Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of the inaugural meeting of the Waiheke Local Board held in the Ostend War Memorial Hall, 76 Ostend Road, Ostend, Waiheke Island,  on Saturday, 29 October 2016 at 3:00pm.

 

present

 

Chairperson

Paul Walden

 

 

 

Deputy Chairperson

Cath Handley

 

 

 

Members

Shirin Brown

 

 

 

 

John Meeuwsen

 

 

 

 

Bob Upchurch

 

 

 

 

 

ALSO PRESENT

 

 

Phil Goff,  Mayor Elect

 

 

 

Mike Lee,  Councillor Elect

 

 

 

Cathy Casey,  Councillor Elect

 

 

 

John Watson,  Councillor Elect

 

 

 


 

Secretarial Note:  Before the meeting began the Democracy Advisor advised the locations of the emergency exits and conveniences.

 

 

Secretarial Note:  John Nash, Relationship Manager chaired the meeting for items 1, 2, 3, 4, 5, 6 and 7.  From item 8 onwards, the elected chairperson chaired the meeting.  Phil Wilson, Governance Director, administered the members’ declarations.

 

 

1          Mihi Whakatau (Welcome)

 

Hauauru Rawiri, Kaumatua, led the prayer and gave a brief welcome.

 

 

2          Welcome Address

 

Phil Wilson, Governance Director, addressed the meeting.

 

 

3          Apologies

 

There were no apologies.

 

 

 

4

Declarations by Local Board Members

 

A copy of the declarations are publicly available on the Auckland Council website as a minutes attachment.

 

 

The following Waiheke Local Board Members made their declarations pursuant to Schedule 7, clause 14, of the Local Government Act 2002:

 

·         Shirin Brown

·         Cath Handley

·         John Meeuwsen

·         Bob Upchurch

·         Paul Walden

 

 

Attachments

a     Members' signed declarations  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5

Election of Chairperson

 

 

John Nash, Relationship Manager, requested a mover and seconder for the vote on the fixed term periods.

 

 

Resolution number WHK/2016/167

MOVED by Member C Handley, seconded by Member P Walden:  

That the Waiheke Local Board:

a)            agree to split the 2016-2019 triennium for the Chairperson’s role into the following fixed term periods:

                i.      period one  from Saturday 29 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term.

               ii.      period two from Monday, 23 April 2018 to the end of the 2016-2019 political term.

b)            resolve that any alteration to resolution a) above must occur by way of formal local board resolution, and in accordance with all Local Government Act 2002 requirements, prior to the date on which the change of the position of the local board Chairperson takes effect.

CARRIED

 

 

John Nash, Relationship Manager gave an overview of the voting systems and requested a mover and seconder.

 

 

Resolution number WHK/2016/168

MOVED by Member J Meeuwsen, seconded by Member P Walden:  

That the Waiheke Local Board:

c)            agree to use voting system B to elect the Chairperson of the Waiheke Local Board for the 2016-2019 political term.

 

CARRIED

 

John Nash, Relationship Manager called for nominations for each of the fixed term periods for the position of chairperson.

 

Member Meeuwsen nominated Member Walden as Chairperson for the period Saturday, 29 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term.  Member Handley seconded the nomination.

 

Member Upchurch nominated Member Handley as Chairperson for the period Monday, 23 April 2018 to the end of the 2016-2019 political term.  Member Meeuwsen seconded the nomination.

 

 

 

Resolution number WHK/2016/169

MOVED by Member J Meeuwsen, seconded by Member C Handley:  

That the Waiheke Local Board:

d)            elect Member Walden as Chairperson for the period Saturday, 29 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term.

 

The motion was put to the vote by a show of hands and was declared CARRIED by 5 votes to 0.

 

CARRIED

 

Resolution number WHK/2016/170

MOVED by Member B Upchurch, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

e)            elect Member Handley as Chairperson for the period Monday, 23 April 2018 to the end of the 2016-2019 political term.

 

The motion was put to the vote by a show of hands and was declared CARRIED by 5 votes to 0.

 

CARRIED

 

 

6

Declaration by Chairperson

 

A copy of the chairperson’s signed declaration is publicly available on the Auckland Council website.

 

 

Chairperson Walden made his declaration pursuant to Schedule 7,clause 14 of the Local Government Act 2002 and assumed the Chair.

Chairperson Handley made her declaration pursuant to Schedule 7,clause 14 of the Local Government Act 2002.

 

Attachments

a     Chairpersons' signed declarations  

 

 

7

Address by Chairperson

 

Chairperson Walden addressed the meeting.

Member Handley addressed the meeting.

 

 

 

8

Election of Deputy Chairperson

 

 

The Chairperson, requested a mover and seconder for the vote on the fixed term periods.

 

 

Resolution number WHK/2016/171

MOVED by Member J Meeuwsen, seconded by Member S Brown:  

That the Waiheke Local Board:

a)        agree to split the 2016-2019 triennium for the Deputy Chairperson’s role into the following fixed term periods:

              i.        period one  from Saturday, 29 October 2016 to Sunday, 22 April 2018  of the 2016-2019 political term.

               ii.      period two from Monday, 23 April 2018 to the end of the 2016-2019 political term.

b)         resolve that any alteration to resolution a) above must occur by way of formal             local board resolution, and in accordance with all Local Government Act 2002             requirements, prior to the date on which the change of the position of the local             board Deputy Chairperson takes effect.

 

CARRIED

 

Resolution number WHK/2016/172

MOVED by Member J Meeuwsen, seconded by Member B Upchurch:  

That the Waiheke Local Board:

c)         agree to use voting system B to elect the Deputy Chairperson of the Waiheke Local Board for the 2016-2019 political term

CARRIED

 

The Chairperson called for nominations for the position of Deputy Chairperson.

 

Chairperson Walden nominated Member Handley for the Deputy Chairperson role for the period Saturday, 29 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term.  Member Upchurch seconded the nomination.

 

Member Upchurch nominated Member Brown for the Deputy Chairperson role for the period Monday, 23 April 2018 to the end of the 2016-2019 political term.  Member Handley seconded the nomination.  Member Brown declined to stand for the position.

 

Member Meeuwsen nominated Member Walden for the Deputy Chairperson role for the period Monday, 23 April 2018 to the end of the 2016-2019 political term.  Member Brown seconded the nomination.

 

 

 

Resolution number WHK/2016/173

MOVED by Member P Walden, seconded by Member B Upchurch:  

That the Waiheke Local Board:

d)            elect Member Handley as Deputy Chairperson for the period Saturday 29 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term.

 

The motion was put to the vote by a show of hands and was declared CARRIED by 5 votes to 0.

 

CARRIED

 

Resolution number WHK/2016/174

MOVED by Member J Meeuwsen, seconded by Member S Brown:  

That the Waiheke Local Board:

e)         elect Member Walden as Deputy Chairperson for the period Monday, 23 April 2018 to the end of the 2016-2019 political term.

 

The motion was put to the vote by a show of hands and was declared CARRIED by 5 votes to 0.

 

CARRIED

 

 

 

 

 

 

 

 

 

9

Mayor's Address

 

Secretarial note:  The Chairperson invited the Mayor to come forward and address the meeting.

Secretarial note:  The Chairperson invited the ward Councillor, Mike Lee, to come forward and address the meeting.

Secretarial note:  The Chairperson invited  Councillor Casey and Councillor Watson, to come forward and address the meeting.

 

 

 

10

Explanation of laws affecting elected members

 

The Relationship Manager gave a brief explanation of the Local Government Legislation.

 

 

Resolution number WHK/2016/175

MOVED by Member C Handley, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      note the general explanation of the laws affecting elected members.

 

CARRIED

 

 

11

First Business Meeting of the Waiheke Local Board

 

Resolution number WHK/2016/176

MOVED by Member B Upchurch, seconded by Member C Handley:  

That the Waiheke Local Board:

a)      confirm Thursday 24, November 2016 at 5:15pm as the date for its first business meeting, noting the venue will be the Waiheke Local Board Office, 10 Belgium Street, Ostend.

 

CARRIED

  

 

 

 

 

 

4.24 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................