Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held in the Jubilee Hall, 545 Parnell Road, Parnell on Tuesday, 12 July 2016 at 6.00pm.

 

present

 

Chairperson

Shale Chambers

 

 

 

Deputy Chairperson

Pippa Coom

 

 

 

Members

Christopher Dempsey

 

 

 

 

Greg Moyle

 

 

 

 

Vernon Tava

 

 

 

 

Rob Thomas

 

 

 

 

Deborah Yates

 

 

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Waitematā Local Board

12 July 2016

 

 

 

1          Welcome

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4              Confirmation of Minutes

 

Resolution number WTM/2016/105

MOVED by Member GJ Moyle, seconded by Deputy Chairperson PJ Coom:  

That the Waitematā Local Board confirm the ordinary minutes of its meeting, held on Tuesday, 14 June 2016 as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Jennifer Northover – Grey Lynn Business Association

 

Resolution number WTM/2016/106

MOVED by Member DA Yates, seconded by Member GJ Moyle:  

That Jennifer Northover, chair of Grey Lynn Business Association be thanked for her attendance and presentation.

CARRIED

 

Attachments

a     Submission to WLB on liquor licence application Jul 2016

 

 

 

 

 

 

 

9.2

Soala Wilson - Surrey Crescent Working Group

 

Resolution number WTM/2016/107

MOVED by Deputy Chairperson PJ Coom, seconded by Member GJ Moyle:  

a)        That Soala Wilson and Paul Stevenson, for Surrey Crescent Working             Group be thanked for their attendance and presentation.

b)        That the Waitemata Local Board supports the Business Association and             the Surrey Crescent Working Group in their opposition to the alcohol             license application at 527 Great North Road, Grey Lynn.

c)        That Member Christopher Dempsey, Lead of the Heritage, Urban Design             and Planning Portfolio, be delegated to attend the license hearing on             behalf of the Local Board to present its opposition.

CARRIED

 

9.3

Luke Niue - Parnell Community Committee

 

Resolution number WTM/2016/108

MOVED by Member CP Dempsey, seconded by Member RAH Thomas:  

That Luke Niue be thanked for his attendance and presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Councillor's Report

 

Secretarial Note:  Apologies from Councillor Mike Lee was noted.

 

 

13

Waitematā Youth Collective Update

 

Resolution number WTM/2016/109

MOVED by Member DA Yates, seconded by Member GJ Moyle:  

a)      That the Waitematā Youth Collective Update report be received.

b)      That formal thanks are given to Nurain Janah,  Sophie Matthewman and Scarlett           Parkes for their contribution to the Waitemata Youth Collective

c)      That Nurain Janah, Alex Johnston  and Carmen Szeto be thanked for their           attendance.

CARRIED

 

 

 

 

 

 

 

 

14

Alcohol bans on the Auckland Domain

 

Resolution number WTM/2016/110

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:  

a)      That the Alcohol bans on the Auckland Domain report be received.

b)      That the Waitematā Local Board:

          i)                       makes the following alcohol bans relating to the Auckland Domain:           

              A)         a night-time alcohol ban between the hours of 10pm and 7am              during daylight saving and 7pm to 7am during the rest of the                year on the areas identified in Attachment A Map 3; and

               B)        an annual event-based alcohol ban for Christmas in the Park on                  the second weekend of each December from 4pm of                                   the Friday before the event (rehearsal day) to 8am on the                           following Monday (to incorporate a contingency day in the event                  of bad weather on the Saturday) incorporating the sports                          surfaces of the Auckland Domain and the surrounding streets                  and reserves. The streets and reserves to be included are as                    follows (see Attachment A, Map 4):

a.         Parnell: Nicholls Lane, Carlaw Park Avenue, Parnell Rise, Fraser Park, Mutu Street, Bedford Street, Heather Street (to Cracroft Street), Parnell Rd, St Marys Close, Claybrook Road

b.         Newmarket: Maunsell Rd, Titoke Street, George Street, Morgan Street, Broadway, Alma Street, Clayton Street, Alma Street, Carlton Gore Road, Khyber Pass Road (to motorway on ramp), Kingdon Street

c.         Grafton: Outhwaite Park, Khyber Pass Reserve, Park Road (Grafton Bridge to Khyber Pass Road), Huntly Avenue, Parkfield Terrace, Claremont Street, Seafield View Rd, Arotau Place, Glasgow Terrace, Boyle Cresent, Grafton Road (Khyber Pass to Stanley Street), Beckham Place, Kari Street, Ferncroft Street, Moe Hoe Street

          ii)           confirms that the decision in (a) is in accordance with relevant                           requirements of the Local Government Act 2002 and Auckland Council                Alcohol Control Bylaw 2014.

iii)           notes that not all relevant delegations have been transferred to the Auckland Domain Committee i.e. the Regulatory and Bylaws Committee current authority to make alcohol bans over the Auckland Domain for the regional areas, and alcohol bans for events within the associated roads and reserves surrounding the Auckland Domain, which remain with the Waitematā Local Board

iv)          further notes that that staff will undertake a review of the delegations for alcohol bans on the Auckland Domain to improve decision making and efficiency.

v)           requests that the Regulatory and Bylaws Committee delegates their current authority on alcohol bans to the Auckland Domain Committee, and the Waitematā Local Board indicates its current willingness likewise in those circumstances to delegate alcohol bans for events within the associated roads and reserves surrounding the Auckland Domain.

 

c)      That Daniel Pouwels - Principal Policy Analyst be thanked for his attendance.

 

CARRIED

 

 

15

Road Name Approval for the renaming of Lower Khartoum Place, Auckland City Centre

 

Resolution number WTM/2016/111

MOVED by Deputy Chairperson PJ Coom, seconded by Chairperson S Chambers:  

a)      That the Road Name Approval for the renaming of Lower Khartoum Place,          Auckland City Centre report be received.

b)      That the Waitematā Local Board:

i)            pursuant to section 319(1)(j) of the Local Government Act 1974, renames the lower section of Khartoum Place as ‘Te Hā o Hine Suffrage Place’.

ii)           having given consideration to and having approved a new road name for the lower section of Khartoum Place, and pursuant to section 319(1)(j) of the Local Government Act 1974, approves the line of demarcation between Khartoum Place and Te Hā o Hine Suffrage Place as identified in red in the Attachment B visuals.

iii)          requests Auckland Transport to undertake a Rough Order Cost for the installation of a wayfinding plaque to be funded from the Local Board Transport Capital Fund for the re-named lower Khartoum Place and to be installed by Women’s Suffrage Day, 19 September 2016.

iv)          delegates within the remaining Local Board Transport Capital Fund budget any final decision on design concepts and content for the wayfinding plaque and final approval to the Board Chair and deputy Chair.

CARRIED

 

 

16

Waitematā Local Board Community Facilities Renewals Work Programme 2016/2017

 

Resolution number WTM/2016/112

MOVED by Member DA Yates, seconded by Member GJ Moyle:  

a)      That the Waitematā Local Board Community Facilities Renewals Work          Programme 2016/2017 report be received.

b)      That the Waitematā Local Board:

          i)                        approves the 2016/2017 work programme for Waitematā Local Board                                     Parks, Sports and Recreation Renewals

ii)           delegates the approval for any changes to the Community Facilities Renewals Work Programme 2016/17 – Parks, Sport and Recreation Activity to the relevant delegated Parks and Open Space Portfolio holders or the Sport and Recreation Portfolio holders, in consultation with the appropriate Community Facility Advisor.

CARRIED

 

 

 

 

17

Approval of Proposed 2016/2017 Local Environment and Development Work

 

Resolution number WTM/2016/113

MOVED by Member DA Yates, seconded by Member RAH Thomas:  

a)      That the Approval of Proposed 2016/2017 Local Environment and Development          Work report be received.

b)      That the Waitematā Local Board:

          i)                        approves the allocation of $48,000 for environmental projects as                            summarized in the table below:

Project

Budget

Low carbon lifestyles

$ 20,000

Low carbon network

$ 10,000

Reducing food waste from businesses

$ 5,000

Urban forest framework

$ 5,000

Waipapa Stream

$ 8,000

Total budget

$ 48,000

          ii)           notes that $9,100 of the low carbon lifestyles budget has been carried                forward from 2015/2016 to support delivery of the low carbon lifestyles                project that was delayed due to unforeseen circumstances.

          iii)          approves asset based funding of $1,425,000 for the Newmarket                          Laneways Upgrade and $3,349,000 to support the re-development of the                Ellen Melville Centre.

iv)    delegates the approval of any changes to the Infrastructure and Environmental Services Work Programme 2016/17 either to the delegated Natural Environment Portfolio holders or to the relevant Elected Members Working Party.

 

CARRIED

 

 

 

18

Waitematā 2016/17 Local Economic Development Programme

 

Resolution number WTM/2016/114

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:  

a)         That the Waitematā 2016/17 Local Economic Development Programme report             be received.

b)        That the Waitematā Local Board approves the 2016 / 17 local economic             development programme as follows:

            i)          Uptown Innovation Project Activation ($30,000)

ii)         World Masters Games, Lions Tour, Leverage ($10,000).

c)         That the Waitematā Local Board:

i)                requests that the Parks Advisor – Waitematā and Strategic Planner for Local Economic Development investigate the feasibility and cost of installing a wooden gazebo and associated infrastructure at Heard Park to support increased economic vitality in Parnell.

ii)               agrees to form a Members’ Working Party consisting of Parks Portfolio holders, Shale Chambers and Vernon Tava and Parnell Inc representative, Christopher Dempsey to review the outcomes of the investigation and consider appropriate board support from the Local Economic Development budget.

CARRIED

 

 

19

Housing for Older People Partnering Proposal

 

Resolution number WTM/2016/115

MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:   

a)         That the Housing for Older People Partnering Proposal report be received.

b)        That the Waitematā Local Board:

 i)                Confirms its support for Auckland Council retaining Housing for Older People.

ii)           Endorses the Auckland Development Committee’s recommendation to increase Council’s pensioner housing stock.

iii)               Supports in principal the Housing for Older People Partnering Proposal subject to inclusion of commitments that:

A           Auckland Council, Panuku Development Agency, and the preferred partner commit to providing a long-term net increase in pensioner housing stock.

B             The proceeds from any proposed sale of land or buildings be utilised to increase the net amount of pensioner housing, whatever other housing is provided as well.

C             Any resident displaced by the redevelopment or sale of their home be offered permanent alternative accommodation in the Council’s pensioner housing stock and also the opportunity to return to their original location if it remains in Council ownership.

D             All new and redeveloped pensioner housing is accessible and conforms to the principles of universal design.

E             Net rents for the residents remain no higher a proportion of residents’ income than now.

F             The Selwyn Foundation be required to become a living wage employer or else the partnership be offered to the most appropriate New Zealand NGO based proposal among the original tenderers.

G             Liston Village be retained for pensioner housing and added to the pensioner housing stock covered by this proposal.

H             Council Tenant Reference Group and the Seniors Sector Reference Group be retained to provide advice to, and a role in decision-making with, Panuku, the Auckland Council and the Selwyn Foundation on a permanent basis.

iv)          Delegates to the Community Portfolio holders, deputy Chair Pippa Coom and member Deborah Yates to provide further feedback on the Housing for Older People Partnering Proposal and the proposed Housing for Older People Partnering Policy;

CARRIED

 

 

20

Draft 2016 Elected Members’ Expenses Policy

 

MOVED by Member GJ Moyle, seconded by Chairperson S Chambers:  

a)      That the Draft 2016 Elected Members’ Expenses Policy report be received.

b)      That the Waitematā Local Board approves the draft 2016 Elected Members’ Expense Policy.

 

 

Member Christopher Dempsey moved an amendment, seconded by Member Deborah Yates

That an addition be added to the original resolution as follows:

c)      That the policy be updated to reflect growing use of private bicycles by elected representatives:

            i)          amending 5.3 by adding in “their bicycle” after public transport

            ii)         amending 5.5 by adding in “or bicycle” after private vehicle

            iii)         amending 5.6 by adding “or bicycles” after private vehicles

The motion was LOST

 

 

The Chair put the substantive motion:

 

Resolution number WTM/2016/116

MOVED by Member GJ Moyle, seconded by Chairperson S Chambers:  

a)      That the Draft 2016 Elected Members’ Expenses Policy report be received.

b)      That the Waitematā Local Board approves the draft 2016 Elected Members’ Expense Policy.

CARRIED

 

 

21

Waitematā Local Board Finance Committee

 

Resolution number WTM/2016/117

MOVED by Member GJ Moyle, seconded by Member VI Tava:  

a)      That the Waitematā Local Board Finance Committee report be received.

b)      That the Waitematā Local Board:

          i)                        Agrees to disestablish the Waitematā Local Board Finance Committee                    effective immediately.

          ii)           Agrees that a Waitematā Local Board Finance Portfolio be established                with the same delegations that the Finance Committee has and                          adopting the same portfolio structure as the other portfolios.

iii)          Appoints Member Greg Moyle as Finance Portfolio lead, and Board chair Shale Chambers as co-portfolio holder.

CARRIED

 

 

 

 

 

 

 

22

Draft Waitematā Local Board Achievements Report - July 1, 2015-June 30, 2016

 

Resolution number WTM/2016/118

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

a)      That the Draft Waitematā Local Board Achievements Report be received.

b)      That the Waitematā Local Board:

i)       Approves the Draft Waitematā Local Board Achievements Report, 1 July 2015 - 30 June 2016.

ii)      Delegates to the Board Chair and the Deputy Chair to approve for publication final copywriting edits, design, supporting photography selection and layout of the Waitematā Local Board Achievements Report, 1 July 2015 - 30 June 2016.

 

CARRIED

 

 

23

Chair's Report

 

Resolution number WTM/2016/119

MOVED by Member RAH Thomas, seconded by Deputy Chairperson PJ Coom:  

That the Chair’s verbal report be received.

CARRIED

 

 

24

Deputy Chair's Report

 

Resolution number WTM/2016/120

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:  

That the Deputy Chair’s report be received.

CARRIED

 

 

25

Board Members' Reports

 

Resolution number WTM/2016/121

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

That Board Members’ Greg Moyle, Rob Thomas and Deborah Yates’ verbal reports be received.

CARRIED

 

 

26

Governance Forward Work Programme

 

Resolution number WTM/2016/122

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

That the Governance Forward Work Programme report be received.

CARRIED

 

 

 

 

27

Reports Requested/Pending

 

Resolution number WTM/2016/123

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:  

That the Reports Requested/Pending report be received.

CARRIED

 

 

28

Waitematā Local Board Workshop Notes

 

Resolution number WTM/2016/124

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:  

That the workshop proceeding notes for the meetings held on 7, 16 and 21 June 2016 be received.

 

CARRIED

  

 

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

 

 

8.47 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................