I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 12 July 2016

9.30am

Upper Harbour Local Board Office
30 Kell Drive
Albany

 

Upper Harbour Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Brian Neeson, JP

 

Members

Callum Blair

 

 

John McLean

 

 

Margaret Miles, JP

 

 

Christine Rankin-MacIntyre

 

 

(Quorum 3 members)

 

 

 

Neda Durdevic

Democracy Advisor

 

6 July 2016

 

Contact Telephone:  (09) 414 2684

Email: neda.durdevic@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Portfolio Activity

Responsibilities

Board Lead/s and Alternate

1

Governance

·         Board Leadership

·         Board-to-Council Relationships

·         Board-to-Board Relationships

·         Civic Duties

·         Advocacy (local, regional, and central government)

·         Relationships with Maoridom

·         Relationships with government departments and agencies

·         Relationship with Property CCO

·         Relationship with Auckland Waterfront Development

·         Advocacy with Governing Body (Local Board Plan; Local Board Agreements)

·         Unitary Plan

·         Local area plan

Brian Neeson

Lisa Whyte

 

2

Regulatory & Bylaws / Civil Defence Emergency Management

.

·         Resource consents

·         Heritage

·         Liquor

·         Gambling

·         Swimming pools fencing

·         Trees

·         Bylaws

·         Relationships with the Civil Defence Emergency Management Group

·         Community preparedness, disaster response, relief, and recovery

Callum Blair

John McLean

Christine Rankin-MacIntyre

Margaret Miles (Resource Consents only)

3

Events / Arts and Culture

 

·         Community celebration

·         Community identity

·         Neighbourhood gatherings and renewal

·         Event compliance

·         Relationship with ATEED

·         Relationship with Regional Facilities CCOs

·         Tourism

·         Artistic and cultural service levels

·         Promoting all aspects of artistic endeavour

·         Development of public art strategy and policy

Margaret Miles

4

Community and social well-being / Local Facilities

 

·         Community development

·         Neighbourhood relationships

·         Funding for neighbourhood projects

·         Community safety (excl. town centres)

·         Graffiti removal

·         Community advocacy

·         Relationships with Youth

·         Leisure centres

·         Community houses

·         Halls

·         Community hubs

·         Arts facilities

·         Community Partnerships

·         Asset Management

Callum Blair
Margaret Miles

 

 

 

 

Portfolio Activity

Responsibilities

Board Lead/s and Alternate

5

Libraries

·         Stewardship of libraries

·         Mobile library

Christine Rankin-MacIntyre
Lisa Whyte

6

Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)

 

·         Stewardship of sports parks

·         Stewardship of recreation facilities

·         Relationship with sports clubs

·         Neighbourhood parks and reserves (incl. esplanade reserves and the coastline)

·         Design and maintenance

·         Plantings, playgrounds, bollards, and walkways

·         Skateparks

·         Track Network development

Margaret Miles

Lisa Whyte

7

Town Centres

·         Town centre renewal

·         Design and maintenance

·         Community safety within town centres

·         Business Improvement Districts liaison

·         Urban design

·         Built Heritage

Margaret Miles
Brian Neeson

8

Transport / Regional Transport and CBD development

 

·         Local transport projects and public transport

(incl. roading, footpaths, cycleways)

·         Liaison on regional Transport matters

·         2nd harbour crossing

·         Bridge walk cycleway

·         Inner City Rail Link

·         Waterfront development

·         CBD master plan

John McLean
Margaret Miles

9

Natural Environment

.

·         Restoration of wetlands, streams, and waterways

·         Local priorities in relation to regional environmental management

·         Costal management including mangrove encroachment and erosion mitigation

·         Relationships with Watercare

·         Waste minimisation strategy

·         Bio security

John McLean
Callum Blair
Lisa Whyte
(waste minimisation only)

10

Economic Development / Financial oversight

 

·         Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team

·         Establish and promote local opportunities for increased tourism and economic development

·         Budgets

·         Project expenditure

·         Monitor GB strategy and Finance

·         Service Levels

·         Local funding policy

Lisa Whyte
Margaret Miles

 

 

 


Upper Harbour Local Board

12 July 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    8

8.1     Shanshan Multicultural Community Incorporated                                           8

9          Public Forum                                                                                                                  8

10        Extraordinary Business                                                                                                8

11        Notices of Motion                                                                                                          9

12        Meeting Minutes Upper Harbour Local Board, Tuesday, 28 June 2016               11

13        Approval of proposed 2016/2017 local environment and development work programme                                                                                                                                       33

14        Auckland Transport update - July 2016                                                                    39

15        Business Improvement District Programme work programme financial year 2016/2017                                                                                                                                       53

16        Approval of a new road name for the Subdivision at 4 The Avenue, Albany      57

17        Upper Harbour Local Board Discretionary Funds Status as at the financial year end of June 2016                                                                                                                      61

18        Holding Report for decisions relating to the Albany Community Hub                 77

19        Holding Report for decisions relating to the Albany Stadium Pool                      79

20        Board Members' Reports                                                                                           81  

21        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

Apologies were received from Members Margaret Miles and Christine Rankin-MacIntyre for absence.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)              A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)             A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 28 June 2016, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Shanshan Multicultural Community Incorporated

Purpose

1.       The purpose of this item is for the Shanshan Multicultural Community Incorporated group to introduce themselves to the board.

Executive Summary

2.       Colin Forster from the Shanshan Multicultural Community Incorporated will be in attendance to introduce the group, and share how the group impacts on the community. 

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the presentation from Colin Forster from the Shanshan Multicultural Community Incorporated and thank him for his attendance.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Upper Harbour Local Board

12 July 2016

 

 

Meeting Minutes Upper Harbour Local Board, Tuesday, 28 June 2016

 

File No.: CP2016/13444

 

  

 

Purpose

The open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 28 June 2016, are attached at item 12 of the agenda for the information of the board only.

 

Recommendation

That the Upper Harbour Local Board:

a)      note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 28 June 2016 are attached at item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

Attachments

No.

Title

Page

aView

Upper Harbour Local Board 28 June meeting minutes

3

bView

Upper Harbour Local Board 28 June meeting minutes attachments

3

      

Signatories

Authors

Neda Durdevic - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

12 July 2016

 

 










Upper Harbour Local Board

12 July 2016

 

 











Upper Harbour Local Board

12 July 2016

 

 

Approval of proposed 2016/2017 local environment and development work programme

 

File No.: CP2016/12127

 

  

 

Purpose

1.       To approve the proposed 2016/2017 local environment work programme, septic tank pump out programme and local development work programmes for the Upper Harbour Local Board.

Executive summary

2.       The Upper Harbour Local Board has identified aspirations in their Local Board Plan 2014-2017 to ‘keep our land, beaches and waterways clean and safe for all to use’, and to ‘ensure open space and public facilities are considered with all developments’.

3.       To give effect to these aspirations, the board has committed $39,000 in total to local environmental projects in their locally driven initiatives (LDI) budget for 2016/2017.

4.       The local board also has a budget of $1,506,879 for asset based services (ABS). This funding includes the following budgets:

·        $231,000 for the stormwater PC14 Hobsonville Corridor Waiarohia Ponds project;

·        $1,171,000 for the reserves one, two and three within the PC14 Hobsonville Corridor Rawiri Stream restoration and reserve project; and

·        $104,879 for the septic tank pump out programme in the Upper Harbour Local Board area.

5.       To deliver on these budgets, a proposed work programme has been prepared and discussed at a workshop with the board on 17 May 2016.

6.       This report recommends that the board approve this local environment and development work programme, and associated budgets for 2016/2017.

 

Recommendations

That the Upper Harbour Local Board:

a)      approve the allocation of $1,545,879 for environment and development projects to be delivered by the Infrastructure and Environmental Services directorate in the 2016/2017 financial year, as detailed in this report and summarised in the table below:

Project

Budget

North West Wildlink Assistance Programme – Upper Harbour

$39,000 (locally driven initiatives)

PC14 Hobsonville Corridor Waiarohia Ponds project

$231,000 (asset based services)

PC14 Hobsonville Corridor Rawiri Stream restoration and reserve project

$1,171,000 (asset based services)

Septic tank pump out programme

$104,879 (asset based services)

Total budget

$1,545,879

b)      note that any changes to this work programme will be brought back to the board for decision making.

 

 

Comments

7.       To deliver the local board plan outcome of a protected natural environment, the board has allocated $39,000 of its LDI budget to support the delivery of a local environment work programme. The board also has $1,506,879 of ABS budget available to support the septic tank pump out programme, and two projects to support growth in the Hobsonville corridor.

8.       Staff met with the board at a workshop on 17 May 2016, to discuss the options for allocation of the local environment and development budget, and to develop a work programme for the 2016/2017 financial year. Based on these discussions, it is proposed that the following projects be delivered by the Infrastructure and Environmental Services directorate (I&ES), for the board’s environment and development work programme in the 2016/2017 financial year. A brief description of each of the projects is provided below.

North West Wildlink Assistance Programme – Upper Harbour ($39,000 LDI)

9.       In the 2015/2016 financial year the board allocated funds to the Research and Evaluation Monitoring Unit for a hydrodynamic modelling study of the Upper Waitemata Harbour. A report on the results of this study will not be available to make recommendations for the allocation of the 2016/2017 budget.

10.     It is recommended that the board fund the North West Wildlink Assistance Programme for the 2016/2017 financial year. The programme will assist community groups and landowners to create healthy and connected ecological habitats in priority areas across the North West Wildlink. 

11.     The assistance programme will continue to build on community-led restoration activities aiming to engage and encourage more people and groups to take action across the whole local board area. Feedback from the Upper Harbour Ecology Network and the local board will be used to shape the approach to deliver this assistance programme.

12.     Deliverables for 2016/2017 include an increase in the number of people and groups involved in active protection of biodiversity across the local board area, pest animal control and increased volunteer activity on local parks.

13.     It is recommended the board fund the North West Wildlink Assistance Programme for the 2016/2017 financial year with the environmental LDI budget of $39,000.

PC14 Hobsonville Corridor Waiarohia Ponds project ($231,000 ABS)

14.     This project involves land acquisition for stormwater management and the construction of stormwater ponds and infrastructure, to deliver amenity and integrated development in the Hobsonville industrial and town centre.

15.     The project integrates and ensures timely delivery of infrastructure within the Hobsonville industrial and town centre, to support growth and development.

PC14 Hobsonville Corridor Rawiri Stream restoration and reserve project ($1,171,000 ABS)

16.     This project involves the development of reserves one, two and three within the PC14 Hobsonville corridor, and the restoration of the Rawiri Stream and reserve.

17.     The stream restoration, riparian planting and reserve development within this project, will deliver interconnected open spaces within the PC14 Hobsonville corridor development.

18.     Key milestones for this project are:

·        consultation for the project completed by November 2016;

·        detailed design for the project completed by January 2017; and

·        construction commencing March 2017.

 

 

Septic tank pump out programme ($104,879 ABS)

19.     This programme manages the triennial pump out of septic tanks within the former Waitākere City Council area, funded by a targeted rate.

20.     Within the local board area, there are an estimated 555 households that pay a targeted rate for maintenance of rural sewage systems. These households are visited every three years to have their septic tanks pumped out and cleaned.

21.     The pump out programme delivers improvements to the environment, and public health and safety, due to a reduction in the amount of emergency overflows. The community and environmental benefits are, fewer failing septic tank systems and reduced contamination of streams and beaches in the board area.

Consideration

Local board views and implications

22.     The projects noted above align with the local board outcome for a protected natural environment, and ensuring open space and public facilities are considered with all developments, as noted in the Upper Harbour Local Board Plan.

23.     As detailed above, this draft environmental and development work programme was discussed with the board at a workshop on 17 May 2016, and feedback has been incorporated into the recommendations in this report.

Māori impact statement

24.     This report provides information for environmental and development projects. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga (gurardianship).

25.     Some of the identified activities are of interest to Māori, and where appropriate, provisions for mana whenua participation, contribution, and consultation will be incorporated. The table below highlights how each project in the board’s work programme is expected to contribute to Māori outcomes, or which requires consultation and engagement.

Project

Māori Outcome Assessment

North West Wildlink Assistance Programme – Upper Harbour

No specific consultation with Māori for the North West Wildlink Assistance programme has been undertaken. This project will deliver improvements to biodiversity outcomes which are of interest to Māori.

PC14 Hobsonville Corridor Waiarohia Ponds project and PC14 Hobsonville Corridor Rawiri Stream restoration and reserve projects

Te Kawerau a Maki prepared a cultural values assessment report for the integrated catchment management plan for the Waiarohia catchment. Ngati Whatua o Orakei have been provided with copies of the three catchment management plans associated with the PC 14 development. Twelve mana whenua groups have been identified as potentially having an interest in this project area. A hui is planned to begin the partnership work with mana whenua in July 2016.

Septic tank pump out programme

This programme delivers water quality outcomes which are of interest to Māori.

Implementation

26.     There are no further implementation issues arising from this report. Regular reporting on project delivery will be through the quarterly report from I&ES, or as required.

 

 

Attachments

No.

Title

Page

aView

Upper Harbour I&ES Work Programme 2016/2017

3

     

Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

12 July 2016

 

 



Upper Harbour Local Board

12 July 2016

 

 

Auckland Transport update - July 2016

 

File No.: CP2016/13705

 

  

 

Purpose

1.       This report updates the Upper Harbour Local Board on the current status of the Local Board Transport Capital Fund, projects, and responses to issues raised by board members. The report also provides information on matters of specific application and interest to the local board.

Executive summary

2.       This report provides an update on:

·        Local Board Transport Capital Fund and specific projects – Gills Road;

·        consultation documents on proposed safety improvements in the Albany area;

·        local board requests on transport-related matters; and

·        media.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Auckland Transport update for July 2016.

 

 

Comments

Local Board Transport Capital Fund 3.            In 2015, the local board provided a list of potential Local Board Transport Capital Fund projects. 

4.       The table below is an update of progress on the board’s current projects.

ID#

Project description

Progress/current status

480

Gills Road Pedestrian Bridge  

The timeframe below is what Auckland Transport is working towards.

Auckland Transport has received an offer of service for the resource consent, for the bridge from OPUS.   Auckland Transport will need to undertake the approval process, as OPUS will be delivering the project on behalf of Auckland Transport. Auckland Transport is also commissioning GHD to undertake a peer review of the design.

Timelines are below:

·           Peer reviewer commissioned

·           Peer review to be undertaken and completed by mid-July 2016.

·           Changes if there are any by end of July.

·           Lodging of Consent and approval process by the end of October 2016

·           Tender preparation and awarded by the beginning of December 2016

·           Construction to start Dec/Jan 2017

026

Tauhinu Road Upgrade - Kerb and Channel

Has now been completed.

460

Kyle/Pitoitoi Pedestrian Safety

Has now been completed.

 

5.       The following table summarises the Upper Harbour Local Board’s current allocation and spending of the Local Board Transport Capital Fund.

Consultation Documents on Proposed Safety Improvements

6.       Consultation documents for the following proposals have been provided to the Upper Harbour Local Board for its feedback. As the board’s transport portfolio holders provide feedback on the board’s behalf, the material below is included for general information purposes only:

·        Mulroy Place, Pinehill – no stopping at all times (NSAAT) restriction (broken yellow lines);

·        Hornbill Drive, Fairview Heights – NSAAT restriction;

·        Hornbill Drive & Borneo Drive, Fairview Heights – NSAAT restriction; and

·        Fairview Avenue, Fairview Heights – NSAAT restriction.

 

7.       Local board response

The Local Board portfolio holders were in support of all the proposals above.

 

Albany Highway North Upgrade update

8.       Planned activities are as follows:

·        continue central median island works between Rothwell Ave and Oakway Drive;

·        continue retaining wall works on the western side of Albany Highway between Rothwell Avenue and Schnapper Rock Road;

·        commence construction of a pedestrian speed table at the entrance to Oak Manor Drive;

·        continue footpath, site clearance and ducting works on western side of Albany Highway between Kristin Gate Two and Secret Garden;

·        continue lowering bulk watermain at the entrance to Oaklands Road;

·        commence planting works on the eastern side of Albany Highway between Oaklands Road and Eastbourne Road;

·        continue earthworks, cycle path, footpath, kerb and channel preparation on the western side of Albany Highway between Wharf Road and Days Bridge;

·        continue balustrade installation works on the western edge of Days Bridge;

·        continue pavement construction works on either side of Days Bridge;

·        commence kerb and channel installation on the western side of Albany Highway between Wharf Road and Settlers Retirement Village; and

·        continue retaining wall work on the western side of Albany Highway between Albany Senior High School and Library Lane.

9.       Night works include road repairs and line marking as required.

10.     Auckland Transport plans to :

·        complete all major pavement works between Bush Road and Rosedale Road in June; and

·        complete all major pavement works between Rosedale Road and Bass Road in June.

Greenhithe road issues

11.     In response to the Greenhithe Residents & Ratepayers Group request for an update on the installation of a NSAAT restriction on Greenhithe Road, the resolution is still waiting on final approval, before works can commence. A close-out letter was sent to the local residents in September 2015, recommending the installation of the NSAAT restriction on Greenhithe Road. However, as a result of our consultation and legalisation processes, implementation has been delayed, with a new completion date of the end of July 2016.

12.     The broken footpath from the Greenhithe Village to Waipuia Place and Almond Grove has been referred to Auckland Council to complete maintenance.

13.     The Churchhouse Road roundabout road surface has been repaired and returned to a good standard.

14.     The vegetation obscuring the vision up Greenhithe Road from the motorway exit onto Greenhithe Road was referred to Auckland Council to carry out maintenance.

15.     The request for the inclusion of the Collins Park to Sunnyview Road footpath design in the Annual Plan, is to be considered and responded to by the local board.

Upper Harbour Drive and Albany Highway intersection traffic congestion

16.     The Greenhithe Residents and Ratepayers Group have expressed major concerns about the traffic congestion on Upper Harbour Drive, since the cycle lane has been introduced.  The local board, along with the two ward councillors, requested that Auckland Transport investigate options to reduce the congestion on Upper Harbour Drive.

Update

17.     The CCTV camera for the Albany Highway/Upper Harbour junction was installed three weeks ago, and is undergoing testing for live video streaming. Auckland Transport is currently waiting for confirmation from the contractor whether this is fully operational. From a site observation, the congestion on Upper Harbour Drive didn’t appear to be excessive during the morning peaks. The CCTV camera footage will help Auckland Transport to observe the junction on a more regular basis.

18.     Auckland Transport has collected the cycle count data on Upper Harbour Drive over a three week period. The data showed there were on average, 28 cyclists northbound and 48 cyclists southbound on Upper Harbour Drive, on a daily basis.

19.     Auckland Transport is progressing the road widening option to scheme design, and is hoping to have this finished to present to the local board by November 2016.

160 Hobsonville Point Road - car parking issues

20.     A request has come through the local board for Auckland Transport to investigate the parking issues that are occurring at Hobsonville Point Road.

Update

21.     Auckland Transport has revisited the parking issues at 160 Hobsonville Point Road.  Auckland Transport is considering installing restrictions to mitigate the problems with parking surrounding the businesses.  Auckland Transport will be talking with the business owners about the proposed restrictions to gather feedback.  Once this is completed, Auckland Transport will proceed with the process of implementing the restrictions.  The local board will be updated on the progress.

Review of signage at Albany Expressway and Bush Road intersections

22.     The Upper Harbour Local Board Chairperson has requested that Auckland Transport review the signage at Albany Expressway and Bush Road intersection.

Response

23.     Auckland Transport has attended the area of concern and confirms that all required signage is in place as it should be.

Review of Signage at the corner of The Avenue and Dairy Flat Highway

24.     The Upper Harbour Local Board Chairperson has requested that Auckland Transport review the signage at the corner of The Avenue and Dairy Flat Highway as there is road sign for the Albany Express Way.

Update

25.     Auckland Transport is investigating this request.

Whenuapai Pedestrian Crossing - Brigham Creek Road

26.     A petition has been sent to the local board for Auckland Transport to look at improving the safety of the pedestrian crossing on Brigham Creek Road. The petition is attached as Attachment A.

Update

27.     Auckland Transport is investigating this request.

Issues pending

Subject name

Description

Subject requested

Due date

Greenhithe Road  re-seal works between Churchouse Road and Orwell Road

 

The Greenhithe Road re-seal works between Churchouse Road and Orwell Road are currently on hold as Auckland Transport will not be sealing the road until Watercare has completed installation of their pipe.

April 2016

Early 2017

The proposed connection between Gills Road and Oteha Valley Road around Living Streams Road

The property purchase is anticipated to be completed in 2016/17 followed by the funding application to complete the detailed design and construction phases of the project. Auckland Transport will update the board on progress.

April 2016

Early September 2016 for another update

Issues closed

Subject name

Description

Subject requested

Due date

Free left turn lane at the intersection of Bush Road and Albany Expressway

Auckland Transport is unable to recommend the extension of this left turn lane at this stage.

May 2016

June 2016

Albany Tennis Park – sign request

Auckland Transport will not be proceeding with the request for directional signage for café amenities on Oteha Valley Road Extension.

May 2016

June 2016

Whenuapai Village notice board

Auckland Transport does not have an issue with the notice board being installed.

May 2016

June 2016

26 to 34 Merewhira Road, Paremoremo – road rutting issues

Auckland Transport has investigated and advises that repairs will be carried out within the next month.  In the meantime, Auckland Transport has asked its contractor to put out warning signs for the uneven surface. Developers will be approached in regards to any potential funding required.

May 2016

June 2016

Hobsonville Road Traffic Signals - second set operational

To confirm that the second set of traffic signals on Hobsonville Road, were made operational on 17 May 2016.

May 2016

June 2016

MEDIA

Auckland Transport looking at new bus station and park and ride

28.     Auckland Transport is investigating a new bus station and park and ride at Rosedale on the North Shore.

29.     The work is in conjunction with the NZ Transport Agency’s plans to extend the Northern Busway from Constellation Station to Albany Station. As a part of this, Auckland Transport will look at local road improvements and additional feeder bus services that could help transport people in and out of the station from the East Coast Bays, North Harbour and Rosedale.

30.     With projections indicating a population growth of 100,000 by 2046, mostly around North Shore metro centres and in northern greenfield areas, Auckland Transport anticipates that the greatest travel demand will continue to be to the city centre area. The new Rosedale Station would mean another location to catch the highly successful Northern Express service with park and ride facilities and future links to North Shore’s bus and cycling and walking network.

31.     Auckland Transport Chief Strategy Officer says the Northern Busway continues to be a highly successful and vital public transport link to and from the city centre and within the North Shore. “Our goal will be to create an additional destination station for people who work, go to school, do business or attend sporting activities in the area.”

Sealing the deal

32.     People living on unsealed roads may soon have the opportunity to fund improvements themselves. Auckland Transport is finalising a new roading policy, which would include the option of third party funding for seal extensions.

33.     There are currently around 863 kilometres of unsealed roads in the region (approximately 12% of all roads) and a strict prioritisation process which ensures that limited funding is spent wisely.,

34.     Criteria for sealing include the number of traffic movements and houses, on the road.

35.     There is $10 million allocated for seal extensions in Auckland Council’s Long-term Plan between 2015 and 2018.

North Shore residents steer best decisions for new bus network

36.     North Shore residents can look forward to a simpler, better connected, and more frequent bus network which reflects the community’s needs, as the final decisions on the New Network for the North Shore were released today.

37.     More than 3,100 pieces of feedback were analysed from the consultation that ran from 2 June to 13 July 2015, and as a result of public participation, more than half of the initially proposed routes have been modified.

38.     Of the 40 bus services proposed, route changes were made to 21 of these, 15 had timetable changes, two entirely new routes were added, and one route was removed – however most of the bus stops served by this route (all except three) will be served by other routes.

39.     “Residents of the North Shore were active in engaging with us, and as a result we’ve been able to create a network that is better for the community overall,” says Anthony Cross, Public Transport Network Manager.

40.     Some of the key changes to the initial proposals as a result of feedback, include:

·        connecting the coastal suburbs of the East Coast Bays with a service that runs the full length of Beach Road; starting from Albany, through Torbay and Waiake, down to North Shore Hospital and Takapuna;

·        introducing a service connecting Campbells Bay with Sunnynook Station, via Aberdeen Road;

·        the above two changes mean that there will no longer need to be a bus route along Sunrise Ave;

·        retaining the current route through Victoria Road (Devonport shops) for the service between Devonport wharf and Takapuna;

·        providing a service for passengers to travel between Northcote, Hillcrest and Glenfield;

·        connecting the Glamorgan Drive area to Browns Bay, and retaining service for Weatherly and Geoffrey Road; and

·        re-routing services along Don McKinnon Drive in Albany, to provide a closer drop-off point to both Albany Mega Centre and Pak’n Save.

41.     Service has also been returned to more than half of the bus stops where it was proposed to be removed, including:

·        Chivalry Road;

·        Albany Highway, including Albany Village;

·        Totaravale area and Caribbean Drive;

·        Bush Road; and

·        Sunnynook Busway Station and Aberdeen Road

42.     Dave Hilson, lead Public Transport Planner for the North Shore, explained how reinstating services in these areas has come from a thorough re-working of the proposals, not just reverting to the old routes.

43.     “Everything is interdependent - by making a minor change to one area, we were able to address the needs of the community in another area.

44.     Through being smarter about how we use our resources, and prioritising changes that would improve services for the most people possible, we’ve been able to make informed decisions that are aligned to the principles of the New Network - which is what will improve public transport for the North Shore as a whole.

45.     Due to the scale of change, the New Network will be implemented in phases by area. The North Shore changes are currently planned for early 2018, with the earlier implementation of some changes to be investigated.

46.     A comprehensive information campaign will be held prior to any the changes being made, and the new timetables will be available ahead of time, so that passengers can plan their journeys.

47.     Over the next few years Aucklanders are going to see a transformation in the way buses run, as the New Network is rolled out across the region,” says Mr Cross.

48.     “The Hibiscus Coast was first to implement the New Network last year, which will be followed by South Auckland later this year, and West, Central, East and the North Shore over the next two years.

49.     The New Network will make it easy and simple for people to access a far wider range of destinations across the region by public transport, any day of the week. This is achieved by running a series of high-frequency services which connect people to ‘hubs’ where they can transfer. For the North Shore you can see this principle at work in the East Coast Bays area. Instead of running buses all the way into the city, which is becoming more problematic as space in the central city is increasingly constrained, there will be neighbourhood services every 10 to 15 mins during peak times to the busway stations. People can then easily transfer to a rapid Northern Express service, which will be largely operated with double-deckers.

50.     When these changes are implemented we will be introducing a second Northern Express service direct to the City universities via Victoria St, returning via Wellesley St.

51.     A change to the public transport network on this scale has never been done before in Auckland, and has only been done in a few places around the world.

52.     Thanks to the community’s high level of input and feedback, we’re confident that we’ll be delivering a network that will fulfil the travel needs for people on the North Shore,” says Mr Cross.

Consideration

Local board views and implications

53.     This report is for the information of the Upper Harbour Local Board, and therefore no formal decisions are being sought at this time.

Māori impact statement

54.     No specific issues with regard to the Māori Impact Statement are triggered by this report.

Implementation

55.     All proposed schemes are subject to prioritisation, funding and consultation. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the Auckland Council’s Annual Plan and Long-term Plan documents, and there are no legal or legislative implications arising from the activities detailed in this report.

 

 

Attachments

No.

Title

Page

aView

Whenuapai Pedestrian Crossing petition

3

     

Signatories

Authors

Owena Schuster -   Elected Member Relationship Manager Auckland Transport

Authorisers

Jonathan Anyon -  Manager Elected Member Relationship Unit, Auckland  Transport

Eric Perry – Relationship Manager

 


Upper Harbour Local Board

12 July 2016

 

 







Upper Harbour Local Board

12 July 2016

 

 

Business Improvement District Programme work programme financial year 2016/2017

 

File No.: CP2016/11472

 

  

 

Purpose

1.       The purpose of this report is to present the 2016/2017 Business Improvement District (BID) work programme for the consideration and approval of the Upper Harbour Local Board.

Executive summary

2.       This report presents the Business Improvement District annual work programme for the 2016/2017 financial year.

3.       The work programme includes the local board locally driven initiative (LDI) programme of work relating to business associations in their area.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      approve the Business Improvement District (BID) annual work programme for the  2016/2017 financial year, as detailed in Attachment A to this report.

 

 

Comments

4.       Officers discussed the scope of the Business Improvement District annual work programme for 2016/2017 financial year at a workshop with the local board, on 17 May 2016 (refer to Attachment A).

5.       The only project identified for the local board area was to undertake a survey to gauge feedback from the retail and ‘big box’ business community.

6.       BID Programme staff have met with representatives of the existing Albany Village Business Association (AVBA) over the past few months to discuss options for business growth in the Albany area. There is some interest in developing into a Business Improvement District (BID) over time.

7.       AVBA wants to begin collaborating to address issues such as promotion of the area, increased residential numbers, access, and parking. The association realises that there are benefits in thinking in terms of an area wider than the village environment.

8.       AVBA are keen to undertake a survey which will provide insights into the current business climate, identify priority issues and possible approaches for addressing them, and assess the level of interest in forming a collaborative business association.  The survey would include all identifiable businesses within the area.

9.       Alongside the survey, AVBA would be assisted to access up-to-date data on business mix and employment numbers. Together this information and the survey results would mean AVBA could identify sectors where competitive advantage for the area exists.

10.     If approved, the surveying would take place over the next few months. A report of survey findings would be presented to the local board.

11.     In order to proceed, council wishes to retain professional services to conduct the survey.  The cost estimate is up to $20,000. Budget and reporting would be managed by the BID Programme team.

Consideration

Local board views and implications

12.     The local board provided feedback on the proposed Business Improvement District draft annual work programme 2016/2017, at the workshop on 17 May 2016.

Māori impact statement

13.     A thriving economy contributes significantly to Māori well-being. Māori business will be included in the survey but not independently identified.

Implementation

14.     The progress of the Business Improvement District annual work programme 2016/2017 project will be reported to the local board quarterly.

 

Attachments

No.

Title

Page

aView

Upper Harbour Local Board Business Improvement District work programme 2016/2017

3

     

Signatories

Authors

Gillian Plume - Team Leader BID Partnership

Authorisers

Alastair Cameron - Principal Advisor CCO Governance and External Partnerships

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

12 July 2016

 

 



Upper Harbour Local Board

12 July 2016

 

 

Approval of a new road name for the Subdivision at 4 The Avenue, Albany

 

File No.: CP2016/12833

 

  

 

Purpose  

1.       To seek approval from the Upper Harbour Local Board for a road name for the new private road being constructed to serve the 21 lot subdivision being undertaken by Country Garden Ltd, (the applicant), at 4 The Avenue, Albany. 

Executive Summary

2.       The Applicant has submitted in their order of preference, the names Cavins Lane, Fishwicke Lane and Jointone Lane, for board approval.

3.       The names have been assessed against the Auckland Council’s road naming guidelines and are deemed to meet the assessment criteria.

4.       The names have also been assessed under NZ Post and Land Information New Zealand (LINZ) criteria, for the avoidance of duplication within the wider Auckland region, and meet those criteria.

5.       The applicant has consulted with local iwi groups and no feedback has been received from those groups.

6.       The guidelines suggest that as a short enclosed road, it could be referred to as a Lane, Close, Way or Mews.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      approve either of the proposed road names Cavins Lane, Fishwicke Lane or Jointone Lane for the new private road constructed within the subdivisions being undertaken by Country Garden Ltd at 4 The Avenue, Albany in accordance with section 319(1)(j) of the Local Government Act 1974.

 

 

Comments

7.       The naming of private roads serving six or more lots is a requirement of Land Information New Zealand.

8.       The applicant has submitted the following names in their order of preference, for the private road being constructed to service the 21 lot subdivision.

·        Cavins Lane - Albany historical names list - Publican

·        Fishwicke Lane - Albany historical names list - Publican

·        Jointone Lane - Albany historical names list - 1857 Elector

9.       The Council road naming guidelines require that road names reflect either:

·      a historical or ancestral linkage to an area or;

·      a particular landscape, environmental or biodiversity feature or

·      an existing theme or introduce a thematic identity in an area

10.     Names need to be easily identifiable, easy to pronounce and spell, and intuitively clear to minimise confusion. The use of Māori names is encouraged, where appropriate and names should not be duplicated in the wider Auckland region for safety reasons.

11.     The names are deemed to meet the assessment criteria as they have some historical relevance to the Albany area.

12.     The names are not duplicated within the wider Auckland area and meet NZ Post and LINZ requirements in this regard.

13.     The guidelines suggest that as a short enclosed road, it could be referred to as Lane, Close, Way or Mews.

14.     A map showing the location of the private road is attached. (refer to Attachment A).

Consideration

Local board views and implications

15.     The decision sought from the Upper Harbour Local Board on this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

16.     The decision sought from the Upper Harbour Local Board Local Board on this report is not considered to have any legal or legislative implications.

17.     Auckland Council, by way of the Auckland Council Long-term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the local boards.

Māori impact statement

18.     The applicant has consulted with local iwi groups and no feedback has been received from those groups.

Implementation

19.     The Northern Consenting Subdivision Team will ensure that appropriate road name signage will be installed by the applicant, at their full cost, once an approval is obtained for the new road name.

20.     The cost of processing the approval of the proposed new road name and any installation of road name signage, is recoverable from the Applicant in accordance with Auckland Council’s Administrative Charges.

 

 

Attachments

No.

Title

Page

aView

4 The Avenue Location Map

3

     

Signatories

Authors

John Benefield – Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

12 July 2016

 

 


Upper Harbour Local Board

12 July 2016

 

 

Upper Harbour Local Board Discretionary Funds Status as at the financial year end of June 2016

 

File No.: CP2016/13695

 

  

 

Purpose

1.       This report provides an overview of the discretionary expenditure of the Upper Harbour Local Board for the financial year 2015/2016.

Executive summary

2.       The Upper Harbour Local Board had $528,000 of discretionary operational funding, and $355,230 of discretionary capital funding available for the 2015/2016 financial year.

3.       The board spent all $528,000 of the discretionary operational funding, and $171,000 of the capital funding.

4.       The unspent capital funding of $184,230 is automatically accrued into the 2016/2017 financial year, and will therefore not be forfeited.

5.       Attached is the breakdown of all discretionary funding expenditure for the 2015/2016 financial year (refer to Attachments A to F).

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board Discretionary Fund Status as at the financial year end of June 2016 report.

 

Attachments

No.

Title

Page

aView

Local community grants

3

bView

Local events grants

3

cView

Parks, Sports and Recreation response fund

3

dView

Economic Development Response Fund

3

eView

Environment Response Fund

3

fView

Capital Fund

3

    

Signatories

Authors

Jerome Cameron - Graduate Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

12 July 2016

 

 




Upper Harbour Local Board

12 July 2016

 

 


Upper Harbour Local Board

12 July 2016

 

 


Upper Harbour Local Board

12 July 2016

 

 


Upper Harbour Local Board

12 July 2016

 

 


Upper Harbour Local Board

12 July 2016

 

 


Upper Harbour Local Board

12 July 2016

 

 

Holding Report for decisions relating to the Albany Community Hub

 

File No.: CP2016/13453

 

  

 

Purpose

1.       This holding report serves to provide the Upper Harbour Local Board with the facility to make decisions relating to the Albany Community Hub’s design, fit out and construction as and when required.

Executive summary

2.       The Albany Community Hub is a project approved for construction in the 2015/2016 and 2016/2017 financial year as part of the Long Term Plan 2015-2025.  As such detailed design, internal fit out and construction decisions will be required by the Upper Harbour Local Board on an ongoing basis until the project is complete.

3.       This holding report serves to provide the Upper Harbour Local Board with the ability to make those decisions as and when required.

 

Recommendation

That the Upper Harbour Local Board:

a)      receive the holding report for decisions relating to the Albany Community Hub.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Karen Marais - Senior Local Board Advisor Upper Harbour

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

12 July 2016

 

 

Holding Report for decisions relating to the Albany Stadium Pool

 

File No.: CP2016/13454

 

  

 

Purpose

1.       This holding report serves to provide the Upper Harbour Local Board with the facility to make decisions relating to the Albany Stadium Pool’s fit out and construction as and when required.

Executive summary

2.       The Albany Stadium Pool is a project approved for construction in the 2015/2016 and 2016/2017 financial year as part of the Long Term Plan 2015-2025.  As such internal fit out and construction decisions will be required by the Upper Harbour Local Board on an ongoing basis until the project is complete.

3.       This holding report serves to provide the Upper Harbour Local Board with the ability to make those decisions as and when required.

 

Recommendation

That the Upper Harbour Local Board:

a)      receive the holding report for decisions relating to the Albany Stadium Pool.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Karen Marais - Senior Local Board Advisor Upper Harbour

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

12 July 2016

 

 

Board Members' Reports

 

File No.: CP2016/13455

 

  

 

Executive summary

An opportunity is provided for members to update the Upper Harbour Local Board on projects and issues they have been involved with since the last meeting.

[Note: This is an information item and if the board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

 

Recommendation

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Neda Durdevic - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager