Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of the inaugural meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 2 November 2016 at 6:30pm.

 

present

 

Chairperson

Danielle Grant

 

Deputy Chairperson

John Gillon

 

Members

Paula Gillon

 

 

 

 

Ann Hartley, JP

 

 

 

 

Kay McIntyre, QSM

 

 

 

 

Anne-Elise Smithson

 

 

 

 

Adrian Tyler

 

 

 

 

Lindsay Waugh

 

 

 

 

ALSO PRESENT

 

 

Chris Darby, Councillor

 

Richard Hills, Councillor

 

Grant Gillon, Chairperson, Devonport-Takapuna Local Board

 

George Wood, Deputy Chairperson, Devonport-Takapuna Local Board

 

Emara Feasey-Weiss, Chairperson, Kaipatiki Youth Local Board

 

Denzil Whitcombe, Deputy Chairperson, Kaipatiki Youth Local Board

 

 


Kaipātiki Local Board

02 November 2016

 

 

 

The meeting was chaired by Eric Perry, Relationship Manager, on behalf of the Chief Executive, for items 1, 2, 3 and 4. From item 5 onwards, the newly elected Chairperson chaired the meeting. Stephen Town, Chief Executive, administered the members’ declarations.

 

1          Mihi Whakatau (Welcome)

 

Bernard Te Paa led the mihi whakatau and gave a brief welcome.

 

Stephen Town, Chief Executive of Auckland Council, addressed the meeting.

 

2          Apologies

 

There were no apologies.

 

 

3

Declarations by Local Board Members

 

The following Local Board members made their declarations pursuant to Schedule 7, clause 14, of the Local Government Act 2002:

·                     John Gillon;

·                     Paula Gillon;

·                     Danielle Grant;

·                     Ann Hartley;

·                     Kay McIntyre;

·                     Anne-Elise Smithson;

·                     Adrian Tyler; and

·                     Lindsay Waugh.

A copy of the declarations are publicly available on the Auckland Council website as a minutes attachment.

 

Attachments

a     Members' signed declarations

 


 

4

Election of Chairperson

 

Eric Perry, Relationship Manager, requested a mover and seconder for the vote on the fixed term periods.

 

MOVED by Member L Waugh, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)          agrees to have one Chairperson for the entire 2016-2019 triennium.

The motion was put to the vote by a show of hands and was declared LOST by three votes to five.

LOST

 

Secretarial note:          Members Ann Hartley, Kay McIntyre and Lindsay Waugh voted in favour of this motion.

 

Resolution number KT/2016/143

MOVED by Member J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         agrees to split the 2016-2019 triennium for the Chairperson’s role into the following fixed term periods:

                i.      period one from Wednesday, 2 November 2016 to Wednesday 28 February 2018 of the 2016-2019 triennium; and

               ii.      period two from Thursday 1 March 2018 to the end of the 2016-2019 triennium.

b)        agrees that any alteration to a) above must occur by way of formal local board resolution, and in accordance with all Local Government Act 2002 requirements, prior to the date on which the change of the position of the local board Chairperson takes effect.

 

The motion was put to the vote by a show of hands and was declared CARRIED by five votes to three.

 

CARRIED

 

Secretarial note:          Members Ann Hartley, Kay McIntyre and Lindsay Waugh voted  against this motion.

 

Eric Perry, Relationship Manager, gave an overview of the voting systems and requested a mover and seconder.

 

Resolution number KT/2016/144

MOVED by Member P Gillon, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

c)         elect a chairperson for the 2016-2019 political term, utilising System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

 

CARRIED

 

Eric Perry, Relationship Manager, called for nominations for each of the fixed term periods for the position of Chairperson.

Member Lindsay Waugh nominated Member Kay McIntyre as Chairperson for the period Wednesday, 2 November 2016 to Wednesday 28 February 2018 of the 2016-2019 triennium. Member Ann Hartley seconded the nomination.

Member John Gillon nominated Member Danielle Grant as Chairperson for the period Wednesday, 2 November 2016 to Wednesday 28 February 2018 of the 2016-2019 triennium. Member Anne-Elise Smithson seconded the nomination.

 

MOVED by Member L Waugh, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

d)         elect Member Kay McIntyre as Chairperson for the for the period Wednesday, 2 November 2016 to Wednesday 28 February 2018 of the 2016-2019 triennium.

 

 

Secretarial note:          Members Ann Hartley and Lindsay Waugh voted in favour of this motion. Member Kay McIntyre abstained from voting on this motion.

 

Resolution number KT/2016/145

MOVED by Member J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

e)         elect Member Danielle Grant as Chairperson for the for the period Wednesday, 2 November 2016 to Wednesday 28 February 2018 of the 2016-2019 triennium.

 

CARRIED

 

Secretarial note:          Members John Gillon, Paula Gillon, Anne-Elise Smithson Adrian Tyler and Danielle Grant voted  in favour of this motion.

 

Eric Perry, Relationship Manager declared the vote five - two in favour of Member Danielle Grant as Chairperson for the for the period Wednesday, 2 November 2016 to Wednesday 28 February 2018 of the 2016-2019 triennium.

 

Eric Perry, Relationship Manager, called for nominations for the second fixed term period for the position of Chairperson.

Member Danielle Grant nominated Member John Gillon as Chairperson for the period Thursday 1 March 2018 to the end of the 2016-2019 triennium. Member Anne-Elise Smithson seconded the nomination.

 

Resolution number KT/2016/146

MOVED by Member D Grant, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

f)          elect Member John Gillon as Chairperson for the for the period Thursday 1 March 2018 to the end of the 2016-2019 triennium.

 

CARRIED

 

Eric Perry, Relationship Manager declared the vote unanimously in favour of Member John Gillon as Chairperson for the period Thursday 1 March 2018 to the end of the 2016-2019 triennium.

 


 

5

Declaration by Chairperson

 

Chairperson Danielle Grant made her declaration pursuant to Schedule 7,clause 14 of the Local Government Act 2002 and assumed the Chair.

Member John Gillon made his declaration pursuant to Schedule 7,clause 14 of the Local Government Act 2002.

A copy of the Chairpersons’ declarations are publicly available on the Auckland Council website as a minutes attachment.

 

Attachments

a     Chairpersons' signed declarations

 

 

6

Address by Chairperson

 

Chairperson Danielle Grant addressed the meeting.

Member John Gillon addressed the meeting.

 

 

7

Election of Deputy Chairperson

 

The Chairperson requested a mover and seconder for the vote on the fixed term periods.

 

Resolution number KT/2016/147

MOVED by Member P Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)            agrees to split the 2016-2019 triennium for the Deputy Chairperson’s role into the following fixed term periods:

                i.      period one from Wednesday, 2 November 2016 to Wednesday 28 February 2018 of the 2016-2019 triennium; and

               ii.      period two from Thursday 1 March 2018 to the end of the 2016-2019 triennium.

b)           agrees that any alteration to a) above must occur by way of formal local board resolution, and in accordance with all Local Government Act 2002 requirements, prior to the date on which the change of the position of the local board Deputy Chairperson takes effect.

 

CARRIED

 

Resolution number KT/2016/148

MOVED by Member L Waugh, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

c)            elect a Deputy Chairperson for the 2016-2019 political term, utilising System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

 

CARRIED

 

The Chairperson called for nominations for the first fixed term period for the position of Deputy Chairperson.

Member Anne-Elise Smithson nominated Member John Gillon as Deputy Chairperson for the period Wednesday, 2 November 2016 to Wednesday 28 February 2018 of the 2016-2019 triennium. Member Paula Gillon seconded the nomination.

 

Resolution number KT/2016/149

MOVED by Member A Smithson, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

d)           elect Member John Gillon as Deputy Chairperson for the for the period Wednesday, 2 November 2016 to Wednesday 28 February 2018 of the 2016-2019 triennium.

 

CARRIED

 

The Chairperson called for nominations for the second fixed term period for the position of Deputy Chairperson.

Member Paula Gillon nominated Member Danielle Grant as Deputy Chairperson for the period Thursday 1 March 2018 to the end of the 2016-2019 triennium. Member Adrian Tyler seconded the nomination.

 

Resolution number KT/2016/150

MOVED by Member P Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

e)            elect Member Danielle Grant as Deputy Chairperson for the for the period Thursday 1 March 2018 to the end of the 2016-2019 triennium.

 

CARRIED

 

 

8

Mayor's Address

 

The Mayor was not present at this meeting.

 

 

9

Explanation of laws affecting elected members

 

Eric Perry, Relationship Manager, gave a brief explanation of the laws affecting elected members.

 

 

10

First Business Meeting of the Kaipātiki  Local Board

 

Resolution number KT/2016/151

MOVED by Member D Grant, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)      confirms that its first business meeting will be held at 2.00pm on Wednesday 23 November 2016.

 

CARRIED

 


  

 

Bernard Te Paa closed the meeting with a karakia and blessed the food

 

 

7.25 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................