I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:

 

Date:††††††††††††††††††††††

Time:

Meeting Room:

Venue:

 

Monday, 22 August 2016

6.00 pm

Reception Lounge, Level 2
Auckland Town Hall
301-305 Queen Street
Auckland

 

Rainbow Communities Advisory Panel

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Co-Chairperson

Jordon Harris

 

Co-Chairperson

Julie Radford-Poupard

 

Members

Moira Clunie

 

 

Mark Fisher

 

 

Audrey Hutcheson

 

 

Bruce Kilmister

 

 

Lexie Matheson

 

 

Duncan Matthews

 

 

Diana Rands

 

 

Merv Taueki-Ransom

 

 

Julie Watson

 

 

Aram Wu

 

 

(Quorum 7 members)

 

 

 

Katherine Wilson

Democracy Advisor

 

16 August 2016

 

Contact Telephone: 021 712 595

Email: katherine.wilson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

TERMS OF REFERENCE

 

 

The Terms of Reference set out the purpose, role and protocols of the Panel.†

 

Panel members will also be expected to abide by the Code of Conduct for members of Auckland Council advisory panels.

 

 

Purpose

 

The purpose of the panels is to provide strategic advice to the Council on issues of significance to their communities and to advise on effective engagement by Council with those communities.

 

 

Outcomes

 

The Panel will provide advice through an agreed annual work programme, integrated wherever possible, with other panels and approved by the Regional Strategy and Policy Committee.

 

 

Annual work programme

 

The Council will advise the Panel of the areas of strategy, policy and plan development that are likely to require comment or advice from the Panel during the course of the year. The work programme should also provide scope for the Panel to respond to issues and concerns arising from its communities and to develop its own priorities.

 

As resources allow, budget is available for the Panel to support activities that clearly contribute to the agreed work programme but the Panel may not access external resources for activities or events, except with the agreement of Council

 

 

Submissions

 

Panel advice will contribute to Council decision-making, but panels will not make formal submissions on Council strategies, polices and plans, for example, the Long Term Plan.

In their advisory role to the Council, Panels may have input to submissions made by the Council to external organisations but do not make independent submissions, except as agreed with Council.

 

This does not prevent individual members being party to submissions outside their role as Panel members.

 

* The above information is a summary of the 2014 Terms of Reference document and is based on the Governing Body decisions of 19 December 2013

 

 

Review

 

The form and functioning of the Panel may be reviewed prior to or after, the end of the Panel term in September 2016.

 


Rainbow Communities Advisory Panel

22 August 2016

 

ITEM†† TABLE OF CONTENTS††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† PAGE

1††††††††† Apologies††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

2††††††††† Declaration of Interest†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

3††††††††† Confirmation of Minutes†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

4††††††††† Extraordinary Business††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

5††††††††† Public Input: Eizabeth Kerekere, Chair Tiwhanawhana Trust†††††††††††††††††††††††††††††††† 9

6††††††††† Inspector Tracy Phillips - Senior Police Professional Conduct Manager††††††††††† 11

7††††††††† Rainbow communities engagement guidelines update††††††††††††††††††††††††††††††††††††††††† 13

8††††††††† Rainbow Communities Advisory Panel: sub-committee update, August 2016†† 15

9††††††††† Rainbow Communities Advisory Panel Work Programme Update August 2016 17

10††††††† Discussion of the work and role of the Rainbow Communities Advisory Committee†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 25

11††††††† Information Items - August 2016††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 27

12††††††† Correspondence from Mayor to Rainbow Communities Advisory Panel††††††††††† 33

13††††††† Consideration of Extraordinary Items†


1††††††††† Apologies

 

At the close of the agenda no apologies had been received.

 

 

2††††††††† Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3††††††††† Confirmation of Minutes

 

That the Rainbow Communities Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 27 June 2016, as a true and correct record.

 

 

4††††††††† Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

ďAn item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)††††††† The local authority by resolution so decides; and

 

(b) †††††† The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)†††††††† The reason why the item is not on the agenda; and

 

(ii)††††††† The reason why the discussion of the item cannot be delayed until a subsequent meeting.Ē

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

ďWhere an item is not on the agenda for a meeting,-

 

(a) †††††† That item may be discussed at that meeting if-

 

(i) ††††††† That item is a minor matter relating to the general business of the local authority; and

 

(ii) †††††† the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b) †††††† no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.Ē

 

 


Rainbow Communities Advisory Panel

22 August 2016

 

Public Input: Eizabeth Kerekere, Chair Tiwhanawhana Trust

 

File No.: CP2016/07442

 

Purpose

1.†††††† To receive information from Elizabeth Kerekere, Chair Tiwhanawhana Trust on Takatāpui and the wider strategy on LGBTI in New Zealand.

Executive Summary

2.†††††† Elizabeth Kerekere will be present to speak on behalf of Chair Tiwhanawhana Trust as the leading expert on Takatāpui and the wider strategy on LGBTI in New Zealand.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive and thank Elizabeth Kerekere, Chair Tiwhanawhana Trust for the presentation to the Rainbow Communities Advisory Panel.

Attachments

There are no attachments for this report. ††††

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

James Hassall - Senior Strategic Advisor


Rainbow Communities Advisory Panel

22 August 2016

 

Inspector Tracy Phillips - Senior Police Professional Conduct Manager

 

File No.: CP2016/17181

 

Purpose

1.†††††† To receive information from Inspector Tracy Phillips, Senior Police Professional Conduct Manager and Rhona Stace on Police community engagement with rainbow communities and safety within Auckland.

Executive summary

2.†††††† Tracy Phillips, Senior Police Professional Conduct Manager will be present to speak on Police community engagement with rainbow communities and safety within Auckland.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive and thank Tracy Phillips, Senior Police Professional Conduct Manager and Rhona Stace for their presentation to the Rainbow Communities Advisory Panel.

Attachments

There are no attachments for this report.††††

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

James Hassall - Senior Strategic Advisor


Rainbow Communities Advisory Panel

22 August 2016

 

Rainbow communities engagement guidelines update

 

File No.: CP2016/16189

 

Purpose

1.†††††† The purpose of this report is to close the loop on the Significance and Engagement Policy consultation with the Rainbow Communities Advisory Panel. To that end, this report confirms Auckland Councilís endorsement of the Rainbow Communities Advisory Panelís guidelines for engagement with Rainbow Communities and the inclusion of these recommendations in councilís Engagement Guidelines (a practical supplement to the Significance and Engagement Policy).

Executive summary

2.†††††† In 2014 the Governing Body adopted the Significance and Engagement Policy (the Policy) which outlines councilís community engagement obligations and aspirations in line with the Local Government Amendment Act 2002.

3.†††††† The principles of the Policy were informed by the views of each of councilís then-existing advisory panels however the nature of the Policy meant that it was not the appropriate vehicle for promoting specific, detailed recommendations for engagement with each of Aucklandís diverse communities. Therefore in 2015 the Engagement and Consultation team reviewed councilís Engagement Guidelines (the Guidelines), the practical toolkit that supplements the high level principles of the Policy, and in doing so included the specific feedback provided by each of the existing panels in a substantial Section 6: Engaging with Aucklandís diverse communities.

4.†††††† While the establishment of the Rainbow Communities Advisory Panel (the Panel) was anticipated at that time it was not then possible to formally meet and to review draft content for the guidelines. These Engagement Guidelines were therefore published in early January of 2016 containing placeholder content still subject to review by the Panel.††

5.†††††† Subsequently the Rainbow Panel met on 23 May, and passed a resolution RAI/2016/29 which included ďapprove the Engagement Guidelines document with an amendment to include Pride as an Auckland based Community Organisation and GayTalk Tonight as an additional media outlet and send to Auckland Councilís Market Research and Engagement unit.Ē

6.†††††† On 24 May 2016 Duncan Matthews, a Rainbow Panel member, supplied council with an updated text for inclusion in the Guidelines. The Engagement and Consultation team has now updated the Guidelines to include the new text and has also published a separate supplement, the Rainbow Communities Engagement Guidelines. These documents are now ready to share with the Panel in order to close the loop on the Significance and Engagement Policy consultation.

ecommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† confirm that the Engagement Guidelines: Section 6: Engaging with Aucklandís diverse communities: Rainbow Communities and the Rainbow Communities Engagement Guidelines align with the Panel feedback provided to the Engagement and Consultation team on 24 May 2016.

b)††††† provide any additional feedback to be incorporated in the next iteration of the Engagement Guidelines.

 

Attachments

There are no attachments for this report.††††

Signatories

Author

Rosie Oliver Ė Senior Specialist Engagement and Consultation

Authorisers

Micaela Daniel Ė Strategy Planning and Performance

James Hassall - Senior Strategic Advisor


Rainbow Communities Advisory Panel

22 August 2016

 

Rainbow Communities Advisory Panel: sub-committee update, August 2016

 

File No.: CP2016/16952

 

Purpose

1.†††††† To provide an update to the Rainbow Communities Advisory Panel on the activities of the sub-committees of the panel.

Executive summary

2.†††††† The following subcommittees will provide a verbal update at the meeting:

∑††††††† Community Summit: Members J Harris, B Kilmister, L Matheson, D Matthews, M Taueki-Ransom, J Watson, and A Wu (lead).

∑††††††† 30-year Homosexual Law Reform Celebration: Members B Kilmister (lead), J Harris, J Radford-Poupard, D Rands and J Watson.

∑††††††† Human Rights Act 1993 amendment strategy: Members M Clunie, A Hutcheson, B Kilmister, L Matheson (lead), J Watson and A Wu.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the verbal updates from the community summit, 30-year homosexual law reform celebration and Human Rights Act 1993 amendment strategy sub-committees.

Attachments

There are no attachments for this report.††††

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

James Hassall - Senior Strategic Advisor


Rainbow Communities Advisory Panel

22 August 2016

 

Rainbow Communities Advisory Panel Work Programme Update August 2016

 

File No.: CP2016/16953

 

Purpose

1.†††††† To update the Rainbow Communities Advisory Panel (the Panel) on the status of its work programme.

Executive summary

2.†††††† This is a regular information report that updates the members of the Rainbow Communities Advisory Panel on how the Panelís work programme is tracking.

3.†††††† The Panel finalised its work programme at its meeting of 3 November 2015. The Regional Strategy and Policy Committee approved the work programme on 3 December 2015.

4.†††††† The work programme is based on the Auckland Plan and the Long-Term Plan. Any substantial changes to the work programme need to be made through a formal resolution of the Panel and require a sign-off by the Regional Strategy and Policy Committee.

5.†††††† Since its first meeting on 21 September 2015, the Rainbow Communities Advisory Panel has advised on improving councilís engagement with rainbow communities. The Panelís advice extended to ATEED on more accessible events for rainbow communities, the 2016 local government elections and a council pilot programme to introduce all-gender signage to the accessible toilets in staff buildings.

6.†††††† The Panel has also received presentations from a number of external organisations which include Parliament LGBTI Cross-Party Working Group, OUTLineNZ Inc. Proud to Play and Pride NZ.

7.†††††† The Panel has developed guidelines for engagement with rainbow communities. The Panelís guidelines have been incorporated into councilís Engagement Guidelines. An updated councilís Engagement Guidelines will help council staff deliver bespoke engagement approaches to rainbow communities. The councilís Research, Investigation and Monitoring unit and Market Research & Engagement team both include a ďgender diverseĒ option in surveys.

8.†††††† The Panel participated in the Big Gay Out in Coyle Park Pt Chevalier on 14 February 2016, New Zealandís largest annual gathering of rainbow communities. At the event, panel members discussed the Panelís work plan with community people, and captured the issues of importance to rainbow communities through a survey. Approximately 400 surveys were completed, providing the Panel and Auckland Council with insights into GLBTI issues of inclusiveness and engagement, health, safety and wellbeing, events, arts and culture.

9.†††††† The Rainbow Communities Advisory Panel collaborated with council staff for a celebratory event, the 30th anniversary of the passing of the Homosexual Law Reform legislation. The Panelís working group designed the event programme together with council Events team, and helped council invite key stakeholders who initiated and supported the law reform in 1986. The event was held at the Auckland Town Hall on 9th July 2016 with more than 150 attendees.

10.†††† The Panel presented to the Community Development and Safety Committee on 3 August 2016 to update on its achievements. The Panel also recommended the Committee to consider a submission to the government on the Human Rights (Gender Identity) Amendment Bill to add ďgender identityĒ to the protections offered by the Human Rights Act 1993.


11.†††† An independent review of six demographic advisory panels is currently under way in readiness for the 2016-2019 council term. The purpose of the review is to assess the current form and function of advisory panels, and identify areas for improvement. The Rainbow Communities Advisory Panel has participated in the consultation process of the review.

12.†††† The co-chairs of the Rainbow Communities Advisory Panel are invited to present to the Governing Body meeting on 29 September 2016 to highlight panelís achievements over the past two years.

13.†††† An end of term function is scheduled for all demographic advisory panels on Friday 16 September 2016. The Principal Advisor Panels will discuss further information at the meeting. 

14.†††† The panelís last meeting is scheduled on 22 August before the Panelís term ends in 8 September 2016, one month prior to the 2016 Local Government Elections.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the update on the Rainbow Community Advisory Panelís work programme.

Attachments

No.

Title

Page

aView

Rainbow Communities Advisory Panel Work Programme

19

bView

Advice and Feeback Schedule for August 2016

21

Signatories

Author

Katherine Wilson - Democracy Advisor

Authorisers

Austin Kim - Principal Advisor Panels

James Hassall - Senior Strategic Advisor


Rainbow Communities Advisory Panel

22 August 2016

 

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Rainbow Communities Advisory Panel

22 August 2016

 

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Rainbow Communities Advisory Panel

22 August 2016

 

Discussion of the work and role of the Rainbow Communities Advisory Committee

 

File No.: CP2016/17453

 

Purpose

1.†††††† As this is the final meeting of the Rainbow Communities Advisory Panel, it is appropriate that Panel members have the opportunity to reflect on the work and role of the Panel.

Executive summary

2.†††††† The Rainbow Communities panel has been in existence for just under one year and this is its final meeting for the current term of council.

3.†††††† While a review of all advisory panels is being undertaken, this is an opportunity for members to reflect on the work and role of the Panel.

4.†††††† The topics which will be considered include:

∑†††† the role of members and representation of the Rainbow Communities

∑†††† the value added by the Panel to Rainbow Communities

∑†††† the role of presenters

∑†††† the manner in which meetings are conducted

∑†††† dealing with criticism

∑†††† other reflections from Panel members.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the reflections from Panel members and

Attachments

There are no attachments for this report.††††

Signatories

Author

James Hassall - Senior Strategic Advisor

Authoriser

James Hassall - Senior Strategic Advisor


Rainbow Communities Advisory Panel

22 August 2016

 

Information Items - August 2016

 

File No.: CP2016/17025

 

Purpose

1.†††††† To receive a summary and provide a public record of memos, information reports, or briefing papers that have been distributed to committee members since 27 June 2016

Executive summary

2.†††††† This is a regular information-only report which aims to provide greater visibility of information circulated to committee members via memo or other means, where no decisions are required.

3.†††††† The following memo was circulated:

∑††††††††† Auckland Transport memo to advisory panels.

4.†††††† These documents can be found on the Auckland Council website, at the following link: http://infocouncil.aucklandcouncil.govt.nz/

∑††††††† At the top of the page, select meeting ďRainbow Communities Advisory PanelĒ from the drop-down tab and click ďviewĒ;

∑††††††† Under ĎAttachmentsí select either HTML or PDF version of the document entitled Ďextra attachmentsí

5.†††††† Note that, unlike an agenda report, staff will not be present to answer questions about the item referred to in this summary. Panel members should direct any questions to the author.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the summary of information memos since 27 June 2016.

Attachments

No.

Title

Page

aView

Auckland Transport Memo to Advisory Panels

29

Signatories

Author

Katherine Wilson - Democracy Advisor

Authorisers

Austin Kim - Principal Advisor Panels

James Hassall - Senior Strategic Advisor


Rainbow Communities Advisory Panel

22 August 2016

 


 

 


Rainbow Communities Advisory Panel

22 August 2016

 

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Rainbow Communities Advisory Panel

22 August 2016

 

Correspondence from Mayor to Rainbow Communities Advisory Panel

 

File No.: CP2016/15470

 

Purpose

1.†††††† To receive the correspondence from the Mayor to the Rainbow Communities Advisory Panel.

Executive summary

2.†††††† Following the Rainbow Communities Advisory Panelís letter to the Mayor in July 2016, providing advice to Auckland Council, Mayor Len Brown has responded to the Rainbow Communities Advisory Panel (Attachment A).

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the correspondence from Mayor Len Brown.

Attachments

No.

Title

Page

aView

Mayor Len Brown's letter to the Rainbow Communities Advisory Panel, July 2016.

35

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

James Hassall - Senior Strategic Advisor


Rainbow Communities Advisory Panel

22 August 2016

 

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