Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Local Board Office,

7-13 Pilkington Road, Panmure on Thursday, 18 August 2016 at 6.00pm.

 

present

 

Chairperson

Simon Randall

 

 

 

Deputy Chairperson

Chris Makoare

 

 

 

Members

Josephine Bartley

 

 

 

 

Brett Clark

 

 

 

 

Bridget Graham, QSM

 

 

 

 

Obed Unasa

 

 

 

 

 

 

 

 

 

ABSENT

 

Member

Alan Verrall

 

 

 

ALSO PRESENT

 

Governing Body Member

Denise Krum

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Maungakiekie-Tāmaki Local Board

18 August 2016

 

 

1††††††††† Welcome

 

The chairperson opened the meeting and welcomed everyone present.

 

2††††††††† Apologies

Resolution number MT/2016/142

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a)         accepts the apology from Member AB Verrall for absence.

CARRIED

 

3††††††††† Declaration of Interest

 

3.1†††† Member BM Graham declared an interest in item 17 in respect to their association with Seasons Onehunga.

 

4††††††††† Confirmation of Minutes

Resolution number MT/2016/143

MOVED by Chairperson SD Randall, seconded by Member J Clark:

That the Maungakiekie-Tāmaki Local Board:

a)         confirms the ordinary minutes of its meeting, held on Thursday, 21 July 2016, including the confidential section, as a true and correct record.

CARRIED

Secretarial note: The Onehunga Business Association contacted the board to advise that Mr Jim Jackson was not representing their organisation during his public forum address at 21 July 2016 local board business meeting. A copy of the letter has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

Attachments

a†††† Onehunga Business Association letter

 

5††††††††† Leave of Absence

 

There were no requests for leaves of absence.

 

6††††††††† Acknowledgements

 

There were no acknowledgements.

 

7††††††††† Petitions

 

There were no petitions.

 

8††††††††† Deputations

 

8.1

Deputation : Auckland Cricket

 

Item withdrawn


 

8.2

Deputation: Onehunga Cricket Association

 

A Document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

 

Resolution number MT/2016/144

MOVED by Chairperson SD Randall, seconded by Member J Clark:

That the Maungakiekie-Tāmaki Local Board:

a)††††† thanks Tim Plant, representing Onehunga Cricket Association for their attendance.

CARRIED

 

Attachments

a†††† Waikaraka Park

 

8.3

Deputation: Cornwall Cricket

 

Item withdrawn

9††††††††† Public Forum

 

9.1

Public Forum : Danielle Bergin

 

A Document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

 

Resolution number MT/2016/145

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a)          thanks Danielle Bergin and Sharon Budge for their attendance.

b)          requests that officers include Island Child in their stakeholder list for the Tamaki Estuary Greenway Project.

c)          requests that officers investigate the leasing issues and terms of gift for the reserve and report back with options to the local board.

CARRIED

 

Attachments

a†††† Equine assisted learning programme †

9.2

Public Forum : Keith Sharp

 

A Document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

 

Providing Keith Sharp with the opportunity to present to the board regarding the Unitary Plan.

 

Resolution number MT/2016/146

MOVED by Chairperson SD Randall, seconded by Member J Clark:

That the Maungakiekie-Tāmaki Local Board:

a)††††† thanks Keith Sharp for their attendance.

CARRIED

 

Attachments

a†††† Unitary Plan maps

 

9.3

Public Forum : Dave Tennant

 

Providing Dave Tennant on behalf of the Auckland Stock and Saloon Car Club the opportunity to present to the board regarding the Grandstand lease at Waikaraka Park.

 

Resolution number MT/2016/147

MOVED by Chairperson SD Randall, seconded by Member J Clark:

That the Maungakiekie-Tāmaki Local Board:

a)††††† thanks Dave Tennant, representing Auckland Stock and Saloon Car Club for their attendance.

CARRIED

 

9.4

Public Forum : Patrick O'Meara

 

Documents were tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

 

Providing Patrick OíMeara Chairperson of the Tamaki Estuary Protection Society the opportunity to present to the board regarding volunteer clean up taking place at Panmure Basin and in regard to a letter from Tamaki Estuary Protection Society sent to the board.

 

Resolution number MT/2016/148

MOVED by Chairperson SD Randall, seconded by Member J Clark:

That the Maungakiekie-Tamaki Local Board:

a)††††† thanks Patrick OíMeara, Chairperson of the Tamaki Estuary Protection Society for their attendance.

CARRIED

 

Attachments

a†††† Help clean the Tamaki

b†††† Tamaki Estuary Protection Society letter

 

10††††††† Extraordinary Business

 

There was no extraordinary business.

 

11††††††† Notices of Motion

 

There were no notices of motion.

 

12

Governing Body Member's Update

 

Resolution number MT/2016/149

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a)†††††††† receives Governing Body Member Denise Krumís verbal report.

CARRIED

 


 

13

Waikaraka Park Draft Concept Plan

 

Resolution number MT/2016/150

MOVED by Chairperson SD Randall, seconded by Member J Clark:

That the Maungakiekie-Tāmaki Local Board:

a)††††† thanks Tony Hart, Acting Parks Advisor and Pippa Sommerville, Parks Liaison and Development Team Leader, for their attendance;

b)††††† thanks the stakeholders who participated in the process and for their feedback;

c)††††† notes that this feedback and work to date will be incorporated into the wider master plan for Waikaraka Park precinct;

d)††††† approves the development of scope and funding options for a wider masterplan that considers the impacts of projects being planned for the wider Waikaraka Park area;

e)††††† requests that staff bring a report to the September business meeting identifying options for the installation of artificial cricket pitches additional to the existing natural grass cricket pitches at Waikaraka Park.

CARRIED

 

Secretarial note: Item 16 was taken before item 14 at 7.15pm

 

14

Maungakiekie-Tamaki Performance Report for twelve months ending 30 June 2016

 

Resolution number MT/2016/152

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a)††††† thanks Faithe Smith, Lead Financial Advisor, George Makapatama, Manager Strategic Broker, Tony Hart, Acting Parks Advisor, for their attendance;

b)††††† receives the Performance Report for the Maungakiekie-Tāmaki Local Board for twelve months ending 30 June 2016.

CARRIED

 

15

Draft Annual Report 2015/2016 - Maungakiekie-Tamaki Local Board report

 

Resolution number MT/2016/153

MOVED by Chairperson SD Randall, seconded by Member J Clark:

That the Maungakiekie-Tāmaki Local Board:

a)††††† thanks Faithe Smith, Lead Financial Advisor, for their attendance;

b)††††† notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016;

c)††††† receives the draft local board report to be included in the Auckland Council Annual Report 2015/2016;

d)††††† approves the message from the chairperson, which provides the local boardís comments on local board matters in the Annual Report 2015/2016;

e)††††† gives authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

CARRIED

 

Secretarial note:† Item 16 was taken after item 13 at 7.15pm.

 

16

Tamaki Path (Tamaki Estuary Greenway) Project

 

Documents were tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

 

Resolution number MT/2016/151

MOVED by Chairperson SD Randall, seconded by Member J Bartley:

That the Maungakiekie-Tāmaki Local Board:

a)††††† thanks Vandna Kirmani, Project Manager and Tony Hart, Acting Parks Advisor, for their attendance;

b)††††† receives the engagement plan for the Tāmaki† Path Project, and endorses the Tāmaki† Estuary Greenways engagement plan for implementation.

CARRIED

 

Attachments

a†††† Attachment A - Tamaki Path engagement plan general

b†††† Attachment B - Tamaki Path engagement plan working with mana whenua

17

Maungakiekie-Tamaki Local Board Local Grants: Round One 2016/2017

 

Secretarial note: Member Graham conflict of interest

 

Resolution number MT/2016/154

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a)††††† thanks Jaimee Wieland, Community Grants Advisor, for their attendance;

b)††††† approves the applications listed below to the amount of Column D for community funding:

Group

Purpose

Amount applying for

$

Column D, Amount approved

$

Recommendation

Maungarei Scout Group

Scouting New Zealand Jamboree

 

$5,000.00

$2,500.00

Towards event fees and transport costs

Panmure Lagoon Sailing Club

Panmure Lagoon Sailing Club RSA Laser Regatta - 40th anniversary

 

$1,000.00

$500.00

Towards printing and procurement of presentation brochures

Communicare CMA (AK) Inc

Royal Oak Communicare Friendship Centre Ė hire fees

$1,565.00

$1,000.00

Towards rent

Onehunga Toy Library

Onehunga Toy Library Service

$1,172.00

$1,172.00

Towards toy inventory

Seasons Onehunga

Facilitation in schools of peer support groups for grieving children.

$7,940.00

$4,000.00

Towards volunteer training

Pacific Islands Dance Fono

Holiday Performing Arts Workshops

$7,020.00

 

$3,600.00

Towards instructor costs

Totara Seed Trust

Outdoor Play Extension Project

$5,000.00

 

$3,000.00

Towards purchase and installation of wind protection outdoor playground curtains

Maungarei Community Christian Trust

Kidz@One Holiday programmes including Sports Camp

$5,000.00

 

$3,000.00

Towards the attractions and materials

 

Total

$18,772.00

 

c)††† declines the following applications listed for community funding:

Group

Purpose

Amount applying for

$

Recommendation

The Spiritualist Alliance (Auckland) Incorporated

Defibrillator

$2,295.00

 

Decline as organisation sits outside of the local board area.

Parnell Swim Club Incorporated

Competitive swimmer coaching

$5,000.00

Decline as application is incomplete and the activity benefits to the local board area are unclear

OKE

2016 Hubbardís Head2Head Walk

$7,670.00

 

Decline as the benefits to the local board area are unclear.

Onehunga Playcentre

Onehunga Playcentre outdoor session

$989.00

 

Decline grants team to work with group to better align with funding criteria

Royal Oak Intermediate School

Hall audio visual installation

 

$1,000.00

 

Decline as ineligible under grants policy

East Auckland Home & Budget Service T/A Tamaki Budgeting

Tamaki budgeting & Financial Capability Service

$5,000.00

 

Decline grants team to work with group to better align with the funding criteria.

Children's Autism Foundation

Community support services for families with children affected by autism

$4,875.00

 

Decline as ongoing operational costs/wages are not funded by this scheme

 

CARRIED

 

18

Community lease with Auckland Citizens Advice Bureaux Incorporated

 

Resolution number MT/2016/155

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a)††††† thanks Ron Johnson, Community Lease Advisor, for their attendance;

b)††††† approves the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B);

c)††††† approves a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B) subject to the following terms and conditions:

i)†††††† The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii)††††† Rent will be $1.00 plus GST per annum.

iii)†††† Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).

iv)†††† That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m2 of space occupied.

v)††††† Provision is provided to allow for the addition and removal of premises during the term of the lease.

vi)†††† Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six monthsí notice.

vii)††† The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

viii)†† All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

19

Notice of Requirement - Glendowie branch sewer upgrade

 

Resolution number MT/2016/156

MOVED by Chairperson SD Randall, seconded by Member J Clark:

That the Maungakiekie-Tāmaki Local Board:

a)††††† thanks Marie Stainwright, Planner and Joao Machado, Team Leader Planning (central and islands), for their attendance;

b)††††† receives the report and application;

c)††††† delegates to the chairperson and parks portfolio holder to approve the local board comments on the notice of requirement.

CARRIED

 

Secretarial note: Deputy Chairperson CL Makoare left the room at 7.58pm during item 19 and returned at 8.08pm for item 21.

 

20

Auckland Transport monthly report - August 2016

 

Resolution number MT/2016/157

MOVED by Chairperson SD Randall, seconded by Member J Bartley:

That the Maungakiekie-Tāmaki Local Board:

a)††††† thanks Melanie Dale, Elected Member Relationship Manager, for their attendance;

b)††††† receives the Auckland Transport monthly report for August 2016.

CARRIED

 

Adjournment of Meeting

Resolution number MT/2016/158

MOVED by Chairperson SD Randall, seconded by Member J Clark:

That the Maungakiekie-Tāmaki Local Board:

a)         adjourned the meeting at 8.05pm and reconvened at 8.09pm.

CARRIED

 

21

Record of Maungakiekie-Tāmaki Local Board Workshops - July 2016

 

Resolution number MT/2016/159

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the record of Maungakiekie-Tāmaki Local Board:

a)††††† receives the workshops report for July 2016.

CARRIED

 

22

Governance Forward Work Calendar

 

Resolution number MT/2016/160

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a)††††† notes the attached Governance Forward Work Calendar.

CARRIED

 

23

Board Members' Reports

 

A Document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

 

Resolution number MT/2016/161

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a)†††††††† receives Deputy Chairperson CL Makoare and Members J Bartley, JB Clark and BM Grahamís report.

CARRIED

 

Attachments

a†††† Board member report - JB Clark

 

 

24

Chair's Report to the Maungakiekie-Tamaki Local Board

 

Resolution number MT/2016/162

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a)†††††††† receives Chairperson SD Randallís report.

CARRIED

 

25††††††† Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

8.25 pm††††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................