Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 22 November 2016 at 9:30am.

 

present

 

Chairperson

Angela Fulljames

 

 

 

Deputy Chairperson

Andrew Baker

 

 

 

Members

Malcolm Bell

 

 

 

 

Alan Cole

 

 

 

 

Brendon Crompton

 

 

 

 

Sharlene Druyven

 

 

 

 

Amanda Hopkins

 

 

 

 

Murray Kay

 

 

 

 

Niko Kloeten

 

 

 

 

 


Franklin Local Board

22 November 2016

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed everyone present.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number FR/2016/197

MOVED by Member B Crompton, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)         confirm the extraordinary minutes of its inaugural meeting, held on Wednesday, 26 October 2016 as a true and correct record.

CARRIED

 

5          Leave of Absence

 

5.1

Leave of Absence - Malcolm Bell

 

 

 

Resolution number FR/2016/198

MOVED by Member B Crompton, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)         approve a request for leave of absence from Member M Bell.

CARRIED

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Kawakawa Bay Boat Club Incorporated - Robyn Rusher

 

Resolution number FR/2016/199

MOVED by Member A Hopkins, seconded by Member M Bell:  

That the Franklin Local Board:

a)      thank Robyn Rusher (Secretary/Treasurer) and Trevor Collins (Vice Commodore) of the Kawakawa Bay Boat Club Incorporated, for their attendance and for the presentation regarding their facilities and the agreement they have with Auckland Council.

CARRIED

 

9          Public Forum

 

9.1

Public forum - Te Puru Community Trust - Garth Dawson

 

 

 

Resolution number FR/2016/200

MOVED by Member M Bell, seconded by Member S Druyven:  

That the Franklin Local Board:

a)         thank Garth Dawson for his presentation regarding Te Puru Community Trust.

CARRIED

 

 

Precedence of Business

Resolution number FR/2016/201

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:  

That the Franklin Local Board:

a)         agree that item 14,Auckland Council's Quarterly Performance Report: Franklin Local Board for Quarter One, 1 July - 30 September 2016’, be accorded precedence at this time.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Urgent decision-making process

 

Resolution number FR/2016/202

MOVED by Deputy Chairperson A Baker, seconded by Member B Crompton:  

That the Franklin Local Board:

a)      delegate authority to the Chair and Deputy Chair or any person acting in these roles to make an urgent decision on behalf of the local board.

b)      adopt the following urgent decision process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum:

·    Confirmation that the local board has the delegation to make the decision.

·    Consideration of advice provided that meets the quality advice standards, including the significance of the decision and whether the urgent decision process is appropriate.

·    Authorisation by the Relationship Manager to commence the process.

·    Joint approval of the decision by the Chair and Deputy Chair, or any person acting in these roles.

·    The urgent decision is reported to the next ordinary meeting of the local board for information.

CARRIED

 

 

13

Appointment of Franklin Local Board members to external organisations and advisory panels 2016-2019

 

Resolution number FR/2016/203

MOVED by Member B Crompton, seconded by Deputy Chairperson A Baker:  

That the Franklin Local Board:

a)      appoint the following local board members to the external community groups and organisations listed below:

External organisation

Lead

Alternate

Auckland Airport Noise Committee Consultative Group

Malcolm Bell

Amanda Hopkins

Ardmore Airport Noise Committee

Amanda Hopkins

Angela Fulljames

Auckland Equine (Industry) Group

Alan Cole

Andrew Baker

Forestry Liaison Group

Alan Cole

Andrew Baker

Franklin Localities Leadership Group

Angela Fulljames

Andrew Baker

Hunua Quarry Ecological Trust

Malcolm Bell

Angela Fulljames

Pukekohe Business Association

Alan Cole

Niko Kloeten

Waiuku Business and Development Association

Brendon Crompton

Niko Kloeten

New Zealand Steel Environment Committee

Sharlene Druyven

Alan Cole

Waiomanu Pa Kainga Reserve
Co-management Committee

Malcolm Bell

Amanda Hopkins

Waiuku Waterfront and Reserve Management Committee

Brendon Crompton

Sharlene Druyven

Whitford Landfill Committee

Amanda Hopkins

Malcolm Bell

Whitford Quarry Community Committee

Amanda Hopkins

Malcolm Bell

 

b)      appoint local board member Alan Cole to the Rural Advisory Panel and Andrew Baker as the alternate.

CARRIED

 

 

Secretarial note:         Item no. 14 – ‘Auckland Council's Quarterly Performance Report: Franklin Local Board for Quarter One, 1 July - 30 September 2016’ was considered prior to item no. 10 – ‘Extraordinary Business’.

 

 

14

Auckland Council's Quarterly Performance Report: Franklin Local Board for Quarter One, 1 July - 30 September 2016

 

Resolution number FR/2016/204

MOVED by Deputy Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board:

a)         receive Auckland Council’s Quarterly Performance Report: for Quarter One, 2016/2017: 1 July – 30 September 2016

CARRIED

 

 

15

Transfer of ownership of building and assignment of lease at 47 Reynolds Road, Pukekohe

 

Resolution number FR/2016/205

MOVED by Deputy Chairperson A Baker, seconded by Member M Kay:  

That the Franklin Local Board:

a)      approve the transfer of the building owned by the Pukekohe Junior Boys Rugby Football Club Incorporated at Colin Lawrie Fields, 47 Reynolds Road, Pukekohe to the Pukekohe Rugby Football Club Incorporated in accordance with clause 7 of the lease agreement.

b)      approve the assignment of the current lease for the land at 47 Reynolds Road, Pukekohe, with the Pukekohe Junior Boys Rugby Football Club Incorporated, to the Pukekohe Rugby Football Club Incorporated under the same terms and conditions and due to expire on 30 September 2021.

CARRIED

 

 

16

Auckland Transport Update – November 2016

 

Resolution number FR/2016/206

MOVED by Member M Bell, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)      receive the report entitled ‘Auckland Transport Update – November 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

CARRIED

 

Attachments

a     Photos of the completed Second View Avenue, Beachlands curb and channel work

 

 

The meeting was adjourned at 10.37am and reconvened at 10.52am.

 

 

17

Two road name approvals with both roads having access off Rowles Road, Pukekohe

 

Resolution number FR/2016/207

MOVED by Deputy Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board:

a)      pursuant to section 319(1)(j) of the Local Government Act 1974, approve the names ‘Catherine McLean Road’ for Road 1 andFisk Road’ for Road 2, proposed by the Applicant, for the two new roads created by way of subdivision at 43 Rowles Road, Pukekohe while noting that ‘Mabel Road’, ‘Albert Rowles Road,’ and ‘James Fisk Road’ also meet the road naming criteria.

CARRIED

 

 

18

Urgent Decision of the Franklin Local Board: Allocation of 2016/2017 Community Response Fund

 

Resolution number FR/2016/208

MOVED by Member A Cole, seconded by Member B Crompton:  

That the Franklin Local Board:

a)      note the following urgent decision:

Allocation of 2016/2017 Community Response Fund

CARRIED

 

 

19

Governance Forward Work Calendar

 

Resolution number FR/2016/209

MOVED by Deputy Chairperson A Baker, seconded by Member B Crompton:  

That the Franklin Local Board:

a)     note the governance forward work calendar in Attachment A of the report titled ‘Governance Forward Work Calendar’.

b)     advise staff that the governance forward work calendar is not required for future business meeting agendas and that this is dealt with in a less formal manner.

CARRIED

 

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

10.57pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................