are displaying adverts on an eight second loop, including a link to a survey being run by AT from 29th June – 24th July to gauge public reaction.

9.       Other smaller format screens are planned for locations in ferry terminals, car parks, and bus and train stations.

 

Driver Licensing Programme

10.     As part of Auckland Transport’s young driver programme there will be free two day learner licence workshops for 16-24 year olds at the Manukau civic building. The purpose of these workshops is to help prepare young people in the community for their learner license test.  

 

11.     Workshop dates start from the 27th & 28th July 2016. To register visit www.at.govt.nz/youngdrivers

Issues Register

Description

AT Response

Addison Development – Emergency Services Access

Our Traffic Operations Team determined that in general there is sufficient lane width in the development for emergency vehicle access. However they say that if the Board has specific locations of concern they will investigate them in more detail.

Beach Road – A square of seal missing from the road at approximately number 31

Our Road Maintenance contractor have attended and sealed this properly.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Ben Halliwell – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

Approval of 2016/2017 Papakura Local Environment Work Programme

 

File No.: CP2016/13259

 

  

 

Purpose

1.       To approve the 2016/2017 Papakura local environment work programme totalling $43,000.

Executive summary

2.       The Papakura Local Board has included an aspiration in their local board plan that Papakura is ‘treasured for its environment and heritage’.

3.       To give effect to this aspiration, the board has committed $43,000 in total to local environment projects in their 2016/2017 locally driven initiatives (LDI) budget. This funding includes;

·     $8,000 for Manukau Harbour Forum; and

·     $35,000 for environmental response projects.

4.       To deliver on this budget, a proposed work programme has been prepared and discussed at a workshop with the board on 25 May 2016. An updated work programme is appended to this report at Attachment A.

5.       This report recommends that the board approve this environment work programme and associated budgets for 2016/2017, noting that the board agreed funding for the Manukau Harbour Forum at its April 2016 meeting (resolution number PPK/2016/65).

 

Recommendations

That the Papakura Local Board:

a)      approve the allocation $43,000 for environmental projects as summarised in the table below;

Project

Budget

Manukau Harbour Forum

$8,000

Weed control at Dominion Reserve

$20,000

Wai Care

$15,000

Total budget

$43,000

b)      notes that the board’s contribution of $8,000 for year 3 of the Manukau Harbour Forum work programme was agreed at its April 2016 meeting.

 

 

Comments

6.       The board has allocated $43,000 of its 2016/2017 LDI budget to support the delivery of a local environment work programme in line with the local board plan outcome that Papakura is ‘treasured for its environment and heritage’.

7.       Options for the allocation of this budget were discussed at a workshop on 25 May 2016. Based on that discussion, three projects will be delivered by the Infrastructure and Environmental Services directorate (I&ES) as part of the board’s 2016/2017 local environment work programme. A brief description of each of these projects is provided below.

Manukau Harbour Forum  ($8,000)

8.       The board is one of nine boards who make up the Manukau Harbour Forum. As part of its commitment to the forum, the board endorsed year 3 of the forum’s work programme, including a funding commitment of $8,000, at its meeting in April 2016 (resolution number PPK/2016/65). This funding will be from the board’s Manukau Harbour Forum budget line.

9.       Year 3 of the forum’s work programme is focussed on increasing awareness of the Manukau Harbour by continuing the external communications work through regular newsletters and attendance at events, a second symposium, and a flagship sites programme. Similar to 2015/2016, it is planned to attend up to six events over the summer, and to host up to four flagship sites events.

Weed control at Dominion Reserve  ($20,000)

10.     In 2014/2015, the board funded a targeted weed control programme on private properties neighbouring Red Hill Scenic Reserve, Kirk’s Bush, Dominion Reserve, and Margan’s Bush. In 2015/2016, the board agreed to target Dominion Reserve for additional weed control.

11.     Dominion Reserve is recognised as a reserve of high ecological value in the Papakura ecological prioritisation report, and has been recommended for inclusion in the significant ecological area layer for the Proposed Auckland Unitary Plan. The reserve is currently impacted by invasive weeds, notably tradescantia, climbing asparagus, and privet. These weeds are listed as a surveillance plant in the Regional Pest Management Strategy. If left uncontrolled, tradescantia can smother native seedlings and hinder forest regeneration.

12.     Following initial knockdown work completed in Dominion Reserve in 2015/2016, follow up weed control is required to ensure successful control of aggressive weeds. The ultimate objective is for the Dominion Reserve to Red Hill Scenic Reserve ecological corridor to be highly functional in terms of biodiversity values with ecological threats (eg. weeds and pest animals) reduced over time.

Wai Care  ($15,000)

13.     Wai Care is a regionally funded programme that supports communities, including schools, to undertake restoration along local streams. There are a number of active Wai Care projects in the Papakura area as noted in table 1 below.

School

Stream

Reserve

Papakura Normal School

Old Wairoa Stream

McLennan Park

Red Hill School

Hayes Stream

Keri Downs Reserve

Drury School

Slippery Creek

Slippery Creek Reserve

Table 1: Wai Care groups and planting sites in Papakura

14.     Improving the health of the Manukau Harbour and its catchment streams is a key initiative in the local board plan. The local board plan also references the use of local funds to support regional programmes in the Manukau Harbour catchment. While project management of the Wai Care programme is funded regionally, local funding of $15,000 from the board’s environmental response budget will support site preparation, planting, and maintenance of the existing plantings for the projects noted in the above table.

15.     At its April 2016 meeting, the board agreed to support a community engagement project with Red Hill School in Keri Downs Reserve (resolution PPK/2016/63). The objective of this project is to reduce incidences of vandalism at the reserve by engaging the wider school community in caring for the reserve. Funding for continuing this project is included in the $15,000 funding recommended.

Assessment of options considered

16.     The projects presented above are the preferred projects for delivery as part of the board’s 2016/2017 work programme. Table 2 below outlines additional options the board could consider for funding, and the reasons the projects are not preferred. This table includes options presented to a board workshop in May 2016.

Project

Reason for not including in work programme

Capacity building for community groups to support resource recovery initiatives

‘Establish a network of community recycling networks’ is a key initiative in the local board plan.

However, the board noted that community groups could apply for funding from the contestable Waste Minimisation and Innovation Fund (WMIF) to support capacity building. A group from Papakura had already received funding from the WMIF.

There was also discussion that as a regional initiative, all funding for resource recovery should be from regional budgets.

Seaweek funding

As a region wide initiative, Seaweek should seek funding through the Regional Environment and Natural Heritage Fund.

Table 2: Assessment of options

Consideration

Local board views and implications

17.     The projects noted above support the board’s work to achieve the priority of ‘treasured for its environment and heritage’.

18.     A workshop was held with the board on 25 May 2016. Feedback from that workshop is reflected in the detailed commentary above.

Māori impact statement

19.     This report provides information for environment projects. It is recognised that environmental management, water quality, and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

20.     Some of the identified activities are of interest to Maori, and where appropriate, provisions for Maori participation, contribution, and consultation will be incorporated. Table 3 below highlights how each project in this draft work programme will have an impact on Maori.

Project

Maori outcome assessment

Manukau Harbour Forum

The Manukau Harbour Forum hosts up to three hui per year with mana whenua to receive feedback on the work programme.

Mana whenua will be asked to participate in the development of the next three year work programme, subject to reconstitution of the forum following the 2016 local elections.

Weed control at Dominion Reserve

No particular impact on Māori.

Wai Care

A high percentage of Papakura residents identify as Māori, and this may include students participating in the Wai Care programme. In recognition of this, it is proposed as part of the work at Keri Downs Reserve to incorporate culturally relevant art work.

No consultation with Māori was undertaken for the purposes of this report. However, feedback from previous consultation with iwi is supportive of projects that aim to improve the water quality of local streams.

 

Implementation

21.     Weed control and planting projects often require ongoing funding in future years. Council’s local and sports parks department has advised that there is limited funding in future years for maintenance of new planting.

22.     As projects proposed as part of the environment work programme will be undertaken on local parks, staff will continue to collaborate with the local parks department in delivering any agreed projects.

23.     Regular reporting on project delivery will be through the I&ES contribution to the board’s quarterly performance report.

 

Attachments

No.

Title

Page

aView

Draft Papakura 2016/2017 local environment work programme

41

     

Signatories

Authors

Emma Joyce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 



Papakura Local Board

20 July 2016

 

 

Approval to change Parks development funding from Local Discretionary Initiatives Operational Budget to Local Discretionary Initiatives Capital Budget

 

File No.: CP2016/13575

 

  

 

Purpose

1.       The purpose of this report is to rescind, pursuant to Standing Order 3.10.14 Revocation or alteration of resolutions, part b) ii) of resolution PPK/2015/221 from the Papakura Local Board meeting of 09 December 2015 and also to seek approval from the Papakura Local Board to allocate fifty thousand dollars ($50,000) from the Locally Driven Initiatives (LDI) capex fund for development of the playground at Milano Reserve.

Executive summary

2.       At the 9 December 2016 business meeting the local board approved the expenditure of $50,000 operational funding from the LDI opex (parks improvements projects budget) for development of the playground at Milano Reserve (resolution number: PPK/2015/221). However operational funding cannot be used to fund capital projects.

3.       It is recommended the board rescinds the approval of $50,000 LDI opex, as outlined in resolution number PPK/2015/221 as listed below replaces the funding with $50,000 LDI capex.

Resolution PPK/2015/221

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a)   endorse the projects funded by the Local Board Discretionary Opex and Capex budgets 2014/2015 allocated under resolution number PPK/2015/14

b)   approves development of the Karaka Harbourside playground at Rossini Court in accordance with the concept plan at Attachment 14A at a maximum cost of $115,000

i.          $65,000 has already been expended from the Local Discretionary Capex/Opex budget 2014/2015.

 

ii.          Up to $50,000 budgeted from the Locally Driven Initiatives, Parks Improvement Projects budget 2015/2016.

 

 

Recommendation/s

That the Papakura Local Board:

a)      Rescinds, pursuant to “Standing Order 3.10.14 Revocation or alteration of resolutions”, part b) ii) of resolution PPK/2015/221 – Item Number 14 – FY15 Parks Discretionary  Capex and Opex Expenditure, 09 December 2015.

b)      Approves $50,000 LDI capex funding for the development of the playground at Milano Reserve

 

Comments

4.       At the 9 December 2016 business meeting the local board approved the expenditure of $50,000 LDI opex for development of the playground at Milano Reserve (resolution number: PPK/2015/221).

5.       The funding supported the delivery of the adopted Milano Reserve playground concept plan. Construction of the playground commenced in May 2016 and is expected to be completed in August 2016.

6.       However the funding request was erroneously made from the operational ‘parks improvement project budget” and operational funding cannot be used to deliver capital projects.

7.       It is recommended the board rescinds the approval of LDI opex initially allocated to the project and replaces the funding with LDI capex for the project.

 

Consideration

Local board views and implications

8.       The local board supports the development of the playground at Milano Reserve.

Māori impact statement

9.       The Council values its relationship with mana whenua and the input they provide in park development projects. The development of a playground at Milano Reserve will increase access opportunities for maori and for the wider community

Implementation

10.     The Milano Reserve playground construction commenced in May 2016. Work temporarily ceased to navigate resource consent issues for earthworks. Consents have been approved and work is expected to be complete in August, weather permitting.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Steve Owens - Parks Advisor - Papakura

Greg Lowe - Parks Liaison and Development Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

Papakura 2016/2017 Local Economic Development Programme

 

File No.: CP2016/14624

 

  

 

Purpose

1.       To approve the Papakura local economic development programme 2016/2017 financial year.

Executive summary

2.       This report introduces the proposed 2016/17 financial year Local Economic Development Work Programme for the Papakura Local Board as set out in attachment A.

3.       The proposed work programme comprises support for the implementation of actions identified by the Commercial Centre project group.

4.       The total value of the Local Economic Development programme is $30,000

5.       The board is being asked to approve the 2016/17 local economic development programme.

 

 

Recommendation/s

That the Papakura Local Board:

a)      Approves the 2016/2017 local economic development programme incorporating the Commercial Centre project group action implementation projects ($30,000).

 

 

Comments

6.       The 2016/2017 local economic development programme has been developed having regard to the Local Board’s priorities for local economic development set out in the Local Board Plan (2014) and the Papakura Local Economic Development Action plan.

 

7.       The proposed LED programme comprises the following activities.

 

Commercial centre project group action implementation ($30,000)

8.       The commercial centre project group was established in February 2016 with the purpose of identifying outcomes and opportunities for the commercial centre of Papakura, with a view to setting out a number of actions that the participants in the group could work together to deliver. This was to help Papakura work towards realising the Auckland Plan vision for the centre as one of the ten metropolitan centres in Auckland.

9.       The commercial centre group comprises representatives from the Papakura Local Board, Papakura Business Association, local businesses from outside the Business Association area, mana whenua,  Auckland Transport, Auckland Council departments, and Auckland Tourism Events and Economic Development (ATEED).

10.     The group has identified the following outcomes and opportunities. Some of these are currently being taken forward by Auckland Council and others are being looked at in greater detail by the commercial group, in order to develop a series of actions to be implemented in the coming financial year:

·    Development of a welcome pack for new residents

·    Development of an Area plan for the Takanini – Manurewa – Papakura corridor

·    Engaging with commercial centre landlords

·    Positive marketing of key sites in the commercial area

·    Bringing forward the development of key sites

·    Identification of the role of the commercial centre in Auckland

·    Making the commercial centre a safer place.

 

11.     The Papakura Local Board is being asked to allocate $30,000 from its locally driven initiatives budget in order to assist the group with the delivery of actions. Any actions that require additional funding will be scoped and presented back to the local board for approval.

Consideration

Local board views and implications

12.     Action 1.13 of the Papakura Local Economic Development Action Plan seeks to establish a group to identify short and long term actions to enable the centre to transition to a metropolitan centre.

13.     The proposed LED programme was presented to the Local Board at the 25 May 2016 workshop, and has been amended to reflect the comments received at that workshop.

Māori impact statement

14.     There are no direct impacts as a result of this report on Maori. However, the commercial centre project group has representation from mana whenua (Ngati Tamaoho) the programme will be delivered in partnership with Iwi and will consider any impacts on Maori arising from the specific projects being undertaken.

Implementation

15.     Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme.  Where there is a need, further scoping of activities will be undertaken and presented back to the local Board as required.

 

 

Attachments

No.

Title

Page

aView

PLB Attachment 20 July 2016_Local Economic Development:  ATEED Work Programme 2016/2017

47

     

Signatories

Authors

John Norman - Strategic Planner Local Economic Development

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

Page_000001



Papakura Local Board

20 July 2016

 

 

Renaming of an “isolated” section of Takanini School Road, Takanini to Aeronautic Road

 

File No.: CP2016/14210

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Papakura Local Board, to alter the name (rename) of an “isolated” section of Takanini School Road, Takanini to Aeronautic Road.

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names and altering of road names.  These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3.       The Applicant proposed “Aeronautic Road” to be the new name for the “isolated” section of Takanini School Road 

4.       The Applicant undertook extensive consultation, over a six month period, including written, telephone and door-knocking but only obtained the written approval of 11 out of 17 (65%) property owners.  The Applicant did not receive any responses either opposing the renaming of the road or opposing the name “Aeronautic Road”.

5.       The name of the “isolated” section needs to be altered to avoid the potential for confusion of the public, product and service delivery and emergency responses.

 

Recommendation/s

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the altering of the name of that section of Takanini School Road which lies south of the roundabout at the intersection of Taka Street and Takanini School Road from the current name of Takanini School Road to Aeronautic Road.

 

 

Comments

6.       The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7.       The Papakura Local Board, at their meeting of February 2014, approved a suite of 21 names to be used for roads within the Addison subdivision.  The names followed three themes being Early Flight, Early Settler and Gum Digging.  The Early Flight theme recognised that the first flight, that of the Walsh brothers in their aircraft “Manurewa” (translates as Soaring Bird), occurred in the area of the subdivision.  For this reason, it is appropriate that one of the “flight” themed names “Aeronautic Road”, that was considered by the Papakura Local Board, at their 19 February 2014 meeting, to be used for the renaming.

8.       The Auckland Council Road Naming Guidelines, in recognition of the significance of changing an existing road name requires that 75 percent of the land owners along that stretch of the road to be re-named, give their written approval.

9.       Subdivision consent (R/SUB/2015/4594 ) was granted to Addison Developments Limited, following a publically notified hearing on 4 February 2015.   Part of the consent involved a re-alignment of roading patterns in the area featuring a roundabout at the intersection of Takanini School Road and Taka Street that provided access to a new major road named Kauri Heart Avenue.  The re-alignment also isolates 17 properties lying at the southern end of Takanini School Road from the rest of the road.   This means, that under the new alignment, a vehicle travelling south along Takanini School Road will have to, at the roundabout, turn left into Kauri Heart Avenue, then right into Wairepo Street, then right again into Peat Way, travel down Peat Way before arriving at an intersection with the “isolated” piece of Takanini School Road.

Figure One : New Proposed roading layout

 

10.     The consent was publically notified and was open to submission from all parties.  It was noted that the only two submissions received were from property owners in the isolated section of Takanini School Road.

11.     The “isolation” of those properties leads to the potential for problems with general public orientation, product and service delivery and most importantly emergency responses.

 

 

 

 

Figure Two: Location of land owners and responses

Decision Making

12.     The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the altering of road names, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

13.     The Auckland Council road naming guidelines require 75 percent of land owners to give written approval to the proposed name change.

14.     The Applicant has undertaken a series of consultations, over a six month period, which has included written correspondence (two rounds), telephoning and door-knocking.  Despite the considerable efforts of the applicant, they have only obtained written approvals from 11 of the 17 property owners (see Figure Two).  None of the six remaining properties have responded either positively or negatively but simply have not responded at all.  While the applicant in all their messaging to the property owners, have indicated that no response would be considered as being in approval, it is difficult to give this much weight in terms of the written approvals necessary but may explain the non-response from some of the property owners.  To meet the Guideline requirements would require written approvals from two more property owners.

15.     Typically the renaming of a road occurs because the name has either become historically, socially or culturally inappropriate or the name change honours or recognises a particular person or event.  As an example of the latter, a lane in Manurewa was renamed Pedestal Lane in honour/recognition of the personnel involved in Operation Pedestal (the 1942 relief convoy to Malta of which only 5 ships made it to Malta, at the cost of some 400 Allied lives)

16.     The re-naming of the “isolated “section of Takanini School Road is not, however, a typical situation.  Where a name is being changed for aesthetic reasons, there is no immediate risk to owners and occupiers on the street.  In the case of Takanini School Road, the name needs to be changed for operational reasons not aesthetic reasons.   The existing name cannot stay, as the risk of confusion and perhaps delayed emergency response, would continue to be a real danger to residents.

17.     The Auckland Council Road Naming Guidelines exist to provide consistent guidance, to Local Boards, for the application of road naming throughout the Auckland region.  They are, however, guidelines not policy, as the Council Governing body allocated full responsibility for road naming to the Local Boards.  The Guidelines, themselves, come titled with the proviso ‘Variations to these guidelines may occur between Local Boards”. 

18.     It is my opinion that given:

·    the circumstances of the need to change the road name;

·    a significant proportion (65 per cent) of the landowners support the name change to “Aeronautic Road”;

·    no responses have been received in opposition to the proposed name; and

·    the recognition that the Guidelines does anticipate some divergence, 

the Papakura Local Board can and should approve the alteration in road name despite the applicant having obtained less than 75 % of land owner written approvals.

 

Consideration

 

Significance of Decision

 

18   The decision sought from the Papakura Local Board for this report does not trigger any significant policy but will have an impact on the land owners and occupiers of the 17 properties along the “isolated ‘ section of Takanini School Road.

Maori impact statement

 

19    The decision sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

 

Consultation

20      Iwi and New Zealand Post were consulted in regard to the name “Aeronautic Road” as part of the road naming report , considered  by the Papakura Local Board at their meeting of February 2014.

 

Financial and Resourcing Implications

21    The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

 

Legal and Legislative Implications

22      The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative implications.

 

Implementation

23      The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

Replacement of Sugar Sweetened Beverages with Healthier Alternatives within the Papakura Local Board area

 

File No.: CP2016/14569

 

  

 

Purpose

1.       The purpose of this report is to seek the support of the Papakura Local Board to replace the sale and supply of Sugar Sweetened Beverages (SSB’s) with healthier alternatives within all council social facilities and council run events in the Papakura Local Board area by December 2018.

Executive summary

2.       In alignment with the vision of being the world’s most liveable city, Auckland Council, through The Southern Initiative Community and Social Innovation Team, have partnered with Alliance Health + PHO and Nga Mana Whenua o Tāmaki Makaurau to deliver Healthy Families NZ in Manukau, Manurewa-Papakura until 2018.

3.       Healthy Families NZ is the Government’s major investment into reducing preventable chronic disease in New Zealand. It is based around a systems approach to health that addresses the environmental influences of health where people live, learn, work and play.

4.       SSB’s are one of two leading contributors to sugar intake in NZ as evidenced by findings from both the 2002 National Children’s Nutrition Survey and 2008/9 New Zealand Adult Nutrition Survey.

5.       Replacing SSB’s with healthier options in all council social facilities and council run events in Papakura is an important and immediate action that the Papakura Local Board can make as a commitment to improving health outcomes for residents.

6.       Papakura Local Board will be one of the first local boards to give serious consideration to replacing the sale and supply of SSB’s with healthier alternatives.

7.       This is an opportunity for The Southern Initiative (TSI) local boards to show collective support for Healthy Families Manukau, Manurewa-Papakura in a bid to reduce the impact of the obesity epidemic in South Auckland communities.

 

Recommendation/s

That the Papakura Local Board:

a)      Support the replacement of the sale and supply of Sugar Sweetened Beverages with healthier alternatives in all council social infrastructure and council run events in the Papakura Local Board area by December 2018.

 

 

Comments

8.       The Ministry of Health define SSB’s as: any beverage that contains added caloric sweetener usually sugar. The main categories of sugary drinks include soft-drinks/fizzy-drinks, sachet mixes, fruit drinks, cordials, flavoured milks, cold teas/coffees, and energy/sports drinks.

9.       Council social facilities includes the facilities and investments maintained by Auckland Council at a local level, such as community centres, community houses, youth centres and community halls, libraries, marae within our facilities, swimming pools and recreation facilities, public open space, galleries and museums.

 

10.     Council run events are defined as any events delivered by Papakura Local Board. It does not include events supported or funded by Papakura Local Board. Due to the existing partnership agreements with external organisations, council run events do not include regionally delivered events such as Movies and Music in the Parks.

11.     It is anticipated that the learnings from the replacement of SSB’s with healthier alternatives in the smaller local board events will provide the framework for the approach to be scaled to larger events over time.

12.     SSB’s have a profound prevalence in Auckland, with one in five children consuming fizzy drinks more than three times a week  and SSB’s making up three of the top five consumer items purchased in the food industry in NZ.

13.     Māori and Pacific people have the highest rates of preventable disease in the Counties Manukau District Health Board area.  58% of the total population in the Papakura Local Board area identify as Māori and/or Pacific. 

14.     A review of 55 studies on childhood obesity concluded that the most effective strategies include improving the supply of healthier options, environments that support healthier options and reducing the promotion of unhealthy options. These approaches are further supported by the Government’s Childhood Obesity Plan.

15.     This approach supports the current changes to replace SSB’s with healthier alternatives in District Health Board facilities across New Zealand.

16.     There has been considerable debate about what is deemed a ‘healthier alternative.’ District Health Boards across the region combined in 2015 to create a National District Health Board Food and Beverage Network. Healthier alternatives, as defined by the National District Health Board Food and Beverage Network in May 2016 include: water, unflavoured milk, hot tea/coffee and 100% fruit juice, diluted fruit juice with no added sugar and artificially sweetened beverages or zero sugar soft drinks in smaller portion sizes.

17.     This recommendation does not include or affect the sale and supply of alcoholic beverages in council run facilities or events.

Consideration

Local board views and implications

18.     All local boards within TSI have been approached to champion the replacement of the sale and supply of SSBs with healthier alternatives in council social infrastructure. This is in line with Papakura Local Board’s commitment to working together with other boards in the south to build strong, safe and healthy communities in the southern parts of Auckland.

19.     A similar report will be tabled at Otāra Papatoetoe, Māngere Otahuhu and Papakura Local Board meetings in July and August.

20.     Providing healthier beverage options and improving access to drinkable water adds value to the significant investment the board has already put into new sports and recreation facilities in Papakura, by further encouraging health and wellbeing.

21.     This approach aligns with a number of key outcomes in the Papakura Local Board Plan. Replacing SSBs with healthier alternatives and improving access to drinkable water in the spaces and places that people use and enjoy will directly contribute to the richness of the places where people gather, play and create.

22.     This action will support local schools, ECE’s and Sports Clubs in their efforts to provide a health promoting environment for their children, families and community.

 

 

 

Māori impact statement

23.     Māori in the Counties Manukau District are adversely affected by preventable disease. Replacing the sale and supply of SSB’s with healthier alternatives provides the board with a tangible way to support efforts to reduce the impact of obesity in south Auckland’s Māori population.

Implementation

24.     The Healthy Families Manukau, Manurewa-Papakura team will support the implementation of the replacement of SSB’s with healthier alternatives in council social infrastructure in Papakura over a two year period (2016-2018).

25.     Implementation will be phased and actions will include:

Timeframe

Action

Immediately

Publicly announce a commitment to replacing the sale and supply of SSB’s with healthier alternatives across all council social infrastructure and local board run events in the Papakura Local Board area by December 2018.

Immediately

Start improving access to free drinkable water in all council social infrastructure

October 2016

SSB’s replaced with healthier alternatives in all vending machines located in council social infrastructure in the Papakura Local Board area

 

October 2017

The sale and supply of SSBs is replaced with healthier alternatives in all council run events in the Papakura Local Board area.

July 2018

The sale and supply of SSBs is replaced with healthier alternatives in all cafes in council social infrastructure in the Papakura Local Board area

26.     Sites involved are:

Cafes

Number

Hawkins Theatre Bar/Cafe

1

 

Event

Delivery

Citizenship Ceremony

Civic Local Board

Papakura Civic Events

Civic Local Board

 

27.     There are no vending machines located in council run facilities within the Papakura Local Board area although there are vending machines located in contracted Leisure sites in Papakura.

28.     The Leisure team are committed to working with the Healthy Families Manukau, Manurewa-Papakura team to improve food and beverage options offered through the leisure network.

29.     As a demonstration of this commitment, the new Request for Proposal (RFP) for tender of the regional vending machine contract in council run leisure centres now aligns with recently adopted National District Health Board Network Food and Beverage Guidelines.

30.     The revamped vending machines will sell healthier alternatives from October 2016.

 

 

 

31.     Replacing SSB’s with healthier alternatives in contracted Leisure sites is planned for 2017/18 implementation.

32.     The Healthy Families Manukau, Manurewa-Papakura team will work with each department to improve access to existing drinkable water facilities and are currently mapping gaps in provision for the board’s consideration in the future.

33.     The Healthy Families Manukau, Manurewa-Papakura team have had initial discussions with each of the departments affected by the approach. All are supportive and open to working together to meet the proposed deadlines.

 

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Anna Jacob – Manager, Healthy Families Papakura and Manukau

Authorisers

Gael Surgenor - GM -  Southern Initiative

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

Draft 2016 Elected Members’ Expenses Policy

 

File No.: CP2016/13131

 

  

 

Purpose

1.       To seek the views of the Papakura Local Board on the draft 2016 Auckland Council Elected Members’ Expenses Policy.

Executive summary

2.       Each electoral term, the Remuneration Authority requires all councils to adopt an expenses policy and forward the adopted policy to the Remuneration Authority for its approval.

3.       The expense policy provides the rules for elected members’ reimbursement for expenses they incur whilst performing their duties.

4.       The governing body last adopted an expenses policy in July 2014. The Remuneration Authority has requested the council’s policy for July 2016 – June 2019. The governing body will be asked to adopt the 2016 policy at their 21 July Finance and Performance Committee meeting.

5.       Staff have reviewed the operation of the current policy and have updated the policy to:

·    have clear principles of what is considered appropriate elected member expenditure

·    remove the duplication of Remuneration Authority allowance tables

·    replace complicated travel, development and conference attendance  approvals with a ‘one up’ approach that requires senior elected member or senior staff approval.

6.       The amended policy is attached.  In addition to the substantive changes, the language and presentation of the policy have been updated to make it more accessible.

 

Recommendation/s

That the Papakura Local Board:

a)      provides comments on the draft 2016 Elected Members’ Expense Policy to the governing body.

 

 

Comments

7.       The Remuneration Authority (the Authority) sets remuneration for elected positions in local government annually. It also sets the rules for reimbursement of costs met by members in undertaking their duties.

8.       In its determination, the Authority details some work-related expenses for elected members:

·        the maximum allowances payable by councils to elected members for certain activities, such as transport and communications

·        The criteria for and amounts payable to, elected members sitting on resource consent hearings.

9.       Additionally, the Authority determines the nature of reimbursements made to elected members for costs undertaken on council business.

10.     The Authority requires each council to adopt an expenses policy. The current policy was last approved in July 2014.  It is necessary to review and update the policy prior to sending it to the Authority for approval.

11.     The Auckland Council Elected Members’ Expenses Policy (the policy) sets out the council’s rules under which elected members may be reimbursed or paid allowances for personal costs that arise in the course of council business.

12.     In the draft policy, general travel, accommodation and insurance claim rules have been retained. The continued requirement for a business case for international travel and the publication of all elected member expenditure will ensure transparency. Staff will continue to support the elected members with the required paperwork. The proposed changes relate to the authorisation of expenditure and the introduction of the council’s Elected Member Development Programme.

 

Substantive changes

Professional development and attendance at conferences

13.     The new policy includes provisions related to the 2016-2019 Elected Member Development Programme. Professional development included in the core professional development programme will be pre-authorised. This means that elected members will not be required to provide a business case for development or attendance at conferences that are covered by the l development programme.

14.     Pre-authorisation is subject to the principles of the policy. The funds must be budgeted for and authorised by the appropriate senior manager.

15.     If elected members want to undertake l development activities outside the elected members’ core l development programme, a written request must be made to the Manager Democracy Service or the Manager Local Board Services.

 

Domestic travel approval

16.     Changes have been made to approvals. The draft policy reflects a ‘one up’ approach that requires senior elected member or senior staff approval.

17.     Currently elected members are required to seek authorisation from a senior staff member and either the Mayor, the Deputy Mayor, the chair of a committee of the whole or the chair of their local board.

18.     To make authorisations more efficient the draft policy has been amended to allow the Governance Director or the Manager Democracy Services to authorise travel and sundry expense claims for governing body members.

19.     For local board members, the draft policy has been amended with the Governance Director proposed as the approver for local board members and chairpersons.

 

International travel approval

20.     For international travel for the Mayor and the Deputy Mayor, in addition to the Chief Executive, the Chair of the Finance and Performance Committee has been added as an approver. This gives additional flexibility for approval if the Chair of the Audit and Risk Committee is not available at that time.

21.     For all other elected members the draft policy proposes that the Mayor or Deputy Mayor or the Chair of the Risk and Audit Committee or the Chair of the Finance and Performance Committee and the Chief Executive or the Governance Director are the approvers.

22.     For sundry expense claims following international travel, the draft policy has been amended to allow the Chief Executive or the Governance Director to authorise the Mayor and the Deputy Mayor claims; the Governance Director or Manager Democracy Services to authorise governing body member claims; and the Governance Director or the Manager Local Board Services to authorise local board member claims.  

23.     The probity check to this approach is threefold:

·    the trip must meet the principles of the policy

·    it must be authorised by a senior elected member or senior staff member (a ‘one up’ authorisation) and

·    all expenditure incurred by elected members on council business continues to be published.

 

24.     The new approvals are in the table below. Changes are underlined.

Table 1. Changes to approvals

Item

Proposed

Previous term

Approvals for domestic travel outside of Auckland – Mayor

No change

·    The Chair of the Audit and Risk Committee

·    or the Chair of the Finance and Performance Committee

Approvals for domestic travel outside of Auckland – Deputy Mayor

·    The Mayor or

·    The Chair of the Audit and Risk Committee or the Chair of the Finance and Performance

 

·    The Mayor

·    or the Chair of a Committee of the Whole

Approvals for domestic travel outside of Auckland – councillors

The Governance Director or the Manager Democracy Services

·    The Deputy Mayor

·    or the Chair of a Committee of the Whole

Approvals for domestic travel outside of Auckland – local board Chair

The Governance Director or the Manager Local Board Services

·    Governance Director

·    and report to business  meeting

Approvals for domestic travel outside of Auckland – local board members

The Governance Director or the Manager Local Board Services

·    The Local Board Chair

·    and report to business  meeting

Approvals for international travel - Mayor

·    A business case and both:

·    The Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee

·    And the Chief Executive

A business case and both:

·    the Chair of the Audit and Risk Committee

·    and the Chief Executive

Approvals for international travel– Deputy Mayor

·    A business case and both:

·    The Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee

·   And the Chief Executive

A business case and

 

Both:

·    the Mayor or the Chair of a Committee of the Whole

·    and the Chief Executive

Approvals for international travel – Governing Body members

·    A business case and both:

·    The Mayor or the Deputy Mayor or the Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee

·   And the Chief Executive or Governance Director

A business case and

 

Both:

·    the Mayor or the Deputy Mayor

·    and the Chief Executive or the Director Governance

Approvals for international travel – local board members

·    A business case and both:

·    The Mayor or the Deputy Mayor or the Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee

·   And the Chief Executive or Governance Director

A business case and

 

Both:

·    Endorsement by the Local Board

·    then approval by the Chief Executive or the Director Governance

 

If urgent approval is needed:

·    Endorsement by the Chair

·    then approval by the Chief Executive or the Director Governance

·    then retrospective endorsement by the Local Board

Development programmes and conferences

Pre-approved, subject to the cost falling within the annual professional development budget

Various authorisation depending on the role of the requester

Hosting official visitors

If necessary, budget holder approval

Personal expenditure can be reimbursed

 

25.     Other changes have been made throughout the policy to update, clarify or align the policy with current good practice. In addition the language and presentation of the policy have been updated to make it more accessible.

Consideration

Local board views and implications

26.     This report is seeking local board views.

Māori impact statement

27.     This policy is a requirement of the Remuneration Authority. It is for internal use and does not have specific implications for Māori.

Implementation

28.     The Elected Members’ Expenses Policy will come into force once approved by the Remuneration Authority. This is expected to be in July 2016.

 

 

 

 

Attachments

No.

Title

Page

aView

Draft Auckland Council Elected Members’ Expense Policy 2016

65

     

Signatories

Authors

Jo Iles, Business Hub Manager, Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Lou Lennane - Acting Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

Page_000001


Page_000002


Page_000003


Page_000004


Page_000005


Page_000006


Page_000007


Page_000008


Page_000009


Page_000010


Page_000011


Page_000012


Page_000013


Page_000014


Papakura Local Board

20 July 2016

 

 

ATEED Six Monthly Report to the Papakura Local Board

 

File No.: CP2016/15208

 

  

 

Purpose

1.       To provide the six monthly report from ATEED on their activities in the local board area.

Executive summary

2.       This report provides the Papakura Local Board with highlights of ATEED’s activities in the local board area for the six months from 1 January to 30 June 2016.

 

Recommendation/s

That the Papakura Local Board:

a)      Receive the six monthly report period 1 January to 30 June 2016.

 

 

Comments

3.       This report provides the local board with an overview of ATEED activities for discussion.

Consideration

Local board views and implications

4.       This report is presented for local board discussion.

Māori impact statement

5.       Maori, stakeholders in the council, are affected and have an interest in any report on local activities.  However, this performance report does not impact specific outcomes or activities.  As such, the content of this report has no particular benefit to, or adverse effect on Maori.

Implementation

6.       This report is for information only.

 

Attachments

No.

Title

Page

aView

PLB Attachment 20 July 2016_ATEED Six Monthly Report to the Papakura Local Board

81

     

Signatories

Authors

Richard Court – ATEED Manager Operational Strategy and Planning

Authorisers

Paul Robinson – ATEED Local Economic Growth Manager

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

Page_000001


Page_000002


Page_000003


Page_000004


Page_000005


Page_000006


Page_000007


Page_000008


Page_000009


Papakura Local Board

20 July 2016

 

 

Papakura Local Board Submissions and Responses

 

File No.: CP2016/15138

 

  

Purpose

1.       Attached for the Board’s information is a copy of  the following feedback:

-     Transport Future Urban Growth (Tfug)

-     Draft Sport and Recreation Community Access Scheme Guidelines

-     Gambling Policies Review 2016

-     Auckland Council Smoke-free Policy Review

-     Housing for Older People Partnership Proposal and Policy

-     Proposed National Policy Statement on Urban Development Capacity

 

Recommendation/s

That the Papakura Local Board:

a)      Receives the Board’s feedback on the following:

-     Transport Future Urban Growth (Tfug)

-     Draft Sport and Recreation Community Access Scheme Guidelines

-     Gambling Policies Review 2016

-     Auckland Council Smoke-free Policy Review

-     Housing for Older People Partnership Proposal and Policy

-     Proposed National Policy Statement on Urban Development Capacity

 

 

Attachments

No.

Title

Page

aView

PLB Attachment 20 July 2016_Tfug Feedback

93

bView

PLB Attachment 20 July 2016_Feedback on the Draft Sport and Recreation Community Access Scheme Guidelines

95

cView

PLB Attachment 20 July 2016_Informal Feedback to the Gambling Policies Review 2016

97

dView

PLB Attachment 20 July 2016_Informal Feedback to the Auckland Council Smoke-free Policy Review

99

eView

PLB Attachment 20 July 2016_Feedback to the Housing for Older People Partnership Proposal and Policy

103

fView

PLB Attachment 20 July 2016_Feedback on the Proposed National Policy Statement on Urban Development Capacity

105

     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

Page_000001


Page_000002


Papakura Local Board

20 July 2016

 

 

Ken Maplesden

Senior Advisor, Partnerships, sports and recreation

Auckland Council

Wednesday 30 June 2016

Re: Papakura Local Board feedback on the Draft sport and recreation community access scheme guidelines

Tena koe Ken.

At its 15 June 2016 meeting the Papakura Local Board delegated the role of providing feedback on this scheme as follows (resolution number PPK/2016/117):

That the Papakura Local Board:  

a)       delegates to Chair and Deputy to provide feedback on the draft Community Access Scheme guidelines for the Governing Body to consider.

The board generally supports the draft Community access scheme guidelines as they enable less costly alternatives to Council owned, built and managed sports facilities and services.  They also give us the option to enter partnerships with communities through trusts or council organisations to provide sports services and programmes, where the guidelines are met.  This could be important for the board if it chooses a partnership arrangement to manage proposed built facilities at Opaheke Park for instance.

The board also supports the idea of unlocking school facilities for community use if this meets a gap in council’s provision of sports and recreation programmes and services.  It makes sense to get the best use out of local facilities no matter who owns them.  We also support the scheme enhancing equitable participation in sport.

We are unclear about whether the policy would apply to the Bruce Pulman Park Trust as a provider and would like clarity on this.  The Trust leases council reserve to provide significant sports and recreation services and facilities.  The Trust owns the facilities and it is not a council organisation.

We think the process for accessing the scheme should be made a clearer in the guidelines too.  How do providers apply?  Is there a work programme that identifies and prioritises providers as part of implementing the Sports Facility Network Plan / Community Facility Network Plan?

In our view, the guidelines should also clarify who makes the decisions to invest in which providers, programmes and facilities.  Is it officers, committee, or the governing body?

Finally, whilst the scheme is regionally focussed, the facilities are grounded locally within local communities.  We would like to see a place for alignment with local board plan outcomes in the decision making principles for the scheme.

Yours sincerely,

 

Michael Turner

Deputy Chair, Papakura Local Board.


Papakura Local Board

20 July 2016

 

 

Rebecca Turner

Policy analyst, Social policy and bylaws

Auckland Council

Tuesday 5 July 2016

Re: Papakura Local Board informal feedback to the gambling policies review 2016

Tena koe Rebecca

Relocation of pokie venues

The Manurewa-Papakura ward has the second highest rate of problem gambling client intervention in Auckland at 881 interventions for 2014/2015.  The Papakura Problem Gambling Foundation has previously referred to Papakura as ‘a red hot spot for gambling’ with residents spending over one million dollars per month on pokies.  Foundation counsellors are regularly at work in the town doing assessments and creating action plans. 

Whilst pokies grants are the lifeblood for some of our local sporting and community organisations, we could not on balance, support relocation of gaming venues into Papakura’s more vulnerable communities.  On that basis, we support policy parameters that prohibit relocation to areas or near areas with a deprivation index score of five or less.

Yours sincerely,

Graham Purdy, Community Portfolio Lead, Papakura Local Board

Katrina Winn, Member, Papakura Local Board

Michael Turner, Deputy Chair, Papakura Local Board

Brent Catchpole, Member, Papakura Local Board

 

 

 


Papakura Local Board

20 July 2016

 

 

Kimberley Rees

Policy Analyst, Social Policy and Bylaws

Auckland Council

Friday 24 June 2016

Re: Papakura Local Board informal feedback to the Auckland Council Smoke-free policy review

Tena koe Kimberley.  We support smoke-free for Papakura and we are concerned about the high rates of smoking in our local board area.  While we have committed to smoke-free initiatives they have not been implemented and this is disappointing for the board.  So while the policy is enabling, delivery is lacking.  We suggest staff resource to co-ordinate smoke-free initiatives and yearly awareness raising and promotion of the policy to the public.

Our detailed feedback is provided below.  We look forward to hearing back from you on progress in due course.

Papakura context

Papakura Local Board Plan

As noted in the Papakura Local board plan, Papakura has the second highest rate of smoking in Auckland – one in five adults.  The plan goes on to articulate the board’s smoke-free commitments as follows:

Our parks, playgrounds and reserves are already going smoke free, and by 2015 this will also extend to outdoor shared spaces.  We will raise awareness through signage and publicity and make all our events, sports clubs and outdoor dining areas smoke free.

Papakura Local Board smoke-free resolutions 16 April 2014

To implement council’s Smoke-free policy the board resolved at its 16 April 2014 meeting to allocate $4,500 for installing smoke-free signs at seven high priority sites in Papakura: Massey Park and Pool site, Central Park site, Prince Edward Park site, McLennan Park site, Papakura Recreation Centre site, Papakura Service Centre and Village Green site (which includes a playground), Papakura Library and Museum site.  Site visits on Friday 20 May 2016 reveal that no council smoke-free signs have been implemented at these sites.  However, the Central Park playground sign did have a smoke-free sticker on it.

At the same meeting the board further resolved officers investigate options to implement smoke-free policy in the Papakura Town Centre.  There has been no follow up action to this resolution.

Cancer Society presentation to the Papakura Local Board 17 May 2016

The Cancer Society presented its public consultation research findings and recommendations for the smoke-free policy review to the Papakura Local Board meeting held 17 May 2016.  Its research area included Papakura as part of the wider TSI area.  Consultation findings on the policy and how to be more effective showed:

·      low awareness

·      public are confused

·      most people continue to smoke in smoke-free areas even where there is signage

·      strong support for a bylaw

·      support for priority to areas where children go and there are lots of people

·      support for consistency across Auckland

·      support for an information campaign

The Cancer Society advocated smoke-free conditions as a standard practice for council and local board funded events, grants, leases, licences and contracts.  The society also recommended a smoke-free bylaw.

Smoke-free policy review cluster meeting 28 April 2016

The Chair of the Papakura Local Board attended the elected members briefing on the smoke-free policy review held at Manukau on 28 April 2016.

Papakura Local Board views on smoke-free policy implementation so far

The board is disappointed that it’s smoke-free initiatives from the 16 April 2014 local board meeting have not been implemented.  Whilst the smoke-free policy is enabling, officer resource is required to implement decisions and this aspect is lacking.  We would still like to see options for implementing the smoke-free policy in Papakura Town Centre as we believe there should be no smoking in outdoor eating / seating and paving areas in the main town.

We’re not convinced that the policy has demonstrably reduced smoking in playgrounds and other prohibited areas but we have no data to make a determination.  We have observed instances of smoking in our Papakura village green, which includes a playground, from time to time.  However, there is nothing to alert the public that smoking is prohibited here under the smoke-free policy.

Board recommendations

We agree with the Cancer Society that smoke-free conditions should be standard practice for council and local board funded events, grants, leases, licences and contracts.

As a cheaper and perhaps easier option, we would like to see smoke-free stickers attached to all council signs or Auckland Transport signs in prohibited areas.

We think there should be regional co-ordination of a yearly smoke-free awareness campaign to refresh public awareness of the smoke-free goal and smoke-free places.

We think there should be officer resource to co-ordinate delivery of local smoke-free initiatives.  With the second highest rate of smoking in Auckland, the local board wants to support local stop smoking initiatives.  However, this becomes difficult without officer resource to facilitate such outcomes.

Finally, we think council’s sign policy (or equivalent) should include a requirement that all new council signs in prohibited areas must carry the “smoke-free” or “smoking prohibited” message.

Yours sincerely,

Graham Purdy, Community portfolio lead, Papakura Local Board

Katrina Winn, Community portfolio member, Papakura Local Board

Michael Turner, Community portfolio member, Papakura Local Board

 

 


Papakura Local Board

20 July 2016

 

 

Kat Teirney

Team Leader, Community facilities, South

Auckland Council

Thursday 30 June 2016

Re: Papakura Local Board feedback to the Housing for older people partnership proposal and policy

Tena koe Kat.

At its meeting of 15 June 2016, the Papakura local board delegated the role of giving feedback on the Housing for older people proposal as follows (PPK/2016/128):

That the Papakura Local Board delegates to Members Britnell and Purdy to provide feedback on:

a)       the Housing for Older People Partnering Proposal; and

b)       the proposed Housing for Older People Partnering Policy.

CARRIED

The board has mixed views about whether housing for older people is core business for council.  Having said that, we raise one point of feedback – controls to include early consultation with the local board on proposals for rationalisation, intensification or development within its area.

Consultation with the board

The board has experienced instances in the past where CCOs and council organisations are less responsive to local board views and preferences than they could be.  We would like to see controls for the joint arrangement include a requirement for early consultation with the board on proposals for rationalisation, intensification or development of housing for older people within our area. 

We look forward to hearing from you in due course. 

Yours sincerely,

 

Graham Purdy, Member, Papakura Local Board

Stuart Britnell, Member, Papakura Local Board


Papakura Local Board

20 July 2016

 

 

Page_000001


Papakura Local Board

20 July 2016

 

 

Governance Forward Work Calendar

 

File No.: CP2016/14285

 

  

 

 

Purpose

1.       To present a 12 month governance forward work calendar to the board.

Executive Summary

2.       This report updates the governance forward work calendar: a schedule of items that will come before the board at business meetings over the next 12 months. The governance forward work calendar for Papakura is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required and when

·    clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Recommendation/s

That the Papakura Local Board:

a)      notes the attached Governance Forward Work Calendar.

 

 

Comments

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

·    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

·    Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

·    Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role

Examples

Setting direction/priorities/budget

Capex projects, work programmes, annual plan

Local initiatives/specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, cluster workshops

 

9.       Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10.     All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11.     The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

 

Attachments

Governance Forward Work Calendar will be tabled at the meeting   

Signatories

Authors

Karen Gadomski - Senior Local Board Advisor Papakura

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

Papakura Local Board Achievements Register 2013-2016 Electoral Term

 

File No.: CP2016/14287

 

  

 

Purpose

1.       Providing an updated register of achievements of the Papakura Local Board for the 2013-2016 Electoral Term.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received.

 

 

Attachments

No.

Title

Page

aView

PLB Attachment 20 July 2016_Achievements Register

111

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

AC new logo_horz_cmyk 


PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

 

Date

ACHIEVEMENT

7 November 2013

Inaugural Meeting

-                 Election of Chair, Bill McEntee and

-                 Deputy Chair, Michael Turner

8 November 2013

Fireworks Spectacular

9 November 2013

Spring Clean

19 November 2013

Citizenship Ceremony

28 November 2013

Appointment of Board Members to Outside Organisations

28 November 2013

Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.

30 November 2013

Supported the Papakura Santa Parade

11 December 2013

Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation

13 December 2013

Supported the Papakura Carols in the Park

29 January 2014

Appointment of Board Youth Portfolio Lead  to the Papakura Youth Connections Steering Group

29 January 2014

Formal establishment of the Pukekiwiriki Paa Joint Management Committee

29 January 2014

Position Paper on Draft Psychoactive Substances approved

29 January 2014

Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan

11 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Papakura Library

15 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Smiths Avenue and Papakura Library

18 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Takanini Stores

27 February 2014

Papakura Local Board Public Engagement – Workshop – Local Board Chambers

1 March 2014

Movies in the Park

2 March 2014

PIPs Canoe Day

8 March 2014

Southern Regional Hui – Local Board Plans

8 March 2014

Rosehill Family Fun Day

18 March 2014

Citizenship Ceremony

19 March 2014

Papakura Local Board Psychoactive Substances Regulations Submission feedback to form part of the Governing Body Submission to the Ministry of Health

19 March 2014

Papakura Local Board Objection to Liquor Licence Application – Harpreet Kaur Limited

29 March 2014

Papakura East Neighbourhood Policing Team Day

30 March 2014

Takaanini Reserve Neighbourhood Event

5 April 2014

Joint Papakura and Manurewa Elderly and Disability Engagement Session in collaboration with Counties Manukau DHB

16 April 2014

Approved the Papakura Local Economic Development Plan and Commerce and Industry Programme

25 April 2014

Attended ANZAC Day Services at Papakura and Drury

29 April 2014

Advocacy presentation to the Governing Body

 

Council Controlled Organisations feedback submitted

 

Funding Policy Review feedback submitted

30 April 2014

Inaugural Meeting Pukekiwiriki Paa Joint Management Committee

21 May 2014

Community Group Funding of $80,364.00 awarded in funding Round 2 of the 2013/14 financial year

23 May 2014

Members attended Liquor Licencing Hearing - BottleO

29 May 2014

Dawn blessing of Takaanini Reserve and Ihaka Takaanini Plinths

 

Advocacy from the Board on the Takanini Interchange and motorway upgrade

 

Advocacy from the Board on Psychoactive substances leading to the temporary withdrawal from the market.

18 June 2014

Approved the Papakura Local  Board Community Development, Arts and Culture Work Programme 2014/2015

18 June 2014

Adopted the local content for the Annual Plan 2014/2015 including the Papakura Local Board Agreement 2014/2015

18 June 2014

Approved the Draft Local Board Plan 2014 for consultation

18 June 2014

Support for a joint scoping study with Southern Local Boards for the establishment of community recycling centres in the south.

18 June 2014

Approval of $15,000 funding to establish an annual Papakura Sports Awards

26 June 2014

Papakura Careers Expo

1 July 2014

Local Alcohol Policy Information Event - Stall

 

Active promotion of Auckland Transport Parking Strategy consultation

 

Active promotion of Long Term Plan youth engagement ‘My Vote Rule’

5 July 2014

Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library

8 July 2014

Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library

8 July 2014

Rosehill Residents Group – Consultation on Local Board Plan

8 July 2014

Conifer Grove Residents Association - Consultation on Local Board Plan

9 July 2014

Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library

July 2014

Stakeholder engagement event of the Arts and Culture Strategic Action Plan

16 July 2014

A total of $6,000 awarded under the Local Event Support Fund

16 July 2014

Feedback provided on the draft Local Alcohol Policy, Local Board role in alcohol licensing applications and Allocation of decision making review

16 July 2014

A grant of $7,800 awarded from the 2014/2015 discretionary operational budget towards the provision of a WW1 centennial commemorative panel at Papakura Museum and external signage for the museum and library.

July/August 2014

SCP on draft local board plan - board members held three drop in sessions at Papakura library and have been attending meetings of residents groups and other organisations in order to encourage submissions.

20 August 2014

Approved funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in 2014/2015

20 August 2014

Annual Report 2014/2014 – Chairs Foreword and Achievements approved

20 August 2014

Additional $5,000 grant approved towards Papakura Fireworks Spectacular 2014

20 August 2014

Feedback made on Draft Local Approved Products Policy

21 August 2014

Papakura Volunteer Awards

27 August 2014

Papakura Local Board Plan Hearing

17 September 2014

Establishment of a local alcohol ban review panel to make review of alcohol bans in the local board area

17 September 2014

Approval of additional funding of $20,472 to Papakura and Districts Historical Society Incorporated to extend the Papakura Museum’s opening hours, effective 1 September 2014

17 September 2014

Deliberations on the submissions received to the Papakura Draft Local Board Plan

25 September 2014

Hosted the Local Board Urban Design Champions Quarterly Meeting, focused on design opportunities in Papakura Metropolitan centre

15 October 2014

Adoption of the Papakura Local Board Plan 2014

15 October 2014

Options approved for the future governance and management of community facilities on Smiths Reserve

15 October 2014

Community Group Funding applications approved totalling $15,102

15 October 2014

Funding of $7,000 agreed towards a 2015 Papakura Careers Expo

15 October 2014

Adoption of principles to guide decisions on requests for lease of public open space for early childhood education provision

15 October 2014

Feedback agreed on the Significance and Engagement Policy

15 October 2014

Feedback agreed on the Draft Arts and Culture Strategic Action Plan

15 October 2014

Presentation to the Governing Body on key messages for Papakura in Long Term Plan prioritisation and policies

 

Formation of Community Garden in Hingaia

 1 & 8 November 2014

Drop-in sessions for Locally Approved Products Policy

14 November 2014

Papakura Fireworks Display

15 November 2014

Inaugural Papakura Market Day

18 November 2014

Papakura Citizenship Ceremony

19 November 2014

Allocation of $29,457 to a targeted biodiversity and private landowner engagement programme in Papakura in Papakura in YR 15.

 

Feedback provided on the Community Facilities Network Plan

 

Feedback provided on the Locally Approved Products Policy

 

Feedback provided on transport priorities for the LTP/RLTP 2015-2025

5 December 2014

Christmas morning tea for key stakeholders

6 December 2014

Papakura Santa Parade

12 December 2014

Papakura Carols in the Park

24 January 2015

Movies and Music in the Park

31 January 2015

Smiths Avenue Community Day

6/7 February 2015

Waitangi Weekend League Nines Tournament - Massey Park

7 February 2015

LTP Pop Up Session - Library

11 February 2015

LTP Pop Up Session - Library

14 February 2015

A NZ Touch Tournament

18 February 2015

Allocation of local board discretionary operational and capital budgets to the following projects:

Opex - $15k to urban planning project stage 1

Opex - $20k to Papakura Stream clean up and replanting

Opex - $50k to town gateway improvements

Opex - $150k  for parks projects

Capex - $68k for parks projects

Capex - $8k for library and museum signage

$2.6k to deal with condensation issues at art gallery window

28 February 2015

28 February – LTP pop up session at Drury

9 March 2015

Papakura Have Your Say Events – LTP – 3 sessions held; 1-3 pm; 3 – 5 pm;

5 – 7 pm

10 March 2015

Presented submission to Auckland Transport regarding the Regional Land Transport Plan “Have Your Say” Event.

18 March 2015

Awarded the contract for the management and operation of Massey Park Pool and Papakura Leisure Centre to Community Leisure Management (CLM) for a period of five plus three years from 1 July 2015.

19 March

Citizenship Ceremony

22 March 2015

PIPs Canoe Day – part funded by the Papakura Local Board

23 March 2015

Signing of Youth Employment Pledge by Veolia; held at Bruce Pulman Park over breakfast.  Mayor Brown in attendance

31 March 2015

RSA Prizegiving WW1 Event

15 April 2015

Adopted a further $5,000 Discretionary Operational Funding towards completion of Stage 1 of the urban planning project

15 April 2015

Approved $20,000 for the Student Digital Flag Art Competition

25 April 2015

ANZAC Civic Service Papakura

ANZAC Day Service Drury

29 April 2015

Papakura Local Board Long Term Plan discussions with Budget Committee

20 May 2015

Approval of installation of wheel stops on Wood Street, $9,000 from Transport Capital Fund

20 May 2015

Agreement to process to detailed design sate for key projects along Railway Street, West, Averill Street and outside library on Great South Road, to be funded from Transport Capital Fund

20 May 2015

Landowner approval granted for a stormwater wetland on Brylee Reserve, Conifer Grove.

20 May 2015

Adoption of Proposal for Review of Alcohol Bans in Papakura, for public submissions commencing 19 June 2015

20 May 2015

Allocation of $11,889 to the Manukau Harbour Forum for continuation of its work programme in 2015/2016

20 May 2015

Formal response made on the Empowered Communities approach proposals

20 May 2015

Discretionary grants approved for Maori Wardens $20,000), Crimewatch Patrols ($20,000), Counties Manukau Sport ($10,000), Papakura Lions ($15,000) and Papakura Rotary ($15,000)

21 May 2015

Blessing of Military Gallery

25 May 2015

Ceremony dedicated to families for Papakura Children’s Cemetery

27 May 2015

Citizenship Ceremony - Pukekohe

28 May 2015

Official opening of the Military Room at Papakura Museum

17 June 2015

Community funding granted totalling $90,340

17 June 2015

Approved CDAC Work Programme

17 June 2015

Approved Community Arts and organisation funding agreements

·              Papakura Brass Band - $12,000

·              Papakura Pipe Ban - $10,000

·              Papakura Museum - $108,701

17 June 2015

Approved $7,000 to Papakura Senior Citizens Club towards rates.

17 June 2015

Approved Local Board Agreement 2015/2016

20 June 2015

Matariki Dawn Ceremony – Pukekiwiriki Paa

25 June 2015

Careers Expo – growth in event

27 June 2015

Papakura Children’s Forest Planting

1 July 2015

Smiths Ave – options for reactivating community use of buildings and reserve.  Officers investigating multipurpose use of hall from venue for hire to mixed lease / licence and venue for hire with options for joining toilets and hall.  Board sounding out community support for voluntary work to bring Awhi house up to standard for leasing and community use.  Watching brief item.

July 2015

Mana Whenua relationships meetings – scheduling for a series of relationships building meetings with each Mana Whenua group for Papakura has begun.  Watching brief item.

15 July 2015

Allocated $120,000 from its YR 2015/16 town centre safety budget for Community Development and Safety Staff to manage Armourguard Security Services in Papakura town centre and railway station carparks.

 

Adopted Massey Park Pool and Papakura Service Centre Business Plan for 2015/16

 

Resolved to seek avenues of potential funding for a possible future development of Massey Park outdoor swimming pool

 

Approved the dates for the Review of Alcohol Bans 2015 for 18 and 21 August 2015.  Deliberations to be held on 26 August 2015

 

Supported the Notice of Motion from the Manurewa Local Board supporting the retention of Mt Smart Stadium as the home of the Warriors Rugby League Club

 

Approved a grant of $47,000 to Counties Manukau Sport to support the following:

-                 “Have a go” day

-                 Sports Forum

-                 Coaches Club training

-                 Volunteer Recognition Awards

-                 Papakura Schools Programme

 

Confirmation of appointments, terms of reference and delegations to the Manukau Harbour Forum

8 August 2015

-                 Celebrated 25 years of Hawkins Theatre

-                 Papakura Art Gallery – Southside Youth Show

18 August 2015

Papakura Local Board Alcohol Ban Review Hearing

19 August 2015

-                 Agreed to the Board’s 2015/2016 environmental response fund budget of $25,000 be used to support ecological restoration (weed control) at Dominion Reserve.

-                 Agreed to $10,000 from its 2015/2016 environmental response fund budget to be used to support riparian restoration projects as part of the Wai Care Programme.

-                 Papakura Museum Funding – approved $6,829  additional funding from the Local Driven Initiatives Community Response Fund to ensure opening hours and curatorial support are equal to 2015/2015 levels of service.

-                 Approved the following road names:

i.          Residential Subdivision by The Grove Land Company Limited/Equinox Capital Limited at 61 Grove Road, Takanini, as Bellbird Street, Warbler Crescent, Saddleback Crescent and Stitchbird Crescent.

ii.          Residential Subdivision by Equinox Capital Limited/Takanini Industrial Limited at 55 Takanini School Road, Takanini as Nancy Wake Street, Tribute Loop and Divide Loop.

-                 Approved local event funding of $7,500

-                 Board provided feedback on the Future Urban Land Supply Strategy.

-                 Board provided feedback on the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review – Local Board Input.

-                 Approval of the Chair’s message, list of local achievements and list of capital projects in the Auckland Council Annual Report 2014/2015

-                 Allocation of $300 towards a civic component for the Hawkins Theatre 25 year celebrations

 

20 August 2015

Papakura Volunteer Awards

26 August 2015

Papakura Local Board Alcohol Ban Review Deliberations

31 August 2015

Attended Powhiri at New Zealand Rugby League Secondary Schools Tournament

3 September 2015

Attendance at Mill/Redoubt Road Hearing

3 September 2015

NZRL Secondary Schools Tournament Awards

12 September 2015

Papakura Whanau Day

13 September 2015

Papakura Sports Awards

20 September 2015

Crimewatch Patrol – Member Training Day

23 September 2015

Meeting Re: Joint Initiative with Lions, Rotary, RSA – Memorial Wall

10 October 2015

Chair’s attendance at Highland Dancing Competition 40th Jubilee Celebration

12 October 2015

Chair’s attendance at International Older Persons Event

21 October 2015

Approved the development of stage-two coastal erosion mitigation works for Hingaia Peninsula

21 October 2015

Approved the renewal of Massey Park athletics track to IAAF Class 2 specifications

21 October 2015

Approved the allocation of $30,000 from the Board’s Locally Delivered Initiatives Funding – Parks Improvement Projects 2015/2016, for the concept designs for changing rooms and club rooms, which include accessible public toilets, at Opaheke

21 October 2015

Made 19 alcohol bans pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015

21 October 2015

Approved the Youth Initiatives Work Programme 2015/2016

21 October 2015

Endorsed landowner approval for temporary storage occupation by NZTA and their contractors for a12 month period and works within Ferguson Reserve.  Also requested that compensation from the land disposal be redirected back to the Local Board for investment in open space in the area, and specifically for improvements to Ferguson Reserve by NZTA

18 November 2015

Approved renewal of leases for the following community organisations:

-                 Marne Road Bowling Club Inc

-                 Papakura Road and Custom Club Inc

-                 South Auckland Car Club Inc

18 November 2015

Agreed to the concept plans for the covered walkway project.

Requested Auckland Transport to proceed to detailed design for the covered walkway project

Requested Auckland Transport to proceed to design and construction for the road treatment (red) on entrance intersections into Papakura.

18 November 2015

Confirmed its intention to reactivate Awhi House as a community hub, providing activities and experiences to the neighbourhood with a focus on promoting health and wellbeing, activities for youth and youth development, celebrating diversity and heritage and creating connections with the local community.

18 November 2015

Approved undertaking a full needs assessment and needs analysis to inform facility requirements and population to be served to maximise access to the library and community hub.  

Agreed to defer further site investigations for the development of a library and community hub until a community needs assessment and location analysis had been completed.

18 November 2015

Granted landowner approval for works with Conifer Grove Reserve, Conifer Grove Esplanade Reserve, Pahurehure Esplanade Reserve and Hingaia Esplanade in relation to the Southern Corridor Improvement Project.

18 November 2015

Papakura Local Grants Round One – Total Granted $20,158.50

Papakura Local Board Round Two Quick Response – Total Granted $435.00

18 November 2015

Confirmed  a review of the Local Dog Access Rules in 2015/2016

18 November 2015

Agreed the following key advocacy issues:

-                 Grade separation at Takanini

-                 Retaining and increasing numbers of parking spaces at the Railway Street West and Ron Keat Drive park and rides

-                 Development of buildings and extra parking a Opaheke Sports Fields.

-                 Pukekiwiriki Paa capex for the interpretation panels and access improvements

-                 Bruce Pulman Park – contractual arrangements

18 November 2015

Approved urgent decisions for:

-                 Waived the hire fees for the Smiths Avenue Hall for use of facilities by Te Whanau Hapori for a Garden Festival Fund Day

-                 Allocated funding of $3,800 to facilitate the installation of a shed, miscellaneous gardening equipment and pump repairs at Hingaia Reserve.

-                 Allocated further funding of $253.00 for the completion of works for the pump and shed at Hingaia Reserve.

21 November 2015

Attended Papakura Swim Club Jubilee at Massey Park

21 November 2015

Attended and participated in Papakura Town Centre makeover

28 November 2015

Attended the unveiling Papakura Cenotaph – East Timor and Afghanistan

28 November 2015

Papakura RSA – Rerun ANZAC Centenary Military Tatoo

4 December 2015

Papakura Christmas Morning Tea for key stakeholders

5 December 2015

Papakura Santa Parade

9 December 2015

Business Meeting

-           Requested Auckland Transport to proceed to detailed design, consenting and construction for the covered walkway project (extension of the covered walkway between platform and Railway Street West and along Averill Street to the mid-block crossing) at a firm estimate of cost (FEC) of $760,000.

-           Requested Auckland Transport to proceed to detailed design and provide a Firm Estimate of Cost (FEC) for the beautification/greenery to complement the covered walkway.

-           Endorsed the projects funded by the Local Board Discretionary Open and Capex budgets 2014/2015 allocated under resolution number PPK2015/14  for parks.

-           Approved development of the Karaka Harbourside playground at Rossini Court in accordance with the concept plan at a maximum cost of $115,000.

-           Approved the 2015/2016  Community Gardens work programme

-           Approved the 2015/2016 Local Community Initiatives work programme

-           Approved the allocations towards community art programmes as follows:

-     Papakura Street Flag Art Project $12,000

-           Papakura Town Centre Mural Project by Charles and Janine Williams $10,000

-           Papakura Art Gallery Outreach $2,000

-           Community Arts Initiatives $14,000

-           Provided feedback on the Draft Regional Pest Management Plan             Review

-           Approved the commencement of preparatory work for Conifer Grove – Wellington Park – Longford Park  mangrove removal, to include any survey, consent and consultation processes required.

-           Allocated up to $90,000 from the LDI ‘parks improvement projects’ budget to the preparatory work for Conifer Grove – Wellington Park – Longford Park mangrove removal.

-           Requested parks officers to commence the consenting process immediately and provide a progress report to Parks Portfolio members in March 2016.

-           Agreed the indicative locally driven initiative priorities for 2016/20

-           Adopted the local content for consultation

-           Waived the hire charges for Te Whanau Hapori Charitable Trust for use of the hall, located on Smith’s Avenue Reserve, Smith’s Avenue, Papakura inclusive from 14 December 2015 to 17 February 2016.  

11 December 2015

Carols in the Park

17 February 2016

Business Meeting

-           approved a new lease to Papakura Toy Library Inc for the Elizabeth Campbell Centre

-           approved a new lease to SeniorNet Papakura Inc for 59R Wood Street.

-           approved a grant of $1,000 to the Papakura Business Association towards a feasibility study of a BID expansion for Papakura.

-           approved a grant of $1,933 to the Papakura Pony Club towards diesel for the tractor, including insurance and maintenance.

-           approved the name for a reserve at 189R Hingaia Road, as ‘Hingaia Park’.

-           endorsed the divestment of 146-152 Great South Road and 78A Great South Road subject to conditions.

-           endorsed board feedback on the Draft Local Government Election Year Policy for Elected Members.

-           approved the commencement of a Greenways Plan for Papakura, with an allocation of $25,000 from the Planning and Development (Economic Development) budget.

-           approved a grant of up to $5,000 to Drury School, from the Locally Driven Initiatives budget for heritage projects, towards the restoration of the Drury milepost.

-           approved a contribution of $2,833.60 from the Locally Driven Initiatives Community Response Fund to Papakura Community CrimeWatch Patrols Inc for procurement of a portable CCTV camera.

           

23 February 2016

Annual Plan Have Your Say Event – Takanini Hall

25 February 2016

Public consultation for transport Future Urban Growth – Takanini Hall

27 February 2016

Public consultation for transport Future Urban Growth – Drury Hall

27 February 2016

Papakura Annual Plan Have Your Say Event – Papakura Library

13 March 2016

Attended Counties Manukau Fun Run

16 March 2016

Attended Papakura Art Gallery Exhibition Opening

16 March 2016

-           approved a new community lease for the building known as the Watch House at 11A Opaheke Road, Papakura to the Papakura Pipe Band Inc for a five year term commencing 1 April 2016.

-           approved $9,883 Quick Response Round 3 grant applications.

-           approved Taupinga Way for a new road within the development at 250 Porchester Road, Papakura.

-           approved Pakaraki Drive, Twin Parks, Rise, Te Aparangi Crescent, Papaview Road, Captain Rings Drive and Arawai Terrace for Right of Way 4, for new road created by joint subdivision and land use consent at 949 Old Wairoa Road, Ardmore and 965 Papakura Clevedon Road, Ardmore.

-           agreed to waive hire charges for Smiths Avenue Hall for community use by Te Whanau Hapori Charitable Trust from Thursday 17 March to Monday 2 May 2016 for holiday programmes

-           adopted the implementation of the Papakura Youth Scholarship Scheme

-           agreed to submission on the Draft Business Improvement District Policy (2016)

-           appointed members Britnell and Catchpole as the boards portfolio holders to provide feedback on the Draft Civil Defence and Emergency Management Group Plan

-           delegated to the Deputy Chair and Member Catchpole to provide the Board’s views on new applications for the community led small build programme

 

19 March 2016

Attended Papakura Art Gallery Exhibition Opening

23 March 2016

Attended blessing for Artillery Drive Stormwater Pipe construction

23 March 2016

Attended launch of “Why Papakura” by Progressive Papakura

31 March 2016

Papakura Citizenship Ceremony

2 April 2016

Attended doggy day out

9 April 2016

Eye on Nature – Family Day – Manukau Beautification Trust – Chair introduced activities

10 April 2016

St Mary’s Catholic School Gala – Attended

10 April 2016

Pips Canoe Day

21 April 2016

Dawn blessing Brylee Reserve

20 April 2016

Business meeting

-                 Agreed to expenditure of $15,000 from the LDI, parks improvement budget to replace safety-fall material from sand to cushion fall at Parkhaven Playground.

-                 Provided in principle approval for the Opaheke changing room concept designs.

-                 Agreed to provide funding of $3,000 from the board’s community response fund to support a creative engagement project with Red Hill School at Keri Downs Reserve.

-                 Agreed to provide funding of $904 from the board’s community response fund to support the installation of Toimata Foundation Enviroschools signage at eight schools in the Papakura Local Board area.

-                 Endorsed year three of the Manukau Harbour Forum’s 2014-2016 work programme.

-                 Endorsed advocacy for hydrodynamic modelling of the Manukau Harbour.

-                 Approved road names of Troop Road, Bravery Road, Vigour Lane, Lieutenant Lane, Mettle Land and Infantry Lane for the McLennan Residential Development at Battalion Drive.

-                 Approved road names of Frazen Avenue and Melgran Avenue at 949 Old Wairoa Road, Ardmore and 965 Papakura-Clevedon Road, Ardmore.

-                 Agreed to the following activity level LDI operational budgets for 2016/2017

i.          Community services - $843,000

ii.          Local parks sport and recreation - $593,000

iii.         Local environmental management - $50,000

iv.         Local planning and development - $74,000

-                 Agreed the following advocacy matters for discussions with the governing body on 9 May 2016:

1.         Infrastructure and growth

i.          Grade separation at Takanini rail crossings

ii.          Increased park and ride capacity at Papakura rail station

iii.         Confirm capital funding in 2016/17 for built facilities at Opaheke Sports Fields, to cater for housing growth in the area.

iv.         Confirm that Bruce Pulman Park is a local sports park and ensure that local operational funding for renewals is fully resourced.

v.         Gating-entry turnstiles at Papakura rail station platform, to improve security and the safety of rail passengers

vi.         Early programming of the Mill Road extension south to Drury

vii.        Early roll out of rail electrification to Pukekohe and on to North Waikato

viii.       Make provision for a Karaka-Weymouth bridge to provide an alternative north-south route and serve the growth anticipated in the Paerata and Drury West area.

ix.         That mobility parking spaces across Auckland be painted blue as per Disability New Zealand Guidelines.

2.         Environment and heritage

i.          Re-instate the capital budget for Pukekiwiriki Paa Joint Management Committee

ii.          Ensure that Rings Redoubt on Clevedon Road and the site of the Walsh Brothers first flight in Takanini are scheduled as sites of national heritage importance and their setting fully protected within development through council acquisition of open space.

iii.         Commission a report on the opportunities for improvements of the Pahurehure Inlet

iv.         Undertake hydrodynamic modelling of the Manukau Harbour.

-                 Provided feedback on the Business Improvement District Policy 2016

-                 Provided feedback on the Auckland Civil Defence and Emergency Management Group Plan 2016-2021

25 April 2016

ANZAC Parades at Papakura and Drury

26 April 2016

Attended Wero Whitewater Park opening

30 April 2016

Papakura Netball Dress Parade – Attended

9 May 2016

Papakura Local Board presentation to the Finance and Performance Committee for  Annual Plan 2016/2017

18 May 2016

Business Meeting

-                 Publicly acknowledged Phil Waterhouse and Elizabeth Thomson for their outstanding volunteer work with regards to Margans Bush

-                 Provided landowner approval in principle for the concept development plans for Opaheke Park, Papakura, prepared by Surface Design Inc, dated April 2016.

-                 Received the Papakura Local Board performance report for the financial quarter ended March 2016.

-                 Approved the scope of the Papakura Art Gallery Business Planning Project and stressed that this should be undertaken in the most efficient and effective manner and reported to the February 2017 business meeting.

-                 Confirmed its intention to proposed an amendment as contained in a Statement of Proposal to the Auckland Council Policy on Dogs 2012 pursuant to section 10(8) of the Dog Control Act 1996.

-                 Approved $5,000 each to Rosehill College and Papakura High School to provide volunteers and equipment to support for the Great Spring Clean and the student driver licencing programme.

-                 Approved $1,000 to the Manukau Beautification Charitable Trust to cover the costs of transport and waste disposal.

-                 Recommended to the Finance and Performance Committee the disposal of 235 Harbourside Drive, Hingaia.

-                 Supported the proposed variation to the Development Contributions Policy.

-                 Approved the Papakura Local Board Community Grants programme for 2016/2017,

-                 Made the following allocations from the locally driven initiatives ‘large sports events’ budgets

-                       $24,000 to Find Your Field of Dreams Foundation, for the delivery of sports and recreation programmes in Papakura.

-                       $25,000 for week control and initial under-storey planting at the Children’s forest reserve

-                       $1,000 for temporary signage to inform users of the closure of the Massey Park walkway.

-                 Made the following allocations form the locally driven initiatives ‘community response fund’ budget

-                       $5,000 to Papakura and /District Historical Society, for the sourcing, collations and annotation of historical images for graphic display on the covered walkway

-                       $15,000 for removal of juvenile mangrove growth from Pahurehure inlet 2

-                       $10,000 for equipment purchase for Conifer Grove and Papakura emergency response groups

-                       $3,300 for co-ordination of Papakura Neighbourhood Support services in the remainder of the 2015/2016 financial year subject to funding in 2016/2017

-                 Granted $8,000 from the locally driven initiatives – community response budget to Coastguard Papakura to allow urgent remedial work on the trailer for their primary rescue vessel.

20 May 2016

Morning tea to thank Phil Waterhouse and Elizabeth Thomson for their outstanding volunteer work at Margans Bush.

21 May 2016

Attended Civil Defence exercise in Papakura

25 May 2016

Attended turning of the sod – Selwyn Oaks new residential care and community service

3 June 2016

Attended blessing of boardwalk at Pahurehure

4 June 2016

Attended the Children’s Forest Planting Day.

11 June 2016

Papakura Art Gallery Exhibition Opening – Hikohiko

15 June 2016 – Business meeting

-                 Granted $34,820 Round Two – Grant Applications

-                 Granted $3,500 Round Five – Quick Response Applications

-                 Recommended to the Head of Community Relations to grant approval for the proposed outfall structure and a naturalised stream channel in McLennan Park.

-                 Approved the following work programmes 2016-2017

-                 Parks, Sport and Recreation

-                 Community Leases

-                 Community Facilities Renewals

-                 Libraries

-                 Arts, Community and Events

-                 Adopted the Local Board Agreement 2016/2017

-                 Approved a grant of $3,450 to the Papakura Business Association from the local economic development budget, towards the Safer and Welcoming Papakura initiatives.

-                 Approved a grant of $17,000 to the Papakura and District Historical Society from the community response fund, towards increasing accessibility to the Papakura Museum collection by local residents and visitors.

-                 Requested staff to lease Awhi House to Te Whanau Hapori Charitable Trust for a period of one year with a six month review.

-                 Approved staff progressing negotiations for the Takanini Library/Community Hub site including confirmation of CAPEX budget requirements, the establishment of ongoing OPEX requirements, and confirmation of timeframes to include design and scope of the library and community hub.

22 June 2016

Housing for Older People (Hfop) – Have your say – Library Foyer

25 June 2016

Maori Art in the Foyer – Papakura Library

1 July 2016

Attended Papakura High School Luncheon

 


Papakura Local Board

20 July 2016

 

 

For Information: Reports referred to the Papakura Local Board

 

File No.: CP2016/14286

 

  

 

Purpose

1.       Providing an opportunity for the Board to receive reports and resolutions that have been referred from Governing Body Committee meetings or forums or other local boards for the information. 

 

2.       The information listed below has been received and circulated to members from the following local board meetings.

 

No.

Report Title

Meeting Date

Governing Body Committee or Forum or Local Board

 

1.

Notice of Motion – Street Tree Planting Policy

14 June 2016

Waitemata Local Board

2.

Housing for Older People Partnering Proposal

30 June 2016

Puketapapa Local Board

 

 

Recommendation/s

That the Papakura Local Board

 

a)      note the information from the following local board meetings:

 

No.

Report Title

Meeting Date

Governing Body Committee or Forum or Local Board

 

1.

Notice of Motion – Street Tree Planting Policy

14 June 2016

Waitemata Local Board

2.

Housing for Older People Partnering Proposal

30 June 2016

Puketapapa Local Board

 

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

Papakura Local Board Workshop Notes

 

File No.: CP2016/14290

 

  

 

Purpose

1.       Attached is a copy of the notes taken at the Papakura Local Board workshops held on 1 June, 8 June, 22 June and 6 July 2016

Executive Summary

1.       Nil

 

Recommendation/s

That the Papakura Local Board:

a)      receive the workshop notes for the workshops held on 1 June, 8 June, 22 June and 6 July 2016

 

 

 

Attachments

No.

Title

Page

aView

PLB Attachment 20 July 2016_PLB Workshop Notes 1 June 2016

127

bView

PLB Attachment 20 July 2016_PLB Workshop Notes 8 June 2016

129

cView

PLB Attachment 20 July 2016_PLB Workshop Notes 22 June 2016

133

dView

PLB Attachment 20 July 2016_PLB Workshop Notes 6 July 2016

135

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

20 July 2016

 

 

WORKSHOP NOTES

 

What:                     Papakura Local Board Workshop

Where:                   Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When:                    1.00 pm Wednesday, 1 June  2016 

Present:                 Bill McEntee, Stuart Britnell, Brent Catchpole, Katrina Winn and

                                 Michael Turner

 Apologies:               Graham Purdy

 

Staff:                        Rex Hewitt, Rangi Maihi, Shelvin Munif-Imo and Trish Wayper

 

Item

1.         Papakura Local Grants – Round 2

Staff:               Jenny Young

Purpose:          To review the local grant and quick response applications received.

The following Local Board Grants Round Two 2015/16 were outlined to the board.

-     Papakura High School – Cost of an ‘artist’ in residence

-     Rosehill College – Cost of Hawkins Theatre hire

-     Age Concern Counties Manukau Inc – Towards a portion of the annual cost to provide a counselling service to older people in South Auckland Council

-     LifeKidz Trust – Towards the wages of the youth workers

-     Mercy Missions Trust – Towards the purchase of paint and scaffolding fire for repainting (outside of sheds, one house and inside of sleepouts

-     New Foundations Trust – Towards to mentor salaries, resource, administration and report costs to run a mini bridge programme, for six at-risk young people at both Mansell Senior and Rosehill College

-     The Parenting Place – Towards the cost of presentation of the Attitude programme to up to 2,800 students an Papakura High, Rosehill College and Strathallan College.

-     Youthline Auckland Charitable Trust – Towards the annual salary of the Auckland south-based youth development practice leader.

-     Drury School – Towards material costs, production design and digital content and support for project post launch for the AwhiWorld programme at Drury School

-     Project Litefoot Trust – Towards field team implementation costs, vehicle and administration costs of LifeClub,  implementation for Papakura Bowling Club, and Papakura Croquet Club.

-     BSG Events – Towards venue hire and employing MyTime to time all the competitors using transponders.

-     Baseball New Zealand – Towards the cost of coaching for the level one KiwiBall programme for six and seven year olds at Cosgrave School to introduce baseball.

-     The Youth Spaces Charitable Trust – Towards the weekly hire cost of the Papakura Recreation and Fitness Centre weekly for 30 weeks

 

The following Local Board Quick Response Round Five 2015/16 were outlined to the board

1.   Papakura Marae Society Inc – Towards the cost of supplies and venue hire for weekly korowai-making classes to be held at Papakura Marae

2.   Mercy Missions Trust – Towards the expected cost of 2016/2017 rates for the property at 273 Sutton Road, Drury

3.   NZ View Auckland – Towards the cost of travel for members from July 2016 to June 2017

4.   Papakura Business Association Inc – Towards the purchase and installation of a closed circuit television camera in Averill Street, Papakura

5.   Papakura Volunteer Coastguard Inc – Towards the cost to refurbish the No. 1 coastguard vessel’s trailer.

6.   Youthline Auckland Charitable Trust – Towards the purchase of 10 tablets, covers and wireless mice for use by youth workers based at Manukau Centre.

7.   Brindle Sports Group (BSG) Events – Towards the cost of event timing for the Kids Obstacle Duathlon to be held at Pukekohe Raceway on 20 September 2016.

8.   Counties Manukau Maori Rugby League – Towards balls, hit shields, training vests, ball carry bag, first aid kit, drink bottles and bottle carrier for the under 11 elite and development teams attending the inaugural NZ Maori Rugby League junior tournament to be held in Hopuhopu on 3 and 4 September 2016.

9.   Papakura Rugby Football Club Inc – Towards the cost to purchase a second Microsoft Surface-Pro tablet, software and cover for the club.

10. Paul M Papakura – Towards the cost of an Acer notebook computer.

11. Rosehill College – This student mentoring project is considered to be the provision of education, not eligible for assistance under the Community Grants Policy 2014.

Action:

To be considered and adopted at the June 2016 business meeting.

2.         Papakura Local Board Scholarship Grants

Staff:               Rangi Maihi and Shelvin Munif-Imo  

Purpose:           To review and consider the scholarship applications received by the board.

The board reviewed and discussed the 30 scholarship applications they had received.

Action:

To be considered and adopted at the June 2015 confidential business meeting.  No details to be released until all applicants have been informed on the outcome.

The meeting concluded at 3.20 pm

 

 

 


Papakura Local Board

20 July 2016

 

 

WORKSHOP NOTES

 

What:                     Papakura Local Board Workshop

Where:                   Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When:                    1.00 pm Wednesday, 8 June  2016 

Present:                 Bill McEntee, Stuart Britnell, Brent Catchpole Graham Purdy and (until 2.15 pm).

  Apologies:              Michael Turner and Katrina Winn

 

Staff:                        Rex Hewitt (from 1.44 pm), Karen Gadomski and Trish Wayper

 

Item

1.         Governance Review

Staff:               Gareth Stiven

Purpose:          To outline initial findings of the governance review and to draw local board feedback on findings and potential recommendations.

Gareth gave an overview of the governance review by presenting a powerpoint presentation.

The following points were discussed:

-     Local Board Advocacy points – board requested some acknowledgement and followup to the advocacy issues they supplied.

-     Some Councillors had expressed that they felt removed and disengaged from their community – board felt that Councillors should attend and participate in local board meetings and also attend as many local public events as they could.

-     Blurred lines of delegations to the board, particularly with Council’s CCOs.  Felt that CCOs felt enabled by their autonomy.

-     Effects of multiple restructures and secondments particularly in regards to lost knowledge when it came to long term projects.

-     Quality of reports and staff advise needed to improve.

-     Budgets – board felt that more work needed to be done to improve budget reporting.

-     Budget money unspent should be able to be relocated within the board budget.  It is the board’s budget not department’s budget.

-     Consultation – too much undertaken in the early year’s of the new council.  Public are now disengaged as they have submitted several times and are confused about what they are being consulted on.  Not enough media programme and education being undertaken.  Same few constituents turning up to all consultation so the result if skewed.

Action:

-     Detailed workstreams to be completed

-     Draft report in August for feedback

2.         Best Practise Review

Staff:               Rex  Hewitt                

Purpose:           To gain feedback from members as to what worked well and not so well in gaining advice from staff through, workshops, portfolios, cluster meetings and all local board members briefing.  Information to be used to help produce material for post October 2016

The following feedback was given by board members:

-     Workshops

-           Found them informative and allowed board members to give feedback prior to a business meeting if required.

-           Can help to keep other members informed on other portfolio matters that they are not involved in.

-           Concerned that direction from board members is not carried out by staff at times.

-           Progress reports need to be made by relevant staff so that board members are kept up to date.

 

-     Business Meetings

-           The board members felt that business meetings were conducted well and served the appropriate purpose.

-           Quality of reports needed to be improved

 

-     Portfolio Meetings

-           Allows members to be focussed on an area of expertise or interest

-           Notes/Minutes of portfolio meetings needed to be more accurate and distributed to members

 

-     Cluster Meetings

-           Should finish by 3.30 pm to allow members time to travel home.

-           Allowed members to hear views a broad spectrum of views from other areas.

-           Hold either a cluster meeting or a workshop – not both

-           Meetings that are held in the city need to be for more than one hour or it is not worth the members travelling.

 

-     Chair’s Cluster Meetings

-           Discussions not filtered back to the board.

-           Opinions by the Board Chair’s do not necessarily reflect the opinion of the board as a whole.

-           Chair’s should not be used as a filter for the board.

Action:

Feedback to be forwarded to appropriate staff for action by Rex.

3.         Youth Voice

Staff:               Claire Stewart, Melissa Lelo and Nirvarna Harris

Purpose:          To discuss how youth can influence local decision-making on issues that matter to them and to provide an update on the transition process to date.

Outcomes Sought:     

                        That the Local Board will have a clearer idea on options and next steps to facilitate the transition of the local youth voice group into a more youth-led operational model under the Empowered Communities approach.

 

Key Questions:

                        How could you engage with the young people in your local board?

                        What have young people told us would work so that their participation could be more effective?

 

Powerpoint presentation was made (Attachment 3A) outlining all relevant information.

Four workshops were held; one each in the North, West, Central and South, which five concepts emerging, these being:

1.   Tuakana Teina Peer Mentoring

2.   Youth-led networks

3.   Resource kete

4.   Crowd-sourced Youth Action Plan

5.   Partnership Agreement

Board members were concerned about the funding arrangement that had been set up to manage the youth council money.  Also expressed concern that through empowered communities the organisation was saving $2m but more expense was being passed on to the local boards.

 

The meeting concluded at 3.20 pm

 

 


Papakura Local Board

20 July 2016

 

 

WORKSHOP NOTES

 

What:                     Papakura Local Board Workshop

Where:                   Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When:                    1.00 pm Wednesday, 22 June 2016 

Present:                 Michael Turner, Stuart Britnell, Brent Catchpole, Graham Purdy, Katrina Winn

 

Staff:                        Rex Hewitt, Karen Gadomski, Rangi Maihi, and Trish Wayper

 

Item

1.         Milano Reserve Playground, Rosinni Drive, Karaka Harbourside

Staff:               Martin van Jaarsveld and Steve Owens

Purpose:          To update the board on the Milano Reserve Playground at Karaka Harbourside.

The following points were outlined to the board:

-     Local board approved $50,000 OPEX in December 2015.  This now needs a report back to the board changing this to CAPEX.

-     The tender process received a tender of $76,000.

-     Resource consent required.  This should be signed off in the next couple of days.

-     Final delivery cost for completion is $102,000.  So an additional $52,000 is required.  This is to be funded from growth funding

 

Action:

Report to be made to the July 2016 meeting changing the $50,000 from OPEX to CAPex

The meeting concluded at 2.42 pm

 

 


Papakura Local Board

20 July 2016

 

 

WORKSHOP NOTES

 

What:                     Papakura Local Board Workshop

Where:                   Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When:                    1.00 pm Wednesday,6 July 2016 

Present:                 Michael Turner (from Chair), Stuart Britnell, Brent Catchpole, Graham Purdy, Katrina Winn.

 

Staff:                        Rangi Maihi, Shelvin Munif-Imo and Trish Wayper

 

Item

1.         Levels of Service and Maintenance Issues - Parks

Staff:               Ross Webster and Bill Teaukura                                           

Purpose:          An opportunity for the board to discuss parks maintenance issues and levels of service with staff that manage council’s operations and maintenance contracts.

Discussion was held and updates given on the following issues:

-     Prince Edward Park – condition of

-     Addison Swales and rain gardens

-     Sunline Estate – not under council control yet

-     Youngs Reserve including septic tank, boat ramp, mud crete wall, foreshore and planting.

-     Rollerson Reserve signage

-     The Spinney Walkway being blocked

-     Conifer Grove including vegetation growing in rocks, footpaths, poisoning of trees, dead trees and woolley nightshade.

Other issues raised:

-     Moth plants infestation and what council steps were being taken to eradicate it.

-     Tree maintenance on berms particularly in Conifer Grove

-     Frequency of inspections being undertaken by officers to monitor contract obligations.

Action:

Proposed action and actions undertaken outlined in Attachment 1A.

2.         Auckland Transport Update on Various Transport Issues

Staff:               Lorraine Maguire, Sharleen Pihema and Arne Brandt

Purpose:           To give the board an update on the new network

A powerpoint presentation was made.

The following was outlined to the board:

-     New network in the south commencing 30 October 2016

-     Papakura New Network also commencing 30 October 2016

-     The Nite Rider service

-     The outline of the infrastructure including 93 new bus stops

-     Overview of the Otahuhu Bus Train Interchange

-     Overview of the Manukau Bus Train Interchange

-     The communications and engagement that is being and is to be undertaken to inform the public of the changes

-     Uptake of AT HOP cards in the south

-     SuperGold Card to AT HOP Card from 1 July 2016

-     Outlined the simpler fares system that have been introduced

-     Outlined issues with having a bus service to Conifer Grove

-     Gave an overview of the bus stops which were being closed

Action:

Bus Stop in Clevedon Road to be removed

 

3.         Healthy Families

Staff:               Anne-Jane Jacob

Purpose:          To update and allow the board to provide feedback on:

-     Sale and supply of sugar sweetened beverages

-     The Foods and Beverages Guidelines

A powerpoint presentation was presented to the board.

The discussion centred around the sale and supply of primarily healthy food and drinks at all local board meetings, events and activities.

Discussion was being undertaken with caterers that supplied food and drink to local board events to make sure the guidelines worked for them.

Action:

Report to July local board meeting.

The meeting concluded at 2.59 pm