I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 23 August 2016

9.30am

Local Board Chambers
Pukekohe Service Centre
82 Manukau Road
Pukekohe

 

Franklin Local Board

 

OPEN ADDENDUM AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Andrew Baker

 

Deputy Chairperson

Jill Naysmith

 

Members

Malcolm Bell

 

 

Alan Cole

 

 

Brendon Crompton

 

 

Angela Fulljames

 

 

Sarah Higgins

 

 

Murray Kay

 

 

Dr Lyn Murphy

 

 

(Quorum 5 members)

 

 

 

Anthea Clarke

Democracy Advisor

 

18 August 2016

 

Contact Telephone: (09) 237 1310

Email: Anthea.Clarke@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Franklin Local Board

23 August 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

  

13        Draft Annual Report 2015/2016 - Franklin Local Board report                                 5

16        Te Puru Community Charitable Trust - Performance Objectives for 2016/2017. 19

25        Community Facilities Maintenance Contracts 2017                                                25

26        Urgent Decision of the Franklin Local Board: Allocation of 2016/2017 Community Response Fund - distribution of additional copies of the Weed Management brochure to rural residents of Franklin                                                                                          45   

PUBLIC EXCLUDED

Procedural motion to exclude the public                                                                              49

C2       Urgent Decision of the Franklin Local Board: Allocation of 2016/2017 Community Response Fund                                                                                                            49  

    


Franklin Local Board

23 August 2016

 

 

Draft Annual Report 2015/2016 - Franklin Local Board report

 

File No.: CP2016/14671

 

  

 

Purpose

1.       This report compares actual activities and performance with the intended activities and level of service set out in the Local Board Agreement 2015/2016. The information is prepared as part of the local board’s accountability to the community for the decisions made throughout the year.

Executive summary

2.       The Auckland Council Annual Report 2015/2016 (AR) is currently being prepared and progressed through an external audit process. In late September, the audit is expected to be completed and the final report will be approved and released to the public. The AR will include performance results for each local board.

3.       The local board is required to monitor and report on the implementation of the Local Board Agreement for 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service, and for the comments to be included in the AR.

4.       The 2015/2016 local board agreements formed part of the Long-term Plan 2015-2025 (LTP). The performance measures included in the LTP changed significantly from the previous LTP. This AR is the first time that we are reporting back externally against these new performance measures.

5.       The attached report is proposed for approval by the local board. The report includes the following sections:

-        Message from the chairperson

-        The year in review

-        How we performed

-        Financial information.

 

Recommendation/s

That the Franklin Local Board:

a)      Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b)      Receives the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c)      Approves the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d)      Gives authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

 

Comments

6.       The local board is required to monitor and report on the implementation of Local Board Agreement 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 monitoring and reporting

(1) Each local board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i)   compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii)  specifies whether any intended changes to the level of service have been achieved; and

iii) gives reasons for any significant variation between the level of service achieved and the intended level of service.

7.       Each local board must comment on the matters included in the Annual Report under subsection (2) in respect of its local board area and the council must include those comments in the Annual Report.

8.       This report focuses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion in the Annual Report 2015/2016.    The report contains the following sections:

 

Section

Description

a)

Message from the chairperson

Legislative requirement to include commentary from the local board on matters included in the report.

b)

The year in review

a.         - Financial performance

b.         - Key achievements

c.         - Key projects

d.         - Challenges in our area

e.         - Looking forward

Snapshot of main areas of interest for the community in the local board area.

c)

How we performed

Legislative requirement to report on performance measure results for each activity, and to provide explanations where targeted levels have not been achieved.

d)

Financial information

Legislative requirement to report on financial performance results compared to LTP budgets, together with explanations about variances.

 

9.       Local board comments on local board matters in the annual report will be included in the Annual Report as part of the message from the chair.

10.     The next steps for the draft Annual Report are:

·   Audit during August 2016

·   Report to the Finance and Performance Committee on 22 September

·   Report to the Governing Body for adoption on 29 September

·   Release to stock exchanges on 29 September

·   Publication on 7 October

·   Copies of the Annual Report will be provided to the local board offices, Auckland Council libraries and council service centres.

Consideration

Local board views and implications

11.     Local board comments on local board matters in the Annual Report will be included in the Annual Report as part of the message from the chair.

Māori impact statement

12.     The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan over a 12-month period. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

 

Attachments

No.

Title

Page

aView

Draft 2015/2016 Annual Report

9

      

Signatories

Authors

Mark Purdie - Lead Financial Advisor

Judy Kerling - PA to Group Financial Controller

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Sue O'Gorman - Relationship Manager

 


Franklin Local Board

23 August 2016

 

 

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Franklin Local Board

23 August 2016

 

 

Te Puru Community Charitable Trust - Performance Objectives for 2016/2017.

 

File No.: CP2016/16210

 

  

 

Purpose

1.       To approve performance objectives and associated delivery requirements in the funding agreement with the Te Puru Community Charitable Trust for the operation of the Te Puru Community Centre.

Executive summary

2.       Te Puru Community Charitable Trust (the trust) provides sport and recreation services to the communities of Maraetai and Beachlands at the Te Puru Community Centre in Te Puru Park, Maraetai.  The community centre functions as a leisure centre and is important within the facilities network as without it, there would be a gap in provision.

3.       Council has had a funding agreement with the trust since 2005/2006.  Since 2010/2011, the funding agreement has been an annual agreement which has included performance objectives the trust is required to achieve during the year. 

4.       The annual grant is known as a Community Access Grant.  In July 2016, guidelines for these grants were approved by the Parks, Recreation and Sport Committee. Part of the implementation of the new guidelines requires council to consider the most efficient and sustainable method of achieving council’s desired outcomes.

5.       The trust is a Council Controlled Organisation (CCO). Council is required to appoint trustees in June 2017 as part of the three yearly appointment process.  The trust is currently exempt from CCO monitoring and reporting but this will be reviewed by the governing body by October 2016.

6.       Due to the new guidelines and the CCO review, it is recommended staff undertake a review to determine the outcomes council is seeking from the Te Puru Centre and the most efficient and effective way of delivering these outcomes.  It is expected this review will be completed by December 2016.

7.       This report presents the proposed performance objectives to be included in a funding agreement for 2016/2017.  Following the review the delivery requirements for January to July 2017 will be reassessed and confirmed.

8.       The proposed performance objectives in Schedule 2 are supported by delivery requirements in Schedule 1 which outline the deliverables the trust must provide in order to receive payment of the grant in December 2016. The performance objectives council is seeking include increased participation in sport and recreation particularly by Maori and girls aged 10-18 years, increased access to the centre for casual use and increased utilisation of the sports hall.

 

Recommendation

That the Franklin Local Board:

9.       Approve performance objectives and associated delivery requirements in Attachment  A for inclusion in the funding agreement with the Te Puru Community Charitable Trust 2016/2017.

10.     Endorse a review of the facility outcomes the council is seeking at the Te Puru Community Centre, and the most efficient and sustainable model of delivery to achieve them.

 

Comments

Background

11.     Te Puru Community Centre was developed to provide an indoor leisure facility for the residents of Beachlands and Maraetai and to serve as clubrooms for sports based at Te Puru Park. 

12.     At the time the centre was constructed, the two communities were separate and development of the centre at Te Puru Park was seen as a catalyst for linking the communities through a common hub.

13.     Construction of the centre was a local community project that began in 1997 with the help of a capital contribution of $ 385,000 from Manukau City Council.  In 1998, construction stopped at the framing stage due to lack of funding.

14.     In 2003, the Te Puru Community Charitable Trust (the trust) was incorporated.  Manukau City Council and the ASB Community Trust each contributed $1,332,500 to the capital cost of completing construction and the building opened to the public in 2005.

15.     The trust was set up by Manukau City Council as a Council Controlled Organisation (CCO) as council saw benefits from having members of the community directly involved in what was delivered and how it was delivered.  The council appoints all trustees to the CCO. 

16.     The trust owns the community centre and has a ground lease from council.  The lease expired in 2014 with one right of renewal for 10 years to 2024. 

17.     The trust has accumulated approximately $600,000 in cash reserves and intends to use some of this funding to address storage and building design issues at the community centre. 

Purpose of the trust

18.     The trust’s purpose is stated in its Deed of Charitable Trust (dated 20 December 2002) and is to promote, support and undertake programmes, actions and initiatives for the recreational, cultural and other community needs of the community.  The deed specifies that this can include the performing and visual arts, provision of a headquarters for sporting and cultural organisations as well as festivals exhibitions and fairs.

19.     The geographic area that the trust must promote its services to includes the Beachlands, Maraetai, Whitford and Clevedon communities.  In April 2014, a catchment study found that 90% of centre users came from the Beachlands and Maraetai areas.

20.     Seven sports clubs are affiliated with the trust including rugby, soccer, netball, hockey, baseball, touch rugby, athletics.  These clubs pay an annual affiliation fee to the trust.  Four clubs based at the park are not affiliated to the trust.  They are the tennis, cricket, bike and sea scouts clubs.  The tennis club and sea scouts own their own buildings on the park.

Operational grant - historical overview

21.     When the trust took over managing Te Puru Community Centre in 2005, Manukau City Council provided an operational grant of $131,000.  Since then the grant has been increased on several occasions although not since the amalgamation of councils in 2010.  In Table 1 below, a summary of the operational grants paid to the trust since 2005/2006 is presented. 

Table 1 – Operational grants paid to the Te Puru Community Charitable Trust

Year

Grant Amount

2005/2006

$131,000

2006/2007

$136,000

2007/2008

$189,000

2008/2009

$189,000

2009/2010

$295,000

2010/2011

$300,900 (incl CPI)

2011/2012

$314,441 (incl CPI)

2012/2013

$319,472 (incl CPI)

2013/2014

$327,459 (incl CPI).  Not subject to GST

2014/2015

$327,459, not subject to GST

2015/2016

$327,459, not subject to GST

 

22.     From 2013/2014 a council wide policy was implemented whereby GST was no longer applied to operational grants.   From 2014/2015 the grant has not included an adjustment for inflation.

Community Access Grant

23.     The annual grant is known as a Community Access Grant.  The funding is within the Franklin Local Board Asset Based Services budget.

24.     In 2015/2016, new guidelines were prepared for Community Access Grants.  For the 2016/2017 Community Access Grant agreements, the Parks Sport and Recreation Committee resolved that the existing Community Access Grant agreements be continued for the 2016/2017 financial year.  Now the guidelines have been approved the intent is to review all existing arrangements to ensure outcomes, alignment and consistency.

Funding Agreement for the Te Puru Community Charitable Trust, 2016/2017

25.     The Community Access Grant is to be provided to the trust via a Funding Agreement.  The outcomes council is seeking from the funding agreement include:

·    provide indoor recreation opportunities

·    increased participation in sport and recreation, particularly by Maori and girls aged 10-18 years

·    increased access to the centre for casual use

·    increased utilisation of the sports hall

·    continued reporting of visitor numbers and sports hall use.

26.     Franklin Local Board has provided input into the requirements for the 2016/2017 funding agreement.

Purpose and rationale for review of Te Puru Community Centre

27.     It is proposed council undertake a review of the governance and delivery of Te Puru Community Centre.

28.     The purpose of the review is to consider the most efficient, effective and sustainable model of achieving the desired outcomes.

29.     The rationale for undertaking the review considers the upcoming CCO decisions, alignment with the Community Access Scheme and outcomes sought from the facility. 

30.     The scope of the review will include:

·        Determine the desired outcomes council is seeking from the facility

·        Summarise the current delivery and performance using information available

·        Identify possible operational models and delivery options

·        Consult with key stakeholders on options

·        Report on the preferred way forward

31.     The local board and Trust will be involved in this review.  Staff will prepare a brief and circulate to the local board.

32.     Depending on the scope of recommendations, the governing body may also need to be involved as it has decision-making over CCOs.

Consideration

Local board views and implications

33.     Workshops were held with Franklin Local Board on 10 May, 5 July and 9 August 2016 to seek the board’s input into the 2016/2017 funding agreement.  Following discussion and agreement, the board’s feedback is reflected in Schedule 1 of Attachment A and will be included in the funding agreement.

34.     At the local board workshop on 9 August 2016, the board discussed and agreed a weighting for each delivery requirement listed in Schedule 1 of Attachment A.  The weighting is the percentage of the grant that will be paid, upon completion of the delivery requirement by the target date.

35.     The proposed sport and recreation performance objectives are presented in Schedule 2 of Attachment A.

36.     In September/October 2016, the sport and recreation team will undertake a review to determine the outcomes council is seeking at the Te Puru Community Centre, and the most efficient and sustainable model of delivery to achieve them.

Māori impact statement

37.     The council’s funding agreement seeks to ensure the trust is a robust entity which is in the position to increase community participation at the centre, including the potential to increase participation by Māori.  Within the Beachlands and Maraetai areas, 8.1% of the population are Maori.  It is likely some Māori will benefit from the recommended performance objectives as they include targeting Maori to increase participation in sport and recreation.

Implementation

38.     Pending the local board consideration of this report, the funding agreement will be finalised and sent to the trust chairperson for review and feedback by the trust.

39.     Pursuant to the trust’s agreement, the funding agreement will be signed by both parties.

40.     The sport and recreation team will monitor the requirements specified in the funding agreement.

 

Attachments

No.

Title

Page

aView

Attachment 1 - Payment Release Terms, Outomes and Performance (to be tabled)

23

     

Signatories

Authors

Rose Ward - Sport and Recreation Advisor

Authorisers

Sharon Rimmer - Manager Sport and Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Sue O'Gorman - Relationship Manager

 


Franklin Local Board

23 August 2016

 

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

 

 

Attachment 1 - Payment Release Terms,
Outomes and Performance (to be tabled)

 


Franklin Local Board

23 August 2016

 

 

Community Facilities Maintenance Contracts 2017

 

File No.: CP2016/17856

 

  

 

Purpose

1.       The purpose of this report is to seek local board feedback on proposed maintenance service specifications where they may have an impact on levels of service for local activities, to inform a Request for Proposal to the supplier market (due to be published in early October 2016).

Executive summary

2.       The majority of Auckland Council’s existing contracts to maintain buildings, grounds, open space and parks amenities expire on 30 June 2017. A Request for Proposal process is planned to be underway in October 2016 followed by contract negotiations, to determine new maintenance contracts to take effect from 1 July 2017.

3.       The Governing Body is responsible for procurement decisions of major service delivery contracts.  Local boards set, and can increase levels of service for local activities subject to minimum levels of service set by the Governing Body.

4.       Local boards play a key role in providing input to proposed maintenance service specifications where they may have an impact on levels of service for local activities.  This report is seeking feedback from local boards by 23 September 2016 to inform a Request for Proposal to the supplier market, including the following:

·   Proposed geographical clusters for community facilities maintenance contracts (Attachment A)

·   Proposed service specifications by asset group (Attachment B)

·   Smart procurement principles (Attachment C)

·   Delivery model options for Gulf Islands (Attachment D)

 

Recommendation/s

That the Franklin Local Board:

a)      Delegates authority to the Chair and Deputy Chair to provide the board’s feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts by 23 September 2016.

OR

b)      Provides feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts, including:

·   Proposed geographical clusters for community facilities maintenance contracts (Attachment A)

·   Proposed service specifications by asset group (Attachment B)

·   Smart procurement principles (Attachment C)

·   Delivery model options for Gulf Islands (Attachment D)

 

 

Comments

Background

5.       Auckland Council currently has 38 Community Facilities contracts to maintain buildings, grounds, open space and parks amenities.  The majority of these contracts are scheduled to expire on 30 June 2017.

6.       A project has been setup to implement new facilities maintenance contracts to serve the Auckland region from 1 July 2017. 

7.       The Governing Body is responsible for procurement decisions of major service delivery contracts.  Local boards set, and can increase (with Locally Driven Initiative funding), levels of service for local activities subject to minimum levels of service that are set by the Governing Body.

8.       Local boards play a key role in providing input to proposed maintenance service specifications where it may have an impact on levels of service for local activities.(e.g. “neighbourhood parks – lawns are presented in a way that encourages general walkability and allows for passive recreational activity”)

9.       The objectives of this project include implementing:

·     standardised contracts, but with flexibility to accommodate local board governance decisions (e.g. change the use of an asset, increase baseline service levels through locally driven initiative funding)

·     outcomes that reflect local character and social outcomes (e.g. promote local employment, support local design of facilities)

·      smart procurement outcomes (e.g. sustainability)

·      consistency in service delivery across the Auckland region

·      value for money

·      improved contract performance and auditing

·      improved local board reporting to inform governance decision making

10.     A Procurement Working Group consisting of 12 local board chairs has provided regular direction and guidance over the last four months on this project’s strategy and intent.

11.     Cluster workshops were held throughout August with all local boards to discuss this project’s intent and direction and obtain informal feedback.  Formal feedback is now sought from all 21 local boards by 23 September 2016, on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts prior to finalising a Request for Proposal to the supplier market in early October 2016.

In Scope

12.     This will include the following services:

·     Cleaning (including all toilets and car parks)

·     Facilities management (all buildings including toilets, clocks)

·     Green maintenance (parks, gardens, streets, mowing, Healthy Waters green assets)

·      Outdoor leisure amenities and equipment (e.g. playgrounds, skate facilities, courts, park structures)

·     Hard surfaces (e.g. park paths, boardwalks)

·     Beach, coastal assets (beach furniture / paths, boat ramps & seawalls)

·     Access management (gates and toilets)

·     Loose litter collection

·     Pest control (in and around a building)

·     Lighting (internal and external amenities)

13.     The following specialist services require niche suppliers and will be considered throughout this process, but may be contracted separately to minimise risk in the provision of these services:

·     Arboriculture

·     Ecological restoration and external / environmental  pest control

·     Sports fields renovations and upgrades

·     Painting

·     Pool plants, water features, fountains

Out of Scope

14.     Services excluded from this project include general building compliance maintenance work as follows, as existing contracts do not expire for another two years:

·        Building Warrant of Fitness management

·        Fire evacuation schemes and training

·        Fire alarm monitoring

·        Fire systems maintenance

·        Lift maintenance

·        Security systems maintenance

·        Small water professional services

·        Rubbish collection and recycling from Council buildings

Proposal

15.     To maximise economies of scale whilst still providing a local flavour, staff propose to create five facility maintenance contracts across each of the geographical cluster areas outlined in Attachment A.

16.     Proposed baseline service specifications defining outcomes expected across a range of asset groups are outlined in Attachment B.

17.     Smart procurement outcomes identified as important to local boards, that will be considered in the procurement of each facility maintenance contract are outlined in Attachment C.

18.     Council is exploring the possibility of directly engaging Great Barrier and Waiheke maintenance service providers to deliver services on the islands. Proposed procurement models are outlined in Attachment D.

Consideration

Local board views and implications

19.     A Procurement Working Group consisting of 12 local board chairs was setup to provide direction and advice over the last four months on this project’s strategy and intent.

20.     Workshops were held with each of the proposed geographical cluster groups in August 2016 to outline proposed service specifications, proposed structure of new maintenance contracts and to obtain verbal feedback.

Māori impact statement

21.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

22.     Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with council to achieve better outcomes with Māori and for Auckland. This will include:

·        Building positive relationships with Māori – effective communication and engagement with Māori, developing resilient relationships with mana whenua

·        Significantly lift Māori social and economic well-being

·        Building Māori capability and capacity

Implementation

23.     A Request for Proposal for facility maintenance contracts is due to be published to the supplier market in early October 2016 with contract negotiations formally concluded in April 2017.

24.     A transition period will be in place before new contracts take effect from 1 July 2017 to ensure a smooth implementation.

25.     Local boards will have the opportunity to set local performance targets for 2017/2018 as part of the Annual Planning process in early 2017.  Staff will provide clear and concise information enabling the local board an opportunity to allocate locally driven initiative (LDI) funding to increase maintenance service specifications between March and May 2017.  

26.     Facility contract terms and conditions will be negotiated in early 2017 and will enable the ability for local boards to increase local maintenance service levels through the annual planning process each year.

 

Attachments

No.

Title

Page

aView

Attachment One – Proposed geographical clusters

29

bView

Attachment Two – Proposed service specifications

31

cView

Attachment Three – Smart procurement principles

39

dView

Attachment Four – Delivery model options for Gulf Islands

43

     

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Rod Sheridan - General Manager Community Facilities

Karen Lyons - Manager Local Board Services

Sue O'Gorman - Relationship Manager

 


Franklin Local Board

23 August 2016

 

 

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Franklin Local Board

23 August 2016

 

 

Urgent Decision of the Franklin Local Board: Allocation of 2016/2017 Community Response Fund - distribution of additional copies of the Weed Management brochure to rural residents of Franklin

 

File No.: CP2016/17825

 

  

 

Purpose

1.       Providing the decision made under urgency in regard to the allocation of 2016/2017 Community Response Fund for the distribution of additional copies of the Weed Management brochure to rural residents of Franklin.

Executive summary

2.       As part of its 2015/2016 local environment work programme, the board approved a budget of $3,000 for the printing of 7,000 weed management brochures for rural householders in the Franklin area.  The brochures contain information on common pest plants in the Franklin area, including how to remove or destroy the plants and how to dispose of them safely so they do not spread.

3.       At its business meeting on 2 August 2016, the local board approved funding for the printing of an additional 6,000 weed management brochures and their distribution to 12,434 properties in Franklin with a rural delivery address, at a total cost of up to $4,500.

4.       Since then, it has become apparent that the quote will only cover delivery to rural households with letter boxes.  Some rural residents have their mail directed to post office boxes, and the delivery company was therefore asked to requote to include delivery to post office box holders, of which there are approximately 1,000.  Since the original quotation for delivery to rural households with letterboxes, NZ Post advise there are an additional 644 rural households in Franklin.

5.       This requires additional copies of the weed management brochure to be printed.  The board has also expressed a request for additional copies that can be distributed at events where the board has a presence – such as the A&P Shows in Pukekohe and Clevedon.

6.       The board is therefore being requested to approve up to $1,300 to be allocated from its community response fund 2016/2017 to cover the printing of 2,000 additional weed management brochures (giving a total of 8,000 extra including the original 6,000), plus delivery to rural householders and holders of post office boxes in Franklin.

 

Recommendation/s

a)      That the Franklin Local Board notes the following urgent decision:

Allocation of 2016/2017 Community Response Fund - distribution of additional copies of the Weed Management brochure to rural residents of Franklin

b)      That the Franklin Local Board allocates up to $1,300 from the 2016/2017 Community Response Fund for the printing 2,000 additional Weed Management brochures (giving a total of 8,000 extra) and the distribution of the brochures to all properties in Franklin with a rural delivery address and holders of post office boxes.

c)      That the Franklin Local Board transfers up to $1,300 from the Franklin Local Board 2016/2017 Community Response Fund to the local environment and local development budget and the respective 2016/2017 work programme, to enable implementation and reporting, for the cost of printing 2,000 additional weed management brochures (giving a total of 8,000 extra) and the distribution to all properties in Franklin with a rural delivery address and holders of post office boxes.

 

Attachments

No.

Title

Page

aView

Urgent Decision of the Franklin Local Board: Allocation of 2016/2017 Community Response Fund - distribution of additional copies of the Weed Management brochure to rural residents of Franklin

47

     

Signatories

Authors

Anthea Clarke  - Democracy Advisor

Authorisers

Sue O'Gorman - Relationship Manager

 


Franklin Local Board

23 August 2016

 

 

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Franklin Local Board

23 August 2016

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Franklin Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C2       Urgent Decision of the Franklin Local Board: Allocation of 2016/2017 Community Response Fund

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains commercially sensitive information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.