Waitematā Local Board Grants Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board Grants Committee held in the Waitematā Local Board Room, 52 Swanson Street, Auckland on Wednesday, 20 July 2016 at 9.00am.

 

present

 

Chairperson

Pippa Coom

 

 

 

Members

Rob Thomas

 

 

 

 

ABSENT

 

Deputy Chairperson

Deborah Yates

 

 

Member

Shale Chambers

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Waitematā Local Board Grants Committee

20 July 2016

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number WTMG/2016/49

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:   

That the Waitematā Local Board Grants Committee accepts the apology from member Deborah Yates and member Shale Chambers for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WTMG/2016/50

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitematā Local Board Grants Committee confirms the ordinary minutes of its meeting, held on Wednesday, 22 June 2016 as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Cliff Freeman - Auckland Badminton Association

 

Resolution number WTMG/2016/51

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitematā Local Board Grants Committee thanks Cliff Freeman for his attendance and presentation.

 

CARRIED

 

 

9.2

Dietrich Soakai - Action Education

 

Resolution number WTMG/2016/52

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitematā Local Board Grants Committee thanks Dietrich Soakai for his attendance and presentation.

 

CARRIED

 

 

9.3

Deborah White - NZ Contemporary Art Trust

 

Resolution number WTMG/2016/53

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitematā Local Board Grants Committee thanks Deborah White for her attendance and presentation.

 

CARRIED

 

 

9.4

Sam Judd - Sustainable Coastlines Charitable Trust

 

Resolution number WTMG/2016/54

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitematā Local Board Grants Committee thanks Sam Judd for his attendance and presentation.

 

CARRIED

 

 

9.5

Terence Greenslade - Essentially Men Education Trust

 

Resolution number WTMG/2016/55

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitematā Local Board Grants Committee thanks Terence Greenslade for his attendance and presentation.

 

CARRIED

 

 

9.6

Janette Howe - Pipikids International Film and Media Festival t/a Screenies

 

Resolution number WTMG/2016/56

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitematā Local Board Grants Committee thanks Janette Howe for her attendance and presentation.

 

CARRIED

 

 

9.7

Kerry-Ann Stanton - Auckland Dance Company

 

Resolution number WTMG/2016/57

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitematā Local Board Grants Committee thanks Kerry-Ann Stanton for her attendance and presentation.

 

CARRIED

 

 

9.8

Sandra Kailahi and Gina Williams - Matua Atina'e Incorporated

 

Resolution number WTMG/2016/58

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitematā Local Board Grants Committee thanks Sandra Kailahi and Gina Williams for their attendance and presentation.

 

CARRIED

 

 

9.9

Peter Burch - Royal New Zealand Airforce Association - Auckland Branch

 

Resolution number WTMG/2016/59

MOVED by Member RAH Thomas, seconded by Chairperson PJ Coom:  

That the Waitematā Local Board Grants Committee thanks Peter Burch for his attendance and presentation.

 

CARRIED

 

 

9.10

Kevin Sherlock - St. Patrick's Cathedral Heritage Foundation

 

Resolution number WTMG/2016/60

MOVED by Member RAH Thomas, seconded by Chairperson PJ Coom:  

That the Waitematā Local Board Grants Committee thanks Kevin Sherlock for his attendance and presentation.

 

CARRIED

 

 

9.11

Aston Garratt - Emote Trust

 

Resolution number WTMG/2016/61

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitematā Local Board Grants Committee thanks Aston Garratt for her attendance and presentation.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Waitemata Local Board Quick Response Grants: Round One 2016/2017

 

Resolution number WTMG/2016/62

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitematā Local Board:

a)         That the Waitematā Local Board Quick Response Grants: Round One 2016/17             report be received

b)        That the Waitematā Local Board Grants Committee:

            i)          Approves the following Quick Response Round One 2016/17                           Grants as listed in Table One.

Table One: Waitematā Local Board Round One 2016/17 Quick Response Applications

App ID

Focus

Applicant

Project

Requested

Approved

QR1720-101

Arts and culture

Jessie McCall

Towards the development of a contemporary dance-theatre work entitled ‘Heal’

$1000.00

$690.00

QR1720-111

Arts and culture

Pipikids International Film and Media Festival trading as Screenies

Towards the costs to hold a childrens film festival entitled ‘Screenies International Film Festival Aotearoa’

$2500.00

$2500.00

QR1720-112

Community

Action Education

Towards the cost to deliver poetry workshops in local secondary schools

$2000.00

$2000.00

QR1720-114

Community

Grey Lynn 2030 Transition Community

Towards the “trash to trade” programme

$3000.00

$3000.00

LG1720-123

Events

Royal New Zealand Airforce Association - Auckland Branch

Towards the cost of Battle of Britain Commemoration parade and service 

$1,000.00

$1,000.00

Total

 

 

 

$9,500.00

$9,190.00

 

            ii)         Declines the following Round Four Quick Response Round One                                 2016/17 Grants, as listed in Table Two

 

Table Two: Waitematā Local Board Quick Response Round One 2016/17 Grants applications declined:

App ID

Focus

Applicant

Project

Requested

Comments

QR1720-105

Arts and culture

The Actors` Program

Towards the purchase of six video cameras.

$3840.00

Low priority

LG1720-102

Historic Heritage

Clinton Ryder

Towards arborist costs for a heritage Pecan tree

$1,228.20

Insufficient community outcome being demonstrated

 

 

 

CARRIED

 

 

13

Waitemata Local Board Local Grants: Round One 2016/2017

 

Resolution number WTMG/2016/63

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitematā Local Board:

a)         That the Waitematā Local Board Local Grants: Round One 2016/17 report and             the tabled Black Doris Project multi-board application be received

b)        That the Waitematā Local Board Grants Committee recommends to the

            Waitematā Local Board:

            i)          That the following Local Grants 2016/17 Round One as listed in                                              Table One are approved:

Table One: Waitematā Local Board Local Grants 2016/17 Round One applications:

 

 

 

App ID

Applicant

Focus

Project

Requested

Recommended

LG1720-110

Auckland Badminton Association Incorporated

Sport and recreation

Towards the cost to expand a student development project

$7,500.00

$7,500.00

LG1720-111

St. Patrick's Cathedral Heritage Foundation

Historic Heritage

Towards the costs of a restoration project

$7,500.00

$6,941.00

LG1720-115

Matua Atina'e Incorporated

Arts and culture

Towards the cost to edit and design a historical book of the first Samoan bi-lingual primary school unit

$6,200.00

$6,200.00

Subject to correct quotes

LG1720-120

The People of Auckland Community Trust

Community

Towards the costs to purchase items for winter care packages for the homeless

$6,533.00

$6,533.00

LG1720-122

Sustainable Coastlines Charitable Trust

Environment

Towards the construction costs of the ‘Flagship Education Hub’

$7,000.00

$7,000.00

LG1720-126

The New Zealand Dance Advancement Trust

Arts and culture

Towards the costs to perform a  ceremonial dance

$6,991.20

$1,750.00

LG1720-111

Black Doris Project

Arts and Culture

Towards marketing costs

$7,000.00

$3,900.00

Total

 

 

 

 

$39,824.00

 

ii)         That the following Local Grants 2016/17 Round One, as listed in Table Two are declined:

Table Two: Waitemata Local Board Local Grants 2016/17 Round One applications:

App ID

Applicant

Focus

Project

Requested

Comments

LG1720-104

Auckland and District Pipe Band Incorporated.

Arts and culture

Towards the marketing costs to promote the band

$3,000.00

Application

withdrawn

LG1720-105

The Actors` Program

Arts and culture

Towards the venue hire, the tutor fees and administration costs for the Actors Programme

$5,000.00

Insufficient community outcome being demonstrated

LG1720-108

Parent to Parent Auckland

Community

Towards the costs of staff training for the “Parent to Parent” programme.

$3,260.00

Insufficient Waitemata community outcome being demonstrated

LG1720-109

Afghan Welfare Association Incorporated

Community

Towards running a diabetes awareness programme

$3,500.00

Insufficient Waitemata community outcome being demonstrated – recommend to refer to Albert-Eden for consideration

LG1720-113

Essentially Men Education Trust

Community

Towards the operational costs of running the Essentially Men Education Trust.

$7,500.00

Outstanding accountability report and low priority

LG1720-118

NZ Contemporary Art Trust

Arts and culture

Towards the cost of promotion for “ArtWeek”

$7,500.00

To be considered for funding from the Waitemata Events Development

Fund

LG1720-124

Sk8boarders United Voice

Sport and recreation

Towards the costs involved to hold the  Victoria Park invitational skateboarding competition 

$3,425.00

Due to having

an outstanding

accountability

report

 

            iii)        That the following Multi-Board Local Grants 2016/17 Round One                                            as listed in Table Three are approved.

Table Three: Waitematā Local Board Multi Board Local Grants 2016/17 Round One applications:

App ID

Applicant

Focus

Project

Requested

Recommended

LG1720-128

Body Positive

Events

Towards festival costs for “World Acquired Immune Deficiency Syndrome (AIDS) Day”.

$2,500.00

$1,652.00

 

         iv)           That the following Multi-Board Local Grants 2016/17 Round One                                as listed in Table Four are declined.

Table Four: Waitematā Local Board Multi Board Local Grants 2016/17 Round One applications:

 

App ID

Applicant

Focus

Project

Requested

Comments

LG1720-117

Emote Trust

Arts and culture

Towards the costs to hold an event in Albert park

$7,500.00

Previously

funded for same event

LG1720-125

Catholic Social Services

Community

Towards the cost to run a Pacific living without violence programme

$6,380.00

Outstanding accountability report

 

 

CARRIED

  

 

14        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

11.08 am         

 

In accordance with Clause 3.19.2 of the Auckland Council Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Waitemata Local Board Hearings Committee, held on Wednesday, 20 July 2016 prior to the next Auckland Council election.

__________________________________

Pippa Coom, Chairperson

__________________________________

Kathryn Martin, Relationship Manager

(delegate of the chief executive)