Regional Strategy and Policy Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Regional Strategy and Policy Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 7 July 2016 at 9.35am.

 

present

 

Chairperson

Cr George Wood, CNZM

 

Deputy Chairperson

Cr Anae Arthur Anae

 

Members

Cr Cameron Brewer

 

 

Mayor Len Brown, JP

Until 10.36am, Item 6.1

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Ross Clow

Until 11.38am, Item 13

 

Cr Alf Filipaina

 

 

Cr Hon Christine Fletcher, QSO

From 9.46am, Item 4.1

Until 12.19pm, Item 16.1

 

Deputy Mayor Penny Hulse

From 10.11am , Item 5.2

 

Cr Denise Krum

From 9.59am, Item 5.1

 

Cr Mike Lee

From 9.45am, Item 4.1

Until 12.13pm, Item 13

 

Mr Kris MacDonald

From 11.28am, Item 11

 

Cr Calum Penrose

 

 

Cr Dick Quax

From 9.43am, Item 4.1

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Penny Webster

From 10.24am, Item 6

 

ABSENT

 

 

Cr Linda Cooper

 

 

 

Cr Chris Darby

 

 

 

Mr Glenn Wilcox

 

 

 

ALSO PRESENT

 

 

Julia Parfitt, Hibiscus and Bays Local Board Chair

 

Janet Fitzgerald, Hibiscus and Bays Local Board Member

 


Regional Strategy and Policy Committee

07 July 2016

 

 

1††††††††† Apologies

Resolution number REG/2016/41

MOVED by Chairperson GS Wood, seconded by Cr WD Walker:

That the Regional Strategy and Policy Committee:

a)         accept the apologies from Cr C Darby for absence on council business, Cr LA Cooper and Member G Wilcox for absence, and from Crs ME Lee, D Quax and MP Webster for lateness.

CARRIED

Note:†† An apology for lateness and early departure was subsequently received from Cr CE Fletcher and an apology for lateness was subsequently received from Member K MacDonald.

 

With the permission of the Chair, Cr Calum Penrose acknowledged Auckland Council, in particular, councilís Policy, Operations, Legal and Governance teams, who last night, won the excellence in Regulatory Systems Award for the Bylaws Review.

Cr Penrose noted that council then went on to win the Supreme Award, which is the Prime Ministerís Public Service Excellence Award. 

 

2††††††††† Declaration of Interest

Cr AM Filipaina declared an interest in Item 10 - Position on Local Government New Zealand Remit to Advocate for Increased Funding of Community Policing and Policing Levels.

Member K MacDonald subsequently declared an interest in Item C1 - Land acquisition for stormwater purposes Tāmaki College at the item.

 

3††††††††† Confirmation of Minutes

Resolution number REG/2016/42

MOVED by Chairperson GS Wood, seconded by Cr AM Filipaina:

That the Regional Strategy and Policy Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 2 June 2016, including the confidential section, as a true and correct record.

CARRIED

 

4††††††††† Petitions

4.1

Glyphosate on Auckland's roads and parks petition

 

Georgina Blackmore presented a petition. The petition has been placed on the official copy of the minutes.

 

Resolution number REG/2016/43

MOVED by Chairperson GS Wood, seconded by Cr WD Walker:

That the Regional Strategy and Policy Committee:

a)††††† receive the petition from Georgina Blackmore on the cessation of the use of glyphosate on Aucklandís roads and parks.

CARRIED

 

Cr D Quax entered the meeting at 9.43 am.

Cr ME Lee entered the meeting at 9.45 am.

Cr CE Fletcher entered the meeting at 9.46 am.

Cr R Clow left the meeting at 9.49 am.

 

An open letter was also tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number REG/2016/44

MOVED by Chairperson GS Wood, seconded by Cr WD Walker:

That the Regional Strategy and Policy Committee:

a)††††† receive the open letter and thank Georgina Blackmore for her public input presentation on the cessation of the use of glyphosate on Aucklandís roads and parks.

CARRIED

 

Attachments

a†††† 7 July 2016, Regional Strategy and Policy Committee, Item 4.1 - supporting open letter

 

 

5††††††††† Public Input

 

5.1

Hana Blackmore - use of chemicals in Auckland's public areas

 

A PowerPoint presentation and supporting information was provided. Copies have been attached to the official minutes and are available on the Auckland Council website as minutes attachments.

 

Cr R Clow returned to the meeting at 9.54 am.

Cr DA Krum entered the meeting at 9.59 am.

Cr AM Filipaina left the meeting at 10.03 am.

Cr CM Penrose left the meeting at 10.09 am.

 

Resolution number REG/2016/45

MOVED by Chairperson GS Wood, seconded by Cr CE Fletcher:

That the Regional Strategy and Policy Committee:

a)††††† receive the presentation regarding the use of chemicals for weed control in Aucklandís public areas and thank Hana Blackmore for her attendance.

CARRIED

 

Attachments

a†††† 7 July 2016, Regional Strategy and Policy Committee, Item 5.1 - PowerPoint presentation and supporting information

 

 


 

5.2

Tricia Cheel, Friends of Sherwood Ė weed management

 

Cr CM Penrose returned to the meeting at 10.11 am.

Deputy Mayor PA Hulse entered the meeting at 10.11 am.

 

Tricia Cheel tabled information in support. Copies have been attached to the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number REG/2016/46

MOVED by Cr ME Lee, seconded by Cr D Quax:

That the Regional Strategy and Policy Committee:

a)         grant Tricia Cheel an extension of one minute to complete her address to the committee.

CARRIED

 

Cr AM Filipaina returned to the meeting at 10.20 am.

 

Resolution number REG/2016/47

MOVED by Chairperson GS Wood, seconded by Cr C Casey:

That the Regional Strategy and Policy Committee:

a)         receive the presentation regarding weed management and thank Tricia Cheel, Co-ordinator for Friends of Sherwood, for her attendance.

CARRIED

 

Attachments

a†††† 7 July 2016, Regional Strategy and Policy Committee, Item 5.2 - supporting information

 

6††††††††† Local Board Input

 

6.1

Local Board Input - Julia Parfitt and Janet Fitzgerald, Hibiscus and Bays Local Board - the Weed Management Policy

 

Cr MP Webster entered the meeting at 10.24 am.

 

Resolution number REG/2016/48

MOVED by Chairperson GS Wood, seconded by Cr WD Walker:

That the Regional Strategy and Policy Committee:

a)††††† thank Julia Parfitt and Janet Fitzgerald for their presentation regarding the Weed Management Policy.

CARRIED

 

Mayor LCM Brown left the meeting at 10.36 am.

 

 

7††††††††† Extraordinary Business

7.1

Minor Matter of Extraordinary Business - Cr Cathy Casey - the matter of staff being threatened and bullied in relation to the recently found puppy

 

Pursuant to Standing Order 2.4.6, the Chair agreed to consider the matter of staff being threatened and bullied in relation to a recently found puppy, as a matter of minor extraordinary business at Item 16.1.

 

 

 

8††††††††† Notices of Motion

 

There were no notices of motion.

 

 

 

9

Political working party and contingent delegated authority for approval of Auckland Councilís submission on the Local Government Act 2002 Amendment Bill (No. 2)

 

Resolution number REG/2016/49

MOVED by Cr WD Walker, seconded by Chairperson GS Wood:

That the Regional Strategy and Policy Committee:

a)††††† note that the submission period for the Local Government Act 2002 Amendment Bill (No. 2) closes on 28 July 2016 and council has requested an extension to that submission period.

b)††††† appoint the Chair, Deputy Chair, Cr WD Walker, Cr MP Webster and an Independent Māori Statutory Board member to a political working party to provide direction to staff on the development of Auckland Councilís submission on the Local Government Act 2002 Amendment Bill (No. 2).

c)††††† delegate authority to approve Auckland Councilís submission on the Local Government Act 2002 Amendment Bill (No. 2) by 28 July 2016 to the Chair and Deputy Chair of the committee, to be exercised only in the event that the Local Government and Environment Select Committee does not grant an extension of time for Auckland Councilís submission.

d)††††† note that Auckland Councilís submission on the Local Government Act 2002 Amendment Bill (No. 2) will be reported to the Regional Strategy and Policy Committee on 4 August 2016.

CARRIED

 

 

 

10

Position on Local Government New Zealand Remit to Advocate for Increased Funding of Community Policing and Policing Levels

 

Cr AM Filipaina had previously declared an interest in this item and neither spoke, nor voted on the matter.

 

Cr SL Stewart left the meeting at 10.50 am.

Cr WD Walker left the meeting at 10.51 am.

Cr J Watson left the meeting at 10.56 am.

Cr SL Stewart returned to the meeting at 10.57 am.

 

Resolution number REG/2016/50

MOVED by Cr MP Webster, seconded by Cr CM Penrose:

That the Regional Strategy and Policy Committee:

a)††††† agree that Auckland Council vote in support of a remit for Local Government New Zealand to advocate for increased Government funding of community policing and increased policing levels.

CARRIED

 

 

 

 

 

 

 

11

Regional Environmental Natural Heritage Grant Programme Review

 

Deputy Chairperson AJ Anae left the meeting at 11.00 am.

Cr WD Walker returned to the meeting at 11.04 am.

Cr J Watson returned to the meeting at 11.07 am.

Deputy Chairperson AJ Anae returned to the meeting at 11.07 am.

Member K MacDonald entered the meeting at 11.28 am.

 

MOVED by Chairperson GS Wood, seconded by Cr AM Filipaina:

That the Regional Strategy and Policy Committee:

a)††††† adopt the 2016/2017 Regional Environmental and Natural Heritage grant programme framework.

b)††††† delegate to the Chief Executive the power to make further minor changes to the grant framework and assessment criteria as deemed necessary.

 

MOVED by Cr ME Lee, seconded by Cr J Watson: †

an amendment to the original recommendation as follows:

a)††††† adopt the 2016/2017 Regional Environmental and Natural Heritage grant programme framework, with an amendment to Outcome 6 as follows:

Mana whenua are enabled, respected and recognised in their customary kaitiaki role over natural resources.

A division was called for, voting on which was as follows:

For

Deputy Chairperson AJ Anae

Cr C Brewer

Cr CE Fletcher

Cr ME Lee

Cr WD Walker

Cr J Watson

Against

Cr C Casey

Cr W Cashmore

Cr R Clow

Cr AM Filipaina

Deputy Mayor PA Hulse

Cr DA Krum

Member K MacDonald

Cr CM Penrose

Cr D Quax

Cr SL Stewart

Cr JG Walker

Cr MP Webster

Chairperson GS Wood

Abstained

The amendment was declared lost by 6 votes to 13.

 

 

 

Deputy Chairperson AJ Anae left the meeting at 11.25 am.

 

The substantive motion was put.

Resolution number REG/2016/51

MOVED by Chairperson GS Wood, seconded by Cr AM Filipaina:

That the Regional Strategy and Policy Committee:

a)††††† adopt the 2016/2017 Regional Environmental and Natural Heritage grant programme framework.

b)††††† delegate to the Chief Executive the power to make further minor changes to the grant framework and assessment criteria as deemed necessary.

A division was called for, voting on which was as follows:

For

Cr C Brewer

Cr C Casey

Cr W Cashmore

Cr R Clow

Cr AM Filipaina

Cr CE Fletcher

Deputy Mayor PA Hulse

Cr DA Krum

Member K MacDonald

Cr CM Penrose

Cr D Quax

Cr JG Walker

Cr MP Webster

Chairperson GS Wood

Against

Cr ME Lee

Cr SL Stewart

Cr WD Walker

Cr J Watson

Abstained

The motion was declared carried by 14 votes to 4.

CARRIED

 

 

 

12

Reserve revocation and disposal recommendation report

 

Cr AJ Anae returned to the meeting at 11.35am.

Deputy Mayor PA Hulse left the meeting at 11.35 am.

 

Resolution number REG/2016/52

MOVED by Cr CE Fletcher, seconded by Cr R Clow:

That the Regional Strategy and Policy Committee:

a)††††† approve, subject to the satisfactory conclusion of any required statutory processes, the revocation of the reserve status of two parcels of 51 Stamford Park Road, Mt Roskill comprising approximately 1,721m2 comprised of an estate in fee simple more or less being sections 48, 71, 103, 104 and part sections 54 and 106 contained in SO 419816 contained in computer freehold register 538486, on the basis that these two parcels are no longer required as reserve;

b)††††† approve, subject to the satisfactory conclusion of any required statutory processes, the disposal of two parcels of 51 Stamford Park Road, Mt Roskill comprising approximately 1,721m2 comprised of an estate in fee simple more or less being sections 48, 71, 103, 104 and part sections 54 and 106 contained in SO 419816 contained in computer freehold register 538486;

c)††††† agree that the final terms and conditions be approved under the appropriate delegations

CARRIED

 


 

13

Update on the Implementation of the Empowered Communities Approach

 

Cr R Clow retired from the meeting at 11.38 am.

Deputy Mayor PA Hulse returned to the meeting at 11.38 am.

Chairperson GS Wood left the meeting at 11.39 am and Cr AJ Anae assumed the chair.

Chairperson GS Wood returned to the meeting at 11.44 am and resumed the chair.

 

Supporting information was tabled and a PowerPoint presentation was provided. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Cr ME Lee retired from the meeting at 12.13 pm.

 

Resolution number REG/2016/53

MOVED by Chairperson GS Wood, seconded by Cr C Casey:

That the Regional Strategy and Policy Committee:

a)††††† receive the update report on the implementation of the Empowered Communities Approach.

b)††††† note that comments from the committee around ECA principles, Treaty partnership, will be incorporated into the Empowered Communities Approach Quick Guide, that was tabled at the meeting.

CARRIED

 

Attachments

a†††† 7 July 2016, Regional Strategy and Policy Committee, Item 13 - PowerPoint presentation

b†††† 7 July 2016, Regional Strategy and Policy Committee, Item 13 - supporting information

 

 

 

14

Reports Pending Status Update

 

Resolution number REG/2016/54

MOVED by Chairperson GS Wood, seconded by Cr C Casey:

That the Regional Strategy and Policy Committee:

a)††††† receive the reports pending status update.

CARRIED

 

 

 

15

Information Items

 

Resolution number REG/2016/55

MOVED by Chairperson GS Wood, seconded by Cr SL Stewart:

That the Regional Strategy and Policy Committee:

a)††††† receive the summary of information memos since 27 May 2016.

CARRIED


 

16††††††† Consideration of Extraordinary Items

 

16.1

Minor Matter of Extraordinary Business - Cr Cathy Casey - the matter of staff being threatened and bullied in relation to the recently found puppy

 

Cr CE Fletcher retired from the meeting at 12.19 pm.

 

The matter was discussed and the committee noted that a letter would be sent to the appropriate animal management staff on the committeeís behalf.

 

 

17††††††† Procedural motion to exclude the public

Resolution number REG/2016/56

MOVED by Chairperson GS Wood, seconded by Cr W Cashmore:

That the Regional Strategy and Policy Committee:

a)††††† exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1†††††† Land acquisition for stormwater purposes Tāmaki College

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains sensitive information relating to land acquisition that might prejudice council's position in negotiations if released.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

12.31pm††††††††† The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

12.37pm††††††††† The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Land acquisition for stormwater purposes Tāmaki College

 

Resolution number REG/2016/57

MOVED by Cr DA Krum, seconded by Cr W Cashmore:

That the Regional Strategy and Policy Committee:

b)††††† agree that the decisions, report and attachments remain confidential until the acquisition of the property lots listed above has been completed, and only then that the resolutions be made publicly available.

 

12.37 pm††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

 

 

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Regional Strategy and Policy Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................