Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of an inaugural meeting of the Devonport-Takapuna Local Board held in the Council Chamber, Level 3, 1 The Strand, Takapuna on Wednesday, 26 October 2016 at 6:30pm.

 

present

 

Chairperson

Dr Grant Gillon

 

Deputy Chairperson

George Wood, CNZM

 

Members

Mike Cohen, QSM, JP

 

 

Jennifer McKenzie

 

 

Jan O'Connor

 

 

Mike Sheehy

 

 

 

ALSO PRESENT

 

 

Chris Darby, Councillor elect

 

Richard Hills, Councillor elect

 

Greg Sayers, Councillor elect

 

John Gillon, Member elect to the Kaipatiki Local Board

 

Kay McIntyre, Member elect to the Kaipatiki Local Board

 

 

 


Devonport-Takapuna Local Board

26 October 2016

 

 

 

Note:   Before the meeting began the Democracy Advisor advised the locations of the emergency exits and conveniences.

 

The meeting was chaired by Eric Perry, Relationship Manager, on behalf of the Chief Executive, for items 1, 2, 3, 4, 5, 6 and 7.  From item 8 onwards, the newly elected Chairperson chaired the meeting.  Ian Maxwell, Director Community Services administered the members’ declarations.

 

 

1          Mihi Whakatau (Welcome)

 

Hau Rawiri, Kaumatua, accompanied by Maia Rawiri, led the prayer and gave a brief welcome.

 

2          Welcome Address

 

Ian Maxwell, Director Community Services, on behalf of the Chief Executive, addressed the meeting.

 

3          Apologies

 

 

There were no apologies.

 

 

4

Declarations by Local Board Members

 

A copy of the declarations are publicly available on the Auckland Council website as a minutes attachment.

 

The following Local Board members made their declarations pursuant to Schedule 7, clause 14, of the Local Government Act 2002:

  • Mike Cohen, QSM, JP
  • Dr Grant Gillon
  • Jennifer McKenzie
  • Jan O'Connor
  • Mike Sheehy
  • George Wood, CNZM

 

Attachments

a     Members' signed declarations

 


 

5

Election of Chairperson

 

Eric Perry, Relationship Manager, requested a mover and seconder for the vote on the fixed term periods.

 

Resolution number DT/2016/183

MOVED by Member M Cohen, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)            agree to split the 2016-2019 triennium for the Chairperson’s role into the following fixed term periods:

                i.      period one from Wednesday, 26 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term.

               ii.      period two from Monday, 23 April 2018 to the end of the 2016-2019 political term.

b)            resolve that any alteration to resolution a) above must occur by way of formal local board resolution, and in accordance with all Local Government Act 2002 requirements, prior to the date on which the change of the position of the local board Chairperson takes effect.

CARRIED

 

Eric Perry, Relationship Manager, gave an overview of the voting systems and requested a mover and seconder.

 

Resolution number DT/2016/184

MOVED by Member G Wood, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

c)            agree to use voting system B to elect the Chairperson of the Devonport-Takapuna Local Board for the 2016-2019 political term.

CARRIED

 

Eric Perry, Relationship Manager, called for nominations for each of the fixed term periods for the position of Chairperson.

Member O’Connor nominated Member Gillon as Chairperson for the period Wednesday, 26 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term. Member Cohen seconded the nomination.

Member Cohen nominated Member Wood as Chairperson for the period Monday, 23 April 2018 to the end of the 2016-2019 political term. Member McKenzie seconded the nomination.

 

Resolution number DT/2016/185

MOVED by Member J O'Connor, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

d)            elect Member Gillon as Chairperson for the for the period Wednesday,
26 October 2016 to Sunday, 22 April 2018 of the
2016-2019 political term.

CARRIED

 

Resolution number DT/2016/186

MOVED by Member M Cohen, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

e)            elect Member Wood as Chairperson for the for the period Monday,
23 April 2018 to the end of the 2016-2019 political term.

CARRIED

6

Declaration by Chairpersons

 

A copy of the Chairpersons’ signed declarations are publicly available on the Auckland Council website.

 

Chairperson Gillon made his declaration pursuant to Schedule 7,clause 14 of the Local Government Act 2002 and assumed the Chair.

Member Wood made his declaration pursuant to Schedule 7,clause 14 of the Local Government Act 2002.

 

Attachments

a     Chairpersons' signed declarations

 

 

7

Address by Chairpersons

 

Chairperson Gillon addressed the meeting.

Member Wood addressed the meeting.

 

 

8

Election of Deputy Chairperson

 

The Chairperson, requested a mover and seconder for the vote on the fixed term periods.

 

Resolution number DT/2016/187

MOVED by Member M Sheehy, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)            agree to split the 2016-2019 triennium for the Deputy Chairperson’s role into the following fixed term periods:

                i.      period one from Wednesday, 26 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term.

               ii.      period two from Monday, 23 April 2018 to the end of the 2016-2019 political term.

b)            resolves that any alteration to resolution a) above must occur by way of formal local board resolution, and in accordance with all Local Government Act 2002 requirements, prior to the date on which the change of the position of the local board Deputy Chairperson takes effect.

CARRIED

 

Resolution number DT/2016/188

MOVED by Member J O'Connor, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

c)            agree to use voting system B to elect the Deputy Chairperson of the Devonport-Takapuna Local Board for the 2016-2019 political term.

CARRIED

 

The Chairperson called for nominations for each of the fixed term periods for the position of Deputy Chairperson.

Member Sheehy nominated Member Wood as Deputy Chairperson for the period Wednesday, 26 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term. Member O’Connor seconded the nomination.

Member Sheehy nominated Member Gillon as Deputy Chairperson for the period Monday, 23 April 2018 to the end of the 2016-2019 political term. Member O’Connor seconded the nomination.

 

Resolution number DT/2016/189

MOVED by Member M Sheehy, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

d)            elect Member Wood as Deputy Chairperson for the for the period Wednesday, 26 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term.

CARRIED

 

Resolution number DT/2016/190

MOVED by Member M Sheehy, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

e)            elect Member Gillon as Deputy Chairperson for the for the period Monday,
23 April 2018 to the end of the 2016-2019 political term.

CARRIED

 

 

9

Mayor's Address

 

The Mayor was not present at this meeting.

 

 

10

Explanation of laws affecting elected members

 

Resolution number DT/2016/191

MOVED by Member M Cohen, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)      note the general explanation of the laws affecting elected members.

CARRIED

 

 

11

First Business Meeting of the Devonport-Takapuna Local Board

 

Resolution number DT/2016/192

MOVED by Member G Gillon, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      confirm that its first business meeting will be held at 4.00pm on Tuesday,
15 November 2016 at the Council Chamber, Level 3, 1 The Strand, Takapuna.

CARRIED

 

Note:   Pursuant to Standing Order 3.15.5, Member Cohen requested that his dissenting vote against resolution a) be recorded.

  

 

Hau Rawiri, Kaumatua, closed the meeting in prayer and blessed the food.

 

 

 

7.20 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................