Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 11 July 2016 at 10.00am.

 

present

 

Chairperson

Brenda Steele

 

 

 

Deputy Chairperson

Steven Garner

(from 11.08am, item 19)

 

 

Members

Warren Flaunty, QSM

 

 

 

 

Thomas Grace

(from 10.42am, item 13)

 

 

 

Beth Houlbrooke

 

 

 

 

John McLean

 

 

 

 

Phelan Pirrie

 

 

 

 

Greg Sayers

 

 

 

 

ABSENT

 

Member

James Colville

 

 

 

ALSO PRESENT

 

Councillor

Penny Webster

(from 10.15am, item 8.1)

 

 

 

 

 

 

 

 

 

 


Rodney Local Board

11 July 2016

 

 

1††††††††† Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2††††††††† Apologies

Resolution number RD/2016/73

MOVED by Member WW Flaunty, seconded by Member BP Houlbrooke:

That the Rodney Local Board:

a)         accept the apologies from Member Colville (for absence) and Member Grace (for lateness).

 

CARRIED

 

 

3††††††††† Declaration of Interest

 

         Member Steele noted that she was no longer a trustee of Woodhill School and that she had become a member of Kaipara Cruising Club.

         Member Houlbrooke noted that she had become a member of Kawau Island Boat Club.

         Member Flaunty noted that he was a Contractor/Director of North West Pharmacy.

 

4††††††††† Confirmation of Minutes

Resolution number RD/2016/74

MOVED by Member BP Houlbrooke, seconded by Member AG Sayers:

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 13 June 2016, as a true and correct record.

 

CARRIED

 

5††††††††† Leave of Absence

 

There were no leaves of absence.

 

6††††††††† Acknowledgements

 

There were no acknowledgements.

 

7††††††††† Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

 

8††††††††† Deputations

 

8.1

Warkworth Scouting Trust

 

Paul Decker and Jenny Robinson from Warkworth Scouting Trust were in attendance to outline a proposal to either lease the Shoesmith Hall or extend the existing scout building in Warkworth. Mr Decker gave a PowerPoint presentation. A copy of the presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/75

MOVED by Member BP Houlbrooke, seconded by Member AG Sayers:

That the Rodney Local Board:

a)††††† thank the representatives from Warkworth Scouting Trust for their deputation on a proposal to either lease Shoesmith Hall or extend their existing premises at Shoesmith Street in Warkworth.

 

CARRIED

 

Attachments

a†††† Warkworth Scouting Trust presentation

9††††††††† Public Forum

 

There was no public forum.

 

10††††††† Extraordinary Business

 

There was no extraordinary business.

 

11††††††† Notices of Motion

 

There were no notices of motion.

 

12

Rodney Local Board Community Facilities Renewals Work Programme 2016/2017

 

Jeff Lyford (Parks Advisor) and Gerry Fitzgerald (Parks Liaison and Development Team Leader) in attendance for this item.

 

Resolution number RD/2016/76

MOVED by Member PM Pirrie, seconded by Member BP Houlbrooke:

That the Rodney Local Board:

a)††††† approve the 2016/2017 work programme for Rodney Local Board Parks, Sports and Recreation Renewals as set out as Attachment A to the agenda report.

b)††††† note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

c)††††† request an update from officers on the status and timing of the refurbishment of the Warkworth town centre toilet, and when this project will be incorporated into the 2016/2017 renewals work programme.

 

CARRIED

 

 

 

13

Approval of proposed 2016/2017 local environment and development work programme

 

Theresa Pearce (Relationship Advisor) in attendance for this item.

 

Resolution number RD/2016/77

MOVED by Member PM Pirrie, seconded by Member BP Houlbrooke:

That the Rodney Local Board:

a)††††† approve the 2016/2017 work programme for Rodney Local Board Infrastructure and Environmental Services as set out as Attachment A to the report incorporating the allocation of the following budgets:

LDI Budget

Amount

Implementation of ecological survey work

$50,000

Environmental restoration and sustainability community support/ sustainable living initiatives in the community

$90,000

Mahurangi River targeted dredging grant (a community led and delivered project)

$20,000

Total budget

$160,000

b)†††††††† note that any changes to the 2016/2017 Infrastructure and Environmental ††††††††††† Services work programme will be brought back to the local board for a ††††††††††† decision.

 

CARRIED

 

 

14

Rodney Local Board Ė Warkworth Town Hall Restoration

 

Terrena Griffiths (Community Places Project Manager) in attendance for this item.

 

Resolution number RD/2016/78

MOVED by Chairperson BM Steele, seconded by Member BP Houlbrooke:

That the Rodney Local Board:

a)††††† approve the Warkworth Town Hall Restoration Trustís proposal to seek sponsorship of the Warkworth Town Hall as set out in Attachment A to this report.

b)††††† note that sponsorships will be set at different tiers based on the amount of money being received, but that details of how these tiers are structured will be finalised by the Warkworth Town Hall Trust no later than one month after the resolution is approved.

c)††††† note that the Warkworth Town Hall Restoration Trust and Fundraising Team intend to hold a sponsorship evening in late October to which local board members will be invited.

 

CARRIED

 

 

 

 

 

15

Public notification and iwi consultation required regarding council's intention to grant a new community lease to Waimauku Bowling Club Incorporated at 895 State Highway 16 Waimauku

 

Resolution number RD/2016/79

MOVED by Member WW Flaunty, seconded by Member PM Pirrie:

That the Rodney Local Board:

a)††††† approve the public notification of and consultation with iwi about councilís intention to grant a community lease to Waimauku Bowling Club Incorporated for a portion of Lot 2 DP 478758 at 895 State Highway 16, Waimauku (Attachment A Google view showing proposed new community lease area as outlined in red).

b)††††† nominate the full local board to consider and decide on any submissions or objections received following the public notification process

c)††††† note that the terms of the proposed new community lease to be issued under the Local Government Act 2002 would be:

i)†††††† term Ė 10 years with one right of renewal for 10 years commencing from the date of final local board approval. This is subject to the satisfactory outcome of the public notification process and consultation with iwi

ii)††††† rent - $1.00 plus GST per annum if requested

iii)†††† all other terms and conditions would be in accordance with Auckland Council Community Occupancy Guidelines 2012.

d)††††† request that council staff report back to the local board for a decision or final approval of the community lease to Waimauku Bowling Club Incorporated following public notification and consultation with iwi of councilís intention grant a community lease for a portion of Lot 2 DP 478758 at 895 State Highway 16, Waimauku.

 

CARRIED

 

 

Secretarial Note: ††††††† Member Flaunty noted that Waimauku Bowling Club Inc. was incorrectly referred to as Waimauku Tennis Club on page 44 of the agenda as a heading after paragraph 9.

 

16

Public notification and iwi consultation required regarding council's intention to grant a new community lease to Waimauku Tennis Club Incorporated at 895 State Highway 16 Waimauku

 

Resolution number RD/2016/80

MOVED by Member PM Pirrie, seconded by Member JG McLean:

That the Rodney Local Board:

a)††††† approve the public notification of and consultation with iwi about councilís intention to grant a community lease to Waimauku Tennis Club Incorporated for a portion of Lot 2 DP 478758 at 895 State Highway 16, Waimauku (Attachment A GIS aerial view showing proposed new community lease area as outlined in red).

b)††††† approve that during the public notification process, the information on the community lease proposal includes the potential for the grant of a deed of lease for additional premises to the club in the future (Attachment B GIS aerial view showing area for additional courts as marked in blue)

c)††††† nominate the full local board to consider and decide on any submissions or objections received following the public notification process

d)††††† note that the terms of the proposed new community lease to be issued under the Local Government Act 2002 would be:

i)†††††† term Ė 10 years with one right of renewal for 10 years commencing from the date of final local board approval. This is subject to the satisfactory outcome of the public notification process and consultation with iwi

ii)††††† rent - $1.00 plus GST per annum if requested

iii)†††† all other terms and conditions would be in accordance with Auckland Council Community Occupancy Guidelines 2012.

e)††††† request that council staff report back to the local board for a decision or final approval of the community lease to Waimauku Tennis Club Incorporated following public notification and consultation with iwi of councilís intention grant a community lease for a portion of Lot 2 DP 478758 at 895 State Highway 16, Waimauku.

 

CARRIED

 

 

17

Grant of new agreement to lease to Puhoi Volunteer Rural Fire Force Incorporated at 52 Ahuroa Road Puhoi

 

Resolution number RD/2016/81

MOVED by Member BP Houlbrooke, seconded by Member TP Grace:

That the Rodney Local Board:

a)††††† grant Puhoi Volunteer Rural Fire Force Incorporated a new agreement to lease for land 52 Ahuroa Road, Puhoi legally described as Lot 2 DP 199344, being part of Puhoi Pioneers Memorial Park (Attachment A to the agenda report) for two years commencing 12 July 2016 with all other terms and conditions to remain the same as per resolution RD2014/96.

 

CARRIED

 

 

18

Grant of new community lease to Warkworth and District Museum Society Incorporated at Parry Kauri Park Warkworth

 

Resolution number RD/2016/82

MOVED by Member BP Houlbrooke, seconded by Member JG McLean:

That the Rodney Local Board:

a)††††† grant a new community lease to Warkworth and Districts Museum Society Incorporated on part of Parry Kauri Park (Attachment A to the agenda report) subject to the following terms and conditions:

i)†††††† Commencing 1 August 2016 for one term of 10 years and one right of renewal for 10 years

ii)††††† Rent $1.00 plus GST per annum if requested

iii)†††† The approved Warkworth and Districts Museum Society Incorporated Community Outcomes Plan be attached to the lease document

iv)†††† All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

b)††††† approve the Warkworth and District Museum Society Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B).

 

CARRIED

 

 

19

Draft 2016 Elected Membersí Expenses Policy

 

Resolution number RD/2016/83

MOVED by Member TP Grace, seconded by Member WW Flaunty:

That the Rodney Local Board:

a)††††† provide the following feedback on the draft 2016 Elected Membersí Expense Policy to the governing body:

††††††††††††††† i) †††††††† support the approach taken by the policy to place the onus in ††††††††††† ††††††††††††††††††††††† determining what is council business in respect of claiming mileage ††††††††††††††††††††††† clearly with the elected member.

ii)†††††††† request that the policy be updated to note that a library is a local council office in respect to an elected member workplace and that it can be used as the appropriate measure for the calculation of mileage claims; for example, the Wellsford Library is used by some members as a place of business and provides access to the council IT network as it is the closest council building north of the Warkworth Service Centre, which is 19km away.

iii)††††††† support the proposed managerial authorisation for domestic travel outside of Auckland for the local board chairperson and local board members.

iv)††††††† support the proposed approach taken for elected members undertaking professional development training authorisations.

v)†††††††† request that the appropriate council department provide guidelines in the application of the policy to ensure consistency of practice across all governing body, and local board elected members support teams.

vi)††††††† support the policyís requirement that all elected members expense ††††††††††† claims are published.

vii) ††††† request that local board members sitting as commissioners are able to ††††††††††† claim their preparation and reading time, capped at 15 hours in addition ††††††††††† to the deliberation time as the policy currently stands.

viii)††††† request that local board chairpersons are remunerated at the same rate ††††††††††† as other local board members sitting on hearing panels.

ix)††††††† request an increase in the mileage cap to 10,000 kilometres to replace ††††††††††† the current 5,000 kilometre cap.

 

CARRIED

 

 

 

 

 

 

 

 

20

Housing for Older People Partnering Proposal

 

Resolution number RD/2016/84

MOVED by Member AG Sayers, seconded by Member PM Pirrie:

That the Rodney Local Board:

a)†††††††† support Option 2 to sell or gift the Housing for Older People portfolio to a Community Housing Provider as it provides better protection for council debt and rates burden.

b)†††††††† provide the following feedback on the Housing for Older People Partnering Policy:

i)†† support the intention of the Housing for Older People Partnering Policy to seek access to third party non-ratepayer funding via Income Related Rent Subsidies.

ii)† support the intention of the policy to be cost neutral and to limit the councilís debt exposure.

iii) submits that the hard floor of 1,412 units should be removed and the numbers of housing stock be permitted to be flexible and managed in accordance with the principles in the policy.

c)†††††††† request that officers give a presentation to the local board on the Housing for ††††††††††† Older Persons proposal.

 

CARRIED

 

Member Garner wished his vote of abstention be recorded in regard to Item 20.

 

21

Ward Councillor Update

 

Councillor Webster tabled a written update, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/85

MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:

That the Rodney Local Board:

a)††††† thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.

 

CARRIED

 

Attachments

a†††† Rodney Ward Councillor Update

 

 

22

Governance Forward Work Programme

 

Resolution number RD/2016/86

MOVED by Member BP Houlbrooke, seconded by Member PM Pirrie:

That the Rodney Local Board:

a)††††† note the attached governance forward work calendar.

 

CARRIED

 

 

23

Rodney Local Board Workshop Records

 

Resolution number RD/2016/87

MOVED by Member BP Houlbrooke, seconded by Member TP Grace:

That the Rodney Local Board:

a)††††† workshop record for Monday, 20 June 2016 be accepted.

 

CARRIED

 

 

24

Deputation/Public Forum Update

 

Resolution number RD/2016/88

MOVED by Member BP Houlbrooke, seconded by Member TP Grace:

That the Rodney Local Board:

a)††††† note the Deputation/Public Forum Update.

 

CARRIED

 

25††††††† Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

11.52 am††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................