I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 15 November 2016

4.00pm

Council Chamber
Henderson Civic Centre
6 Henderson Valley Road
Henderson

 

Henderson-Massey Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Shane Henderson

 

Deputy Chairperson

Peter Chan, JP

 

Members

Paula Bold-Wilson

 

 

Brenda Brady, JP

 

 

Warren Flaunty, QSM

 

 

Will Flavell

 

 

Matt Grey

 

 

Vanessa Neeson, JP

 

 

(Quorum 4 members)

 

 

 

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

 

 

Busola Martins

Local Board Democracy Advisor

 

10 November 2016

 

Contact Telephone: (09)  440 7323

Email: busola.martins@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Henderson-Massey Local Board

15 November 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Ward Councillor’s Update                                                                                            5

8          Deputations                                                                                                                    5

8.1     Electric Vehicle Charging Stations                                                                    5

8.2     ABI Rehabilitation in Ranui                                                                                 6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        New Road Name Approval for the residential subdivision by Concast West Limited at 178 McLeod Road, Te Atatu South – SUB2015-1941                                                       9

13        New Road Name Approval for the residential subdivision by Airey Consultants Limited at 18 Hamurana Place, Te Atatu Peninsula.                                                                  13

14        New Road Name Approval for the residential subdivision by Terra Consultants Limited at 3 Rabone Street, Henderson.                                                                                     17

15        Barnardos New Zealand Incorporated - New Lease                                                21

16        Urgent decision-making process                                                                               23

17        Adoption of the business meeting schedule                                                            27  

18        Consideration of Extraordinary Items 

 

 


1          Welcome/Karakia

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

A register of the conflict of interests will be attached to the minutes of this meeting.

 

4          Confirmation of Minutes

 

That the Henderson-Massey Local Board:

a)         confirm the extraordinary minutes of its meeting, held on Thursday, 3 November 2016, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Ward Councillors’ Updates

 

Ward Councillors are given an opportunity to update the board on regional matters relating to the Henderson-Massey area.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Electric Vehicle Changing Stations

Purpose

1.       To request for the installation of Electric Vehicle charging stations within the Henderson-Massey Local Board area.

Recommendation/s

That the Henderson-Massey Local Board:

a)      Receives deputation from Tracey Kirkley on the installation of Electric Vehicle charging stations within the Henderson-Massey Local Board area.

Attachments

a          Press release on Electric Vehicle.......................................................... 33

b          Maps to support deputation on Electric Vehicles................................... 39

 

8.2       ABI Rehabilitation in Ranui

Purpose

1.       To request for support for the ABI Rehabilitation clients with better footpaths and a crossing point on Metcalfe Road, Ranui.

Executive summary

2.       Occupational therapists are involved with creating enabling environments to promote rehabilitation outcomes for clients. At present our clients cannot access the Ranui community safely. We would like to request that the Henderson-Massey local board consider the possibility of supporting our clients with better footpaths and a crossing point on Metcalfe Road in Ranui.

Recommendation/s

That the Henderson-Massey Local Board:

a)      Receives deputation from Stephanie George from ABI Rehabilitation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Henderson-Massey Local Board

15 November 2016

 

 

New Road Name Approval for the residential subdivision by Concast West Limited at 178 McLeod Road, Te Atatu South – SUB2015-1941

 

File No.: CP2016/21309

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Henderson-Massey Local Board, for a new road name for a road created by way of subdivision at 178 McLeod Road, Te Atatu South.

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names.  These requirements and criteria have been applied in this situation to ensure consistency of road naming.

3.       The Applicant Concast West Limited, in conjunction with Moana Waa, Ngati Whatua Orakei have submitted the following road names in order of preference:

·    Niu Lane (Supported by Ngati Whatua Orakei), Eason Yang Lane or Yueyang Lane.

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name “Niu Lane”, proposed by the Applicant, for the new road created by way of subdivision at 178 McLeod Road, Te Atatu South while noting that ‘Eason Yang Lane’ and ‘Yueyang Lane’, also meet the road naming criteria.

 

Comments

4.       According to the Auckland Council Road Naming Guidelines, where a new public or private road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

5.       Local iwi were consulted and a response was received from Moana Waa, Ngati Whatua Orakei, who supported the use of Niu Lane.

6.       The Applicant has proposed the following names for consideration for the road created as part of the development at 178 McLeod Road, Te Atatu South – SUB2015-1941. 

 

Proposed New Road Name

Meaning

Meets Criteria

Niu Lane

(Preferred)

Developers Sons Name

Yes – Maori and Family significance

Eason Yang Lane

Developers sons full name

Yes – Family Significance

Yueyang Lane

Meaning – Across ocean

Yes – Family Significance

 

7.       A map showing the location of the roads is shown below.

 

 

Consideration

Local board views and implications

8.       The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads, pursuant to Section 319(1)(j) of the Local Government Act 1974, to boards. A decision is sought from the local board in this report.

9.       The decision sought from the Henderson-Massey Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

10.     The decision sought from the Henderson-Massey Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

11.     Local iwi were consulted a response was received from Moana Waa, Ngati Whatua Orakei, who supported the suggested name of Niu Lane.

Implementation

12.     The Western Consenting Subdivision Team will ensure that the appropriate road name signage will be installed by the Applicant at their full cost, once an approval is obtained for the new road name and prior to the completion of the subdivision.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Andrew Foley - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

 


Henderson-Massey Local Board

15 November 2016

 

 

New Road Name Approval for the residential subdivision by Airey Consultants Limited at 18 Hamurana Place, Te Atatu Peninsula.

 

File No.: CP2016/22686

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Henderson Massey Local Board, for a new road name for a Jointly Owned Access Lot (JOAL) created by way of subdivision at 18 Hamurana Place, Te Atatu Peninsula.

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names.  These requirements and criteria have been applied in this situation to ensure consistency of road naming.

3.       The Applicant, Airey Consultants Limited, in conjunction with Ngati Whatua Orakei have submitted the following road names in order of preference:

·    Ti Kouka Place, Patete Place and Arorangi Rise

4.       Auckland Council’s road naming criteria typically requires that road names reflect:

·    a historical or ancestral linkage to an area;

·    a particular landscape, environmental or biodiversity feature; or

·    an existing (or introduce) thematic identity in the area

         The criteria also encourage the use of Maori names. Names also need to be easily identifiable and intuitively clear, thus minimising confusion.

5.       All of the proposed road names are deemed to meet the criteria and are acceptable to NZ Post and Land Information New Zealand (LINZ).

6.       The road naming criteria suggests that the road type could be referred to as a Crescent, Loop, Rise or Place. The applicant’s preferred road type for the Jointly Owned Access Lot (JOAL) is “Place”, with “Rise” as the preferred road type for the second alternative road name.

7.       Therefore, the following road names are put forward for consideration of the Henderson Massey Local Board:

·    Ti Kouka Place, Patete Place or Arorangi Rise

 

Recommendation/s

That the Henderson-Massey Local Board:

a)         pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the proposed road names for the Jointly Owned Access Lot (JOAL) constructed within the subdivision being undertaken by Airey Consultants Limited at 18 Hamurana Place, beingTi Kouka Place’, ‘Patete Place’ or ‘Arorangi Rise’

 

Comments

8.       According to the Auckland Council Road Naming Guidelines, where a new public or private road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

9.       Local iwi were consulted and responses were received from Moana Waa, Ngati Whatua Orakei who supported the suggested names of Ti Kouka Place and Arorangi Rise and also suggested Patete Place for consideration.

10.     The Applicant and iwi have proposed the road names listed in the table below, in order of preference. 

Proposed New Road Name

Meaning

Road Naming Criteria

Ti Kouka Place (Preferred name)

Cabbage Tree

 

Meets criteria local feature

Patete Place

Seven Finger tree

Meets criteria – suggested by local iwi

Arorangi Rise

Better known as NZ Holly

Meets criteria – local feature

 

 

11.     A map showing the location of the roads is shown below.

Assessment

 

12.     Auckland Councils road naming criteria typically requires that road names reflect a historical or ancestral linkage to an area or a particular landscape, environmental or biodiversity feature, or reflect an existing (or introduce) thematic identity in an area. The criteria also encourages the use of Maori names. Names also need to be easily identifiable and intuitively clear, thus minimising confusion.

13.     The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines.

14.     Following assessment against the road naming criteria, the road names are deemed to meet the assessment criteria.

15.     All of the proposed names are acceptable to NZ Post and Land Information New Zealand (LINZ).

16.     The road naming criteria suggests that the road type could be referred to as a Crescent, Loop, Rise or Place. The applicant’s preferred road type for the Jointly Owned Access Lot (JOAL) is “Place”, with “Rise” as the preferred road type for the second alternative road name.

17.     Therefore, the following road names are put forward for consideration of the Henderson-Massey Local Board:

·    Ti Kouka Place, Patete Place or Arorangi Rise

Consideration

Local board views and implications

18.     The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads, pursuant to Section 319(1)(j) of the Local Government Act 1974, to boards. A decision is sought from the local board in this report.

19.     The decision sought from the Henderson-Massey Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

20.     The decision sought from the Waitakere Ranges Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Implementation

21.     The Western Consenting Subdivision Team will ensure that the appropriate road name signage will be installed by the Applicant at their full cost, once an approval is obtained for the new road name and prior to the completion of the subdivision.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Andrew Foley - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

 


Henderson-Massey Local Board

15 November 2016

 

 

New Road Name Approval for the residential subdivision by Terra Consultants Limited at 3 Rabone Street, Henderson.

 

File No.: CP2016/22692

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Henderson-Massey Local Board, for a new road name for a private way providing access to legal road, created by way of unit development at 3 Rabone Street, Henderson.

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names.  These requirements and criteria have been applied in this situation to ensure consistency of road naming.

3.       The applicant, Terra Consultants Limited, have consulted with Iwi as to suitability of the names, ‘Manutewhau’, ‘Paikea’ and ‘Karamu’ and have received replies from Ngati Whatua Orakei, Ngai Tai Ki Tamaki, Ngati Whatua and Nga Maunga Whakahii o Kaipara.

Ngati Whatua Orakei did not support ‘Manutewhau’ or ‘Paikea’, but supported the use of ‘Karamu’ and suggested exploring names the might reflect the former vegetation of the area of Rabone Street.

Ngai Tai Ki Tamaki forwarded the request to their Cultural Committee, which meets monthly. As of the writing of this report the applicant has not received a reply.

Ngati Whatua supported the use of ‘Manutewhau’ and ‘Karamu’, but did not support the use of ‘Paikea’.

Nga Maunga Whakahii o Kaipara deferred any comments to Ngati Whatua o Orakei.

 

4.       Auckland Council’s road naming criteria typically requires that road names reflect:

·    a historical or ancestral linkage to an area;

·    a particular landscape, environmental or biodiversity feature; or

·    an existing (or introduce) thematic identity in the area

         The criteria also encourage the use of Maori names. Names also need to be easily identifiable and intuitively clear, thus minimising confusion.

5.       All of the proposed road names except ‘Karamu’ are deemed to meet the criteria and are acceptable to NZ Post and Land Information New Zealand (LINZ).

The applicant has provided the name ‘Korari’ as an alternative to Karamu and this is acceptable to NZ Post and LINZ.

6.       The road naming criteria suggests that the road type could be referred to as a Crescent, Loop, Lane or Way. The applicant’s preferred road type for the private way is “Lane”.

7.       Therefore, the following road names are put forward for consideration of the Waitakere Ranges Local Board:

‘Manutewhau Lane’, ‘Paikea Lane’ or ‘Korari Lane’

 

 

 

 

Recommendation/s

That the Henderson-Massey Local Board:

a)    pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the proposed road names ‘Manutewhau Lane’, ‘Paikea Lane’ or ‘Korari Lane’ for the private way constructed within the subdivision being undertaken by Terra Consultants Limited at 3 Rabone Street, Henderson.

 

 

Comments

8.       According to the Auckland Council Road Naming Guidelines, where a new public or private road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

9.       Local iwi were consulted:

Ngarimu Blair, Ngati Whatua Orakei did not support ‘Manutewhau’ or ‘Paikea’, but supported the use of ‘Karamu’ and suggested exploring names the might reflect the former vegetation of the area of Rabone Street.

Anne McLeod, Ngai Tai Ki Tamaki forwarded the request to their Cultural Committee, which meets monthly. As of the writing of this report the applicant has not received a reply.

Tame Te Rangi, Ngati Whatua supported the use of ‘Manutewhau’ and ‘Karamu’, but did not support the use of ‘Paikea’.

Georgia Parata, Nga Maunga Whakahii o Kaipara deferred any comments to Ngati Whatua o Orakei.

10.     The applicant and iwi have proposed the road names listed in the table below, in order of preference. 

Proposed New Road Name

Meaning

Road Naming Criteria

Manutewhau Lane (Preferred)

Stream on the Waitemata

 

Meets criteria suggested by local iwi

Paikea Lane

Humpback whale

Meets criteria – local feature

Korari Lane

Plant used in wetland areas

Meets criteria – local feature

 

 

 

 

 

 

 

 

 

11.     A map showing the location of the roads is shown below.

Assessment

12.     Auckland Councils road naming criteria typically requires that road names reflect a historical or ancestral linkage to an area or a particular landscape, environmental or biodiversity feature, or reflect an existing (or introduce) thematic identity in an area. The criteria also encourages the use of Maori names. Names also need to be easily identifiable and intuitively clear, thus minimising confusion.

13.     The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines.

14.     Following assessment against the road naming criteria, the road names are deemed to meet the assessment criteria.

15.     All of the proposed names are acceptable to NZ Post and Land Information New Zealand (LINZ).

16.     The road naming criteria suggests that the road type could be referred to as a Crescent, Loop, Lane or Way. The applicant’s preferred road type for the privateway is “Lane”.

17.     Therefore, the following road names are put forward for consideration of the Upper Harbour Local Board:

Manutewhau Lane, Paikea Lane or Korari Lane

 

Consideration

Local board views and implications

18.     The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads, pursuant to Section 319(1)(j) of the Local Government Act 1974, to boards. A decision is sought from the local board in this report.

19.     The decision sought from the Waitakere Ranges Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

20.     The decision sought from the Waitakere Ranges Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Implementation

21.     The Western Consenting Subdivision Team will ensure that the appropriate road name signage will be installed by the Applicant at their full cost, once an approval is obtained for the new road name and prior to the completion of the subdivision.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Andrew Foley - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

 


Henderson-Massey Local Board

15 November 2016

 

 

Barnardos New Zealand Incorporated - New Lease

 

File No.: CP2016/21568

 

  

 

Purpose

1.       This report seeks the approval from the Henderson-Massey Local Board to offer a new ten (10) year commercial lease of part Cranwell Park to the current occupant Barnardos New Zealand Incorporated (Barnardos) on commercial terms negotiated by Panuku Development Auckland Limited (Panuku)

Executive summary

2.       Barnardos New Zealand Incorporated has operated a child care facility on part of Cranwell Park since 1994. 

3.       The site is held in fee simple by the Auckland Council under the Local Government Act and is not subject to the Reserves Act 1977, however the Management Plan for Te-Huruhuru – Henderson Creek 2003 provides for a child care facility within Cranwell Park.

4.       The parks advisor, Henderson - Massey has been approached and is in support of the continued use by Barnados New Zealand Incorporated subject to the retention of the maintenance provision within the expired lease.

The proposed lease term will be an initial 5 (five) year term with a single right of renewal of an additional 5 (five) year term.  Panuku will conclude commercial terms with the incumbent and accordingly the Local Board is requested to approve Panuku offering a new ten (10) year lease term.

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      Approves the granting of a new 10 year lease to Barnardos New Zealand Incorporated on part of Cranwell Park with the commencement date and commercial terms to be negotiated by Panuku Development Auckland.

 

 

Comments

5.       Auckland Council currently leases the premises on Cranwell Park (Alderman Drive) to Barnardos New Zealand Incorporated on a long term lease that expired on 1st November 2015.

6.       Barnardos have confirmed they are spending circ $100k on improvements to the property.  In additional Panuku have committed circa $30k for capital works including works to the cladding, repaint and roof works

7.       In order to recoup Barnardos capital expenditure, they have sought a 10 year lease for the premises.

8.       These improvements will improve the building’s overall appearance to make it more consistent with its park setting.

Consideration

Local board views and implications

9.       Barnardos New Zealand Incorporated has previously approached Auckland Council’s community leasing team with a request for this site to be transferred.  Panuku has been advised that while there is no formal resolution the Henderson-Massey Local Board have declined this request with a requirement for the site to remain as commercial site.

Māori impact statement

10.     Panuku has a comprehensive Iwi engagement process that engages with the 19 key Mana Whenua groups in Tamaki on four fronts: identifying cultural significance concerns regarding sites we manage, dispose or develop,, flagging commercial interests, development partnering discussions and engagement around design outcomes for council driven development projects. Panuku is additionally committed to engagement with Maori as part of our broader stakeholder engagement processes.

11.     As part of this work we are committed to ensuring Mana Whenua and other Maori organisations are aware of commercial opportunities that arise through our property leasing portfolio. In this instance, since the tenant is a long-standing and good tenant seeking to renew their arrangements, this property has not been advised to any other entities as a potential new commercial opportunity.

12.     Panuku has also reviewed the Cranwell Park Reserve Management Plan for this site in respect of MW considerations. MW provided notes in the plan direct consultation around recognition of sites or places of significance, including waterways, management of native flora in the reserve, involvement in design and management of reserves, and recognition and protection of any site or place of significance associated with the reserve.

The Alderman Drive site has no direct access to the waterway, and the licence renewal does not impact on that waterway, or involve management of flora and fauna on the reserve or any redesign of the reserve or new construction on the reserve. Accordingly no MW engagement has been undertaken in relation to the tenants’ new licence.

Implementation

13.     The recommendations contained in this report will be implemented by Panuku Development Auckland upon approval by the Henderson-Massey Local Board. 

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Elaine Irvine - Commercial property Manager

Authorisers

Pene Jackson - Team Leader Commercial Property Portfolio

Margrit de Man - Manager Property Portfolio

 


Henderson-Massey Local Board

15 November 2016

 

 

Urgent decision-making process

 

File No.: CP2016/22585

 

  

 

Purpose

1.       The purpose of this report is to seek the Henderson-Massey Local Board’s agreement to use the urgent decision-making process when appropriate.

Executive summary

2.       The urgent decision-making process enables the board to make decisions without calling the full board together and meeting the requirement of a quorum. By agreeing to this process, the board delegates decision-making authority to the chair and deputy chair, or any person acting in these roles.

3.       At times, such as during the Christmas and New Year period, it is not practical to call the full board together and meet the requirements of a quorum. This is an example of when the urgent decision-making process would be used.

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      adopts the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b)      delegates authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)      agrees that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off an authorisation memo.

d)      notes that all urgent decisions will be reported to the next ordinary meeting of the local board.

 

Comments

What an urgent decision is

4.       The urgent decision-making process enables the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board when it is not practical to call the full board together and meet the requirement of a quorum. Examples include during the Christmas and New Year period or for participating in a council submission process.

5.       The Local Government Act 2002[1] provides for local boards to delegate to committees, sub-committees, members of the local board or Auckland Council staff, any of its responsibilities, duties and powers, with some specific exceptions. This legislation enables the urgent decision-making process.

6.       The urgent decision-making process provides an alternative decision-making mechanism to an extraordinary meeting. An extraordinary meeting is called when an urgent decision is required on matters that cannot wait until the next scheduled business meeting of the local board.

7.       Urgent decisions are different from emergency decisions, which are only made if there is a risk to public health and safety.

The urgent decision-making process

8.       All requests for an urgent decision will be supported by a memo stating the nature of the issue, reason for urgency and what decisions or resolutions are required. 

9.       The local board relationship manager will use the information in this memo to determine whether or not to authorise the urgent-decision making process.

10.     A number of factors will be considered by the relationship manager before approval to use the urgent decision-making process is given, such as:

·     the timing of the next scheduled meeting

·     confirmation that the local board has the delegation to make the decision

·     consideration of the rationale for the urgency

·     the significance of the decision and whether the urgent decision-making process is appropriate.

11.     Once the relationship manager authorises the use of the urgent decision-making process, the chair and deputy chair (or any person/s acting in these roles) also need to approve the use of the urgent decision-making process by signing the same memo.

12.     Once the authorisation memo has been approved, the chair and deputy chair will refer to the substantive report for advice and staff recommendations to inform their decision. This report will meet Auckland Council quality advice standards and adhere to the report authorisation processes.

13.     Any decision made using the urgent decision-making process will be reported as an information item to the next ordinary meeting of the local board and the signed approval memo will be attached.

Consideration

Local board views and implications

14.     This report outlines the local board urgent decision-making process, and seeks the local board’s agreement to adopt this process.

Māori impact statement

15.     There is no specific impact for Māori arising from this report.

Implementation

16.     This report outlines how the local board relationship manager and elected members will execute the urgent decision-making process when the need arises. Paragraph four outlines the implications of this for local boards.

17.     The local board relationship managers can provide advice as to what might constitute an urgent decision.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Felicity  Prance - Policy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

15 November 2016

 

 

Adoption of the business meeting schedule

 

File No.: CP2016/22588

 

  

 

Purpose

1.       To seek the adoption of the Henderson-Massey Local Board meeting schedule for the 2016/2019 electoral term.

Executive summary

2.       A draft meeting schedule for the 2016/2019 electoral term has been developed and is included below for adoption by the local board.

3.       The specific times and dates for meetings, public engagement and any hearings, which may be required for matters such as local board plans and local board agreements, are yet to be finalised. Local board meeting schedules may therefore be updated once these details are confirmed.

 

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      Adopts the meeting schedule outlined below for the 2016/2019 electoral term (attachment A)

b)      Agrees to commence business meetings at 4.00pm.  Public forum and deputations will be scheduled in the early part of the business meeting, to enable the democratic process.

c)      Notes that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised.

 

 

Comments

4.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

5.       In summary, adopting a meeting schedule helps meet the requirements of:

·        clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·        sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

6.       Adopting a business meeting schedule also allows for a planned approach to workloads and ensures that local board members have clarity about their commitments.

7.       Commencing the business meeting during business hours will enable meetings to be productive and ensures best use of resources.   

8.       There are some instances for which the local board may need to have meetings in addition to this schedule. For example, the local board plans (developed every three years) and local board agreements (developed annually). The specific times and dates for those meetings, public engagement and any hearings process for these matters are yet to be finalized and are therefore not included in the schedule above.

Consideration

Local board views and implications

9.       The implication of this report is to ensure that the local board meets its legislative responsibility, as outlined in paragraph five.

Māori impact statement

10.     There is no specific impact for Māori arising from this report.  Local boards work with Māori on projects and initiatives of shared interest.

Implementation

11.        If there is any need to depart from the resolved dates, Auckland Council will publically notify the updated details. Local Board Services Department staff support local board business meetings.

 

Attachments

No.

Title

Page

a

Henderson-Massey Local Board meeting schedule 2016/19

29

     

Signatories

Authors

Madelon De Jongh - Local Board Advisor Manurewa

Authorisers

Karen Lyons - General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

15 November 2016

 

 

 

Meeting Date

TIME

13/12/2016

4.00 pm

7/02/2017

4.00 pm

21/02/2017

4.00 pm

21/03/2016

4.00 pm

18/04/2017

4.00 pm

16/05/2017

4.00 pm

20/06/2017

4.00 pm

18/07/2017

4.00 pm

15/08/2017

4.00 pm

19/09/2017

4.00 pm

17/10/2017

4.00 pm

21/11/2017

4.00 pm

12/12/2017

4.00 pm

20/02/2018

4.00 pm

20/03/2018

4.00 pm

17/04/2018

4.00 pm

15/05/2018

4.00 pm

19/06/2018

4.00 pm

17/07/2018

4.00 pm

21/08/2018

4.00 pm

18/09/2018

4.00 pm

16/10/2018

4.00 pm

20/11/2018

4.00 pm

11/12/2018

4.00 pm

19/02/2019

4.00 pm

19/03/2019

4.00 pm

16/04/2019

4.00 pm

21/05/2019

4.00 pm

18/06/2019

4.00 pm

16/07/2019

4.00 pm

20/08/2019

4.00 pm

17/09/2019

4.00 pm

 

 

  


Henderson-Massey Local Board

15 November 2016

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Press release on Electric Vehicle                    Page 33

Item 8.1      Attachment b    Maps to support deputation on Electric Vehicles Page 39


Henderson-Massey Local Board

15 November 2016

 

 

Simon Bridges

5 May, 2016

Govt driving the switch to electric vehicles

Transport Minister Simon Bridges today announced an ambitious and wide ranging package of measures to increase the uptake of electric vehicles in New Zealand.

“It’s clear that electric vehicles are the future. A move from petrol and diesel to low emission transport is a natural evolution, and it is our aim to encourage that switch sooner, rather than later,” Mr Bridges says.

“The benefits of increasing uptake of electric vehicles are far-reaching. They’re cheaper to run than petrol or diesel vehicles, they’re powered by our abundant renewable electricity supply, and they’ll reduce the amount of emissions that come from the country’s vehicle fleet.”

The package announced today will tackle and remove barriers that have until now prevented households and business from choosing electric. Current barriers include the limited selection of models available; a lack of widespread public charging infrastructure; and lack of awareness about electric vehicles.

“The Government can’t tackle these barriers alone. That’s why we’ve been working closely with the private sector and local government over the last year on what measures we can take that will have the greatest impact.

“What we’ve come up with together is a strong package of measures that is ambitious and has real substance,” Mr Bridges says.

The Government’s package includes:

·      A target of doubling the number of electric vehicles in New Zealand every year to reach approximately 64,000 by 2021

·      Extending the Road User Charges exemption on light electric vehicles until they make up two percent of the light vehicle fleet

·      A new Road User Charges exemption for heavy electric vehicles until they make up two percent of the heavy vehicle fleet

·      Work across Government and private sector to investigate the bulk purchase of electric vehicles

·      Government agencies coordinating activities to support the development and roll-out of public charging infrastructure including providing information and guidance

·      $1 million annually for a nation-wide electric vehicle information and promotion campaign over five years

·      A contestable fund of up to $6 million per year to encourage and support innovative low emission vehicle projects

·      Allowing electric vehicles in bus lanes and high-occupancy vehicle lanes on the State Highway network and local roads

·      Review of tax depreciation rates and the method for calculating fringe benefit tax to ensure electric vehicles are not being unfairly disadvantaged

·      Establishing an electric vehicles leadership group across business, local and central government.

The package also seeks to realise the many benefits that electric vehicles offer up.

“This includes annual savings of Road User Charges of $600 a year for the average vehicle owner and much cheaper operating costs. On average, charging an electric vehicle at home is equivalent to buying petrol at 30 cents a litre, compared to petrol which is around $2 a litre.”

Mr Bridges says the package is an important part of the Government’s work to reduce greenhouse gas emissions in the transport sector.

“Electric vehicles will maximise New Zealand’s renewable advantage, with more than 80% of the country’s electricity coming from hydro, geothermal and wind.  The increased use of electric vehicles will replace petrol and diesel with clean, green, locally produced energy.

“If we start to replace New Zealand’s fleet with electric vehicles, we can begin to significantly reduce our greenhouse gas emissions.”

Further information on the Government’s Electric Vehicles Programme is available here: www.transport.govt.nz/ev.

 


 

Auckland Council begins replacing petrol cars with electric vehicles

BEVAN READ/stuff.co.nz

July 2015

iMayor Len Brown discusses the advantages of electric cars added to the council fleet.

Auckland Council is moving to electric cars to help save on its vehicle bills and go easier on the environment.

The council has just replaced 10 of its petrol cars with two fully electric Nissan Leafs and eight Toyota Prius hybrids.

So far the more environmentally friendly vehicles are only a small proportion of its 800-strong fleet, but it's a start, Mayor Len Brown says.

Auckland Mayor Len Brown and CE Stephen Town try out one of the council's new electric cars.

Jay Farnworth

Auckland Mayor Len Brown and CE Stephen Town try out one of the council's new electric cars.

"We've been trying to get electric cars through the fleet procurement team for a number of years," he said.

"To be fair the price of electric vehicles (EVs) has plummeted, it's made it much more realistic.

"We're now at a point where EVs have the technology and pricing and public sentiment to become a serious option."

Map of electric vehicle charging stations in Auckland

juicepoint.co.nz

Map of electric vehicle charging stations in Auckland

All going well he hoped the council would replace at least two to three petrol cars a year with EVs. Up to 40 per cent of the fleet could be electric within 20 years.

"It's only going one way," Brown said.

Chief sustainability officer John Mauro said people had "range anxiety" about electric cars, but the battery in a Leaf lasted for 135kms and it was unusual for a council vehicle to be driven further than that in a day.

The cost of operating an EV was now on a par with a standard car, he said.

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It cost the council $24,390 to have a petrol-run Hyundai 130 in its fleet, compared with $24,924 for an electric Leaf.

Auckland's move into electric vehicles comes as the city joins The Compact of Mayors, an organisation set up by former New York Mayor Michael Bloomberg.

It is described as the world's largest co-operative effort between mayors and city officials to tackle climate change.

In March the council-controlled Auckland Transport called for expressions of interest in running a car sharing service in the city using up to 500 fully electric vehicles.

There are currently 695 electric vehicles registered in New Zealand, up from 309 this time last year and 125 in 2013.

A number of large New Zealand organisations were now turning to EVs, Joanna Silver, project manager with industry group Drive Electric, said.

Electricity company Mighty River Power had committed to having 70 per cent of its fleet electric by 2018, and New Zealand Post was currently conducting trials of electric delivery vehicles in five centres, she said.

Aside from the environmental benefits, Kiwis could save themselves a lot of money by going electric.

"It's 30 cents a litre compared with petrol; you wake up to a fully charged car every morning," she said.

"New Zealanders are in a really great position to get savvy here. The average commuter distance is is less than the maximum distance of a pure battery EV, (we have) high garage ownership, and we've got a reputation for being great technology adopters."

Mark Yates, director of EV charger company JuicePoint, said most charging of electric vehicles happened at home, but there was a network of top-up charging stations around the country now.

Topping up at these stations was known as "sipping", as it took about five hours to fully charge a vehicle on a standard charger.

However a company called Charge.Net.NZ was currently building a network of rapid chargers, which could power up a vehicle in 20 minutes.

"By the end of the year there should be a fair amount of these chargers installed," he said.

 - Stuff.co.nz


 

 


Henderson-Massey Local Board

15 November 2016

 

 

 

 



[1] Part 1A, Schedule 7, 36D Local Government Act 2002