I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 4 July 2016

6.00pm

Level 2, Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Youth Advisory Panel

 

OPEN AGENDA

 

 

MEMBERSHIP

Chairperson

Flora Apulu

Manurewa

Deputy Chairperson

Alex Johnston

Waitematā

Members

Janice Auva'a

Henderson-Massey

 

Lit Wei Chin

Kaipātiki

 

Savannah Cox

Rodney

 

Loniana Fifita

Maungakiekie-Tāmaki

 

Matthew Greive

Ōrākei

 

Georgina Halstead

Waiheke

 

Antony Kapeli-Sua

Papakura

 

Jasmine Li

Upper Harbour

 

Mosa Mafile'o

Puketāpapa

 

Ben Moimoi

Albert-Eden

 

Caroline Paepae

Māngere-Ōtāhuhu

 

Lesina Ponifasio

Ōtara-Papatoetoe

 

Micah Stininato

Waitākere Ranges

 

Caryn Strang

Franklin

 

Mackenzie Valgre

Howick

 

Sam Yoon

Devonport-Takapuna

 

Aileen  Zhou

Whau

Liaison Councillor

Linda Cooper, JP

 

 

(Quorum 9 members)

 

 

Jaimee Maha

Democracy Advisor

 

27 June 2016

 

Contact Telephone: (09) 890 8126

Email: jaimee.maha@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


 

 

TERMS OF REFERENCE

 

 

The Terms of Reference set out the purpose, role and protocols of the Panel. 

 

Panel members will also be expected to abide by the Code of Conduct for members of Auckland Council advisory panels.

 

 

Purpose

 

The purpose of the panels is to provide strategic advice to the Council on issues of significance to their communities and to advise on effective engagement by Council with those communities.

 

 

Outcomes

 

The Panel will provide advice through an agreed annual work programme, integrated wherever possible, with other panels and approved by the Regional Strategy and Policy Committee.

 

 

Annual work programme

 

The Council will advise the Panel of the areas of strategy, policy and plan development that are likely to require comment or advice from the Panel during the course of the year. The work programme should also provide scope for the Panel to respond to issues and concerns arising from its communities and to develop its own priorities.

 

As resources allow, budget is available for the Panel to support activities that clearly contribute to the agreed work programme but the Panel may not access external resources for activities or events, except with the agreement of Council

 

 

Submissions

 

Panel advice will contribute to Council decision-making, but panels will not make formal submissions on Council strategies, polices and plans, for example, the Long Term Plan.

In their advisory role to the Council, Panels may have input to submissions made by the Council to external organisations but do not make independent submissions, except as agreed with Council.

 

This does not prevent individual members being party to submissions outside their role as Panel members.

 

* The above information is a summary of the 2014 Terms of Reference document and is based on the Governing Body decisions of 19 December 2013

 

 

Review

 

The form and functioning of the Panel may be reviewed prior to or after, the end of the Panel term in September 2016.

 

 


Youth Advisory Panel

04 July 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Youth Advisory Panel Membership - Upper Harbour                                               7

6          Youth Voice Transition Project Update                                                                      9

7          I Am Auckland Progress Update                                                                               13

8          Update on Community Safety Activity                                                                      15

9          Progress report on The Proposed Auckland Unitary Plan                                    19

10        Information Items                                                                                                         23

11        Updates from Youth Advisory Panel Members                                                       25

12        Working Party and Sub-committee Updates                                                            39

13        Youth Advisory Panel - Work Programme Update                                                  41 

14        Consideration of Extraordinary Items 

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Youth Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 16 May 2016, as a true and correct record.

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Youth Advisory Panel

04 July 2016

 

 

Youth Advisory Panel Membership - Upper Harbour

 

File No.: CP2016/09903

 

  

Purpose

1.       To inform the panel of the co-option of Jasmine Li as the Youth Advisory Panel representative for Upper Harbour Local Board area.

Executive summary

2.       In June of 2016, the term of Danielle Goh, the Upper Harbour Local Board representative on the Youth Advisory Panel ended.

3.       To fill this vacancy, Jasmine Li has been co-opted as the representative for the board area on the Youth Advisory Panel.

 

Recommendations

That the Youth Advisory Panel:

a)      note the co-option of Jasmine Li as the representative for Upper Harbour until the panel term ends on 8 September 2016.

b)      note that a copy of this report has been forwarded to the Mayor.

Comments

4.       The Youth Advisory Panel (YAP) provides advice to Auckland Council to ensure that the views and needs of young people of Auckland are incorporated in council’s decision-making, by:

·     reviewing and commenting on the content of council’s strategies, policies, plans, bylaws and projects

·     advising council on ways to communicate and engage effectively with their communities.

·     bringing to the attention of council any matters that they consider to be of particular importance for or concern to youth.

5.       Section 9 of the advisory panels’ Terms of Reference ‘Replacement of panel member’, states:

            “If a vacancy arises the following option will be considered to fill the vacancy:

a)   the selection process used to appoint the member will be used again to fill the vacancy

b)   a successful applicant from the initial appointment process may be approached

c)   or a co-option may occur. However if there is less than 12 months until the panel may be re-elected, the vacancy may remain”.

6.       The current term for all demographic panels ends on 9 September 2016.  This is one month prior to the 2016 Local Government Elections.

 

Upper Harbour Representative on the Youth Advisory Panel

7.       Jasmine Li was elected by the Upper Harbour Youth Caucus to be co-opted as the YAP representative from 1 July 2016.  Jasmine Li has been consistently engaged with the youth caucus.

8.       Jasmine Li was one of four members of the Upper Harbour Youth Caucus who self-nominated to be co-opted onto the YAP.  Jasmine Li received the highest numbers of votes from her peers.

9.       Staff are working with the Upper Harbour Youth Caucus members to enable them to connect with a broad range of youth groups and youth development organisations in the board area.

10.     Jasmine Li has a good understanding of the goals and perspectives of the Upper Harbour Youth Caucus and is eager to be a conduit between the YAP and the caucus.  Staff recommend that Jasmine Li is co-opted onto the YAP as the representative for Upper Harbour Local Board area.

Consideration

Local board views and implications

11.     A memo has been sent to the Upper Harbour Local Board members to advise them of this co-option. No formal response has been received.

Māori impact statement

12.     Te Ao Māori is of great importance to the Upper Harbour Youth Caucus. The caucus actively pursues opportunities to educate their community about Māori culture.  An example of this is the Matariki programme of events the caucus is planning for migrants to engage with Te Ao Māori through the celebration of the Māori New Year.

Implementation

13.     There are no implementation issues.

 

Attachments

There are no attachments for this report.     

Signatories

Author

Claire Stewart - Specialist Advisor, Community Empowerment

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Mara Bebich - Stakeholder Liasion Manager

 


Youth Advisory Panel

04 July 2016

 

 

Youth Voice Transition Project Update

 

File No.: CP2016/12471

 

  

Purpose

1.       To update the Youth Advisory Panel on the Youth Voice Transition Project. 

Executive summary

2.       In October 2015, the Community Empowerment Unit was established.  As a result a Youth Voice Transition Team was appointed to align future youth voice group operating models to the Empowered Communities Approach.

 

3.       From October 2015 to July 2016, the Youth Voice Transition Team engaged with youth to co-design potential future concepts (ideas) and operating models.  The Youth Voice Transition Project consists of three phases:

 

·    Phase 1: Exploration

·    Phase 2: Broader approach

·    Phase 3: Identifying operating models.

 

4.       Five youth-designed concepts and three options for youth-voice operating models were developed and socialised with youth and local board members.

 

5.       In July 2016, local boards will decide on which youth voice operating model works best for them.

Recommendation

That the Youth Advisory Panel:

a)      receive the update report on the youth voice transition project.

Comments

6.       The Youth Voice Transition Project seeks to align future operating models to the Empowered Communities Approach and was undertaken in three phases as outlined below:

Phase 1

Exploration phase with youth voice groups and local board members.  This phase involved analysis of the motivations and barriers to youth participation and engagement with local government.

Phase 2

Built on the work of phase one and considered a broader approach to youth participation and engagement.  This phase involved the development of youth-designed concepts to address the needs of youth voice groups.  Concepts are ideas generated to address specific needs.

Phase 3

Identifying potential operating models to enable better youth participation and engagement with local government.  Three options are currently being presented to local boards.

 

Background 

7.       Prior to the establishment of Auckland Council, a range of youth voice groups existed in parts of north and west Auckland, Pukekohe and Papakura. ‘Youth voice groups’ is the term used to refer to the variations of youth voice models that include youth councils and youth caucuses affiliated to local boards.  Many of these groups continue to exist in some form.

8.       In 2012, youth voice groups were established in most local board areas to facilitate youth participation in decision-making at the local level.

9.       A representative from each local youth voice group is a member of the YAP. The YAP provides advice to Auckland Council to ensure that the views and needs of the young people of Auckland are included in council’s decision-making.

10.     Prior to the establishment of the Community Empowerment Unit, the majority of youth voice groups were supported by the Community Development and Safety Unit.

11.     The Community Empowerment Unit established a Youth Voice Transition Team to facilitate the transition of local youth voice groups to a more youth empowered model of operation that aligns to the Empowered Communities Approach.

Phase one (October 2015 - December 2015)

12.     Exploration of motivations and barriers to youth participation and engagement in local government with youth voice groups and local board members.  Co-designed with the YAP Empowered Communities Approach Working Party and Community Empowerment Unit staff.

Phase two (February 2016 - April 2016)

13.     This phase built on the work of phase one and considered a broader approach to youth engagement.

14.     Insights from phase one were consolidated and the identified areas of need were:

·    recruitment and development within youth voice groups

·    the role of youth voice groups in local government

·    connecting and networking with other youth and within communities

·    logistics and support to maintain youth voice groups

·    enabling youth development.

 

15.     In April 2016, young people (not affiliated with youth voice groups), youth voice groups and local board members explored the needs further. In response, forty concepts were designed and refined to five concepts as outlined below:

Concept

Description

Crowdsourcing for Youth Voice

 

Utilising crowdsourcing technology to enable more diverse youth engagement and representation

Partnership agreement with local boards

 

A formalised relationship agreement with a local board, clearly defining roles and responsibilities

Youth-led networks

 

Networks of youth across Auckland to enable connections and capacity building

Resource Kete

 

A centralised platform to access and share youth resources

‘Tuakana Teina’ Peer Mentoring programme

 

A formalised programme of induction and ongoing support to new youth voice group members by existing experienced youth voice group members

 

16.     On 30 April 2016, the concepts were tested with young people at the YAP regional youth summit. Feedback on the concepts was very positive.  One young person said, “The youth scored the concepts highly because they could see their ideas had been incorporated”.

17.     The concepts will be implemented through the operating models as determined in phase three.


Phase Three (May 2016 - June 2016)

18.     Options for youth-voice operating models are being presented to local boards for consideration.  The options are outlined below:

Option

Description

Operating model option 1: Contract an anchor organisation

To provide the necessary logistical support and mentoring to youth voice groups for activities including meetings, events and projects. The organisation will be required to support the youth voice group to implement the concepts at a local level.

Operating model option 2: Contract a ‘youth connector’

 

To provide the necessary logistical support and mentoring for youth voice group for activities including meetings, events and projects. The youth connector will be required to support the youth voice group to implement the concepts at a local level.

Operating model option 3: Support an integrated approach to youth participation

 

To provide an opportunity for local boards to engage with young people about the wide range of services, programmes and projects the board is delivering in their communities. This will involve shifting youth engagement from a youth voice group approach to more targeted youth engagement across local board and council work programmes.

 

19.     Local Boards will determine their preferred operating model by August 2016.

Consideration

Local board views and implications

20.     Youth voice is a priority for many local boards.  There have been challenges in ensuring the continuity of service to local youth voice groups as a result of the transition. This has created tensions in some local board areas.  It is intended that the three proposed options for future operating models will address these tensions.

21.     In December 2015 and April 2016, four geographic cluster workshops were held across the region. These workshops were facilitated by the Youth Voice Transition Team and were attended by local youth, youth voice group members and local board members.

22.     Local board members have been updated at various stages throughout the project; this has included individual workshops in phase three of the project.

Māori impact statement

23.     The successful implementation of the Empowered Communities Approach will ensure that Māori rangatahi will have increased opportunities to engage meaningfully in matters of importance to them.

24.     This process was guided by ‘I am Auckland’, Auckland Council’s Strategic Action Plan for Children and Young People, of which goal seven is ‘Rangatahi tū rangatira – All rangatahi will thrive’.

25.     The youth voice transition team are in the process of confirming a workshop with Rangatahi Roopu (a Māori youth group currently engaging with YAP) with the support of Te Waka Angamua.

Implementation

26.     Implementation of the three operating models will be determined by each local board which will support the implementation of the five youth-designed concepts.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Claire Stewart - Specialist Advisor

Amanda Kelly - Specialist Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Mara Bebich - Stakeholder Liasion Manager

 


Youth Advisory Panel

04 July 2016

 

 

I Am Auckland Progress Update

 

File No.: CP2016/12762

 

  

Purpose

1.       To receive the update from Bonnie-May Shantz and Oscar Casswell-Laird, Community and Social Policy, regarding I Am Auckland.

Executive summary

2.       The Community Policy unit has been exploring child and youth focused activities across Auckland council and the wider council family, as part of the I Am Auckland Progress Update project.

3.       Staff have facilitated a survey at the Youth Summit (held on 30 April 2016), and have held internal interviews and workshops with staff as a part of this process.

4.       Members of the Youth Advisory Panel have been interviewed to capture their insights on the progress of I Am Auckland.

5.       A current state report profiling key achievements and successes will be delivered to the appropriate Governing Body committee early in the new term of council.

6.       Bonnie-May Shantz, Principal Policy Analyst, and Oscar Casswell-Laird, Policy Analyst – Community and Social Policy, will be present at the 4 July 2016 Youth Advisory Panel meeting to provide an update on the project.

 

Recommendation

That the Youth Advisory Panel:

a)      thank Bonnie-May Shantz and Oscar Casswell-Laird for their I Am Auckland progress update.

 

Attachments

There are no attachments for this report.    

Signatories

Author

Jaimee Maha - Democracy Advisor

Authoriser

Mara Bebich - Stakeholder Liasion Manager

 


Youth Advisory Panel

04 July 2016

 

 

Update on Community Safety Activity

 

File No.: CP2016/12403

 

  

Purpose

1.       To receive an update on recent community safety activity undertaken by the Community Empowerment Unit.

Executive Summary

2.       Activity within the Community Empowerment Unit that relates to community safety includes:

·    Youth safety relating to drugs and alcohol

·    Injury prevention

·    Environmental safety and place-making

·    Family violence prevention

·    Graffiti vandalism prevention

·    Responses to homelessness.

3.       Key achievements reported for this update include:

·    Launching the Community Action Youth and Drugs (CAYAD) research project ‘Having Someone Who Cares’ and the new online story-telling campaign ‘BUZZED’

·    Creating and disseminating a resource for methamphetamine contaminated housing

·    Organising and hosting a youth worker conference

·    Rolling out of the ‘Tamaki Touched’ whanau-centred sports competition.

 

Recommendation

That the Youth Advisory Panel:

a)      receive the update on community safety activity undertaken by the Community Empowerment Unit.

Comments

4.       The Auckland Plan outcome of ‘a fair, safe and healthy Auckland’ provides the strategic direction for the Community Empowerment Unit to support the delivery of community safety activities to prevent crime and injury.

5.       The key achievements mentioned in this report have alignment with the Youth Advisory Panel’s work programme line of Hauora Tāmaki Makaurau, specifically within the public health response to alcohol and other drug related harm.

6.       The community safety activities reported in this update have been developed by the CAYAD team and feature the following initiatives: youth at risk research, an online story-telling campaign a methamphetamine-contaminated housing resource, a youth workers forum and a whanau-centred sports competition to empower young people.

 

 

 

Knowing Someone Cares

7.       ‘Knowing Someone Cares’ is a CAYAD research project that gives an insight into the experiences of West Auckland young people at high risk of alcohol and other drug related harm.

8.         The visual report, launched on 18 May 2016, alongside the story-telling campaign ‘BUZZED’, is being used to inspire thinking and empathy as well as support ongoing conversations for positive change so young people can help themselves and others to achieve their full potential.

9.         The report has been disseminated online and through stakeholder groups. A full report on the ‘Knowing Someone Cares’ work will be included on the 3 August 2016 Community Development and Safety Committee agenda.

BUZZED

10.       ‘BUZZED’ is a CAYAD online campaign focused on youth sharing their stories of alcohol or other drug use.

11.       The purpose of the campaign is to increase discussion about the real harm of alcohol and other drugs within New Zealand’s culture in order to ignite a change in perceptions and behavior.

12.       On 18 May 2016, ‘BUZZED’ was launched at an event in Central Auckland, with well-known musician, Tiki Taane, and one of our young story-tellers sharing their thoughts. The online campaign also features other well-known individuals such as Marcus Powell (from music group Blindspott), Mike King, young people and other community members.  

13.       This project has had a positive impact on those who have told their stories, in validating their decision to quit alcohol or other drugs, by providing connections to others with similar experiences and allowing them to give something back.

14.       Over time, more stories and themed videos will be released online. The hope is that others will be inspired to share their stories and strategies for change. Further information on BUZZED will also be included in a report for the next committee meeting.

Methamphetamine Contaminated Housing Resource

15.       The Auckland Regional Methamphetamine Working Group (ARMWG) has developed a methamphetamine contaminated housing resource to support families whose properties have tested positive for methamphetamine, and are forced to move out.

16.       This resource provides families with information on emergency housing providers, key contacts for health providers and their rights as tenants. This information has been developed to particularly support those families that have limited money or support networks in the Auckland area.

17.       The resource has been disseminated online and through stakeholder groups such as Citizens Advice Bureau and the Salvation Army.

Youth Worker Conference

18.       The Youth Worker Conference is an annual event that has been running for the past three years. On average, these conferences have up to 100 youth workers in attendance throughout the day.

19.       This year, Community Empowerment unit staff organised and hosted a conference on 31 May 2016 at Zeal, Henderson, with support from the Auckland Agencies for Youth.

20.       The purpose of the conference is to provide free professional development and training to community based youth workers and people who work with young people throughout Auckland. 

 

 

Tāmaki Touched

21.       ‘Tāmaki Touched’ is the first locality pilot of a nationwide initiative aiming to increase positive engagement between police, social services and communities of high deprivation through a whanau-centred sports competition.

22.       Led via a partnership between Ruapotaka Marae, the New Zealand Police and Touch NZ, CAYAD has supported this project by:

·    brokering relationships between local stakeholders, including the Maungakiekie-Tāmaki Local Board, and the Tāmaki Touched Steering Committee

·    empowering local ownership through the training and employment of residents to coordinate the competition

·    providing technical advice utilising evidence-based best practice to achieve community safety outcomes.

23.       The immediate impact of ‘Tāmaki Touched’ has been:

·    the employment of two local Glen Innes residents

·    the mobilisation and engagement of over 180 people from a variety of ages who participated in a healthy activity spanning six weeks

·    positive relationships formed between police and young offenders. 

24.       There are plans to roll out this initiative in other communities across the Auckland region, including Ranui and Takanini, then to extend the programme into Christchurch and Northland.

Consideration

Local Board views and implications

25.     The Tāmaki Touched sports initiative has been developed in partnership with the Maungakiekie-Tamaki Local Board and will be shared in other locations within Auckland.

26.     The other community safety activities within this report have been funded by the Ministry of Health.

Māori impact statement

27.     The ‘Having Someone Who Cares’ research was conducted with at risk youth from West Auckland; fifty percent of those that participated identified as Māori.  ‘Tāmaki Touched’ was initiated by Ruapotaka Marae, Glen Innes, to engage whanau to build support services whilst fostering hauora (wellbeing).

Implementation

28.     The Community Empowerment Unit staff are developing and implementing safety responses in line with the Empowered Communities Approach.

29.     The CAYAD programme targets high needs communities and vulnerable youth within alternative education and youth justice services. 

Attachments

There are no attachments for this report.     

Signatories

Author

Brian Taylor - Manager Community Contracts

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Mara Bebich - Stakeholder Liasion Manager

 


Youth Advisory Panel

04 July 2016

 

 

Progress report on The Proposed Auckland Unitary Plan

 

File No.: CP2016/12972

 

  

Purpose

1.       To receive an update on the status and ongoing process of the Proposed Auckland Unitary Plan (PAUP).

Executive summary

2.       Auckland Council has developed and notified a Proposed Auckland Unitary Plan to replace the former legacy councils’ seven district and four regional plans. The PAUP is a key tool to implement the Auckland Plan and make Auckland the world’s most livable city.

3.       The Auckland Unitary Plan was publically notified for submissions in 2013 and people had an opportunity to make submissions and further submissions. Over 9,000 submissions and 3,800 further submissions either supporting or opposing original submissions were received. 

4.       The Independent Hearings Panel (the Panel) was established by the Government to hear submissions and provide recommendations to Council about changes the Panel thinks should be made to the Proposed Auckland Unitary Plan. The Panel will report its recommendations to Council on 22 July 2016.

5.       Subject to Council’s decision on the Panel’s recommendations, appeals to the Environment Court may be made. If any appeals are received, Council will try to resolve them and make the plan beyond challenge (settle all appeals). Council will then be able to make ‘operative’ all or part of the plan. Making the plan operative is the final step in the plan making process and is a significant milestone as it will be the first unitary plan:

i)        to be developed under legislation which introduced a streamline plan-making process; and

ii)       it is the first Auckland Unitary Plan that replaces legacy distract and regional plans.

 

Recommendation

That the Youth Advisory Panel:

a)         receive the progress update on the Proposed Auckland Unitary Plan.

Comments

6.       As a result of the Auckland Council amalgamation in 2010, central government requires the Council to produce a Unitary Plan. This combines what was within the former councils’ seve district and four regional plans and was developed over a relatively short legislative timeframe. The Unitary Plan is a key tool to implement the Auckland Plan and make Auckland the world’s most liveable city. It will provide one clear and consistent set of planning rules for the whole of Auckland. 

7.       Under the Resource Management Act, Council is required to address the following in a Unitary Plan:

i)        Set the basic direction for environmental management in the region.

ii)       Take an Auckland-wide approach to manage particular parts of the environment, like the coast, soil, a river or the air. They set out how discharges or activities involving these resources will be managed to stop the resources being polluted.

iii)      Set out rules to guide activities and development and specify when a resource consent is needed to minimise effects on the environment.


Draft Version

i)        An early draft of the Proposed Auckland Unitary Plan using content from the previous council’s plans (e.g. the Rodney Distract Plan), was launched for public feedback in March 2013.

Notified Version

i)        The notified version was publically notified for submissions from 30 September 2013 to 28 February 2014.

ii)       People had an opportunity to either support or oppose submitters' requests for changes by making a further submission from 11 June to 22 July 2014.

iii)      During the submission process public and stakeholder engagement focused on informing and enabling participation. During the notification period 11 weeks of public consultation were held, consisting of over 250 events including public meetings, open days, drop in sessions at libraries and information stands at public events

Overview of submissions

i)        Over 9000 submissions were received during the notification period from businesses, community groups and individuals. Submissions were received on all parts of the Unitary Plan.

ii)       Some submissions included just one request, while others involved 100s or 1000s. A total of more than 93,600 requests were received. In the further submission period over 3800 further submissions either supporting or opposing original submissions were received. 

Hearings

i)        Submissions and evidence was heard by the Auckland Unitary Plan Independent Hearings Panel (the Panel) from September 2014 to 13 May 2016.

Next Steps

8.       The Auckland Unitary Plan Independent Hearings Panel was established by the Government to hear submissions and provide recommendations to Council about changes the Panel thinks should be made to the Proposed Auckland Unitary Plan.  The Panel will report its recommendations to Council on 22 July 2016.

9.       Auckland Council's Governing Body will consider the Panel's recommendations and decide whether to accept or reject them. The Council must publicly notify its decision by 19 August 2016.

10.     Subject to Council’s decision on the Panel’s recommendations appeals to the Environment Court may be made. If any appeals are received, Council will try to resolve them and make the plan beyond challenge (settle all appeals). Council will then be able to make ‘operative’ all or part of the Unitary Plan (excluding the coastal provisions of the Unitary Plan which is subject to approval by the Minister of Conservation) when the Unitary Plan is beyond challenge by appeal. 

11.     Making the Proposed Auckland Unitary Plan operative is the final step in the plan making process. It will be a significant milestone as it is:

i)        The first plan to be developed under Local Government (Auckland Transitional Provisions) Amendment Act 2013 which introduced a streamlined plan-making process; and

ii)       It is the first Unitary Plan for Auckland and replaces existing legacy district and regional plans.


 

Key PAUP Dates

18 May

Independent Hearings Panel – hearings for all topics completed

19 May

Independent Hearings Panel provides its recommendations to Council on most designations

8 and 22 June, 4 July

Auckland Development Committee – Information meeting to provide a high level overview of key provisions of the Proposed Auckland Unitary Plan

22 July

Independent Hearings Panel provides Council with its recommendations (other than those already provided on designations on 19 May)

27 July

Confidential briefing to Auckland Development Committee on Independent Hearings Panel’s recommendations.

Independent Hearings Panel’s recommendations released to the public

3 – 4 August

Appointments available for Auckland Development Committee with Council planners

12, 15, 16, 17, 18 August

Auckland Council Development Committee and Governing Body meetings to make decisions on the Independent Hearings Panel’s recommendations

19 August

Council decision notified

16 September

Appeal period closes

Consideration

Local board views and implications

12.     All local board chairs are invited to attend the Auckland Development Committee.

Māori impact statement

13.     The PAUP is of considerable interest to Auckland’s Mana Whenua. A number of the topics that will be presented to the committee at the Auckland Development Committee information meetings between April and July 2016 are of high interest to Mana Whenua, and indeed the wider Māori community. However, as the council will not be making any decisions at the information meetings, the report itself does not have any impact on Māori.

Attachments

There are no attachments for this report.    

Signatories

Author

Debra Yan - Principal Planner, Unitary Plan

Authorisers

Celia Davison - Team Leader Unitary Plan

Mara Bebich - Stakeholder Liasion Manager

 


Youth Advisory Panel

04 July 2016

 

 

Information Items

 

File No.: CP2016/12074

 

  

Purpose

1.       To receive a summary and provide a public record of memos, information reports, or briefing papers that have been distributed to Youth Advisory Panel members since 4 April 2016.

Executive Summary

2.       This is an information-only report which aims to provide greater visibility of information circulated to Youth Advisory Panel members via memo or other means, where no decisions are required.

3.       The following memos have been circulated:

·    Feedback on the draft Civil Defence and Emergency Management (CDEM) Group Plan 2016-2021 – 4 April 2016

·    Auckland Council Local Government Election Year Policy for Members of Demographic Advisory Panels (memo and policy) – 4 May 2016

·    2013-2016 Review of Six Demographic Advisory Panels – 8 June 2016

4.       These documents can be found on the Auckland Council website, at the following link:

http://infocouncil.aucklandcouncil.govt.nz/

o   at the top of the page, select meeting “Youth Advisory Panel” from the drop-down tab and click ‘View’;

o   Under ‘Attachments’, select either HTML or PDF version of the document entitled ‘Extra Attachments’

5.       Note that, unlike an agenda report, staff will not be present to answer questions about the item referred to in this summary.  Committee members should direct any questions to the author.

 

Recommendation

That the Youth Advisory Panel:

a)      receive the summary of information memos since 4 April 2016.

 

Attachments

No.

Title

Page

aView

Feedback on the draft Civil Defence and Emergency Management (CDEM) Group Plan 2016-2021 - 4 April 2016 (Under Separate Cover)

 

bView

Auckland Council Local Government Election Year Policy for Members of Demographic Advisory Panels (Memo) - 4 May 2016 (Under Separate Cover)

 

cView

Auckland Council Local Government Election Year Policy for Elected Members - 4 May 2016  (Under Separate Cover)

 

dView

2013-2016 Review of Six Demographic Advisory Panels - 8 June 2016 (Under Separate Cover)

 

     

Signatories

Author

Jaimee Maha - Democracy Advisor

Authoriser

Mara Bebich - Stakeholder Liasion Manager

 


Youth Advisory Panel

04 July 2016

 

 

Updates from Youth Advisory Panel Members

 

File No.: CP2016/12093

 

  

Purpose

1.       To receive updates from Youth Advisory Panel members on local actions and issues.

Executive Summary

2.       These updates are provided by members to share local information and highlight any matters of concern to the youth of Auckland. This information can be taken by members back to their respective local youth voice mechanisms as appropriate.

3.       At the time the agenda was compiled, update requests had been received from:

·    Mackenzie Valgre – Howick

·    Flora Apulu – Manurewa

·    Savannah Cox – Rodney

·    Georgina Halstead – Waiheke

·    Alex Johnston – Waitematā

 

Recommendation

That the Youth Advisory Panel:

a)      note the updates from the panel members.

 

Attachments

No.

Title

Page

aView

Howick Youth Council Member Update - July 2016

27

bView

Manurewa Youth Council Member Update - July 2016

29

cView

Rodney Youth Advisory Panel Member Update - July 2016

33

dView

Waiheke Youth Voice Member Update - July 2016

35

eView

Waitematā Youth Collective Member Update - July 2016

37

     

Signatories

Author

Jaimee Maha - Democracy Advisor

Authoriser

Mara Bebich - Stakeholder Liasion Manager

 


Youth Advisory Panel

04 July 2016

 

 


Youth Advisory Panel

04 July 2016

 

 

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04 July 2016

 

 


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Youth Advisory Panel

04 July 2016

 

 

Working Party and Sub-committee Updates

 

File No.: CP2016/12096

 

  

Purpose

1.       To receive updates on actions from Youth Advisory Panel working parties and the Communications Sub-committee.

Executive Summary

2.       The Youth Advisory Panel will receive updates on actions and progress from the following working parties and the Communications sub-committee:

·        Communications Sub-committee – Deputy Chairperson A Johnston, and Member L Chin

·        Youth Awards 2016 Working Party – Chairperson Flora Apulu, Members J Auva’a, S Cox, L Fifita, M Greive, T Kapeli-Sua,  M Stininato, M Valgre, and A Zhou

·        Auckland is My Playground Steering Group – Members M Stininato and B Moimoi

·        Mayor’s Youth Traction Plan and Youth Connections Liaisons – Members L Chin, M Greive, and S Yoon

·        Community Summit Working Party – Chairperson F Apulu, Deputy Chairperson A Johnston, Members T Kapeli-Sua, and M Mafile’o

·        Empowered Communities Approach Working Party – Chairperson F Apulu, Members J Auva’a, L Chin, M Mafile’o, B Moimoi, and M Valgre

·        Rangatahi Roopu Working Party – Member M Valgre (lead), Members S Cox, L Fifita,  T Kapeli-Sua, M Mafile’o, B Moimoi, and L Ponifasio

·        Civil Defence and Emergency Management Working Party – Member T Kapeli-Sua.

 

Recommendations

That the Youth Advisory Panel:

a)      thank the working party and sub-committee leads for their updates.

b)      forward sub-committee and working party updates for the attention of respective local youth voice mechanisms.

c)      appoint new members to working parties.

 

 

Attachments

There are no attachments for this report.     

Signatories

Author

Amanda Kelly - Specialist Advisor

Authoriser

Mara Bebich - Stakeholder Liasion Manager

 


Youth Advisory Panel

04 July 2016

 

 

Youth Advisory Panel - Work Programme Update

 

File No.: CP2016/12549

 

  

Purpose

1.       To receive an update on the Youth Advisory Panel’s work programme.

Executive Summary

2.       The Youth Advisory Panel provides advice to Auckland Council to ensure that the views and needs of young people of Auckland are incorporated in council’s decision-making, by:

·    reviewing and commenting on the content of council’s strategies, policies, plans, bylaws and projects

·    advising council on ways to communicate and engage effectively with their communities.

·    bringing to the attention of council any matters that they consider to be of particular importance for or concern to youth.

3.       Since its establishment in 2011, the Youth Advisory Panel has advised on more than 20 council policies including the Significance and Engagement Policy, Arts and Culture Strategic Action Plan, Long-term Plan 2015-2025, and the 2016 Local Government Elections.

4.       The Youth Advisory Panel organised a Youth Summit at Roskill Youth Zone on 30 April 2016. More than 100 young people attended from 21 local youth voice groups to discuss community empowerment and youth participation in the 2016 local government elections.

5.       The final meeting of the Youth Advisory Panel is scheduled for 8 August 2016. The term for all demographic panels ends in 9 September 2016, one month prior to the 2016 Local Government Elections.

6.       The Terms of Reference for the advisory panels states that “the form and functioning of the panel may be reviewed prior to or after, the end of the panel term in September 2016.”

7.       An independent review process is currently underway in preparation for the 2016-2019 council term. The findings of the review will assist the incoming mayor in determining the future form and functions of advisory panels.

8.       Youth Advisory Panel members have received a memo on the review process, including the timeframe and scope of the review. Austin Kim, Principal Advisor Panels, will discuss the details of the review, if necessary.

9.       This is an information-only report. Any substantial changes to the work programme will need to be made through a formal resolution of the panel.

 

Recommendation

That the Youth Advisory Panel:

a)      receive the Youth Advisory Panel work programme update.

 

Attachments

No.

Title

Page

aView

Youth Advisory Panel - Work Programme July 2016

43

bView

Youth Advisory Panel - Advice and Feedback Schedule July 2016

45

     

Signatories

Author

Jaimee Maha - Democracy Advisor

Authoriser

Mara Bebich - Stakeholder Liasion Manager

 


Youth Advisory Panel

04 July 2016

 

 

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Youth Advisory Panel

04 July 2016

 

 

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04 July 2016

 

 

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