Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of the inaugural meeting of the Rodney Local Board held in the Puhoi Centennial Hall, Puhoi Road, Puhoi on Wednesday, 26 October 2016 at 4:30pm.

 

present

 

Chairperson

Beth Houlbrooke

 

 

 

Deputy Chairperson

Phelan Pirrie

 

 

 

Members

Brent Bailey

 

 

 

 

Tessa Berger

 

 

 

 

Cameron Brewer

 

 

 

 

Louise Johnston

 

 

 

 

Allison Roe, MBE

 

 

 

 

Colin Smith

 

 

 

 

Brenda Steele

 

 

 

 

 

ALSO PRESENT

 

Mayor Elect

Phil Goff

 

 

 

IN ATTENDANCE

 

Councillor Elect

Greg Sayers

 

 

 

Inspector Mark Fergus, Police Area Commander, Rodney

 

 

 


Rodney Local Board

26 October 2016

 

 

Secretarial Note: Before the meeting began the Relationship Manager advised the locations of the emergency exits and conveniences.

 

Secretarial Note: The Relationship Manager, Lesley Jenkins, chaired the meeting for items 1, 2, 3, 4, 5, 6, and 7. From item 8 onwards, the newly elected Chairperson chaired the meeting. The Communications and Engagement Director, Karl Ferguson, administered the members’ declarations.

 

 

1          Mihi Whakatau (Welcome)

           

Haahi Walker (Kaumatua), led the prayer and gave a brief welcome.

 

2          Welcome Address

 

The Communications and Engagement Director, on behalf of the Chief Executive, addressed the meeting.

 

3          Apologies

 

There were no apologies.

 

4

Declarations by Local Board Members

 

A copy of the declarations are publicly available at the following Auckland Council website as a minutes attachment.

 

The following Local Board Members made their declarations pursuant to Schedule 7, clause 14, of the Local Government Act 2002:

·         Brent Bailey

·         Tessa Berger

·         Cameron Brewer

·         Beth Houlbrooke

·         Louise Johnston

·         Phelan Pirrie

·         Allison Roe

·         Colin Smith

·         Brenda Steele

 

 

Attachments

a     Local Board Member Declarations

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5

Election of Chairperson

 

The Relationship Manager, Lesley Jenkins, gave an overview of the voting systems and requested a mover and seconder.

 

Resolution number RD/2016/132

MOVED by Member P Pirrie, seconded by Member A Roe:  

That the Rodney Local Board:

a)      elect a chairperson for the 2016-2019 political term, utilising System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

 

CARRIED

 

The Relationship Manager called for nominations for the position of chairperson.

Member Brewer nominated Member Houlbrooke for the chairperson role. Member Roe seconded the nomination.

Member Smith nominated Member Steele for the chairperson role. Member Berger seconded the nomination.

 

Resolution number RD/2016/133

MOVED by Member C Brewer, seconded by Member A Roe:  

That the Rodney Local Board:

b)         elect Member Beth Houlbrooke as chairperson for the 2016-2019 political term.

 

The motion was put to the vote by a show of hands and was declared CARRIED by 6 votes to 3.

CARRIED

 

 

6

Declaration by Chairperson

 

A copy of the chairperson’s signed declaration is publicly available on the Auckland Council website.

 

 

Chairperson Houlbrooke made her declaration pursuant to Schedule 7, clause 14 of the Local Government Act 2002 and assumed the Chair.

 

 

 

Attachments

a     Chairperson Declaration

 

 

7

Address by Chairperson

 

Chairperson Houlbrooke addressed the meeting.

 

 

 

 

 

 

 

 

 

 

 

8

Election of Deputy Chairperson

 

Resolution number RD/2016/134

MOVED by Member C Brewer, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      agree to use voting system B to elect the deputy chairperson of the Rodney Local Board for the 2016-2019 political term.

CARRIED

 

The chairperson called for nominations for the position of deputy chairperson.

Member Bailey nominated Member Pirrie as deputy chairperson. Member Brewer seconded the nomination.

There were no other nominations.

 

Resolution number RD/2016/135

MOVED by Member B Bailey, seconded by Member C Brewer:  

That the Rodney Local Board:

b)         elect Member Phelan Pirrie as deputy chairperson for the 2016-2019 political             term.

The motion was put to the vote and was declared CARRIED.

CARRIED

 

 

9

Mayor's Address

 

Secretarial Note: The chairperson invited Phil Goff, Mayor Elect to come forward and address the meeting.

 

 

 

10

Explanation of laws affecting elected members

 

The Relationship Manager gave a brief explanation of Local Government Legislation

 

Resolution number RD/2016/136

MOVED by Member P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the general explanation of the laws affecting elected members.

 

CARRIED

 

 

11

First Business Meeting of the Rodney Local Board

 

Resolution number RD/2016/137

MOVED by Member B Houlbrooke, seconded by Member A Roe:  

That the Rodney Local Board:

a)      confirm Thursday, 17 November 2016, 2.00pm at the Council Chamber, Orewa Services Centre, 50 Centreway Road, Orewa for its first business meeting.

 

CARRIED

  

 

Haahi Walker, Kaumatua, closed the meeting in prayer and blessed the food.

 

Secretarial Note: At the conclusion of the meeting the Puhoi Celtic Sessions provided a segment of entertainment.

 

 

 

5.35 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................