Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of the inaugural meeting of the Puketāpapa Local Board held in the Hillsborough Room, Fickling Centre, 546 Mt Albert Road, Three Kings on Thursday, 27 October 2016 at 6:30pm.

 

present

 

Chairperson

Harry Doig

 

 

 

Deputy Chairperson

Julie Fairey

 

 

 

Members

Anne-Marie Coury

 

 

 

 

David Holm

 

 

 

 

Shail Kaushal

 

 

 

 

Ella Kumar, JP

 

 

 

 

 

ALSO PRESENT

 

Clr Cathy Casey, Elected Representative

 

Clr Christine Fletcher, Elected Representative

 

Glen Wilcox, Independent Maori Statutory Board Member

 

Katherine Anderson, Director Legal & Risk

 

Lee Corrick, Albert-Eden Local Board member

 

IN ATTENDANCE

 

Fred Holloway, Kaumatua, and Marlene Holloway

 

 

Bobby Newson, Te Waka Angamua Senior Tikanga Advisor,

 

Inspector John Mitchell, NZ Police

 


Puketāpapa Local Board

27 October 2016

 

 

 

Secretarial Note: Before the meeting began the Relationship Manager advised the locations of the emergency exits and conveniences.

 

 

Secretarial Note: Victoria Villaraza, Relationship Manager, chaired the meeting for items 1, 2, 3, 4, 5, 6 and 7,  From item 8 onwards, the newly elected Chairperson chaired the meeting.  Katherine Anderson, Director Legal and Risk administered the members’ declarations.

 

 

 

1          Mihi Whakatau (Welcome)

Kaumatua, Fred Holloway, led the prayer and gave a brief welcome.

 

 

2.         Welcome Address

Katherine Anderson, Director Legal & Risk, on behalf of the Chief Executive, addressed the meeting.

 

 

3          Apologies

 

There were no apologies.

 

 

4

Declarations by Local Board Members

 

The following Puketapapa Local Board Members made their declarations pursuant to Schedule 7, clause 14, of the Local Government Act 2002:

  • Anne-Marie Coury
  • Harry Doig
  • Julie Fairey
  • Ella Kumar, JP
  • David Holm
  • Shail Kaushal

 

 

A copy of the declarations are publicly available on the Auckland Council website as a minutes attachment.

 

 

Attachments

a     Declaration Anne-Marie Coury

b     Declaration Harry Doig

c    Declaration Julie Fairey

d    Declaration Ella Kumar

e     Declaration David Holm

f     Declaration Shail Kaushal

 

 

 

 

 

 

 

5

Election of Chairperson

 

Victoria Villaraza, Relationship Manager, gave an overview of the voting systems and requested a mover and seconder.

 

Resolution number PKTPP/2016/203

MOVED by Member H Doig, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)      agree to use voting System A to elect the chairperson of the Puketāpapa Local Board for the 2016-2019 political term.

CARRIED

 

Victoria Villaraza, Relationship Manager, called for nominations for the position of chairperson.

 

Member J Fairey nominated Member H Doig for the chairperson role.  Member D Holm seconded the nomination.

 

There were no other nominations.

 

The Relationship Manager declared Member H Doig to be appointed chairperson.

 

 

6

Declaration by Chairperson

 

The chairperson, Member H Doig, made his declaration pursuant to Schedule 7, clause 14 of the Local Government Act 2002 and assumed the chair.

 

 

A copy of the chairperson’s signed declaration is publicly available on the Auckland Council website.

 

 

Attachments

a     Declaration by Chairperson, Harry Doig

 

 

7

Address by Chairperson

 

The chairperson addressed the meeting.

 

Secretarial Note:  The Relationship Manager invited Councillors Casey and Fletcher to come forward and address the meeting.

 

 

8

Election of Deputy Chairperson

 

Resolution number PKTPP/2016/204

MOVED by Member S Kaushal, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      agree to use voting System A to elect the deputy chairperson of the Puketāpapa Local Board for the 2016-2019 political term.

CARRIED


 

 

The chairperson called for nominations for the position of deputy chairperson.

 

Chairperson H Doig nominated Member J Fairey for the deputy chairperson role.  Member A Coury seconded the nomination.

 

There were no other nominations.

 

Chairperson H Doig declared Member J Fairey to be appointed deputy chairperson.

 

 

 

9

Councillor's Address

 

Secretarial note:  Councillors Cathy Casey and Christine Fletcher addressed the meeting after the chair’s address (Item 7).

 

 

10

Explanation of laws affecting elected members

 

Victoria Villaraza, Relationship Manager, gave a brief explanation of the Local Government Legislation.

 

Resolution number PKTPP/2016/205

MOVED by Member E Kumar, seconded by Member J Fairey:  

That the Puketāpapa Local Board:

a)      note the general explanation of the laws affecting elected members.

CARRIED

 

 

11

First Business Meeting of the Puketāpapa Local Board

 

Resolution number PKTPP/2016/206

MOVED by Member A Coury, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)      confirm Thursday 24 November at 6pm as the date for its first business meeting, noting the venue will be the Lynfield Room, Fickling Centre, 546 Mt Albert Road, Mt Roskill.

CARRIED

  

Secretarial Note:      Fred Holloway, Kaumatua, closed the meeting.

 

7.55 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................