Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Hibiscus and Bays Local Board held in the Estuary Arts Centre, 214B Hibiscus Coast Highway, Orewa on Wednesday, 2 November 2016 at 4:30pm.

 

present

 

Chairperson

Julia Parfitt, JP

 

 

 

Deputy Chairperson

Janet Fitzgerald, JP

 

 

 

Members

Chris Bettany

 

 

 

 

David Cooper

 

 

 

 

Gary Holmes

 

 

 

 

Caitlin Watson

 

 

 

 

Vicki Watson

 

 

 

 

Mike Williamson

 

 

 

 

 

ALSO PRESENT

 

His Worship the Mayor

Phil Goff

 

 

Councillors

Wayne Walker

 

 

 

John Watson

 

 

 

 

 

 

 

IN ATTENDANCE

 

Rodney Area Commander

Inspector Mark Fergus

 

 

 

 

 

 

 

 


Hibiscus and Bays Local Board

02 November 2016

 

 

Secretarial Note:  Before the meeting began the Relationship Manager advised the locations of the emergency exists and conveniences.

 

 

Secretarial Note:  Lesley Jenkins, Relationship Manager, chaired the meeting for items 1, 2, 3, 4, 5, 6 and 7.  From item 8 onwards, the elected chairperson chaired the meeting.  Jim Quinn, Chief of Strategy administered the members’ declarations.

 

1          Mihi Whakatau (Welcome)

 

Haahei Walker and Ringi Brown  Kaumatuas, led the prayer and gave a brief welcome.

 

 

2          Welcome Address

 

            Jim Quinn, Chief of Strategy, addressed the meeting.

 

 

3          Apologies

 

There were no apologies.

 

 

 

4

Declarations by Local Board Members

 

Copies of the signed declarations have been placed on the file copy of the minutes and are publicly available on the Auckland Council website.

 

The following Hibiscus and Bays Local Board Members made their declarations pursuant to Schedule 7, clause 14 of the Local Government Act 2002:

·           Chris Bettany

·           David Cooper

·           Janet Fitzgerald

·           Gary Holmes

·           Julia Parfitt

·           Caitlin Watson

·           Vicki Watson

·           Mike Williamson

 

 

 

5

Election of Chairperson

 

The Relationship Manager gave an overview of the voting systems and requested a mover and seconder.

 

Resolution number HB/2016/179

MOVED by Member G Holmes, seconded by Member D Cooper:   

That the Hibiscus and Bays Local Board:

a)      elect a chairperson for the 2016-2019 political term, utilising  System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

 

CARRIED

 

The Relationship Manager called for nominations for the position of chairperson.

 

Member Holmes nominated Member Parfitt for the chairperson role.  Member Cooper seconded the nomination.

 

Resolution number HB/2016/180

MOVED by Member G Holmes, seconded by Member D Cooper:  

That the Hibiscus and Bays Local Board:

a)         elect Member Pariftt as chairperson for the 2016-2019 political term.

 

 

CARRIED

 

 

6

Declaration by Chairperson

 

A copy of the chairperson’s signed declaration has been placed on the file copy of the minutes and is publicly available on the Auckland Council website.

 

The chairperson, Julia Parfitt, made her declaration pursuant to Schedule 7, clause 14 of the Local Government 2002 and assumed the chair.

 

 

7

Address by Chairperson

 

The chairperson addressed the meeting.

 

 

8

Election of Deputy Chairperson

 

Resolution number HB/2016/181

MOVED by Member D Cooper, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      elect a Deputy Chairperson for the 2016-2019 political term, utilising  System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

CARRIED

 

The chairperson called for nominations for the position of deputy chairperson.

 

Member Holmes nominated Member Fitzgerald for the deputy chairperson role.  Member Bettany seconded the nomination.

 

As there were no further nominations the chairperson declared Member Fitzgerald as deputy chairperson of the Hibiscus and Bays Local Board for the 2016-2019 political term.

 

 

 

9

Mayor's Address

 

Secretarial note:  The chairperson invited the Mayor to come forward and address the meeting.

 

 

10

Explanation of laws affecting elected members

 

The Relationship Manager gave a brief explanation of the Local Government Legislation.

 

Resolution number HB/2016/182

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      note the general explanation of the laws affecting elected members.

CARRIED

 

 

11

First Business Meeting of the Hibiscus and Bays Local Board

 

Resolution number HB/2016/183

MOVED by Member J Parfitt, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      confirm Wednesday, 16 November 2016 at 4.30pm as the date for its first business meeting, noting the venue will be the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa.

 

CARRIED

  

 

 

5.40 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................